We are looking for a dedicated Front Desk Assistant to join our team in Banning, California. This Contract to permanent position offers an opportunity to play a vital role in supporting daily operations and providing exceptional service to residents and guests. The ideal candidate will be skilled in administrative tasks, customer service, and facility coordination, ensuring smooth functioning of the front desk.<br><br>Responsibilities:<br>• Manage and oversee the facilities scheduling system, coordinating with individuals and groups to meet specific requirements.<br>• Assist in planning and supervising a wide range of special events, such as community celebrations, concerts, and social gatherings.<br>• Prepare and distribute marketing materials to promote programs and activities.<br>• Input data into the facilities scheduling system and maintain the Community Master Calendar.<br>• Research and compile reports, statistical data, and complete special projects as needed.<br>• Provide administrative support to the Recreation Manager, including contributing to departmental goals and policies.<br>• Collect fees for programs and activities, ensuring accurate record-keeping.<br>• Answer and direct calls on a multi-line phone system, take messages, and assist callers with inquiries.<br>• Greet visitors, provide directions, and respond to resident and guest inquiries with attention to detail.<br>• Maintain clubhouse equipment and supplies, including issuing keys, checking out items, and selling tickets for events.
<p>Are you organized, professional, and love making a great first impression? We’re seeking a friendly and reliable <strong>Receptionist</strong> to join a Hanover team. This is the perfect role for someone who enjoys welcoming visitors, supporting office operations, and keeping everything running smoothly.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors and clients with a warm, professional demeanor</li><li>Answer, screen, and direct incoming phone calls</li><li>Manage incoming and outgoing mail and office correspondence</li><li>Maintain a neat and organized reception area</li><li>Provide administrative support to staff as needed</li></ul><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team in Ventura, California. This long-term contract position is ideal for someone with strong organizational skills and the ability to work independently in a fast-paced environment. The role requires excellent communication and problem-solving abilities to support daily office operations and administrative tasks.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, including invoice processing, check deposits, and communication with property management.<br>• Ensure smooth daily operations by proactively addressing challenges and identifying solutions.<br>• Collaborate with the Front Desk Administrator when necessary, while maintaining independence in handling assigned duties.<br>• Manage clerical responsibilities such as document scanning, filing, and maintaining organized records.<br>• Answer inbound calls and provide attentive and courteous assistance to callers.<br>• Assist with receptionist duties, ensuring the front desk operates efficiently.<br>• Support office functions with adaptability and a proactive approach to workflow.<br>• Maintain a high level of accuracy and attention to detail in all administrative processes.
<p>Our company is seeking a reliable and detail-oriented Front Desk / Administrative Assistant for a temporary assignment. If you are organized, personable, and thrive in a fast-paced environment, we invite you to join our team and play a key role in supporting daily operations.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Greet clients and visitors, providing excellent customer service</li><li>Answer incoming phone calls and route them appropriately</li><li>Schedule meetings and manage calendars</li><li>Handle mail, packages, and general correspondence</li><li>Perform data entry and maintain filing systems</li><li>Assist with various administrative tasks and support office staff</li></ul><p>Details:</p><ul><li>Pay rate: $20–$23 per hour, depending on experience</li><li>Temporary assignment</li><li>Weekly pay, eligibility for benefits during the assignment</li></ul><p>Join a high-performing team and gain valuable experience in a leading office environment. Apply today to take the next step in your administrative career! Submit your application or contact us for more information.</p>
We are looking for a dedicated Front Desk Coordinator to join our team in Sartell, Minnesota. This is a long-term contract position where you will play a vital role in ensuring smooth daily operations and providing excellent administrative support. The ideal candidate will bring strong organizational skills, attention to detail, and a commitment to confidentiality.<br><br>Responsibilities:<br>• Manage appointment scheduling and maintain accurate calendars for staff and clients.<br>• Update and organize client records to ensure data accuracy and accessibility.<br>• Handle incoming and outgoing mail, including preparing and distributing newsletters and other communications.<br>• Perform a variety of administrative tasks such as filing, copying, binding, scanning, and typing.<br>• Answer incoming calls professionally and manage switchboard operations for multiple lines.<br>• Maintain cleanliness and order in front desk areas, conference rooms, and other shared spaces.<br>• Support multiple projects simultaneously, ensuring deadlines are met and priorities are balanced.<br>• Uphold strict confidentiality when handling sensitive information.<br>• Assist with additional duties as assigned to support team operations.
We are looking for a Front Desk Receptionist to join our team on a contract basis in Maryland Heights, Missouri. In this role, you will be the first point of contact for patients, ensuring a welcoming and efficient front office environment. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple administrative tasks while delivering outstanding customer service.<br><br>Responsibilities:<br>• Greet patients upon arrival, assist with check-in and check-out processes, and address inquiries regarding services or insurance.<br>• Schedule and manage dental appointments, including rescheduling, cancellations, and accommodating emergency visits based on office priorities.<br>• Update and maintain patient records, including demographics, medical history, and consent forms, ensuring all information is accurate and secure.<br>• Coordinate communication between the front desk and clinical staff to manage patient flow and relay updates effectively.<br>• Maintain an organized front desk area, assisting with administrative tasks such as filing, preparing documents, and onboarding new patients.<br>• Scan and upload IDs, insurance cards, and other relevant documents into patient charts.<br>• Support marketing initiatives by assisting with reviews, referrals, and recall reminders.<br>• Respond to patient concerns or complaints, escalating issues to the appropriate staff when necessary.<br>• Ensure compliance with organizational policies in handling sensitive patient information.
<p>Are you friendly, organized, and love being the first point of contact for visitors? We’re looking for a professional <strong>Receptionist</strong> to join a Harrisburg office. This role is perfect for someone who enjoys creating a welcoming environment while keeping the office running smoothly.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors and clients with a warm, professional demeanor</li><li>Answer, screen, and direct incoming phone calls</li><li>Manage incoming and outgoing mail and correspondence</li><li>Maintain a neat and organized reception area</li><li>Assist with administrative tasks, scheduling, and office support as needed</li></ul><p><br></p>
<p>We are looking for a detail-oriented and friendly Receptionist for a long-term contract position in Reading, Pennsylvania. In this role, you will play a key part in ensuring smooth daily operations by managing front desk responsibilities while providing exceptional customer service. This position requires strong organizational skills and the ability to handle multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Answer and manage a high volume of incoming calls, ensuring proper screening, routing, and transfer to the appropriate departments or staff.</p><p>• Deliver outstanding customer service to clients, vendors, and team members through prompt and courteous communication.</p><p>• Welcome and assist visitors and clients in the office, creating a positive and detail-oriented first impression.</p><p>• Oversee front desk activities such as visitor check-ins and conference room scheduling to maintain smooth operations.</p><p>• Handle incoming mail, courier deliveries, and interoffice correspondence, ensuring proper distribution.</p><p>• Prepare and process outgoing mail and shipments with accuracy and timeliness.</p><p>• Maintain cleanliness and organization of the reception area and common spaces to uphold a detail-oriented environment.</p><p>• Provide administrative support including tasks like data entry, document preparation, and scheduling.</p><p>• Safeguard sensitive client information by handling it with discretion and confidentiality.</p>
<p>We are looking for a detail-oriented and organized Receptionist to join our team in Metairie, Louisiana. This short-term contract-to-permanent position offers an excellent opportunity to showcase your administrative and customer service skills in a dynamic showroom environment. The role requires a proactive individual who can manage front desk operations efficiently while providing exceptional support to clients and team members.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and clients, ensuring a welcoming and detail-oriented environment.</p><p>• Answer incoming phone calls promptly and direct them to the appropriate departments or individuals.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Provide outstanding customer service by addressing inquiries and resolving issues effectively.</p><p>• Manage daily administrative tasks, including scheduling and correspondence.</p><p>• Organize and maintain the reception area to ensure a clean and functional workspace.</p><p>• Assist with showroom operations, including facilitating client interactions and supporting sales staff.</p><p>• Utilize Microsoft Word and other tools to create and manage documents as needed.</p><p>• Support additional tasks such as shipping coordination or assisting with inventory, depending on business needs.</p><p>• Collaborate with team members to ensure smooth operations and address any challenges proactively.</p>
<p>Robert Half is seeking a talented Administrative Assistant to join our client during their busy season! This Administrative Assistant position would be supporting front desk operations. Ideally this person will have prior experience in a support role. Job responsibilities will include:</p><ul><li>Answering/transferring incoming calls</li><li>Scheduling appointments for clients </li><li>Running daily reports using Excel, data entry tasks, etc.</li><li>Greeting clients that arrive for their appointments</li><li>Keeping office supplies stocked </li><li>Scanning and filing confidential paperwork </li></ul>
We are looking for a dedicated and organized Admin Assistant to join our team in Colorado Springs, Colorado. This Contract position focuses on supporting the front desk operations of a Primary Care Health Center, ensuring smooth administrative processes and excellent patient service. The role requires proficiency in Epic software and a strong understanding of clinical operations.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, welcoming patients and visitors with professionalism.<br>• Manage appointment scheduling and patient check-ins using Epic software.<br>• Ensure accurate data entry and maintenance of patient records.<br>• Collaborate with the provider, registered nurse, and other staff to coordinate clinic operations efficiently.<br>• Handle incoming calls and address inquiries or route them to the appropriate team members.<br>• Maintain a clean and organized front desk area to ensure a welcoming environment.<br>• Assist in preparing documentation and reports related to clinical operations.<br>• Support the team in managing daily administrative tasks and workflow.<br>• Facilitate communication between patients and healthcare providers to ensure timely care.<br>• Uphold confidentiality and compliance with healthcare regulations in all administrative duties.
<p>We are looking for a welcoming and friendly Receptionist to join our team on a contract basis in Wilton Manors, Florida. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient environment. This position offers an excellent opportunity to utilize your organizational and communication skills while contributing to daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly and assist them in navigating the office or connecting with the appropriate staff.</p><p>• Answer and manage a multi-line phone system efficiently, directing calls to the correct departments.</p><p>• Handle incoming calls with a focus on quality service, ensuring inquiries are resolved or redirected appropriately.</p><p>• Maintain the reception area, keeping it organized and presentable at all times.</p><p>• Provide accurate information regarding office services and address general questions from the public.</p><p>• Schedule appointments and coordinate meeting logistics as needed.</p><p>• Manage mail distribution and oversee incoming and outgoing correspondence.</p><p>• Assist with basic administrative tasks to support office staff and operations.</p><p>• Handle switchboard operations for phone systems ranging from 1 to 10 lines.</p><p>• Ensure confidentiality and security of sensitive information while performing receptionist duties.</p>
We are looking for a reliable Front Desk Coordinator to join our team in Oakwood, Ohio. In this contract position, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and attentive experience. Your role will involve managing a range of administrative and receptionist tasks to support daily operations.<br><br>Responsibilities:<br>• Greet and assist visitors with courtesy and a friendly demeanor.<br>• Handle incoming calls through a multi-line phone system efficiently and direct them to the appropriate departments.<br>• Manage switchboard operations, ensuring smooth communication flow within the office.<br>• Provide concierge services, addressing inquiries and offering assistance as needed.<br>• Maintain accurate records of visitor logs and appointments.<br>• Support administrative tasks such as scheduling and correspondence.<br>• Ensure the front desk area is organized and presentable at all times.<br>• Collaborate with internal staff to facilitate seamless office operations.<br>• Uphold confidentiality and security protocols when handling sensitive information.
<p>A growing manufacturing company in San Marcos is looking for a professional <strong>Receptionist / Administrative Support Specialist</strong> to manage front desk operations while providing administrative support to multiple departments. This role blends traditional receptionist duties with behind-the-scenes office coordination and is ideal for someone who enjoys variety in their day.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact for visitors, vendors, and callers</li><li>Maintain front desk operations and office security protocols</li><li>Coordinate conference rooms and meeting logistics</li><li>Assist with data entry, filing, and document management</li><li>Order office supplies and support office organization initiatives</li><li>Provide administrative assistance to HR, accounting, or operations teams</li><li>Track deliveries, service requests, and vendor communications</li></ul>
We are seeking a detail-oriented and personable Front Desk Coordinator to join our team in Pittsburgh, Pennsylvania. This is a 100% onsite, contract-to-permanent position that requires excellent multitasking abilities and a strong customer service orientation. The ideal candidate will play a key role in ensuring smooth daily operations and creating a welcoming environment for clients and visitors.<br><br>Responsibilities:<br>• Greet visitors and clients with a friendly and detail-oriented approach, ensuring their needs are promptly addressed.<br>• Manage inbound calls using a multi-line phone system, directing them to the appropriate departments or individuals.<br>• Provide concierge services to assist clients and visitors, maintaining a high standard of customer service.<br>• Operate and maintain a switchboard system efficiently, handling multiple lines with accuracy.<br>• Coordinate appointments and schedules to streamline office operations.<br>• Maintain a clean and organized front desk area, reflecting a detail-oriented image of the organization.<br>• Collaborate with team members to resolve any customer inquiries or concerns effectively.<br>• Support administrative tasks such as managing mail, filing, and other office duties as needed.<br>• Ensure all visitors follow security protocols and are logged in appropriately.<br>• Act as a reliable point of contact for both internal staff and external stakeholders.
• Run the daily office operations for our Seattle, WA location.<br>• Ensure the office workspace and common areas are clean, safe, and organized.<br>• Greet visitors with warm hospitality and complete the guest registration process.<br>• Receive mail, package shipments, and deliveries and distribute mail to their respective recipients.<br>• Answer the main office phone line.<br>• Order and keep drinks, snacks, and office supplies well-stocked.<br>• Coordinate with building management and vendors on facilities and maintenance issues.<br>• Coordinate several internal operational systems including keycards for employees, parking, and all facilities.<br>• Host candidates during in office interviews and customers or partners for tours, ensuring a great experience.<br>• Participate in planning and attend company local events for the holidays and quarterly events.<br>• Ensure all white boards are cleared at the end of every shift.<br>• Coordinate catering as required (ordering, set up, and take down).<br>• Evaluate potential new vendors and office improvements to ensure a clean, safe, and organized office for employees.<br>• Create and maintain office reference material inclusive of visitor processes and ensure adherence to guidelines.<br>• Position requires the ability to stand, squat, reach, and lift up to 50lbs.<br>• Other job-related duties as assigned.<br>Administrative Assistant,Administrative Assistance,Answering Inbound Calls,Administrative Office,Data Ent
We are looking for a Receptionist to join our team on a contract-to-permanent basis in Midland, Texas. This role requires a detail-oriented and approachable individual who can manage front-desk operations and provide administrative support. The ideal candidate will be responsible for creating a positive impression for visitors and ensuring efficient organizational processes.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring a friendly and detail-oriented environment.<br>• Manage phone calls using a multi-line phone system, directing inquiries appropriately.<br>• Maintain and organize both physical and digital filing systems for easy access and record accuracy.<br>• Provide general administrative support to team members as needed.<br>• Handle sensitive information with discretion and uphold confidentiality.<br>• Coordinate correspondence and scheduling through Microsoft Outlook.<br>• Ensure the reception area is clean, organized, and presentable at all times.<br>• Collaborate with internal teams to support daily operations and workflow.
We are looking for a dedicated Part-Time Receptionist to join our team in Webster, New York. This is a long-term contract opportunity ideal for someone who excels at multitasking and enjoys providing exceptional service in a detail-oriented environment. The role involves managing front desk operations and ensuring smooth communication within the organization.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a welcoming atmosphere at the front desk.<br>• Manage inbound calls efficiently using a multi-line phone system, addressing inquiries and redirecting calls as necessary.<br>• Operate and maintain a switchboard system handling up to 10 lines.<br>• Provide accurate information to callers and assist with general inquiries.<br>• Collaborate with team members to ensure seamless communication across departments.<br>• Maintain an organized and detail-oriented reception area.<br>• Handle administrative tasks such as scheduling and data entry when required.<br>• Monitor and distribute incoming correspondence to the appropriate personnel.<br>• Uphold confidentiality while managing sensitive information.<br>• Deliver prompt and detail-oriented customer service to all visitors and callers.
We are looking for a dedicated Administrative Assistant to provide essential office and administrative support, ensuring the smooth operation of daily business activities. This is a long-term contract position based in Merced, California, ideal for someone with excellent organizational skills and a keen eye for detail. The role is well-suited for professionals who thrive in dynamic environments and enjoy multitasking.<br><br>Responsibilities:<br>• Organize and manage documents, correspondence, and files, maintaining both physical and digital records.<br>• Process and distribute incoming and outgoing mail efficiently.<br>• Accurately enter job details into accounting systems and maintain updated records and databases.<br>• Provide excellent customer service by addressing inquiries from both internal teams and external stakeholders.<br>• Manage calendars and schedules to ensure appointments and deadlines are met.<br>• Handle phone calls professionally, directing them to the appropriate departments or individuals.<br>• Support receptionist duties, including greeting visitors and maintaining front desk activities.<br>• Coordinate administrative tasks to improve office workflow and productivity.<br>• Assist in preparing reports and presentations as needed.
<p>Robert Half is partnering with an organization to identify a bilingual Receptionist (Spanish/English) to serve as the first point of contact for visitors and callers. This role is essential to front-office operations, ensuring a professional, welcoming environment while providing administrative support to the team.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors and clients in a friendly and professional manner</li><li>Answer, screen, and direct incoming phone calls in both English and Spanish</li><li>Manage front-desk operations, including visitor logs and office supplies</li><li>Schedule appointments and coordinate meeting rooms as needed</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Provide general administrative support such as data entry, filing, and document preparation</li><li>Maintain a clean, organized, and professional reception area</li><li>Assist internal teams with clerical tasks and special projects as assigned</li></ul><p><br></p>
<p>Our client is seeking a proactive, detail-oriented Administrative Assistant to support their team and ensure smooth daily operations. This role is ideal for professionals who excel in a dynamic office environment and are eager to make a meaningful impact.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule appointments, and coordinate meetings</li><li>Prepare correspondence, reports, and presentations</li><li>Organize and maintain electronic and paper files</li><li>Provide front-line communication, answering phones and routing inquiries professionally</li><li>Support the team with administrative functions such as expense reports, travel arrangements, and supply management</li><li>Assist with the onboarding of new staff and maintain confidential records</li><li>Proven experience in an administrative or office support role</li><li>Strong organizational, time management, and communication skills</li><li>Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Ability to handle confidential information with discretion</li><li>Positive attitude, adaptability, and a client-focused outlook</li></ul><p><br></p>
We are looking for a detail-oriented and organized Front Desk Coordinator to join our team on a contract basis in Atlanta, Georgia. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient experience. Your responsibilities will include managing day-to-day front desk operations and supporting administrative tasks to maintain smooth workflows.<br><br>Responsibilities:<br>• Welcome guests and visitors warmly, providing assistance and ensuring a positive first impression.<br>• Organize and facilitate team meetings, including preparing materials and scheduling.<br>• Manage incoming and outgoing mail, including sorting, distributing, and logging items.<br>• Handle scanning and sending documents accurately and promptly.<br>• Operate a multi-line phone system to answer and direct inbound calls in a courteous manner.<br>• Support concierge services by addressing client and team inquiries.<br>• Maintain a clean and organized reception area to uphold a detail-oriented atmosphere.<br>• Collaborate with team members to ensure seamless administrative support.<br>• Provide general assistance to staff and clients as needed.
<p>We are looking for a friendly and detail-oriented Receptionist to join our team. In this long-term contract position, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and efficient operations. This role requires excellent organizational skills and a proactive approach to administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and direct them to the appropriate staff or office.</p><p>• Manage incoming calls using a multi-line phone system, ensuring prompt and thorough responses.</p><p>• Schedule appointments, coordinate meetings, and maintain office calendars.</p><p>• Sort and distribute incoming mail and packages efficiently.</p><p>• Perform clerical tasks such as data entry, scanning, filing, and maintaining office inventory.</p><p>• Oversee vendor interactions, including pest control and shredding services.</p><p>• Issue visitor badges and ensure proper access protocols are followed.</p><p>• Keep the reception area clean, organized, and presentable.</p><p>• Provide general administrative support to the team as needed</p>
We are looking for a dedicated Front Desk Coordinator to join our team in Saint Paul, Minnesota. This contract position is an excellent opportunity to contribute to a non-profit organization by providing exceptional administrative and customer service support. The ideal candidate will be organized, detail oriented, and skilled at managing multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Greet and assist visitors and walk-ins, ensuring a welcoming and detail oriented atmosphere.<br>• Operate and manage a multi-line phone system, including answering inbound calls and directing them appropriately.<br>• Handle incoming and outgoing mail, including sorting, distributing, and preparing mail for delivery.<br>• Maintain accurate paper filing systems to ensure easy access to important documents.<br>• Provide concierge services, addressing inquiries and assisting with general needs.<br>• Support administrative tasks by utilizing Microsoft 365 Enterprise tools effectively.<br>• Coordinate with team members to ensure smooth communication and workflow.<br>• Manage switchboard operations efficiently, handling 1-10 phone lines.<br>• Ensure the front desk area remains organized and presentable at all times.<br>• Assist with additional clerical duties as needed to support the organization.
<p>Are you personable, organized, and eager to support a professional accounting environment during its busiest time of year? Our CPA firm is seeking a temporary Receptionist to be the welcoming face of our office for the upcoming tax season.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients and visitors warmly upon arrival and assist with check-in procedures.</li><li>Answer and route a high volume of incoming calls with professionalism and confidentiality.</li><li>Schedule and confirm appointments for accountants and tax staff.</li><li>Receive, sort, and distribute mail, packages, and important tax-related documents.</li><li>Maintain the reception area, ensuring it is tidy and presentable at all times.</li><li>Assist with scanning, copying, and light administrative duties as needed.</li><li>Provide general support to colleagues and help ensure smooth daily office operations.</li></ul><p><br></p>
