363 Results for Front Desk Assistant Jobs

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Front Desk Receptionist

Carlsbad, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
Robert Half is seeking a polished, organized Front Desk Receptionist to support a professional office in Carlsbad! This is a great opportunity for someone who enjoys creating a welcoming environment, interacting with visitors, and keeping daily office operations organized. You'll serve as the first point of contact for clients, vendors, and employees while providing essential administrative support behind the scenes. The ideal candidate is personable, dependable, and comfortable juggling phone calls, visitor requests, and administrative tasks without losing sight of the details. Key Responsibilities:<ul><li>Greet visitors and ensure they are directed to the appropriate team members.</li><li>Answer incoming calls, transfer inquiries, and take accurate messages.</li><li>Monitor the general office inbox and respond to routine requests.</li><li>Schedule conference rooms and coordinate meeting logistics.</li><li>Notify employees of guest arrivals and assist with visitor check-in.</li><li>Receive mail, deliveries, and packages and distribute them appropriately.</li><li>Maintain the reception area and shared office spaces.</li><li>Assist with office supply inventory and ordering.</li><li>Update contact lists, visitor logs, and internal spreadsheets.</li><li>Provide basic administrative support, including scanning, filing, and data entry.</li><li>Coordinate catering and meeting materials when needed.</li><li>Assist with special projects and general office coordination.</li></ul>
2026-10-20T00:00:00Z

Front Desk Receptionist

Bridgeport, CT
onsite
Temporary / Contract
16.8815 - 19.547 USD / Hourly
We are looking for a Front Desk Receptionist to provide welcoming, organized front office support for a Contract position based in Bridgeport, Connecticut. This role serves as an important first point of contact for clients and visitors, helping daily operations run smoothly through strong communication, scheduling, and administrative coordination. The ideal candidate is fluent in both Spanish and English and can manage a fast-paced reception environment with care and attention to detail. Responsibilities: • Coordinate appointment scheduling for Immigration Legal Services team members, including arranging, updating, and confirming calendar details. • Respond promptly to phone and written messages, ensuring accurate information is shared with the appropriate staff. • Welcome clients and guests in a courteous manner and guide them to the correct staff members or service areas. • Process incoming mail, outgoing correspondence, and package deliveries while keeping distribution organized and timely. • Complete day-to-day office support tasks such as scanning documents, filing records, and monitoring supply levels. • Provide additional administrative assistance as needed to help maintain efficient front desk and office operations. • Operate a multi-line phone system and direct calls appropriately while maintaining a detail-oriented and helpful demeanor. contract professionals working through our company may be eligible for a range of benefits, which can include: Medical, dental, and vision coverage. Enrollment in a retirement savings plan. Holiday pay eligibility, depending on assignment terms. Employee discounts and wellness offerings. Access to detail oriented development resources and training. State Specific Earned Absence pay
2026-11-04T00:00:00Z

Front Desk Receptionist

Shrewsbury, MA
onsite
Permanent / Full Time
42000 - 46000 USD / Yearly
We are looking for a Front Desk Receptionist to serve as the first point of contact for our office while helping maintain efficient day-to-day operations. This role combines front desk coverage with administrative support, making it ideal for someone who is organized, dependable, and comfortable handling multiple tasks in a detail-focused setting. The successful candidate will create a positive experience for visitors, manage routine office activities, and assist internal teams with essential clerical work. Responsibilities:• Welcome guests promptly, answer questions, and direct them to the appropriate staff or meeting areas.• Manage incoming phone calls effectively, routing inquiries accurately and taking messages when needed.• Sort, distribute, and prepare outgoing mail, packages, and deliveries to support smooth office operations.• Keep the reception space tidy, presentable, and ready to receive visitors throughout the day.• Perform administrative tasks such as entering information, organizing files, and preparing routine documents.• Track office supply levels and help coordinate reordering to ensure the workplace remains stocked.• Provide day-to-day support to departments by assisting with miscellaneous clerical and operational requests.• Take on additional assigned duties that contribute to efficient office administration. **This is an immediate need here! For Quick turn around call me and be prepared to share your resume Immediately 508-205-2127. It is 100% in office, 8-4:30. ** ERIC LEBOW
2026-10-15T00:00:00Z

Front Office Assistant

Reno, NV
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an experienced and dependable Front Office Assistant to support daily operations at a busy office location. This contract opportunity with potential for a permanent role is ideal for someone who enjoys creating a welcoming first impression while keeping administrative tasks organized and on track. The person in this role will serve as a key point of contact for visitors, callers, and internal staff, helping the front office run smoothly each day. Responsibilities: • Welcome guests, applicants, students, vendors, and delivery personnel while providing courteous and efficient front desk support. • Guide trainees through the check-in process and respond to routine questions with professionalism and accuracy. • Answer incoming calls, direct inquiries to the appropriate team members, and relay messages as needed. • Keep the reception and front office areas neat, orderly, and ready to receive visitors at all times. • Perform administrative duties such as scheduling appointments, entering information into records, filing documents, and scanning paperwork. • Assist the Office Manager and front office staff with daily clerical tasks and general operational support.
2026-11-04T00:00:00Z

Front Desk Coordinator

Carmel, IN
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office activities and create a welcoming experience for visitors and staff in Indianapolis. This Contract position is ideal for someone who enjoys balancing customer-facing responsibilities with workplace coordination and administrative support. The role will help keep the reception area organized, ensure smooth day-to-day desk operations, and assist with meeting and event logistics. Responsibilities:• Welcome guests, employees, and vendors in a courteous and detail-oriented manner and serve as the first point of contact at the front desk.• Oversee daily reception activities, including answering inquiries, directing visitors, and maintaining an orderly check-in experience.• Coordinate facility-related service requests and communicate with building support teams to help resolve workplace needs.• Keep common areas, reception spaces, and shared rooms neat, organized, and ready for daily use.• Arrange meeting spaces by preparing rooms, confirming schedules, and supporting onsite event coordination as needed.• Manage front desk administrative tasks such as handling incoming communications, tracking visitors, and supporting general office operations.
2026-10-23T00:00:00Z

Front Desk Coordinator

Albuquerque, NM
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office activities and create a welcoming experience for visitors and staff in Albuquerque, New Mexico. This Contract position is ideal for someone who enjoys balancing customer-facing responsibilities with workplace coordination and administrative support. The role will help keep the reception area organized, ensure smooth day-to-day desk operations, and assist with meeting and event logistics. Responsibilities: • Welcome guests, employees, and vendors in a courteous and detail-oriented manner and serve as the first point of contact at the front desk. • Oversee daily reception activities, including answering inquiries, directing visitors, and maintaining an orderly check-in experience. • Coordinate facility-related service requests and communicate with building support teams to help resolve workplace needs. • Keep common areas, reception spaces, and shared rooms neat, organized, and ready for daily use. • Arrange meeting spaces by preparing rooms, confirming schedules, and supporting onsite event coordination as needed. • Manage front desk administrative tasks such as handling incoming communications, tracking visitors, and supporting general office operations.
2026-10-28T00:00:00Z

Front Desk Coordinator

Menlo Park, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a Front Desk Coordinator to support daily office operations through a contract position. This role is ideal for someone who brings a strong presence to the reception area, creates a welcoming experience for visitors, and keeps shared spaces running smoothly. You will play an important part in supporting onsite teams, coordinating meeting readiness, and assisting with a range of administrative tasks in a detail-oriented office environment. Responsibilities: • Welcome guests, manage the reception area, and serve as the first point of contact for visitors and incoming inquiries. • Maintain consistent front desk coverage throughout the workweek while ensuring an organized and detail-oriented office presence. • Arrange daily meal orders, track order details, and complete end-of-day lunch coordination tasks. • Prepare conference rooms in advance of scheduled meetings, making sure the spaces are clean, stocked, and ready for use. • Check meeting room technology before events and address setup needs so meetings can begin without delay. • Provide administrative and office support across routine day-to-day activities as business needs arise. • Assist onsite team members with general workplace support, particularly during the busiest in-office days. • Handle phone routing, basic data entry, and related reception duties with accuracy and care.
2026-11-04T00:00:00Z

Front Desk Coordinator

Inglewood, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an organized and bilingual Front Desk Coordinator to support daily office operations in Inglewood, California 90301. This Temp to Hire position is ideal for someone who can manage incoming calls, assist customers and employees, coordinate communications with field technicians, and handle a variety of administrative responsibilities. The role requires strong communication skills in both English and Spanish, attention to detail, and the ability to balance multiple priorities in a fast-paced office environment. The ideal candidate will be comfortable communicating in Spanish. Responsibilities:• Answer and manage incoming phone calls, messages, and customer inquiries, ensuring requests are directed to the appropriate team members.• Handle general administrative and clerical duties, including completing paperwork, data entry, and maintaining accurate records.• Contact customers and stores regarding service needs, scheduling, and general inquiries.• Provide administrative support to field technicians by assisting with scheduling, coordination, and daily communications.• Communicate with clients regarding technician delays, schedule changes, or the need to reschedule appointments.• Assist with daily office operations and help ensure administrative activities run smoothly.• Coordinate communications with employees and assist with general office and customer service needs.• Maintain organized files and ensure all paperwork and documentation are completed accurately and in a timely manner.
2026-10-30T00:00:00Z

Front Desk Coordinator

San Francisco, CA
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a Front Desk Coordinator to support daily office operations. This contract position is ideal for someone who enjoys creating a welcoming environment, keeping shared spaces well organized, and ensuring front desk activities run smoothly. The role also involves coordinating on-site services and helping plan meetings and workplace events with care and attention to detail. Responsibilities: • Welcome visitors, answer incoming inquiries, and provide a helpful first point of contact for the office. • Oversee day-to-day front desk activities to keep reception operations organized, responsive, and efficient. • Coordinate facility-related requests by working with building staff, vendors, and internal teams to address workplace needs. • Maintain the appearance and order of common areas, meeting rooms, and reception spaces throughout the day. • Arrange meeting logistics, including room scheduling, setup, and support for office events and gatherings. • Track office supplies and place orders as needed to ensure the workplace remains fully stocked and functional.
2026-11-03T00:00:00Z

Front Desk Coordinator

Cambridge, MA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Front Desk Coordinator to provide front-of-office support for a short-term contract assignment in Cambridge, Massachusetts. This position will serve as the first point of contact for visitors and callers, helping create an organized and welcoming office environment. The role is ideal for someone who brings strong customer service skills, a detail-oriented approach, and the ability to manage reception tasks with care during a three-day coverage period. Responsibilities: • Welcome guests and maintain a detail-oriented, friendly presence at the front desk throughout the workday. • Manage incoming phone calls, direct inquiries appropriately, and relay messages with accuracy and care. • Support daily reception activities to help the office run smoothly for employees and visitors. • Coordinate catered lunch setup on Tuesday and Wednesday, ensuring food is arranged and available on time. • Package remaining lunch items at the end of the day and store them properly to keep shared spaces organized. • Monitor the reception area and common spaces to maintain a neat, presentable environment. • Assist with basic onsite administrative support as needed during the coverage period.
2026-11-04T00:00:00Z

Front Desk Coordinator

Bloomington, MN
onsite
Temporary / Contract
20 - 25 USD / Hourly
Position OverviewWe are seeking a professional and customer-focused Front Desk Coordinator to serve as the first point of contact for visitors, clients, and employees. This role is responsible for creating a positive experience at the front desk while supporting daily administrative and office operations. The ideal candidate is organized, detail-oriented, and enjoys working in a fast-paced environment. Key Responsibilities<ul><li>Greet and assist visitors, clients, and vendors in a professional manner.</li><li>Answer and direct incoming phone calls and emails.</li><li>Manage front desk operations and maintain a welcoming reception area.</li><li>Coordinate conference room scheduling and office appointments.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Assist with data entry, filing, and document management.</li><li>Support administrative projects and provide general office assistance as needed.</li><li>Order and maintain office supplies and inventory.</li><li>Communicate effectively with internal teams to ensure smooth office operations.</li></ul>
2026-11-03T00:00:00Z

Front Desk Coordinator

Salem, OR
onsite
Temporary / Contract
18 - 23 USD / Hourly
The Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees while ensuring smooth day-to-day front office operations. Responsibilities<ul><li>Welcome and assist visitors and guests.</li><li>Answer and direct incoming phone calls.</li><li>Schedule appointments and meetings.</li><li>Process incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and reception areas.</li><li>Perform clerical and administrative duties.</li><li>Uphold confidentiality and professionalism.</li></ul>
2026-10-23T00:00:00Z

Front Desk Coordinator

San Francisco, CA
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily office operations. This contract position will serve as the first point of contact for visitors, callers, and internal team members, helping create a welcoming and well-organized environment. The ideal candidate brings strong front desk experience, excellent communication skills, and confidence managing a busy phone system while providing attentive guest support. Responsibilities: • Welcome visitors and employees at the front desk, providing a courteous and positive first impression. • Manage incoming calls through a multi-line phone system, directing inquiries accurately and efficiently. • Coordinate guest check-in procedures and offer concierge-style assistance to support visitor needs. • Monitor the reception area to maintain an organized, presentable, and service-oriented environment. • Respond to general questions from callers and guests, ensuring requests are handled promptly or routed to the right contact. • Support daily administrative front desk tasks such as message taking, call logging, and basic office coordination.
2026-11-05T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a friendly, organized, and patient-focused Front Desk Coordinator to support daily operations in a medical office. This individual will serve as the first point of contact for patients, helping create a welcoming and professional environment while ensuring appointments, patient records, and front office workflows are managed efficiently.The ideal candidate has strong customer service skills, excellent attention to detail, and the ability to multitask in a fast-paced healthcare setting while maintaining patient confidentiality. Key Responsibilities<ul><li>Greet patients and visitors, assist with check-in and check-out, and provide a welcoming front desk experience.</li><li>Answer incoming phone calls, respond to patient inquiries, and direct calls to the appropriate staff members.</li><li>Schedule, confirm, and reschedule patient appointments while maintaining accurate provider calendars.</li><li>Verify patient demographic information, insurance details, and eligibility as needed.</li><li>Collect copayments, process patient payments, and maintain accurate transaction records.</li><li>Maintain and update electronic health records (EHR) and patient information in accordance with office procedures.</li><li>Obtain, organize, and process patient forms, referrals, authorizations, and other documentation.</li><li>Coordinate communication between patients, providers, clinical staff, and external offices.</li><li>Respond to patient questions professionally and assist with resolving scheduling or administrative concerns.</li><li>Maintain organized patient files and ensure all documentation is accurate and complete.</li><li>Follow HIPAA regulations and organizational policies to protect confidential patient information.</li><li>Monitor office supplies, maintain a clean and organized reception area, and assist with general administrative tasks.</li><li>Support the medical team with additional clerical and operational responsibilities as needed.</li></ul>
2026-10-16T00:00:00Z

Front Desk Coordinator

Akron, OH
onsite
Temporary / Contract
19.95 - 22 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front-of-house operations in Akron, Ohio. This Contract position is ideal for someone who can create a welcoming environment while keeping the workplace organized and running efficiently. The role combines reception support, coordination of facility-related needs, and administrative assistance for meetings and events. Responsibilities: • Welcome visitors, answer incoming calls, and serve as the first point of contact for guests, employees, and service providers. • Oversee day-to-day front desk activities to ensure smooth office flow and consistent attentive support. • Coordinate facility-related requests by tracking issues, communicating with vendors or building contacts, and following up on service needs. • Maintain shared office areas so the workspace remains orderly, functional, and presentable throughout the day. • Arrange conference rooms, prepare meeting spaces, and support on-site events with scheduling and logistical coordination. • Monitor office supplies and common area materials, placing orders or restocking items as needed. • Assist with administrative tasks such as handling mail, managing calendars, and supporting general office operations.
2026-10-14T00:00:00Z

Front Desk Coordinator

St. Loui, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Front Desk Coordinator Are you an organized detail oriented with excellent communication skills and a talent for making a great first impression? Our company is actively seeking a Front Desk Coordinator to serve as the face of our organization and manage vital front-office operations. Key Responsibilities: Greet visitors, clients, and team members with professionalism and warmth Answer and route incoming calls; manage messages and inquiries Maintain reception area and conference room schedules Handle mail, deliveries, and office supply inventory Assist with administrative tasks, data entry, and special projects Collaborate with staff to support internal communication and workflow Why Join Us? Competitive compensation and benefits A collaborative, welcoming work culture Opportunities for skill development and career growth Exposure to multiple departments and business operations If you enjoy helping others and thrive in organized, people-facing roles, we encourage you to submit your resume today. Take your career to the next level as a valued part of our team. Please apply online or through our Robert Half app
2026-10-16T00:00:00Z

Front Desk Coordinator

Eugene, OR
onsite
Temporary / Contract
18 - 23 USD / Hourly
The Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees while ensuring smooth day-to-day front office operations. Responsibilities<ul><li>Welcome and assist visitors and guests.</li><li>Answer and direct incoming phone calls.</li><li>Schedule appointments and meetings.</li><li>Process incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and reception areas.</li><li>Perform clerical and administrative duties.</li><li>Uphold confidentiality and professionalism.</li></ul>
2026-10-23T00:00:00Z

Front Desk Coordinator

Miami, FL
onsite
Temporary to Hire
21 - 21 USD / Hourly
We are looking for an experienced and service-focused Front Desk Coordinator to support daily front office operations for a construction company in Miami, Florida. This contract-to-permanent opportunity is ideal for someone who is professional, organized, and comfortable managing a busy front desk while providing administrative support to the office team. Candidates must have at least 3+ years of receptionist, front desk, or administrative experience. Previous experience in construction, property management, real estate, or a related industry is a plus. Responsibilities:<ul><li>Welcome clients, vendors, subcontractors, and team members and provide a professional first impression.</li><li>Manage a multi-line phone system and direct incoming calls accurately and efficiently.</li><li>Assist visitors with general inquiries and office-related needs.</li><li>Maintain an organized and professional reception area.</li><li>Relay messages promptly and support day-to-day office communication.</li><li>Assist with general administrative duties, including filing, data entry, document preparation, and maintaining records.</li><li>Coordinate meetings, calendars, and conference room scheduling as needed.</li><li>Assist with incoming and outgoing mail, deliveries, and packages.</li><li>Communicate with vendors and subcontractors and help coordinate service requests when needed.</li><li>Support the office and project teams with additional administrative tasks as assigned.</li></ul>
2026-11-02T00:00:00Z

Front Desk Coordinator

Marblehead, MA
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for an experienced Front Desk Coordinator to serve as the first point of contact for visitors and callers. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming environment while keeping front office operations organized and responsive. The person in this role will balance guest support, phone coverage, and daily administrative coordination with strong attention to detail. Responsibilities: • Welcome guests and staff with a friendly, detail-oriented presence and ensure the reception area remains orderly and inviting. • Manage a multi-line phone system, directing incoming calls promptly and accurately to the appropriate individuals or departments. • Provide front desk assistance by answering questions, sharing information, and helping visitors address their needs efficiently. • Coordinate front desk activities such as visitor check-in, message handling, and general office communication throughout the day. • Monitor inbound call volume and respond courteously while maintaining a high standard of customer service. • Support day-to-day administrative tasks that help the office run smoothly, including basic clerical and scheduling assistance. • Maintain clear communication with internal team members to relay important visitor or caller information in a timely manner.
2026-11-03T00:00:00Z

Front Desk Coordinator

Florence, KY
onsite
Temporary / Contract
18 - 21 USD / Hourly
Robert Half is seeking friendly, dependable Front Desk Coordinators for anticipated holiday coverage and seasonal assignments. These opportunities are ideal for professionals who enjoy welcoming visitors, keeping an office organized, and providing excellent customer service. Assignment lengths and schedules vary based on client needs.Responsibilities:<ul><li>Greet visitors and provide a welcoming, professional first impression.</li><li>Answer and route incoming calls and take accurate messages.</li><li>Coordinate conference room reservations and assist with meeting setup.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Maintain reception areas, office supplies, and shared spaces.</li><li>Assist with data entry, filing, and general administrative tasks.</li><li>Provide coverage during employee vacations and holiday absences.</li></ul>
2026-10-30T00:00:00Z

Front Desk Coordinator

Bonita Springs, FL
onsite
Temporary / Contract
17 - 17 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office operations for a contract position in Bonita Springs, Florida. This role is ideal for someone who enjoys creating a welcoming experience, handling administrative tasks with accuracy, and keeping shared spaces organized throughout the day. The position plays an important part in assisting visitors, managing communications, and helping maintain a clean and well-organized environment. The schedule would be Tuesday, Wednesday, Thursday 12pm-8pm, Friday 9am-5pm, and Saturday 8am-4pm. Responsibilities:• Welcome guests and members, provide front desk assistance, and guide individuals through membership and class registration processes.• Respond to incoming calls on a multi-line phone system, direct inquiries appropriately, and share clear information about services and schedules.• Maintain a tidy and presentable reception and office area by performing routine cleaning of high-touch surfaces and fitness equipment throughout the day.• Enter and update information accurately in office records and digital systems to support smooth daily operations.• Coordinate basic concierge-style support by answering questions, assisting with requests, and helping visitors navigate available resources.• Organize and manage files, documents, and front desk materials so information remains accessible and up to date.• Use Microsoft Outlook, Word, and Excel to handle communications, prepare documents, and track routine administrative information.
2026-11-04T00:00:00Z

Front Desk Coordinator

Williamsport, PA
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are looking for a Front Desk Coordinator to support daily administrative operations and provide a welcoming experience for visitors in Williamsport, PA. This Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable managing schedules, records, and front office communication in a confidential setting. The person in this role will help keep appointments, documentation, and office workflows running smoothly while serving as a reliable point of contact for guests, staff, and service providers. Responsibilities:• Welcome visitors, guide them through site check-in procedures, and provide courteous front desk support.• Maintain administrative logs, facility files, and other operational records with accuracy and consistency.• Arrange appointments, meetings, and approved service visits while monitoring calendar updates and attendance details.• Contact participants and providers to verify scheduled times and communicate any adjustments or cancellations.• Organize transportation coordination and prepare any related paperwork needed for travel arrangements.• Follow up on missed visits or canceled meetings and assist with setting new appointment times.• Keep recurring schedules, deadlines, and meeting trackers up to date to support ongoing office operations.• Create and organize reports, letters, forms, meeting packets, and materials needed for audits or reviews.• Assist with documentation tied to admissions, discharges, and other administrative processes while safeguarding sensitive information.• Escalate clinical, medication, treatment, or safety-related concerns to the appropriate leadership team and participate in required staff meetings or training sessions.
2026-11-03T00:00:00Z

Front Desk Coordinator

Colorado Springs, CO
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a Front Desk Coordinator to support daily office operations. This Contract opportunity is ideal for someone who enjoys creating a welcoming workplace while providing dependable assistance to employees and visitors. The person in this role will help keep the office organized, stocked, and running efficiently through strong customer service, administrative support, and attention to detail. Responsibilities:• Welcome guests and team members and serve as the first point of contact for the office.• Manage front desk activities by answering incoming calls, directing inquiries, and assisting with routine office communications.• Oversee the condition of shared spaces such as meeting rooms, common areas, and break areas to promote an orderly work environment.• Track, order, and restock office, kitchen, and workplace supplies to ensure day-to-day needs are consistently met.• Coordinate incoming deliveries, sort and distribute mail, and help maintain smooth flow of office materials and resources.• Provide administrative assistance for general office tasks, employee requests, and operational needs with minimal supervision.• Anticipate workplace needs, resolve routine issues proactively, and contribute to an efficient and positive office experience.• Support special assignments and additional administrative projects as business needs arise.
2026-11-02T00:00:00Z

Front Desk Coordinator

Portland, OR
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a detail-oriented Front Desk Coordinator to support daily front office operations for our client in Portland, Oregon. This Contract position is ideal for someone who enjoys creating a welcoming experience, managing administrative tasks efficiently, and serving as a reliable first point of contact for visitors and staff. The right candidate will bring strong communication skills, sound judgment, and the ability to stay organized while handling multiple priorities throughout the day. Responsibilities:• Welcome visitors, provide direction, and ensure a positive and welcoming front desk experience.• Manage a multi-line phone system by answering calls promptly, transferring inquiries, and relaying accurate messages.• Coordinate front office activities such as visitor check-in, appointment support, and general reception coverage.• Perform data entry and maintain organized digital and physical records to support administrative operations.• Prepare, update, and format routine documents, spreadsheets, and correspondence using Microsoft Word and Excel.• Monitor shared inboxes and calendars in Microsoft Outlook to help keep communication and scheduling on track.• Provide concierge-style assistance by responding to general questions and directing individuals to the appropriate resources.• Maintain orderly filing systems and support day-to-day administrative tasks that contribute to efficient office operations.
2026-11-04T00:00:00Z

Front Desk Administrative Specialist

Tulalip, WA
onsite
Permanent / Full Time
19 - 21 USD / Hourly
We are looking for a Front Desk Administrative Specialist to support daily office operations and provide responsive service to members in Tulalip, Washington. This position plays an important role in handling front desk activity, organizing records, and assisting with membership-related documentation. The ideal candidate is detail-oriented, communicates clearly, and is comfortable managing administrative tasks in a fast-paced office setting. Responsibilities:• Receive and post customer payments accurately each day while maintaining organized financial records.• Prepare and process permits, membership forms, and related administrative documents in a timely manner.• Contact members regarding outstanding balances and follow up on collection-related matters effectively.• Keep member files current by updating records, scanning documentation, and ensuring information is properly stored.• Distribute decals and gate cards while confirming eligibility and maintaining issuance records.• Serve as the first point of contact at the front desk by answering questions, addressing concerns, and directing inquiries appropriately.• Review and apply park rules, by-laws, and tribal agreement requirements when assisting members and processing documentation.• Support general office operations by handling inbound calls, performing data entry, and completing additional administrative duties as needed. The pay range for this position is $19.00 to $21.00 per hour. Benefits:<ul><li>Medical, Dental, Vision and Life Insurance after successful completion of probationary period.</li><li>40 hours vacation granted after successful completion of probationary period.</li><li>1 hour of paid sick leave for every 40 hours worked.</li><li>401(k) retirement plan with 3% company match</li><li>Six paid holidays</li><li>Four personal days</li></ul>
2026-10-30T00:00:00Z

363 results for Front Desk Assistant jobs