390 Results for Front Desk Assistant Jobs

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Front Desk Coordinator

Indianapolis, IN
onsite
Temporary to Hire
20 - 21 USD / Hourly
We are looking for a detail-oriented and service-oriented Front Desk Coordinator to support daily office operations in Indianapolis, Indiana. This Contract to Permanent opportunity is ideal for someone who enjoys creating a welcoming environment, handling competing priorities with composure, and providing dependable administrative support in an in-office setting. The right candidate brings strong interpersonal skills, a proactive mindset, and the ability to keep the front office running smoothly while delivering a positive experience for visitors and employees. Responsibilities: • Welcome guests, employees, and vendors with care while creating an organized and inviting front office experience. • Manage a multi-line phone system, direct incoming calls accurately, and respond to routine inquiries in a courteous and efficient manner. • Coordinate front desk activity, including visitor check-in, meeting support, and general reception coverage throughout the workday. • Provide administrative assistance using Microsoft Office to prepare documents, maintain records, and support office workflows as needed. • Resolve day-to-day issues independently, escalate urgent matters appropriately, and remain calm when priorities shift unexpectedly. • Support office operations by assisting with scheduling, communication, and other coordination tasks that help the broader administrative team stay focused. • Maintain a detail-oriented reception area and ensure supplies, materials, and common front desk resources are stocked and organized. • Learn internal procedures quickly and participate in onboarding and training to ensure a smooth transition into the role.
2026-10-15T00:00:00Z

Front Desk Coordinator

Walnut Creek, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily front-of-office operations in Walnut Creek, California. This long-term contract position is ideal for someone who enjoys creating a welcoming environment, handling communications efficiently, and providing dependable administrative support. The role requires strong customer service skills, comfort managing a busy reception area, and confidence using standard office software to keep information organized and accessible. Front Desk Coordinator Responsibilities:• Welcome visitors, clients, and staff with a detail-oriented and service-oriented approach while maintaining an organized reception area.• Manage a multi-line phone system by answering incoming calls promptly, directing inquiries to the appropriate contacts, and taking accurate messages when needed.• Provide concierge-style assistance by responding to general questions, helping guests navigate the office, and supporting a positive on-site experience.• Receive, sort, and distribute incoming mail and deliveries to ensure timely routing across the office.• Monitor front desk activity and support day-to-day administrative tasks that help office operations run smoothly.• Use Microsoft Outlook to coordinate communication, manage calendars, and track important updates related to front desk activities.• Maintain spreadsheets and records in Microsoft Excel to support reporting, scheduling, or other administrative needs.• Deliver attentive customer service in person and over the phone while resolving routine issues with efficiency and care. If you are interested in this Front Desk Coordinator position, please apply today to be considered!
2026-10-20T00:00:00Z

Front Desk Coordinator

Honolulu, HI
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a Front Desk Coordinator to serve as the first point of contact for visitors and callers at a healthcare organization in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience, managing front office activity, and supporting daily administrative operations. The role requires strong communication skills, attention to detail, and the ability to handle a busy reception environment with efficiency and care. Hawaii residents are preferred due to onsite work requirements. Apply today by calling 808-531-0800. Responsibilities:• Welcome patients, visitors, and staff in a courteous manner while maintaining an organized and detail-oriented front desk presence.• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate departments, and relay messages accurately.• Provide front office and concierge-style assistance by helping guests navigate the facility and addressing general questions.• Coordinate check-in activities, monitor visitor flow, and support smooth day-to-day reception operations.• Handle administrative support tasks such as documenting messages, updating basic records, and assisting with general office needs.• Maintain a clean, orderly reception area that reflects a positive and detail-oriented environment.• Respond promptly to inbound calls and walk-in requests while balancing multiple priorities throughout the day.
2026-10-20T00:00:00Z

Front Desk Coordinator

Bonita Springs, FL
onsite
Temporary / Contract
17 - 17 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office operations for a contract position in Bonita Springs, Florida. This role is ideal for someone who enjoys creating a welcoming experience, handling administrative tasks with accuracy, and keeping shared spaces organized throughout the day. The position plays an important part in assisting visitors, managing communications, and helping maintain a clean and well-organized environment. The schedule would be Tuesday, Wednesday, Thursday 12pm-8pm, Friday 9am-5pm, and Saturday 8am-4pm. Responsibilities:• Welcome guests and members, provide front desk assistance, and guide individuals through membership and class registration processes.• Respond to incoming calls on a multi-line phone system, direct inquiries appropriately, and share clear information about services and schedules.• Maintain a tidy and presentable reception and office area by performing routine cleaning of high-touch surfaces and fitness equipment throughout the day.• Enter and update information accurately in office records and digital systems to support smooth daily operations.• Coordinate basic concierge-style support by answering questions, assisting with requests, and helping visitors navigate available resources.• Organize and manage files, documents, and front desk materials so information remains accessible and up to date.• Use Microsoft Outlook, Word, and Excel to handle communications, prepare documents, and track routine administrative information.
2026-10-21T00:00:00Z

Front Desk Coordinator

Foster City, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Front Desk Coordinator to support daily front-of-house operations for a real estate and property organization in Foster City, California. This Contract position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping administrative tasks organized and on schedule. The successful candidate will serve as a key point of contact, manage incoming communications, and help maintain an efficient office environment through strong service and coordination skills. Responsibilities: • Welcome visitors, tenants, clients, and vendors with professionalism and ensure they are directed promptly to the appropriate contact or meeting area. • Manage a multi-line phone system by answering inbound calls, routing inquiries accurately, and handling messages with attention to detail and courtesy. • Provide front desk and concierge-style support by responding to routine questions, assisting guests, and helping create a positive first impression of the office. • Perform a variety of administrative duties such as maintaining records, updating office information, and supporting day-to-day operational procedures. • Enter and update data in internal systems with accuracy, ensuring information is current, complete, and easy to retrieve. • Assist with general office coordination, including monitoring the reception area, handling basic clerical tasks, and supporting staff with administrative needs. • Use computer-based tools and office software to prepare, organize, and maintain documents, schedules, and communications. • Deliver responsive customer service by addressing requests efficiently and escalating issues when needed to ensure timely resolution.
2026-10-21T00:00:00Z

Receptionist

Warren Nt, OH
onsite
Temporary to Hire
16.15 - 18.7 USD / Hourly
Job Title: Administrative Assistant / ReceptionistLocation: Warren, OHJob Type: Full-Time, Contract-to-HirePay Rate: $15-$17/hourSchedule: Monday-Thursday, 8:00 AM-5:00 PM; Monday-Friday 8am-5pm during tax season We are looking for an experienced and dependable Receptionist to support daily front-office operations in Warren, Ohio. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming client experience while keeping administrative tasks organized and on schedule. The person in this role will serve as a central point of contact for visitors, phone inquiries, and office support activities, helping maintain smooth day-to-day workflow. Responsibilities:• Welcome visitors warmly, register their arrival, and help direct them to the appropriate staff members or appointments.• Open the office at the start of the day and secure the workspace at closing to ensure an orderly and efficient environment.• Handle incoming and outgoing fax communications and keep document flow organized for timely processing.• Scan records and other paperwork accurately to support bookkeeping and administrative needs.• Enter payment, check, and invoice details into internal records with a high degree of accuracy.• Sort, distribute, and prepare mail, including taking outbound items for delivery and making bank deposits as needed.• Coordinate calendars by arranging appointments and following up with clients to confirm scheduled meetings.• Prepare payroll checks and assist with routine clerical tasks that support the broader team.• Pick up office or inventory-related orders when needed to help maintain daily operations.
2026-10-12T00:00:00Z

Receptionist

Durham, NC
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a non-profit organization in Durham, North Carolina. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing incoming communications, and keeping administrative tasks organized. The person in this role will serve as a key first point of contact for visitors and callers while helping the office run smoothly on a part-time basis. Responsibilities: • Welcome visitors warmly, provide direction, and ensure a positive front-desk experience for guests and staff. • Manage a multi-line phone system by answering incoming calls promptly, transferring callers accurately, and taking clear messages when needed. • Monitor the reception area to maintain an organized, detail-oriented, and approachable office environment. • Respond to routine inquiries and route questions to the appropriate team members or departments. • Support day-to-day administrative activities such as logging messages, handling basic office correspondence, and assisting with general clerical tasks. • Coordinate communication flow between visitors, callers, and internal staff to help maintain efficient office operations. • Handle switchboard activity with attention to detail, ensuring calls across multiple lines are directed without delay. • Provide dependable part-time front-desk coverage according to the organization's scheduling needs.
2026-10-15T00:00:00Z

Receptionist

Philadelphia, PA
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for a dependable Receptionist to support a boutique legal practice. This position serves as the first point of contact for clients, visitors, and business partners while also assisting with day-to-day office operations. The ideal candidate brings strong organizational skills, clear communication, and the ability to handle administrative tasks with accuracy and care. Responsibilities: • Welcome clients, guests, attorneys, and service providers, ensuring each person is assisted promptly and directed to the appropriate contact. • Oversee the front desk area to maintain an orderly, detail-focused, and inviting office setting. • Handle incoming calls through a multi-line phone system, relay messages accurately, and route inquiries to the correct team members. • Process daily mail, packages, and deliveries, including distributing incoming items and preparing outgoing correspondence. • Provide administrative support through document scanning, copying, printing, filing, and general records organization. • Assist the Office Manager with clerical duties and other routine office support activities as needed. • Support attorney time entry by helping organize and input information accurately and on schedule.
2026-09-28T00:00:00Z

Receptionist

Pikesville, MD
onsite
Temporary / Contract
19 - 22.9 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in Maryland. This position is ideal for someone who enjoys creating a welcoming office environment, managing visitor interactions, and handling administrative support tasks effectively. The successful candidate will serve as a key point of contact for guests and callers while helping keep the office organized and running smoothly. Responsibilities:• Welcome guests, clients, and vendors warmly while presenting a detail-oriented first impression of the office.• Direct visitors to the appropriate meeting spaces, coordinate arrivals with internal staff, and help ensure meetings begin smoothly.• Offer beverages and other basic hospitality services to visitors in conference rooms and reception areas.• Answer incoming calls through a multi-line phone system, route inquiries accurately, and provide courteous assistance to callers.• Accept mail, packages, and courier deliveries, then alert the appropriate team members when important items are received.• Maintain orderly paper and digital records by assisting with filing, document organization, and routine clerical support.• Complete data entry and other administrative tasks carefully, ensuring information is recorded accurately and on time.• Keep the reception desk, lobby, and conference rooms neat, organized, and ready for daily business use.• Provide flexible support for general office needs and additional administrative assignments as priorities change.
2026-10-19T00:00:00Z

Receptionist

Watertown, MA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an experienced Receptionist to support daily operations in a high-end showroom in Watertown, Massachusetts. This Long-term Contract position is ideal for someone who excels in a client-facing environment, stays composed during busy periods, and brings strong organizational ability to the front desk. The role requires excellent communication, sound judgment, and confident use of Microsoft Office to help create a seamless experience for visitors and internal teams. Responsibilities: • Welcome guests courteously, guide them to the appropriate contact, and create a positive first impression upon arrival. • Answer and route incoming phone calls efficiently, provide accurate information, and record detailed messages when needed. • Coordinate calendars, appointments, and meeting arrangements to support smooth day-to-day scheduling. • Maintain an orderly, detail-oriented showroom and reception area that reflects a high standard of presentation. • Prepare documents, correspondence, spreadsheets, and other administrative materials using Microsoft Office applications. • Support office operations with general administrative tasks and assist team members as priorities shift throughout the day. • Handle confidential information with discretion and maintain a respectful approach in all interactions. • Communicate clearly with clients, colleagues, and leadership to keep front desk and showroom activities running smoothly. • Build familiarity with company offerings so you can respond to visitor questions with clarity and confidence.
2026-10-15T00:00:00Z

Receptionist

Austin, TX
onsite
Temporary / Contract
21 - 26 USD / Hourly
We are looking for a dependable Receptionist to support daily office operations in a contract role. This position serves as a key point of contact for visitors, employees, and vendors while helping keep administrative processes organized and efficient. The ideal candidate is detail-oriented and comfortable balancing front desk responsibilities with a range of office support tasks. Responsibilities:• Welcome guests, respond to routine office questions, and provide a positive front desk experience for visitors and callers.• Handle incoming and outgoing mail, prepare shipments, and assist with office-wide mailing needs.• Track workplace supply levels, coordinate replenishment, and help ensure office equipment such as copiers remains ready for use.• Enter and process invoices accurately while maintaining organized administrative records and documentation.• Assist with special projects and provide day-to-day administrative support to leadership as needed.• Work closely with teams across the organization to support shared office and operational priorities.• Arrange meal orders for meetings and workplace events, including picking up food when required during the week.• Support onboarding activities by preparing workstations, setting up computers and equipment, and helping create a smooth start for new employees.
2026-10-13T00:00:00Z

Receptionist

St. Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Receptionist Are you friendly, organized, and passionate about creating a positive first impression? Our company is seeking a Receptionist to welcome guests, manage front-desk operations, and support essential administrative tasks. Key Responsibilities: Greet visitors and clients and direct them appropriately Answer, screen, and forward incoming calls Maintain a tidy and detail oriented reception area Manage appointment scheduling and conference room bookings Handle mail, deliveries, and incoming correspondence Assist with clerical tasks such as data entry and filing Support staff with general office duties and projects as needed Why Join Us? Competitive pay and benefits Inclusive, supportive team culture Opportunities for growth and skill development Exposure to various departments and business operations Take the next step in your career—submit your resume to join our organization today! Please apply online or through our Robert Half app
2026-10-09T00:00:00Z

Receptionist

Lexington-fayette,
onsite
Temporary / Contract
16.15 - 18.7 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front desk operations for a hospitality environment in Lexington-Fayette, Kentucky. This Long-term Contract position is ideal for someone who enjoys being the first point of contact for guests, visitors, and callers while keeping communication flowing smoothly. The role requires a detail-oriented approach, strong phone handling abilities, and a customer-focused mindset in a part-time capacity. Responsibilities: • Greet visitors and guests promptly, creating a positive first impression at the front desk. • Manage incoming calls through a multi-line phone system and direct each inquiry to the appropriate contact. • Handle high volumes of inbound calls with courtesy, accuracy, and efficiency. • Provide general administrative front desk support to help maintain organized daily operations. • Take messages clearly and relay information in a timely manner to team members. • Assist with routine receptionist tasks while maintaining a detail-oriented and service-oriented atmosphere.
2026-10-16T00:00:00Z

Receptionist

Dallas, TX
onsite
Temporary / Contract
21.375 - 22.5 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front-desk operations in Dallas, Texas. This Long-term Contract position is ideal for someone who enjoys creating a detail-oriented first impression, managing communications efficiently, and handling administrative tasks with discretion. The right candidate will be comfortable in a busy office setting and able to balance phone coverage, visitor support, and coordination with internal teams and clients. Responsibilities: • Welcome visitors and provide a detail-oriented front-desk experience while directing guests and calls to the appropriate contacts. • Manage a multi-line phone system, respond to inbound calls promptly, and relay accurate messages when needed. • Maintain confidentiality when working with sensitive records, correspondence, and business information. • Coordinate with managers and client contacts to communicate updates, priorities, and timing-related concerns. • Support routine administrative activities such as scheduling, documentation handling, and general office assistance. • Contribute to special assignments and additional office projects based on business needs. • Keep the reception area organized and presentable to ensure a positive experience for employees and visitors.
2026-10-15T00:00:00Z

Receptionist

Santa Barbara, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front-desk operations in Santa Barbara, California. This Contract position will serve as a key point of contact for visitors and callers, providing guidance to individuals seeking information about available programs and benefits. The ideal candidate brings strong customer service skills, solid administrative support experience, and the ability to handle inquiries with professionalism and care. Responsibilities: • Manage front-desk activities by greeting visitors, directing them appropriately, and creating a positive first impression. • Answer incoming phone calls, respond to general questions, and route inquiries to the correct department or staff member. • Assist individuals who arrive in person with information about program applications and next steps in the process. • Provide support to community members seeking updates on case status or clarification on benefit application procedures. • Perform clerical and administrative tasks such as filing, organizing documents, and maintaining orderly reception-area records. • Enter and update information accurately in internal systems while maintaining attention to detail and confidentiality. • Support day-to-day office operations by coordinating basic administrative assistance as needed.
2026-10-20T00:00:00Z

Receptionist

Goleta, CA
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a friendly and organized Receptionist to support daily front-desk operations in Goleta, California. This Contract position is ideal for someone who enjoys creating a welcoming first impression, managing incoming communications, and keeping the reception area running smoothly. The role requires strong phone etiquette, attention to detail, and the ability to handle multiple tasks efficiently in a part-time setting. Responsibilities: • Welcome visitors courteously and ensure they are directed to the appropriate person or department • Manage a multi-line phone system by answering, screening, and routing incoming calls promptly and accurately • Maintain an orderly front-desk environment that reflects an attentive and approachable workplace • Provide general administrative support such as taking messages, relaying information, and assisting with routine office needs • Monitor inbound call activity and respond courteously to inquiries from internal and external contacts • Support part-time reception coverage while maintaining consistent service levels during assigned hours
2026-10-20T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily office operations in California. This Contract position is ideal for someone who enjoys creating a positive first impression, keeping shared spaces organized, and coordinating a wide range of administrative activities in a detail-oriented onsite environment. The person in this role will serve as a central point of contact for employees, guests, and vendors while helping the office run smoothly from day to day. Responsibilities: • Welcome employees, visitors, and service providers courteously while managing front desk activity and directing inquiries appropriately. • Operate a multi-line phone system, answer incoming calls promptly, and route messages or requests to the correct contacts. • Keep the reception area and shared office spaces neat, orderly, and ready to reflect a detail-oriented workplace environment. • Oversee visitor check-in procedures, support access coordination, and help uphold office security and workplace guidelines. • Arrange meetings, employee gatherings, and learning sessions by handling schedules, room preparation, catering, and event logistics. • Support workspace coordination by assisting with seating arrangements, hoteling reservations, parking needs, and employee space requests. • Manage office supplies, incoming and outgoing mail, packages, shipping tasks, and other administrative activities essential to daily operations. • Provide general office coordination support to ensure smooth communication and efficient workflow across the workplace.
2026-10-19T00:00:00Z

Receptionist

Century City, CA
onsite
Temporary / Contract
21 - 26 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations for a commercial real estate office in California. This is a part-time contract position that requires a welcoming presence, strong communication skills, and the ability to manage a steady flow of calls and visitors. The person in this role will help maintain an organized office environment while ensuring incoming inquiries are handled promptly and effectively. Responsibilities: • Welcome guests, tenants, and vendors at the front desk and provide a positive first impression for the office. • Manage incoming calls through a multi-line phone system, directing each inquiry to the appropriate contact efficiently. • Respond to routine questions from callers and visitors with clear and courteous communication. • Monitor the reception area to ensure it remains tidy, organized, and ready for daily business operations. • Coordinate visitor check-ins and notify internal team members when guests arrive. • Support general administrative tasks connected to front desk coverage and day-to-day office needs.
2026-10-12T00:00:00Z

Receptionist

Bronx, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Bilingual Spanish Receptionist to support daily front desk and administrative operations for a real estate and property setting in New York. This is a Contract position suited for someone who communicates confidently, stays organized under pressure, and provides helpful service to residents and visitors. The ideal candidate is comfortable managing a busy reception area, handling office documentation, and using common office software to keep work moving efficiently. Responsibilities:• Manage incoming phone calls and greet visitors while directing inquiries to the appropriate party in a courteous and efficient manner.• Respond to resident questions with patience and a calm approach in a fast-paced environment.• Prepare, collect, and organize paperwork, including obtaining signatures and ensuring documents are complete and properly filed.• Maintain orderly physical and digital records by filing, scanning, copying, and distributing documents as needed.• Provide general office administrative support to help day-to-day operations run smoothly and on schedule.• Use Microsoft Office and related systems to create, update, and track routine correspondence and administrative records.• Assist with reception-area coordination by prioritizing tasks quickly and adapting to changing daily needs.• Support property office workflows by handling document processing and other clerical duties as assigned.
2026-10-21T00:00:00Z

Receptionist

Santa Barbara, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in California. This Contract position is ideal for someone who enjoys creating a welcoming environment while managing calls, visitors, and administrative tasks with accuracy and care. The role also offers the opportunity to assist with onboarding coordination and event-related support in a fast-paced office setting. Responsibilities: • Welcome visitors, provide a positive first impression, and direct guests to the appropriate departments or staff members. • Manage a multi-line phone system by answering incoming calls promptly, routing inquiries accurately, and taking clear messages when needed. • Maintain organized filing systems and keep front office records current, accessible, and well-structured. • Support onboarding activities by preparing materials, coordinating schedules, and assisting with new employee administrative processes. • Help organize office events by handling logistics, communication, and day-of coordination as needed. • Monitor the reception area to ensure it remains organized, orderly, and ready to receive employees and visitors. • Respond to general administrative requests and provide day-to-day support that helps the office operate smoothly.
2026-10-21T00:00:00Z

Receptionist

Brooklyn, NY
onsite
Temporary / Contract
17.5 - 20 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front-desk operations for an educational environment in Brooklyn, New York. This Long-term Contract position is ideal for someone who enjoys creating a positive first impression, managing incoming communications, and keeping the reception area running smoothly. The role requires strong attention to detail, a detail-oriented approach, and the ability to handle multiple tasks in a busy setting. Responsibilities: • Greet visitors, staff, and guests in a courteous manner and direct them to the appropriate person or department. • Manage a multi-line phone system by answering incoming calls promptly, transferring calls accurately, and taking clear messages when needed. • Provide front-desk support by responding to routine inquiries and ensuring a detail-oriented experience for all callers and visitors. • Maintain an orderly reception area and assist with general administrative tasks that support day-to-day office operations. • Coordinate communication between departments to help ensure requests and messages are handled efficiently. • Monitor visitor flow and follow established check-in procedures for guests entering the facility.
2026-10-21T00:00:00Z

Receptionist

Morris Plains, NJ
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk and administrative operations for a busy office in Morris Plains, New Jersey. This is a Contract position suited to someone who is highly organized, attentive to detail, and comfortable managing calls, correspondence, scheduling, and office coordination across multiple departments. The ideal candidate brings strong communication skills, solid Word and Excel abilities, and the flexibility to assist with both routine administrative tasks and short-term projects. Responsibilities:• Welcome callers and visitors, direct incoming calls through a multi-line phone system, and connect inquiries to the appropriate team members across the office.• Maintain front-desk communications by handling a large volume of phone extensions and ensuring messages and transfers are completed accurately and efficiently.• Coordinate meeting support as needed, including arranging catering and assisting with shared Outlook calendar scheduling alongside other administrative staff.• Order, organize, and distribute office materials for the Parsippany, New Jersey office and multiple additional properties, while also maintaining pantry and kitchen inventory on a weekly basis.• Receive, sort, and route incoming mail, overnight packages, and interoffice shipments to the correct departments, including processing accounting-related mail by property.• Prepare outgoing packages and correspondence for executives, construction staff, and property management teams located in other offices.• Process utility bill documentation by scanning, printing, filing, categorizing, and distributing records by service type and property for reporting and operational use.• Update spreadsheets with tenant invoice and property data, review historical information for inconsistencies, and communicate findings to accounting and property management teams.• Assist with periodic budget file preparation in Excel by creating worksheets, entering financial figures, updating links, and recording monthly actuals by general ledger category.• Provide administrative support for special projects, including broker list updates, proposal assistance, check processing support, file labeling, postage supply monitoring, contract tracking, bid comparison support, and data entry into internal purchasing or risk management systems as assigned.
2026-10-21T00:00:00Z

Receptionist

Sterling, VA
onsite
Temporary / Contract
18 - 19 USD / Hourly
Our client is seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, answering and directing calls, greeting guests, and providing administrative support to ensure smooth daily office operations. You will be working Tuesday to Friday 8 am to 5 pm onsite. Responsibilities<ul><li>Greet and assist visitors in a courteous and professional manner. </li><li>Answer, screen, and route incoming phone calls.</li><li>Manage the front desk area and maintain a clean, welcoming environment. </li><li>Handle incoming and outgoing mail, packages, and deliveries. </li><li>Schedule meetings and assist with calendar coordination. </li><li>Perform general administrative duties such as filing, data entry, and document preparation. </li><li>Support office staff with additional clerical tasks as needed.</li></ul>
2026-10-15T00:00:00Z

Receptionist

Herndon, VA
remote
Temporary / Contract
18 - 19 USD / Hourly
Our client is seeking a professional and friendly Receptionist to serve as the first point of contact for visitors, clients, and staff. The Receptionist will handle front desk operations, manage incoming calls, greet guests, and provide general administrative support to help ensure smooth daily office operations. This position is onsite and you will be working Monday to Friday 9 am to 5 pm. Responsibilities:<ul><li>Greet and assist visitors in a courteous and professional manner.</li><li>Answer, screen, and direct incoming phone calls. </li><li>Manage the front desk and maintain a welcoming office environment. </li><li>Handle incoming and outgoing mail, packages, and deliveries. </li><li>Schedule appointments and maintain calendars as needed. </li><li>Perform data entry, filing, and other administrative tasks. </li><li>Support office staff with clerical duties and special projects. </li></ul>
2026-10-16T00:00:00Z

Receptionist

Atlanta, GA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an experienced Receptionist to join a client site on a contract basis. This opportunity is ideal for someone who enjoys being the first point of contact in a busy office and can create a welcoming, detail-oriented experience for visitors and callers. The role supports daily front desk operations while assisting with routine administrative tasks in a fast-moving workplace. Responsibilities: • Manage incoming calls through a multi-line phone system and direct each inquiry to the appropriate team member or department. • Welcome guests upon arrival, respond to front desk questions, and ensure a strong first impression for the office. • Assist visitors with on-site needs, including coordinating guest parking validation when required. • Keep the reception area orderly, presentable, and ready to receive clients, employees, and other guests throughout the day. • Provide day-to-day administrative assistance such as basic office coordination, message handling, and general clerical support. • Monitor front desk activity and help maintain smooth communication flow between visitors, staff, and internal departments.
2026-10-20T00:00:00Z

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390 results for Front Desk Assistant jobs