<p>Are you a detail-oriented individual with strong organizational skills and a knack for administrative tasks? A property management company in the Edgewater area is seeking a <strong>Part-Time Administrative Assistant</strong> (16 hours) to support their operations. This role offers flexibility and an opportunity to work in the dynamic property management field. If you enjoy multitasking and thrive in an administrative role, we’d love to hear from you!</p><p><br></p><p>Responsibilities:</p><p>• Oversee the front desk area to ensure a welcoming and detail-oriented environment.</p><p>• Receive and sign for packages and direct visitors to appropriate personnel or locations.</p><p>• Handle incoming calls, providing prompt and courteous assistance to callers.</p><p>• Perform various administrative tasks, including data entry and email correspondence.</p><p>• Schedule appointments and maintain accurate calendar records.</p><p>• Utilize Microsoft Office applications such as Excel, Outlook, Word, and PowerPoint for document preparation and reporting.</p><p>• Assist with organizing and coordinating meetings as needed.</p><p>• Provide support for inbound and outbound call management.</p><p>• Maintain accurate records and ensure data is properly filed and accessible.</p>
We are looking for a friendly and organized Receptionist to join our team on a contract basis in Carlsbad, California. This role is essential for creating a positive first impression and ensuring smooth daily operations in a dynamic office environment. As the first point of contact for visitors and callers, you will play a key role in maintaining efficient communication and supporting administrative tasks.<br><br>Responsibilities:<br>• Welcome and guide visitors, ensuring they have a positive experience upon arrival.<br>• Maintain the front desk area, keeping it clean, orderly, and presentable.<br>• Manage incoming and outgoing mail and deliveries in a timely manner.<br>• Oversee conference room scheduling and assist with meeting preparations, including technology setup.<br>• Monitor and replenish office supplies to ensure adequate inventory levels.<br>• Perform administrative tasks such as data entry, scanning, and updating internal directories.<br>• Respond to general inquiries and provide accurate information about the organization.<br>• Support office operations and assist team members with additional tasks as needed.
We are looking for a dedicated Office Assistant to join our team in Albany, New York. This long-term contract position plays a key role in supporting the smooth operations of a busy healthcare office. The ideal candidate will provide front desk, administrative, and billing support while maintaining a welcoming and organized environment for patients and staff.<br><br>Responsibilities:<br>• Greet and assist patients and visitors in a friendly and attentive manner at the front desk.<br>• Handle administrative tasks such as scheduling appointments, managing office supplies, and maintaining organized records.<br>• Support billing and collections processes, including verifying insurance information and handling copay transactions.<br>• Collaborate with team members to ensure efficient workflow and address patient inquiries effectively.<br>• Serve as a backup for billing, accounts receivable, and collections tasks as needed.<br>• Utilize office software, including Eclipse and Microsoft Office, to complete daily responsibilities.<br>• Maintain a well-organized and clean reception area to enhance the patient experience.<br>• Assist in training and cross-training team members to ensure coverage in key operational areas.<br>• Manage interruptions and multitask effectively in a fast-paced environment.<br>• Provide additional administrative support to the Office Manager and other team members as required.
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Dorchester, Massachusetts. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and a welcoming environment. This position offers an excellent opportunity to showcase your multitasking abilities and customer service skills.<br><br>Responsibilities:<br>• Greet and assist visitors in a courteous and organized manner.<br>• Manage a multi-line phone system, ensuring calls are answered promptly and directed appropriately.<br>• Handle inbound calls, providing accurate information or forwarding them to the relevant department.<br>• Maintain the reception area, ensuring it is clean and organized.<br>• Support administrative tasks, including scheduling and maintaining records.<br>• Handle switchboard operations for phone systems with up to 10 lines.<br>• Provide part-time coverage for the reception desk as needed.<br>• Communicate effectively with team members and external contacts.
<p>Part time- 1 day/week. We are looking for a dedicated Receptionist to join our team in New York, New York. This is a long-term contract position, ideal for someone who is detail oriented, organized, and has exceptional communication skills. The role requires a strong ability to manage front desk operations and ensure a welcoming environment for clients and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and clients, ensuring a detail oriented and friendly reception area.</p><p>• Manage incoming calls using a multi-line phone system, directing them to the appropriate departments or individuals.</p><p>• Maintain an organized and efficient switchboard for handling calls across multiple lines.</p><p>• Provide support in answering inbound calls promptly and courteously.</p><p>• Assist with part-time receptionist duties as needed, including covering for other team members during their time off.</p><p>• Coordinate front desk activities such as scheduling appointments and managing visitor logs.</p><p>• Ensure the reception area is clean, organized, and representative of the company’s brand.</p><p>• Handle administrative tasks such as data entry and correspondence using Microsoft Office tools.</p><p>• Collaborate with other departments to support smooth daily operations.</p><p>• Participate in training sessions to stay updated on company processes and protocols.</p>
<p><strong>Key Responsibilities</strong></p><ul><li>Greet and welcome visitors in a professional and courteous manner.</li><li>Answer, screen, and direct incoming phone calls promptly and accurately.</li><li>Manage the front desk area to ensure it is organized, presentable, and stocked with necessary materials.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Schedule and manage appointments, meetings, and conference room bookings.</li><li>Provide administrative support to various departments as needed, including data entry, filing, and document preparation.</li><li>Assist with onboarding new employees by preparing badges, materials, or welcoming them on their first day.</li><li><br></li></ul><p><br></p>
We are looking for a Front Desk Coordinator to join our team in Boulder, Colorado. This is a Contract position where you will play a crucial role in creating a welcoming and efficient environment for visitors and staff alike. The ideal candidate will bring exceptional organizational and interpersonal skills to ensure smooth daily operations.<br><br>Responsibilities:<br>• Greet and assist visitors with check-in procedures using an iPad system.<br>• Conduct background checks and facilitate QR code registration.<br>• Manage incoming and outgoing mail, including sorting and distribution.<br>• Answer and direct calls using a multi-line phone system.<br>• Provide concierge services to address visitor and staff inquiries.<br>• Maintain a meticulous and friendly demeanor while delivering excellent customer service.<br>• Utilize Microsoft Office Suite for administrative tasks and documentation.<br>• Support the team with general administrative duties as needed.<br>• Ensure the front desk area remains organized and presentable at all times.
<p>We are seeking a welcoming Front Desk Coordinator to manage front desk operations in Kirkland, WA and act as the first point of contact for visitors and clients. In this contract role, the Receptionist will ensure smooth day-to-day operations while providing excellent customer service and administrative support.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet clients, visitors, and employees in a friendly and approachable manner.</li><li>Answer and direct incoming phone calls, taking messages and providing information as needed.</li><li>Manage the front desk area, keeping it organized, clean, and stocked with necessary materials.</li><li>Respond to inquiries via phone, email, or in-person and direct them to the appropriate departments.</li><li>Maintain appointment calendars and assist with scheduling meetings.</li><li>Process incoming and outgoing mail, including courier services, and coordinate deliveries.</li><li>Provide general administrative support, such as data entry, filing, and record maintenance.</li><li>Assist in the preparation of documents and correspondence as directed.</li><li>Ensure visitors adhere to office security policies, including check-ins and badge distribution.</li></ul>
<p>We are looking for a detail-oriented and proactive traveling Office Assistant to join our client. In this position, you will play a vital role in ensuring smooth day-to-day operations by supporting various administrative functions. If you're someone who thrives in a fast-paced environment and enjoys tackling diverse tasks, this opportunity is perfect for you. You will be responsible for traveling to different mailrooms across the metro. Responsibilities:</p><ul><li>Covering client sites for vacation, sick days and heavier than expected workloads.</li><li>Working in a mailroom helping with print production.</li><li>Scanning and uploading documents online.</li><li>Light maintenance such as replacing toner and restocking paper.</li><li>Grabbing the mail several times throughout the day and distributing across the organization.</li><li>Covering the receptionist area.</li><li>Handling administrative tasks; ordering lunch, managing the front desk and managing the conference rooms for the day.</li></ul>
<p>The Receptionist serves as the first point of contact for visitors, clients, and employees. This role is responsible for providing professional and friendly customer service, managing incoming calls, and performing a variety of administrative tasks to support daily office operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors in a professional and courteous manner.</li><li>Answer, screen, and direct incoming phone calls promptly.</li><li>Manage front desk activities, including receiving and sorting mail and deliveries.</li><li>Maintain the reception area to ensure it is tidy and presentable.</li><li>Schedule and coordinate appointments, meetings, and conference rooms.</li><li>Assist with basic administrative tasks such as data entry, filing, and document preparation.</li><li>Support other departments with clerical duties as needed.</li><li>Uphold confidentiality and handle sensitive information with discretion.</li></ul><p><br></p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis. In this role, you will support daily operations by handling administrative tasks and ensuring efficient workflow within the office. This position offers an opportunity to contribute to a dynamic non-profit organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls, directing them to the appropriate departments and providing clear and effective communication support.</p><p>• Perform data entry tasks with a high level of accuracy to maintain organized records.</p><p>• Assist with receptionist duties, including greeting visitors and managing front desk activities.</p><p>• Utilize Microsoft Excel to create, update, and manage spreadsheets as needed.</p><p>• Coordinate office operations, ensuring supplies are stocked and daily activities run smoothly.</p><p>• Support administrative office tasks such as filing, scheduling meetings, and preparing reports.</p><p>• Collaborate with team members to ensure timely completion of projects and assignments.</p><p>• Maintain confidentiality and professionalism in handling sensitive information.</p>
<p><strong>Administrative Assistant/Accounts Payable Clerk (Automated Machinery Company)</strong></p><p>The Administrative Assistant and Accounts Payable Clerk is a dual-role position responsible for handling various accounting tasks related to accounts payable and data entry. Providing comprehensive front desk reception management and support services to ensure efficient operation of company office functions. This role requires a highly organized, detail oriented, and proactive individual with excellent administrative and basic accounting skills. The position requires independent logical thinking, a willingness to be a team player, working efficiently with little or no supervision and strong communications skills. This position shall report to the Controller. This team member shall be based out of our headquarters in Morgantown, PA. </p><p><strong>Responsibilities: Administrative Assistant</strong></p><p>· Serve as the first point of contact for the company, managing front desk operations, greeting visitors, and directing them appropriately.</p><p>· Handles copies, scanning and clerical duties within the office.</p><p>· Answers multi-line phone system and directs calls or relays messages, as circumstances dictate. Must interact cordially and communicate professionally.</p><p>· Clerical administrative duties for office personnel as needed.</p><p>· Inventory kitchen and office supplies.</p><p>· Tracking of employee PTO.</p><p>· Working with HR to help with company meetings and other projects.</p><p><strong> </strong></p><p><strong>Responsibilities: Accounts Payable Clerk</strong></p><p>· Manage accounts payable by using accounting software.</p><p>· Establishing and maintaining relationships with new and existing vendors.</p><p>· Comparing purchase orders, prices, terms of payment and other charges.</p><p>· Processing payments to vendors by check or ACH as requested.</p><p>· Keep accurate files of invoices, payments, and vendors.</p><p>· Balancing of intercompany AP transactions.</p><p> </p>
<p>We are looking for an organized and detail-oriented Receptionist to join our team in Lake Park, Florida. In this role, you will be the first point of contact for clients, ensuring their experience is welcoming and efficient. The role involves managing a multi-line phone system, directing visitors, and performing clerical tasks to support daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and clients with a friendly and detail-oriented demeanor.</p><p>• Answer and manage incoming calls using a multi-line phone system.</p><p>• Direct clients to the appropriate staff or salesperson based on their needs.</p><p>• Maintain a clean and organized reception area.</p><p>• Perform routine clerical tasks, such as filing, data entry, and scheduling.</p><p>• Ensure accurate communication between clients and team members.</p><p>• Handle inquiries and provide information about company services.</p><p>• Support administrative functions as needed to maintain smooth operations.</p>
<p>The Receptionist serves as the first point of contact for visitors, clients, and employees. This role is responsible for providing professional and friendly customer service, managing incoming calls, and performing a variety of administrative tasks to support daily office operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors in a professional and courteous manner.</li><li>Answer, screen, and direct incoming phone calls promptly.</li><li>Manage front desk activities, including receiving and sorting mail and deliveries.</li><li>Maintain the reception area to ensure it is tidy and presentable.</li><li>Schedule and coordinate appointments, meetings, and conference rooms.</li><li>Assist with basic administrative tasks such as data entry, filing, and document preparation.</li><li>Support other departments with clerical duties as needed.</li><li>Uphold confidentiality and handle sensitive information with discretion.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Front Desk Coordinator to support daily office operations. This long-term contract position is based in Santa Barbara, California, and offers an opportunity to contribute to a dynamic team while ensuring smooth administrative workflows. Ideal candidates will excel in multitasking and maintaining clear and effective communication.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls and direct them to the appropriate departments or individuals.</p><p>• Perform accurate data entry tasks, ensuring all information is organized and up-to-date.</p><p>• Support general office activities, including scheduling, filing, and correspondence.</p><p>• Serve as the first point of contact for visitors, providing a welcoming and efficient reception.</p><p>• Maintain and update administrative records to ensure easy access and retrieval.</p><p>• Coordinate meetings and appointments, preparing necessary materials in advance.</p><p>• Assist in preparing reports and presentations as required.</p><p>• Monitor office supplies and place orders to maintain stock levels.</p><p>• Uphold confidentiality and care in handling sensitive information.</p>
<p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors in a professional and courteous manner.</li><li>Answer, screen, and direct incoming phone calls promptly.</li><li>Manage front desk activities, including receiving and sorting mail and deliveries.</li><li>Maintain the reception area to ensure it is tidy and presentable.</li><li>Schedule and coordinate appointments, meetings, and conference rooms.</li><li>Assist with basic administrative tasks such as data entry, filing, and document preparation.</li><li>Support other departments with clerical duties as needed.</li><li>Uphold confidentiality and handle sensitive information with discretion.</li></ul><p><br></p>
<p>Are you a friendly and organized professional who thrives on creating excellent first impressions? Our manufacturing company is seeking a welcoming and detail-oriented <strong>Receptionist</strong> to be the face of our organization and provide essential administrative support.</p><p>Key Responsibilities:</p><ul><li><strong>Front Desk Duties:</strong> Greet visitors, clients, and employees with professionalism and a positive attitude while managing the visitor log.</li><li><strong>Phone Communication:</strong> Answer and direct incoming calls promptly and accurately, addressing inquiries or redirecting as appropriate.</li><li><strong>Mail and Package Handling:</strong> Sort and distribute incoming mail and manage outgoing shipments efficiently.</li><li><strong>Scheduling Support:</strong> Assist with scheduling meetings, conference rooms, and appointments as needed.</li><li><strong>Office Supplies Management:</strong> Monitor and order office supplies to ensure the smooth operation of the workspace.</li><li><strong>Clerical Support:</strong> Help with basic administrative tasks such as data entry, filing, photocopying, and maintaining office organization.</li><li><strong>Safety Check-In:</strong> Maintain compliance with company safety protocols for visitors, ensuring they are aware of and follow plant safety procedures.</li></ul><p><br></p>
We are looking for a meticulous Front Desk Coordinator to join our team on a contract basis in Santa Monica, California. This role is essential to ensuring smooth daily operations by managing front desk activities, coordinating with vendors, and providing exceptional service to visitors and callers. If you thrive in a fast-paced environment and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Serve as the primary point of contact for vendors, ensuring their needs are addressed and operations run smoothly.<br>• Welcome and assist guests, providing a positive and organized first impression of the office.<br>• Handle mail distribution and ensure packages are managed efficiently.<br>• Operate and manage a multi-line phone system to answer inbound calls and direct them appropriately.<br>• Coordinate packing and organizational tasks as needed to assist with office transitions.<br>• Maintain the front desk area to ensure it is organized and presentable at all times.<br>• Provide concierge services and support to staff and visitors.<br>• Address inquiries in a timely and organized manner, both in person and over the phone.<br>• Collaborate with team members to ensure all front desk processes are seamless.
<p>We are looking for an experienced Administrative Assistant to join our client's team on a contract basis in East Granby, Connecticut. In this key role, you will provide high-level administrative support to the President and leadership team, ensuring smooth day-to-day operations. This position offers an exciting opportunity to work in a fast-paced environment and interact with team members across all levels of the organization.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage executive calendars, schedule meetings, and coordinate complex travel arrangements, including liaising with travel agents.</p><p>• Organize reminders for birthdays, milestones, and other important events.</p><p>• Maintain reception and common areas, ensuring they are tidy and stocked with necessary supplies; handle mail and shipping tasks.</p><p>• Assist in planning and executing company-wide events, leadership meetings, and town halls, including managing invitations, catering, and logistics.</p><p>• Provide support for Certificate of Insurance management during high-demand periods.</p><p>• Answer and direct incoming calls professionally, ensuring excellent communication with visitors and team members.</p><p>• Act as a primary point of contact at the front desk, creating a welcoming environment for guests and employees.</p><p>• Collaborate with various departments to ensure administrative tasks are completed efficiently and accurately.</p><p>• Monitor office inventory and oversee restocking processes to avoid any disruptions.</p><p>• Handle additional administrative duties as assigned by the leadership team.</p>
We are looking for a meticulous Administrative Assistant to join our team in Blue Ash, Ohio. In this Contract-to-Permanent position, you will play a key role in ensuring smooth office operations by managing administrative tasks and coordinating workplace activities. This role offers an excellent opportunity for individuals who thrive in a dynamic environment and enjoy contributing to organizational efficiency.<br><br>Responsibilities:<br>• Provide administrative support to ensure efficient day-to-day office operations.<br>• Answer and direct incoming calls in a polite and courteous manner.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Manage receptionist duties, including greeting visitors and handling inquiries.<br>• Organize and coordinate workplace activities, ensuring seamless operations.<br>• Maintain office supplies inventory and handle procurement as needed.<br>• Assist in scheduling meetings and preparing materials for presentations.<br>• Handle correspondence and distribute communications within the office.<br>• Collaborate with team members to support various administrative functions.
<p>Are you a friendly and organized individual with a passion for creative services? If so, Robert Half has an exciting <strong><em>Receptionist</em></strong> opportunity for you at a Honolulu-based Creative Services Firm. We're looking for a welcoming and efficient front-desk professional to be the first point of contact for clients, partners, and team members. If you are success-driven, detail-oriented, and thrive in a fast-paced environment, we want to hear from you!</p><p> </p><p>Key Responsibilities:</p><p>- Welcome and assist visitors with a warm and friendly demeanor.</p><p>- Manage incoming and outgoing phone calls and relay messages.</p><p>- Maintain the reception area's cleanliness and organization.</p><p>- Handle incoming and outgoing mail and packages.</p><p>- Assist with scheduling appointments and managing meeting room reservations.</p><p>- Support various departments with administrative tasks as needed.</p><p>- Perform general office duties such as filing, data entry, and photocopying.</p><p>- Restock kitchen supplies</p>
<p>Robert Half is seeking a professional and customer-focused <strong>Receptionist</strong> to serve as the face of our client’s organization in <strong><u>Addison, TX. </u></strong>The ideal candidate will create a welcoming atmosphere for employees, visitors, and callers, while skillfully handling administrative tasks that support the smooth operation of the office. This role is perfect for someone who thrives in a fast-paced environment and enjoys interacting with people.</p>
<p>We are looking for an organized and proactive Front Desk Coordinator to join our team in Savage, Minnesota. This position requires an individual with strong multitasking skills who can manage front desk operations, coordinate client visits, and support office activities with precision. The ideal candidate will excel in handling administrative tasks, managing schedules, and providing exceptional service to both internal and external stakeholders. The Front Desk Coordinator will play a critical role as the first point of contact for visitors, ensuring a welcoming and professional environment while efficiently directing inquiries. This individual will also handle a variety of day-to-day office functions, including maintaining office supplies, assisting with scheduling, and supporting various team projects. </p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact at the front desk, welcoming visitors and addressing inquiries from employees and guests.</p><p>• Manage and track visitor check-ins, ensuring proper documentation and coordination with relevant teams.</p><p>• Plan and oversee client visits, including catering arrangements and logistics, ensuring seamless execution.</p><p>• Organize and support employee events within the office, including scheduling and coordinating necessary resources.</p><p>• Maintain and update spreadsheets tracking employee locations and zip codes for newsletters and mailings.</p><p>• Distribute leads to the marketing and sales teams, ensuring timely and accurate communication.</p><p>• Edit and manage client forms using Adobe Acrobat, including creating and modifying PDFs as needed.</p><p>• Assist with training coordination within the facility, handling scheduling, setup, cleanup, and catering arrangements.</p><p>• Address employee requests and coordinate with custodial services to resolve office-related issues.</p><p>• Answer inbound calls using a multi-line phone system, providing efficient and effective communication</p>
We are looking for a friendly and organized Community Associate to join our team in Century City, California. This is a contract position lasting two weeks, where you will play a key role in ensuring smooth front desk operations and providing exceptional service to clients and visitors. If you thrive in a dynamic environment and have a passion for helping people, we encourage you to apply.<br><br>Responsibilities:<br>• Act as the first point of contact by welcoming clients and visitors with professionalism and warmth.<br>• Manage the front desk area, ensuring it remains organized and presentable at all times.<br>• Handle a multi-line phone system by answering inbound calls and directing them appropriately.<br>• Provide concierge services by addressing client inquiries and offering assistance as needed.<br>• Maintain accurate records of visitor logs and other relevant documentation.<br>• Assist with scheduling and coordinating appointments or meetings as requested.<br>• Address and resolve any issues or concerns raised by clients or visitors promptly.<br>• Collaborate with team members to ensure seamless daily operations.<br>• Support additional administrative tasks as assigned by management.
<p>If you’ve ever dreamed of being at the <strong>frontline of a luxury experience</strong>, here’s your chance. Our client, a leading name in San Diego’s <strong>hospitality industry</strong>, is seeking a <strong>Receptionist</strong> who will embody professionalism, warmth, and world-class service. This isn’t your standard “answer the phone and greet people” kind of role. You’ll be the welcoming smile that sets the tone for every guest’s visit, whether they’re walking in for a high-profile event, booking a last-minute meeting space, or simply seeking assistance. The lobby is your stage, and your role is to create an atmosphere that feels seamless, polished, and unforgettable.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Greet guests with professionalism and genuine hospitality — first impressions matter.</li><li>Manage busy phone lines, direct inquiries, and provide accurate information.</li><li>Coordinate reservations, meeting room bookings, and guest check-ins.</li><li>Work closely with the events and concierge teams to support client requests.</li><li>Ensure the reception area is immaculate at all times (organization and detail are everything).</li><li>Handle incoming and outgoing mail, deliveries, and vendor check-ins.</li><li>Assist with special projects such as VIP visits or corporate events.</li></ul>
