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623 results for Human Resources Hr Assistant jobs
- Woodbury, NY
- onsite
- Permanent / Full Time
- 80000 - 95000 USD / Yearly
- <p><strong>Administrative Assistant, Woodbury, Long Island, NY</strong> </p><p><strong>Anna Parson at Robert Half </strong>is working with a rapidly growing and fast-moving real estate organization seeking a sharp, highly organized and detail-oriented <strong>Administrative Assistant</strong> to support daily operations and help keep the office running efficiently. This Administrative Assistant role will support a sharp, successful, fast paced executive and is an excellent opportunity for someone who enjoys working in a collaborative environment, managing multiple priorities, and serving as a key resource to leadership and staff.</p><p><strong>As the Administrative Assistant,</strong> you will: </p><ul><li>Provide administrative support to management while helping coordinate daily office activities and workflow</li><li>Manage schedules, appointments, meetings, and related logistics to ensure smooth operations</li><li>Prepare, edit, and distribute business correspondence, reports, and other professional documents</li><li>Serve as a point of contact for internal teams, vendors, tenants, and business partners</li><li>Maintain accurate records, databases, and filing systems while handling sensitive information with discretion</li><li>Assist with office administration, including supplies, data management, and special projects as needed</li></ul><p><strong>Contact Anna Parson at Robert Half for confidential consideration or Apply Now!!!</strong></p>
- 2026-11-11T00:00:00Z
- Covington, KY
- onsite
- Temporary / Contract
- 20 - 24 USD / Hourly
- <p><br></p><p>Robert Half is seeking organized, proactive Administrative Assistants for ongoing opportunities with local organizations. These positions support daily office operations and offer the chance to work with a variety of teams and industries. Responsibilities and assignment lengths vary based on client needs.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to managers, departments, and office staff.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare and update correspondence, spreadsheets, and documents.</li><li>Perform data entry and maintain accurate electronic and paper records.</li><li>Answer calls, monitor shared inboxes, and direct inquiries.</li><li>Assist with meeting materials, mail distribution, and supply orders.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Port Washington, NY
- onsite
- Temporary to Hire
- 20.9 - 24.2 USD / Hourly
- We are looking for an Administrative Assistant to support daily operations and help keep our office running smoothly in Port Washington, New York. This Contract to Permanent position is ideal for someone who enjoys balancing administrative coordination, employee onboarding support, record maintenance, and event assistance in a mission-driven environment. The person in this role will work closely with managers and senior leaders, manage a wide range of office tasks, and contribute to a positive and organized workplace experience.<br><br>Responsibilities:<br>• Welcome on-site interview guests and lead informative facility tours for prospective candidates.<br>• Provide day-to-day administrative support by coordinating schedules, preparing documents, maintaining shared files, and assisting with routine office operations.<br>• Support onboarding activities, including reference checks, background screening coordination, fingerprint appointment scheduling, I-9 document collection, and distribution of new employee paperwork through electronic signature tools.<br>• Maintain accurate employee and office records by organizing personnel files, tracking attendance information, and processing required paperwork in a timely manner.<br>• Assist with special events and staff engagement initiatives by managing responses, coordinating logistics, preparing materials, and supporting recognition activities.<br>• Handle purchasing-related tasks such as ordering office supplies, processing purchase requests, tracking spending, and filing invoices for proper documentation.<br>• Support admissions coordination by reviewing incoming applications, maintaining participant waitlists, and arranging assessments and trial visits.<br>• Prepare recurring reports, update internal procedures, and respond to requests from executive and senior leadership with care and attention to detail.<br>• Conduct online research, manage calendars and forms, and help communicate organizational policies, mission, and values across daily interactions.<br>• Take on additional administrative duties as needed, including support for participant celebrations, weather-related coordination, and career development participation.
- 2026-11-06T00:00:00Z
- Monrovia, CA
- onsite
- Temporary / Contract
- 22 - 23 USD / Hourly
- <p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. </p><p>How you will make an impact</p><ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now </p>
- 2026-11-04T00:00:00Z
- Pasadena, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
- 2026-11-04T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 24 - 26 USD / Hourly
- <p>Our client in the biotech industry is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and help ensure the smooth functioning of the team. This role is ideal for someone who thrives in a fast-paced, innovative environment and can effectively manage multiple priorities while maintaining professionalism and confidentiality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department leaders and team members</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare, edit, and format correspondence, reports, and presentations</li><li>Maintain filing systems, databases, and office records with accuracy</li><li>Handle incoming calls, emails, and other communications in a professional manner</li><li>Order office supplies and assist with vendor coordination as needed</li><li>Support meeting logistics, including room setup, materials preparation, and follow-up</li><li>Assist with special projects and other administrative tasks as assigned</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 18 - 18 USD / Hourly
- We are looking for a compassionate and highly organized Administrative Assistant to support family-centered services within a non-profit setting in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access resources, stay engaged with program services, and receive consistent administrative support. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage records, coordination tasks, and community interactions with care and professionalism.<br><br>Responsibilities:<br>• Coordinate daily administrative activities that support family services, including scheduling, document handling, and general office assistance.<br>• Maintain organized, accurate, and timely records while supporting reporting processes and data tracking requirements.<br>• Assist with intake-related activities such as participant outreach, eligibility review support, enrollment coordination, and follow-up communication.<br>• Monitor attendance information and help ensure services are documented and coordinated appropriately for participating families.<br>• Communicate with families by phone, in writing, and in person to provide information, answer questions, and connect them with available support.<br>• Foster positive relationships that encourage family engagement, peer connection, and continued participation in program activities.<br>• Work closely with internal staff and partner teams to improve coordination across programs and ensure smooth service delivery.<br>• Support case-related administrative tasks by organizing information, tracking next steps, and helping address family service needs efficiently.
- 2026-11-05T00:00:00Z
- Greenfield, MA
- onsite
- Temporary / Contract
- 17 - 20 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support daily office operations for a non-profit organization in Greenfield, Massachusetts. This position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring accurate records are maintained. The role requires strong communication skills, attention to detail, and the ability to manage a variety of clerical tasks in a busy office setting. Apply today!</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative activities to help the office run efficiently and effectively.</p><p>• Respond to incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.</p><p>• Perform front-desk and reception support, including greeting guests and handling general office communications.</p><p>• Enter, update, and maintain information in office records and databases with a high level of accuracy.</p><p>• Prepare, organize, and file documents so materials are easy to access and properly maintained.</p><p>• Assist with routine clerical duties such as scheduling, correspondence, and general office coordination.</p>
- 2026-10-28T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 17.1 - 18 USD / Hourly
- We are looking for a compassionate and highly organized Administrative Assistant to support family-centered services in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access coordinated support while ensuring day-to-day administrative operations run smoothly. The ideal candidate will combine strong communication and recordkeeping abilities with a service-focused approach, contributing to a collaborative non-profit environment dedicated to positive family outcomes.<br><br>Responsibilities:<br>• Coordinate administrative activities that support family services, including scheduling, document preparation, and routine office follow-up.<br>• Maintain organized, current records and prepare timely reports to help ensure accuracy, compliance, and continuity of service.<br>• Assist with intake-related processes such as gathering information, verifying eligibility details, and supporting enrollment activities.<br>• Track attendance and service participation data, entering updates accurately into internal records and reporting systems.<br>• Communicate with families by phone, email, and in person to provide guidance, share information, and connect them with available resources.<br>• Support case coordination efforts by helping organize service information, monitoring documentation, and facilitating communication among team members.<br>• Contribute to outreach and engagement efforts that encourage family participation and strengthen connections within the program community.<br>• Work closely with colleagues and partner teams to improve coordination across programs and help address family needs effectively.
- 2026-11-11T00:00:00Z
- Piedmont, SC
- onsite
- Temporary to Hire
- 22.8 - 26.4 USD / Hourly
- We are looking for a dependable Administrative Assistant to support project operations for a construction team in South Carolina. This contract opportunity with permanent potential is ideal for someone who enjoys balancing office coordination with occasional local travel to job sites while working closely with project leadership. The person in this role will help keep meetings, documentation, and day-to-day administrative tasks organized, with the opportunity to grow into project administration and potentially assistant project management over time.<br><br>Responsibilities:<br>• Support a project manager with daily administrative coordination, scheduling, and follow-up activities to keep projects moving efficiently.<br>• Travel to nearby job sites as needed to assist with project-related administrative tasks; mileage reimbursement is provided for business travel.<br>• Record clear and accurate meeting notes, then distribute summaries and action items to the appropriate team members.<br>• Prepare, update, and manage project documents using PDF markup and annotation tools such as Bluebeam or Adobe Acrobat.<br>• Assist with front office and reception-related duties, including handling inbound calls and directing inquiries appropriately.<br>• Enter and maintain data in company records, ensuring files, logs, and project information remain accurate and accessible.<br>• Provide administrative support across project management, business development, and marketing activities as priorities shift.<br>• Contribute to special assignments and evolving project coordination needs, with training provided for expanded responsibilities in project administration.
- 2026-11-13T00:00:00Z
- Annapolis, MD
- onsite
- Temporary / Contract
- 25.3365 - 29.337 USD / Hourly
- We are looking for an organized and resourceful Administrative Assistant to support client-facing and business development activities in Annapolis, Maryland. This Long-term Contract position blends day-to-day administrative coordination with event support, internal communications, and marketing-related tasks, making it ideal for someone who enjoys variety and collaboration. The person in this role will help keep reports, schedules, materials, and communications running smoothly while working with multiple internal teams and external partners.<br><br>Responsibilities:<br>• Maintain and organize client-facing documents, briefing materials, reports, presentation content, and tracking tools to ensure information remains accurate and accessible.<br>• Coordinate travel plans, process expense documentation, and help manage team calendars while providing dependable administrative coverage when needed.<br>• Offer scheduling and operational support to senior leadership and department teams to keep priorities aligned and meetings well organized.<br>• Oversee conference and event records within the company tracking platform, support user adoption, and prepare attendance and performance reporting.<br>• Manage event-related logistics such as partner deliverables, registration arrangements, room reservations, and attendee support requests.<br>• Partner with internal stakeholders to confirm event commitments are completed on time and available resources are used effectively.<br>• Monitor memberships, association participation, and related budgets while tracking annual obligations and deliverables.<br>• Coordinate branded merchandise and promotional material fulfillment, including inventory oversight, storage planning, shipping, and vendor support.<br>• Assist with intranet content updates, monitor engagement data, and work with communications partners to strengthen employee awareness and participation.
- 2026-11-11T00:00:00Z
- Blue Ash, OH
- onsite
- Temporary / Contract
- 20 - 20 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily office operations in Ohio. This Long-term Contract position is ideal for someone who communicates effectively, manages multiple priorities efficiently, and enjoys providing dependable administrative support. The role requires strong attention to detail, confidence handling calls and correspondence, and the ability to keep schedules and records accurate.<br><br>Responsibilities:<br>• Manage incoming phone calls and direct inquiries to the appropriate contacts while maintaining a helpful and attentive approach.<br>• Coordinate calendars, arrange appointments, and help ensure meetings and scheduled activities run smoothly.<br>• Prepare, review, and update records, reports, and other documentation with a high level of accuracy.<br>• Handle email communication in a timely manner, including responding to routine messages and forwarding requests as needed.<br>• Enter and maintain data in internal systems, spreadsheets, and office documents to support daily operations.<br>• Create and edit business materials using Microsoft Word, Excel, Outlook, and PowerPoint.<br>• Provide front-line customer support by addressing questions, resolving basic issues, and escalating concerns when appropriate.<br>• Support general administrative tasks that help maintain an efficient and well-organized office environment.
- 2026-11-12T00:00:00Z
- Ridgefield, CT
- onsite
- Temporary / Contract
- 17.4135 - 20.163 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support essential office and operational tasks for an engineering organization in Ridgefield, Connecticut. This Contract position is well suited for someone who is comfortable managing records, coordinating documentation, and keeping routine administrative processes organized and accurate. The role includes working across spreadsheets, database systems, invoice-related activities, and shipping coordination to help maintain efficient day-to-day business operations.<br><br>Responsibilities:<br>• Maintain and update Excel-based records used to track inventory levels, shipping timelines, and newly created parts information.<br>• Enter and manage order details within database systems to support accurate booking, documentation, and record retention.<br>• Prepare invoices and packing slips, ensuring all related information is processed correctly and in a timely manner.<br>• Handle weekly accounts payable activities, including processing a small volume of check payments with accuracy and attention to detail.<br>• Create and manage outbound shipments through the FedEx online platform, including preparing shipment information and confirming order dispatch.<br>• Perform data entry tasks that support office operations, financial documentation, and administrative reporting.<br>• Assist with general administrative office duties to help maintain organized workflows and dependable operational support.
- 2026-11-05T00:00:00Z
- Westbury, NY
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily office operations for a company specializing in access control and video security solutions. This Long-term Contract position is ideal for someone who enjoys helping customers, coordinating service needs, and keeping administrative processes accurate and organized. The role combines front-office support, order coordination, billing assistance, and scheduling tasks to help ensure smooth service delivery and a positive client experience.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming calls and emails, identify customer concerns, and direct each request to the appropriate next step.</p><p>• Enter and manage client orders with accuracy, ensuring account details, access card requests, and related information are properly recorded.</p><p>• Provide administrative support for billing activities by preparing and sharing the information needed for invoicing.</p><p>• Coordinate service requests and assist with scheduling appointments to support installation, maintenance, and repair activities.</p><p>• Maintain organized office records, customer files, and service documentation for easy tracking and follow-up.</p><p>• Oversee recurring maintenance calendars and anniversary-based scheduling to help ensure timely service planning.</p><p>• Perform general clerical duties such as updating data, handling correspondence, and supporting day-to-day office workflow.</p>
- 2026-11-13T00:00:00Z
- Washington, DC
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily business operations and provide dependable coordination across teams in Washington, District of Columbia. This Contract position focuses on administrative, travel, and office support, helping employees, consultants, and visitors navigate schedules, meetings, and logistical needs efficiently. The ideal candidate brings strong attention to detail, professionalism, and the ability to manage multiple priorities while maintaining accuracy and discretion.<br><br>Responsibilities:<br>• Coordinate domestic and international travel arrangements, including itineraries, reservations, and related logistics for staff and visitors.<br>• Organize calendars, appointments, and meeting schedules to support smooth day-to-day office operations.<br>• Prepare meeting materials, assist with event logistics, and ensure conference rooms or virtual sessions are ready for use.<br>• Maintain accurate files, records, and documentation while handling sensitive information with confidentiality.<br>• Provide front-office and receptionist support by greeting visitors, answering inbound calls, and responding to administrative inquiries.<br>• Perform data entry and routine administrative tasks to keep reports, trackers, and office information up to date.<br>• Support internal workflows by assisting with correspondence, document preparation, and general office coordination.<br>• Deliver responsive service to internal teams and external contacts, using sound judgment and a customer-focused approach.
- 2026-11-05T00:00:00Z
- Woodbridge, NJ
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily business operations and provide dependable coordination for leadership. This Long-term Contract position is ideal for someone who thrives in a fast-moving office setting, keeps information organized, and communicates effectively across teams. The role involves managing schedules, handling documentation, arranging travel, and assisting with office, purchasing, and employee support activities with a high level of accuracy and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Oversee leadership calendars by scheduling appointments, adjusting priorities, and keeping meeting details current.</p><p>• Coordinate internal meetings by securing space, preparing materials, and confirming logistics with attendees.</p><p>• Create, organize, scan, and distribute business documents while maintaining accurate electronic filing systems.</p><p>• Support reporting and administrative projects by updating spreadsheets, presentations, and other routine records.</p><p>• Arrange business travel plans, including transportation and lodging, and prepare supporting travel documentation.</p><p>• Assist with expense submissions, reimbursement records, and the collection of receipts for proper tracking.</p><p>• Help manage purchasing paperwork by preparing requisitions, submitting payment-related documents, and monitoring approval progress.</p><p>• Process invoices and follow up with internal partners to help ensure timely completion of procurement and payment tasks.</p><p>• Provide administrative support for time-off tracking, attendance documentation, onboarding coordination, and other personnel-related records while protecting confidential information.</p>
- 2026-11-12T00:00:00Z
- Henrico, VA
- onsite
- Temporary to Hire
- 19 - 20 USD / Hourly
- <p><strong>You MUST be comfortable with the shift to be considered for the following role: Monday - Friday 11pm - 7am! </strong></p><p><br></p><p>We are looking for an Administrative Assistant to provide dependable support for a busy dispatch team in Virginia. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys keeping information organized, handling high-volume administrative tasks, and communicating effectively with external partners. The position calls for strong attention to detail, confidence working in Microsoft Office, and the ability to manage office support duties in a fast-paced environment.</p><p><br></p><p><br></p><p>Responsibilities:</p><p>• Enter and maintain dispatch-related information with accuracy, ensuring records remain current and easy to reference.</p><p>• Review operational reports closely, identify discrepancies, and help organize findings for team follow-up.</p><p>• Communicate with carriers by phone and email to gather updates, confirm details, and support smooth coordination.</p><p>• Provide day-to-day administrative support to the department, including document handling, filing, and general office tasks.</p><p>• Answer incoming calls professionally, route inquiries appropriately, and assist with basic reception coverage when needed.</p><p>• Prepare spreadsheets, correspondence, and other routine materials using Microsoft Office applications.</p><p>• Help keep departmental workflows organized by tracking information, updating status details, and supporting timely responses.</p>
- 2026-11-11T00:00:00Z
- Marlboro, NJ
- onsite
- Permanent / Full Time
- 40000 - 50000 USD / Yearly
- <p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul><p><br></p><p>Responsibilities:</p><p>• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.</p><p>• Greet guests professionally and help create a positive and organized reception experience.</p><p>• Enter, update, and maintain records with accuracy while supporting general document management tasks.</p><p>• Prepare, organize, and file administrative materials so information remains accessible and well structured.</p><p>• Assist with scheduling, correspondence, and routine coordination duties for the department.</p><p>• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.</p><p><br></p><p><br></p>
- 2026-11-11T00:00:00Z
- Mclean, VA
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for an experienced Administrative Assistant to provide dependable on-site support for a busy team in McLean, Virginia. This Long-term Contract position is ideal for an administrative assistant with relevant experience who can manage multiple priorities, communicate effectively, and maintain accuracy in a fast-paced office setting. The role requires permanent on-site attendance, a detail-oriented approach, and the ability to support several staff members across a range of administrative functions. Candidates must be authorized to work in the U.S., and preference will be given to individuals who currently hold Public Trust clearance or can obtain it.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to multiple team members, helping keep schedules, documents, and office activities organized and on track.<br>• Receive and direct inbound calls, respond to routine inquiries, and serve as the first point of contact for internal and external communication.<br>• Prepare, edit, and format correspondence, reports, presentations, and other materials using Microsoft Word, Excel, and PowerPoint.<br>• Maintain accurate electronic records by organizing, filing, and retrieving documents through SharePoint, EDGe, and other agency database tools.<br>• Enter and update data with a high level of accuracy while ensuring information is complete, current, and properly stored.<br>• Coordinate general office tasks such as meeting support, document distribution, and administrative follow-up for ongoing projects.<br>• Monitor multiple assignments at once, prioritize urgent needs, and ensure deadlines are met without sacrificing quality or attention to detail.
- 2026-11-12T00:00:00Z
- Canandaigua, NY
- onsite
- Temporary / Contract
- 19.7885 - 25 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations for a university environment in Canandaigua, New York. This Long-term Contract position is well suited for someone who enjoys keeping schedules on track, managing communications, and maintaining organized records. The ideal candidate will bring strong administrative judgment, a clear and courteous phone presence, and the ability to handle multiple priorities with accuracy and care.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to ensure smooth and efficient office operations.<br>• Respond to inbound phone calls in a clear and courteous manner, direct inquiries appropriately, and provide timely assistance to students, staff, and visitors.<br>• Coordinate calendars, schedule meetings, and help maintain organized timelines for appointments and events.<br>• Prepare, update, and enter information into office records and databases with a high level of accuracy.<br>• Organize and maintain digital and physical filing systems so documents remain accessible and up to date.<br>• Support general office functions such as correspondence, document preparation, and routine follow-up on administrative tasks.<br>• Assist with prioritizing incoming requests and help keep departmental workflows on schedule.
- 2026-10-21T00:00:00Z
- Hopkins, MN
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- <p>Position Overview</p><p>We are seeking a professional and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to a busy team. This position requires strong organizational skills, excellent communication abilities, and a proactive approach to managing multiple priorities in a fast-paced environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Schedule meetings, appointments, and maintain calendars for team members</li><li>Assist with maintaining office supplies and coordinating office-related needs</li><li>Organize and maintain electronic and physical filing systems</li><li>Support special projects and departmental initiatives as assigned</li><li>Greet visitors and assist with general front office responsibilities</li><li>Perform a variety of clerical and administrative tasks to support daily operations</li></ul><p><br></p>
- 2026-11-10T00:00:00Z
- Kansas City, MO
- onsite
- Temporary / Contract
- 17.1 - 19.8 USD / Hourly
- We are looking for a detail-focused Administrative Assistant to support resident application activities in Kansas City, Missouri. This Long-term Contract position offers the chance to contribute to a fast-paced housing environment by coordinating applicant documentation, maintaining accurate records, and assisting prospective residents through each stage of the screening process. The ideal candidate brings strong customer service skills, sound judgment when handling sensitive information, and the ability to stay organized while managing multiple priorities.<br><br>Responsibilities:<br>• Review incoming housing applications and confirm that all required forms and supporting materials have been submitted correctly.<br>• Validate applicant information by checking income details, employment records, rental background, and other eligibility-related documentation.<br>• Perform background and reference screening in alignment with established housing guidelines and organizational standards.<br>• Maintain organized applicant files and enter information accurately into office and property management records.<br>• Track waitlists and available units to help support timely placement and occupancy coordination.<br>• Communicate with applicants regarding document requests, application progress, and next steps in a clear and organized manner.<br>• Apply Fair Housing standards and internal policies consistently throughout the selection and approval process.<br>• Partner with leasing and property teams to support smooth applicant processing and a positive resident onboarding experience.<br>• Deliver courteous front-office and administrative support, including data entry, inbound call handling, and general receptionist duties as needed.
- 2026-11-12T00:00:00Z
- Sheboygan Falls, WI
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for a dependable Administrative Assistant to provide day-to-day support for an accounting team in Sheboygan Falls, Wisconsin. This Long-term Contract position is well suited for someone who enjoys structured office work, maintains strong accuracy, and can stay productive while handling routine administrative assignments. The role focuses on document processing, system updates, and clerical support, and prior accounting experience is not required.<br><br>Responsibilities:<br>• Process and scan accounts payable and capital-related documents each day to maintain organized digital records.<br>• Enter payment and voucher information into the company system with a high level of accuracy and consistency.<br>• Update completed work items in the internal platform by marking tasks and jobs as finished.<br>• Assist the accounting team with administrative backlogs, file handling, and document organization.<br>• Perform clerical support activities such as reviewing paperwork, preparing records, and managing routine office documentation.<br>• Spend a significant portion of the day on scanning activities while balancing data entry and general administrative tasks.<br>• Help maintain accurate records by verifying entered information and supporting orderly document management processes.
- 2026-11-12T00:00:00Z
- Boulder, CO
- onsite
- Permanent / Full Time
- 55000 - 70000 USD / Yearly
- We are looking for an Administrative Assistant to support daily office operations in Boulder, Colorado. This position is well suited for someone who enjoys creating a welcoming environment, keeping administrative workflows organized, and providing dependable support to both clients and internal staff. The role offers a mix of front-desk coverage, office coordination, and hands-on administrative tasks in a client-focused services setting.<br><br>Responsibilities:<br>• Welcome visitors and provide courteous front-desk support while helping create a welcoming and organized office experience.<br>• Manage inbound and outbound mail activities, including certified shipments, priority deliveries, and courier packages.<br>• Coordinate weekly meeting lunches by placing orders and arranging pickup when needed.<br>• Track inventory levels for office, kitchen, and mailing materials and replenish supplies to keep operations running smoothly.<br>• Operate and assist with standard office equipment such as scanners, copiers, printers, and postage systems.<br>• Perform administrative support tasks that require careful review and assembly of workpapers and related calculations.<br>• Help maintain daily office readiness by opening the workplace according to scheduled business hours.<br>• Provide telephone coverage, route incoming calls appropriately, and assist with general inquiries.<br>• Support data entry and other clerical duties with accuracy and attention to detail.<br>• Adjust availability during peak tax and extension periods, when longer weekly hours are expected to meet seasonal business demands.
- 2026-11-03T00:00:00Z
- New Orleans, LA
- onsite
- Temporary to Hire
- 17 - 19 USD / Hourly
- <p>We are looking for an Administrative Assistant to support affordable housing and residential leasing operations in New Orleans, Louisiana. This contract opportunity with potential for a permanent role is ideal for someone who can balance front-desk coordination, resident communication, and detailed administrative work in a mission-driven non-profit environment. The person in this role will help maintain organized records, assist with leasing-related activities, and provide responsive service to applicants, residents, and internal staff.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative activities, including document preparation, file maintenance, and general office support for housing and leasing operations.</p><p>• Welcome visitors and handle incoming calls professionally, directing inquiries and providing accurate information to residents, applicants, and partners.</p><p>• Enter, update, and verify data in tracking systems and spreadsheets to maintain accurate leasing, resident, and case-related records.</p><p>• Support leasing processes by coordinating appointments, preparing paperwork, and assisting with application and occupancy documentation.</p><p>• Maintain organized resident files and ensure records align with affordable housing program guidelines, including LIHTC-related documentation.</p><p>• Use Microsoft Excel to track property, applicant, and administrative information, create reports, and monitor key details with accuracy.</p><p>• Assist with case management coordination by organizing correspondence, scheduling follow-ups, and helping staff maintain timely communication.</p><p>• Provide receptionist and front-office coverage while helping the team sustain efficient day-to-day operations.</p>
- 2026-11-10T00:00:00Z