<p>We are looking for a dedicated Front Desk Coordinator to join our team in Colorado Springs, Colorado. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and attentive experience. This is a long-term contract-to-hire position, offering an excellent opportunity to contribute to a dynamic environment within the construction/contractor industry.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors in a friendly and attentive manner, ensuring their needs are met promptly.</p><p>• Manage incoming calls using a multi-line phone system, directing calls to appropriate departments or individuals.</p><p>• Handle concierge services, providing information and support to clients and staff as needed.</p><p>• Maintain and operate switchboard systems efficiently to ensure seamless communication.</p><p>• Respond to inbound calls with a focus on detail, addressing inquiries and resolving issues effectively.</p><p>• Coordinate front desk operations, ensuring the reception area remains organized and presentable at all times.</p><p>• Schedule appointments and manage calendars to support internal staff and client needs.</p><p>• Assist in administrative tasks, such as data entry, filing, and document preparation.</p><p>• Communicate effectively with team members and departments to support smooth workflow.</p><p>• Provide exceptional customer service to enhance the overall visitor experience.</p>
<p><strong>Job Description:</strong></p><p> Robert Half is partnering with a reputable tax firm to identify a professional and customer-focused Receptionist to provide front office support during the busy tax season. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with clients, and can help ensure smooth day-to-day office operations during peak periods.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients and visitors in a professional and welcoming manner</li><li>Answer and route incoming phone calls promptly and accurately</li><li>Schedule, confirm, and manage client appointments for tax preparers</li><li>Assist with client intake, including collecting documentation and verifying required forms</li><li>Maintain front desk organization and ensure a clean, professional office environment</li><li>Support administrative tasks such as data entry, scanning, copying, and filing</li><li>Coordinate mail, document drop-offs, and pickups</li><li>Communicate effectively with tax staff regarding client arrivals and scheduling updates</li><li>Maintain confidentiality of sensitive client and financial information at all times</li></ul>
Receptionist Are you friendly, organized, and passionate about creating a positive first impression? Our company is seeking a Receptionist to welcome guests, manage front-desk operations, and support essential administrative tasks. Key Responsibilities: Greet visitors and clients and direct them appropriately Answer, screen, and forward incoming calls Maintain a tidy and detail oriented reception area Manage appointment scheduling and conference room bookings Handle mail, deliveries, and incoming correspondence Assist with clerical tasks such as data entry and filing Support staff with general office duties and projects as needed Why Join Us? Competitive pay and benefits Inclusive, supportive team culture Opportunities for growth and skill development Exposure to various departments and business operations Take the next step in your career—submit your resume to join our organization today! Please apply online or through our Robert Half app
<p><strong>Administrative Assistant – Tax Season Support (Part-Time)</strong></p><p><br></p><p><strong>Schedule:</strong> Monday–Friday, 9:00 AM–3:00 PM + <em>occasional Saturdays</em></p><p><strong>Duration:</strong> <strong>November 16 – April 15</strong> (no anticipated time off within this duration)</p><p><strong>Location:</strong> Iowa City, Iowa </p><p><br></p><p><strong>About the Role</strong></p><p>Our client is seeking a detail-oriented and dependable <strong>Administrative Assistant</strong> to support their team throughout the busy tax season. This part-time position is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and is comfortable interacting with clients and professionals daily.</p><p><strong>Key Responsibilities</strong></p><ul><li>Greet clients, answer phone calls, and manage front-desk inquiries</li><li>Organize and maintain digital and physical tax documents</li><li>Prepare and assemble tax packets, engagement letters, and client correspondence</li><li>Schedule appointments, manage calendars, and coordinate client drop-offs/pickups</li><li>Handle data entry with accuracy and confidentiality</li><li>Provide general administrative support to tax preparers and CPAs</li><li>Assist with scanning, filing, printing, and document uploads</li><li>Support additional office tasks as needed throughout the season</li></ul><p><br></p>
<p>We are looking for a detail-oriented and organized Receptionist to join our team on a short-term contract basis in Newton, MA. This onsite role is ideal for someone who excels in creating a welcoming environment for visitors and providing efficient administrative support. The position involves handling a variety of front desk and office responsibilities while maintaining a neat and detail-oriented appearance.</p><p><br></p><p>Responsibilities:</p><p>• Welcome guests and ensure they sign in while distributing visitor badges.</p><p>• Answer and manage incoming phone calls with clarity and courtesy.</p><p>• Prepare and arrange meeting rooms for scheduled events or discussions.</p><p>• Perform general administrative duties, such as organizing documents and maintaining office supplies.</p><p>• Collaborate with team members to support departmental goals and tasks.</p><p>• Maintain a clean and organized front desk area.</p><p>• Assist with scheduling and coordination of office activities as needed.</p><p>• Handle basic reporting and documentation tasks using Microsoft Office tools.</p><p>• Ensure communication across teams remains clear and effective.</p><p>• Demonstrate a detail-oriented demeanor and appearance throughout interactions.ne</p>
<p>We are looking for a skilled and personable Receptionist to join our team in Savannah, Georgia. This is a contract opportunity with the potential for long-term growth and career development. As the first point of contact for visitors and callers, you will play a crucial role in creating a welcoming and detail-oriented environment.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for visitors, ensuring a warm and detail-oriented greeting upon arrival.</p><p>• Manage and operate a multi-line phone system, handling inbound calls efficiently and directing them to the appropriate departments.</p><p>• Provide exceptional customer service by addressing inquiries and resolving concerns promptly.</p><p>• Assist with administrative tasks and ensure the reception area remains tidy and organized.</p><p>• Communicate effectively with internal teams and external contacts to facilitate smooth office workflows.</p><p>• Uphold confidentiality and a high standard of conduct in handling sensitive information.</p>
<ul><li>Greet and assist visitors, clients, and employees in a courteous and professional manner</li><li>Manage a high-volume front desk, including answering, screening, and routing incoming calls</li><li>Coordinate visitor check-in procedures while adhering to security and access protocols</li><li>Schedule, manage, and support conference rooms and meetings</li><li>Receive, sort, and distribute mail and deliveries</li><li>Maintain office supply inventory and coordinate requests with facilities or vendors</li><li>Provide administrative support including data entry, document preparation, scanning, and filing</li><li>Partner with internal teams to ensure smooth day-to-day office operations</li><li>Maintain confidentiality and professionalism at all times in a secure office environment</li></ul>
We are looking for a dedicated Office Assistant to join our team on a contract basis in Bethel, Connecticut. This position plays a vital role in supporting daily office operations, ensuring efficiency and organization. The ideal candidate will be detail-oriented and skilled at handling receptionist and clerical responsibilities.<br><br>Responsibilities:<br>• Greet visitors and clients warmly while managing front desk operations.<br>• Answer and direct incoming phone calls to appropriate departments or personnel.<br>• Maintain office supplies by monitoring inventory and placing orders as needed.<br>• Organize and file documents to ensure easy access and retrieval.<br>• Handle correspondence, including sorting and distributing incoming mail.<br>• Assist in scheduling meetings and maintaining calendars for staff.<br>• Prepare reports and presentations as required by management.<br>• Ensure the office environment remains tidy and well-organized at all times.
We are looking for a bilingual Administrative Assistant fluent in both English and Spanish to join our team in Tampa, Florida. This Contract position involves providing vital administrative support to ensure the smooth operations of a small office environment. The role requires strong organizational skills and a customer-focused approach to assist with daily office functions and events.<br><br>Responsibilities:<br>• Welcome clients and visitors while managing front-desk operations.<br>• Enter orders and assist with invoicing; training on QuickBooks will be provided.<br>• Organize and maintain office systems, including filing, breakroom upkeep, and conference room arrangements.<br>• Provide support for trade shows and company-hosted events.<br>• Handle mailings, manage office supplies, and perform general administrative tasks.<br>• Utilize Microsoft Office Suite to create and maintain spreadsheets with basic to intermediate proficiency.
We are looking for two detail-oriented and personable Receptionists to join our client's team in Saint Louis, Missouri. As the first point of contact for visitors, you will play a vital role in creating a welcoming atmosphere and managing essential front desk operations. This is a long-term contract position with flexible part-time shifts available.<br><br>Responsibilities:<br>• Welcome visitors and ensure they are checked in properly, allowing entry only for those with scheduled appointments.<br>• Handle incoming deliveries such as packages and food orders, ensuring proper distribution.<br>• Provide parking validations, assist with visitor parking assignments, and manage ticketing processes.<br>• Organize and distribute incoming mail to the appropriate departments or individuals.<br>• Digitally scan invoices and route them to the relevant team members for processing.<br>• Answer and direct calls efficiently using a multi-line phone system.<br>• Maintain a clean and organized reception area to uphold a detail-oriented image.<br>• Address inquiries from visitors and callers with clarity and professionalism.<br>• Collaborate with internal teams to ensure smooth office operations.
<p>The Front Desk Coordinator acts as the welcoming face of our office, providing exceptional customer service while managing the day-to-day operations of the reception area. This professional is responsible for greeting visitors, handling incoming calls, and supporting administrative functions to ensure a smooth and efficient front office experience. The ideal candidate is organized, personable, and able to multitask in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors promptly and professionally, directing them to the appropriate team member or department</li><li>Answer, route, and manage a high volume of incoming calls</li><li>Maintain the appearance and cleanliness of the reception area and conference rooms</li><li>Coordinate meeting schedules, conference room bookings, and facilitate guest sign-in procedures</li><li>Receive, sort, and distribute mail, packages, and deliveries</li><li>Assist with data entry, filing, and other administrative tasks as assigned</li><li>Manage calendars and support scheduling for team members as needed</li><li>Uphold security standards and ensure guest confidentiality</li><li>Support special projects and office events as needed</li></ul><p><br></p>
We are looking for a proactive and organized Administrative Assistant to join our team in Parsippany, New Jersey. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing office operations, and is eager to contribute to the smooth functioning of a growing firm. As the first point of contact for visitors and staff, you will play a pivotal role in maintaining a detail-oriented and welcoming atmosphere.<br><br>Responsibilities:<br>• Serve as the primary receptionist by welcoming visitors, answering phone calls, and maintaining a detail-oriented front desk environment.<br>• Coordinate office operations, including ordering supplies, scheduling equipment maintenance, and managing lunch orders.<br>• Handle all incoming and outgoing mail, FedEx packages, and courier deliveries efficiently.<br>• Provide administrative assistance with tasks such as licensing, contracts, compliance, and general office management.<br>• Maintain organized records and files to support seamless day-to-day operations.<br>• Assist with billing processes and other administrative projects as needed.<br>• Ensure the office environment remains organized, functional, and equipped for staff productivity.<br>• Support team members with ad-hoc tasks to facilitate project completion and deadlines.
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. This role involves supporting daily office operations, managing communications, and ensuring smooth administrative processes. The ideal candidate will have excellent interpersonal skills and a strong ability to multitask effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Handle incoming calls professionally, providing accurate information and redirecting inquiries as needed.<br>• Perform data entry tasks with precision to maintain accurate records and databases.<br>• Support daily office functions, including scheduling, filing, and managing correspondence.<br>• Carry out receptionist duties, such as welcoming visitors and maintaining front desk operations.<br>• Coordinate meetings and appointments to ensure effective time management.<br>• Prepare and distribute internal and external communications, including memos and emails.<br>• Maintain an organized workspace by managing office supplies and inventory.<br>• Assist with documentation and record-keeping to ensure compliance and efficiency.<br>• Collaborate with team members to ensure smooth workflow and timely completion of tasks.
We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in Columbus, Ohio. In this contract position, you will play a key role in ensuring smooth daily operations by providing exceptional customer service and managing front desk responsibilities. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.<br><br>Responsibilities:<br>• Greet visitors and clients warmly and assist them with inquiries or directions.<br>• Manage a multi-line phone system, answering inbound calls promptly and courteously.<br>• Coordinate concierge services to meet the needs of guests and staff.<br>• Perform filing and maintain accurate records to ensure efficient document management.<br>• Provide support in medical front office tasks, including scheduling and patient coordination.<br>• Maintain the front desk area, ensuring it is organized and welcoming.<br>• Utilize Microsoft Office tools to create and manage documents, spreadsheets, and correspondence.<br>• Handle switchboard operations effectively, managing calls across multiple lines.<br>• Deliver outstanding customer service by addressing concerns and resolving issues promptly.<br>• Assist with general administrative tasks as needed to support overall operations.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Bakersfield, California. This role requires an individual who excels in communication, organization, and multitasking to support both front desk operations and accounting functions. The ideal candidate will bring a proactive approach to problem-solving and a collaborative mindset to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Manage front desk operations, including answering inbound calls, scheduling appointments, and greeting visitors with professionalism.</p><p>• Provide administrative support to the accounting department, assisting with accounts payable (AP) and accounts receivable (AR) tasks.</p><p>• Reconcile contract employee timecards on a daily and weekly basis to ensure accuracy.</p><p>• Organize and maintain office documents such as invoices, credit card receipts, and training materials by scanning, saving, and filing.</p><p>• Coordinate email correspondence and handle customer inquiries with clarity and efficiency.</p><p>• Utilize Microsoft Suite tools, including Excel, Outlook, Word, and PowerPoint, to complete various clerical tasks.</p><p>• Assist the Finance Controller and other team members with special projects and day-to-day operations.</p><p>• Maintain company records and complete required updates as needed.</p><p>• Collaborate with team members to identify and solve issues independently or in group settings.</p><p>• Ensure adherence to company policies and procedures while managing assigned duties.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This position offers an excellent opportunity for someone skilled in office organization and administrative support. The ideal candidate will have a proactive approach to managing daily tasks and ensuring smooth office operations.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and manage front desk operations with professionalism.</p><p>• Organize and maintain documentation through filing and scanning processes.</p><p>• Sort and distribute mail efficiently to ensure proper handling.</p><p>• Handle inbound calls and provide accurate information or assistance.</p><p>• Perform data entry tasks with precision to maintain up-to-date records.</p><p>• Coordinate administrative activities to support the team effectively.</p><p>• Ensure the office environment remains organized and presentable.</p><p>• Assist with receptionist duties, including scheduling and appointment management.</p><p>• Monitor and replenish office supplies as needed.</p>
<p>We are seeking a highly organized and personable Receptionist to join our client's dynamic team. This contract position offers an excellent opportunity to gain valuable experience and contribute to a fast-paced office environment. The successful candidate will be at the heart of their day-to-day operations, supporting administrative duties while serving as a positive and professional first point of contact for visitors and team members. Responsibilities:</p><ul><li>Provide standard administrative and front desk support to ensure the smooth operation of the office.</li><li>Answer and direct incoming calls in a courteous and professional manner.</li><li>Greet visitors and manage guest check-in procedures.</li><li>Maintain an organized and tidy reception area.</li><li>Handle mailing, shipping, and receiving of packages and correspondence.</li><li>Order and track office supplies as needed.</li><li>Perform accurate data entry and assist with other clerical tasks as required.</li></ul>
<p>We are looking for an experienced and personable Receptionist to join our team on a contract to hire basis. In this role, you will create welcoming and memorable experiences for visitors and associates at our onsite location in the west end of Richmond, Virginia. As the first point of contact, you will play a vital role in ensuring smooth daily operations while delivering exceptional customer service. This position requires a strong ability to engage with others, manage tasks efficiently, and contribute to a positive workplace environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome guests and employees warmly, assisting them with sign-ins, directions, and general inquiries.</p><p>• Provide support for building badge services and address immediate visitor needs.</p><p>• Conduct regular walkthrough audits of the facility to ensure cleanliness and functionality.</p><p>• Open and escalate work orders as needed to resolve building maintenance concerns.</p><p>• Assist with coordinating and executing small events, including room setup, catering, and AV/IT support.</p><p>• Monitor the lobby area to maintain a safe and secure environment.</p><p>• Document and report safety or security concerns promptly, taking appropriate action when necessary.</p><p>• Deliver exceptional customer service by actively engaging with individuals to create positive experiences.</p><p>• Offer site tours and provide detailed information about building amenities.</p><p>• Collaborate with internal teams and vendors to ensure seamless workplace operations.</p>
<p>Robert Half is seeking a legal administrative assistant to support a non-profit organization in the Atlanta area. </p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors entering the office, providing a courteous and friendly experience.</p><p>• Answer incoming calls, including inquiries related to other office locations, and direct them appropriately.</p><p>• Handle document scanning, sorting mail, managing deliveries, and maintaining office supplies.</p><p>• Coordinate client pickups and ensure efficient desk arrangements for these interactions.</p><p>• Keep common areas organized and presentable to maintain a well-managed environment.</p><p>• Provide occasional backup support to the centralized intake process as needed.</p><p>• Train and collaborate with team members to ensure seamless coverage during absences.</p><p>• Uphold reliability and a strong work ethic in all responsibilities to support the team's success.</p>
We are looking for a detail-oriented Front Desk Coordinator to join our team in Charlotte, North Carolina. This contract position offers an opportunity to support daily administrative operations and deliver exceptional customer service. The ideal candidate will possess strong organizational skills and excel in managing front desk responsibilities.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized environment.<br>• Handle incoming calls using a multi-line phone system, directing them to the appropriate departments.<br>• Manage daily mail distribution, including processing packages and correspondence.<br>• Maintain an organized and efficient mailroom, ensuring timely delivery and processing.<br>• Coordinate administrative tasks such as email correspondence and document handling.<br>• Provide concierge services to support both staff and visitors with inquiries and requests.<br>• Demonstrate attention to detail in interactions, maintaining a courteous demeanor.<br>• Monitor and manage front desk supplies, ensuring resources are adequately stocked.<br>• Assist with scheduling and coordinating meetings or appointments as needed.<br>• Uphold confidentiality and accuracy in handling sensitive information.
<ul><li><strong>Position: Receptionist (Contract Role Only)</strong></li><li><strong>Location: </strong>4201 Congress St, Charlotte, North Carolina, 28209, United States</li><li><strong>TYPE: 100% ONSITE</strong></li><li><strong>Tentative Hourly Pay Rate: $20 - $21 per hour</strong></li><li><strong>Required Experience: Requires prior experience at the front desk/reception </strong></li></ul><p> </p><p><strong>Job Description: </strong></p><ul><li>Acts as the initial point of contact for visitors. May answer a multi-line phone.</li><li>As a Client Center Receptionist, the candidate will leave a lasting impression on employees and clients by greeting with the 10-5 rule while managing the front desk, providing light meeting planning support, and helping clients and employees with immediate solutions to their inquiries. </li><li>The ideal candidate will be analytical with excellent organizational skills and detailed oriented. </li><li>Additional day to day tasks include but are not limited to: Sort & Distribute mail/packages, provide floor tours for new employees, directing vendors, Validate parking, assist with general queries and communications from employees of all lines of business</li></ul>
<p><strong>Receptionist – As Needed / Saturday Support (Contract Project)</strong></p><p><strong>Location:</strong> Iowa City, IA</p><p><strong>Schedule:</strong> Saturdays, as needed</p><p><br></p><p><strong>Overview:</strong></p><p>We’re partnering with a local organization seeking a friendly, reliable <strong>Receptionist</strong> to provide Saturday coverage on an as needed basis. This role is perfect for someone who enjoys customer service, staying organized, and keeping the front desk running smoothly.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer incoming phone calls with a professional, welcoming tone</li><li>Take clear, accurate messages and route information to the appropriate contacts</li><li>Transfer calls efficiently to staff and departments</li><li>Provide general front desk support and greet visitors as needed</li><li>Assist with <strong>light filing</strong> and basic administrative tasks</li><li>Maintain a tidy and organized reception area</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Crystal Lake, Illinois. This is a contract-to-permanent position and <strong><u>experience within the property management industry is required.</u></strong> Looking for someone who thrives in a fast-paced environment and enjoys handling a variety of administrative tasks. The ideal candidate will bring excellent organizational skills and a proactive approach to supporting daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support, including managing schedules, organizing documents, and maintaining records.</p><p>• Handle incoming calls professionally and direct inquiries to the appropriate team members.</p><p>• Perform data entry tasks with precision to ensure accuracy and completeness.</p><p>• Greet visitors and manage receptionist duties, creating a welcoming environment.</p><p>• Utilize Microsoft Office and Google Suite tools to prepare reports, presentations, and correspondence.</p><p>• Coordinate office activities, ensuring smooth daily operations and timely communication.</p><p>• Support property management-related tasks and assist in maintaining property records.</p><p>• Conduct follow-ups and respond to client inquiries in a timely manner.</p><p>• Collaborate with team members to streamline workflows and improve efficiency.</p><p>• Assist with other administrative tasks as needed to support the team.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team near Morristown, New Jersey. This role offers an excellent opportunity to support a high-performing finance consulting team with operational and organizational tasks. The ideal candidate will thrive in a detail-oriented environment and be eager to contribute to the smooth functioning of our office.</p><p><br></p><p>Responsibilities:</p><p>• Act as the first point of contact by welcoming visitors and maintaining a detail-oriented and friendly front desk atmosphere.</p><p>• Oversee office supplies, lunch orders, and equipment repairs to ensure seamless daily operations.</p><p>• Manage incoming and outgoing mail, packages, and courier deliveries promptly and efficiently.</p><p>• Support licensing, contracts, and compliance-related administrative tasks with accuracy.</p><p>• Maintain organized records and documentation to streamline office processes.</p><p>• Assist with billing tasks and provide support for various administrative projects as needed.</p><p>• Collaborate with the team to ensure all office functions run smoothly and effectively.</p>
<p>We are looking for an Administrative Assistant in Honolulu. The Administrative Assistant supports a busy healthcare facility by managing front office operations, patient scheduling, records management, and communications with medical staff and patients. This role requires exceptional organizational skills, attention to detail, and the ability to manage confidential information in a fast-paced environment. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist patients and visitors, ensuring a positive experience.</li><li>Schedule appointments and coordinate patient flow with healthcare providers.</li><li>Prepare, update, and maintain medical records with accuracy and confidentiality.</li><li>Answer phones, respond to inquiries, and route calls as appropriate.</li><li>Process insurance forms and other patient documents.</li><li>Manage correspondence, including emails and letters.</li><li>Order and maintain office and clinical supplies.</li><li>Assist in the preparation and submission of reports.</li><li>Support administrative projects as assigned by management.</li></ul>
