221 Results for Facilities Coordinator Jobs

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Recruiting Coordinator

Cynthiana, KY
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
Robert Half is looking for a Recruiting Coordinator to join the talent acquisition team on a contract basis through January. This remote opportunity supports hiring activity in a fast-moving environment and is ideal for someone who can stay organized while managing multiple recruiting tasks at once. The position is expected to average 20-30 hours per week, with the possibility of increasing to 40 hours depending on workload. Responsibilities:• Manage job advertisements across online hiring channels, including major platforms, to support current opening needs.• Review incoming applications, identify candidates with relevant experience, and conduct initial screening activities to move talent through the hiring process efficiently.• Arrange interviews by coordinating calendars with candidates and internal team members, ensuring a smooth scheduling experience for all parties.• Keep candidate records, hiring activity, and recruiting updates accurate and current using Excel and related tracking tools.• Provide consistent follow-up throughout a largely manual recruiting workflow to help maintain timeliness and accuracy.• Contribute to additional recruiting and human resources projects as priorities shift and business needs evolve.
2026-11-04T00:00:00Z

Recruiting Coordinator

Aurora, CO
onsite
Temporary / Contract
34 - 37 USD / Hourly
Recruiting Coordinator We are looking for a detail-oriented Recruiting Coordinator to support a high-volume recruiting function in Aurora, Colorado. This Long-term Contract position is centered on coordinating recruiting operations, keeping administrative tasks on track, and ensuring timely follow-up with hiring teams and internal stakeholders. The ideal candidate is highly organized, comfortable managing shifting priorities, and confident working in a direct, fast-paced environment where precision and responsiveness are essential. Responsibilities: • Coordinate recruiting activities by tracking open requisitions, monitoring progress through each hiring stage, and keeping related administrative work current. • Follow up on resume requests, candidate submissions, and manager feedback to help move hiring decisions forward without delay. • Prepare and deliver recruiting data, reports, and search results by using internal tools and available resources to respond to stakeholder requests efficiently. • Maintain clear notes, action items, and status updates so next steps are easy to identify and execute. • Support interview scheduling and appointment coordination to ensure a smooth experience for candidates and hiring teams. • Assist with onboarding-related administrative tasks and other recruiting support activities as needed. • Adapt to changing daily priorities, shifting assignments quickly while maintaining accuracy and strong attention to detail. • Contribute to job posting support over time, including updating established templates and helping tailor postings for new openings when needed.
2026-11-05T00:00:00Z

Recruiting Coordinator

Baytown, TX
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are looking for a Recruiting Coordinator to support a short-term Contract assignment in Baytown, Texas. This opportunity is ideal for someone who thrives in a fast-paced hiring environment and can help drive recruiting activity. The person in this position will play a key part in identifying entry-level manufacturing talent, coordinating candidate outreach, and keeping the interview process organized and efficient. Baytown, Texas (77523) Responsibilities:• Support recruitment efforts for Pipe Mill positions by managing a high volume of candidate activity throughout the project.• Identify and engage entry-level manufacturing talent through proactive sourcing methods and candidate outreach.• Review incoming resumes to assess alignment with hiring needs and move suitable applicants through the process.• Conduct initial candidate contact calls to discuss interest, availability, and basic qualifications.• Coordinate and schedule interviews with candidates and hiring teams while maintaining timely communication.• Track applicant progress accurately within the applicant tracking system and ensure recruiting records remain up to date.• Assist with onboarding-related coordination as needed to help create a smooth hiring experience.• Provide hands-on support across day-to-day recruiting tasks to help meet project timelines over the 2-4 week assignment.
2026-11-05T00:00:00Z

Recruiting Coordinator

Colorado Springs, CO
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Recruiting Coordinator to support talent acquisition operations for an organization based in Colorado Springs, Colorado. This Contract opportunity is ideal for someone who enjoys balancing recruiting coordination, onboarding support, and process improvement in a fast-paced environment. The role will help keep hiring activities organized, accurate, and efficient while contributing to a positive experience for candidates and internal stakeholders. Responsibilities:• Manage the creation, updates, and quality checks of job requisitions to ensure openings are accurately reflected across recruiting channels.• Coordinate onboarding tasks for new team members, including documentation tracking and administrative support during pre-employment activities.• Maintain precise candidate, requisition, and hiring records within the applicant tracking system and related HR platforms.• Review recruiting workflows for compliance and data accuracy, helping ensure hiring activity meets established standards.• Support the handoff of onboarding welcome kit coordination to an external vendor and assist in building reliable ongoing procedures.• Prepare routine reports, monitor hiring metrics, and contribute to operational projects that support the talent acquisition team.• Identify process gaps and recommend practical improvements that streamline recruiting operations and improve the hiring experience.• Partner with recruiters, hiring teams, and cross-functional stakeholders to keep hiring steps moving smoothly and on schedule.
2026-10-28T00:00:00Z

Recruiting Coordinator

San Mateo, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Recruiting Coordinator | Build the Teams Shaping the Future of AI San Mateo, CA | Hybrid/Onsite | Contract or Contract-to-permanent Help Build the Teams Building the Future of AI Robert Half is partnering with a rapidly growing AI company in San Mateo that is redefining innovation and scaling at an exciting pace. We're seeking a highly organized, proactive Recruiting Coordinator who thrives in fast-moving environments and enjoys creating exceptional candidate experiences. This is an opportunity to play a critical role in helping attract, engage, and permanent top talent while supporting a world-class Talent Acquisition team. If you're detail-oriented, enjoy managing complex schedules, and excel at keeping processes running smoothly behind the scenes, we'd love to connect with you. Position Description: The Recruiting Coordinator will own the interview coordination process from start to finish, ensuring a seamless and detail oriented experience for candidates while supporting recruiters, hiring managers, and interview teams. This individual will serve as a key partner in recruiting operations, helping keep hiring processes organized, efficient, and moving forward. Responsibilities: Coordinate end-to-end interview scheduling across multiple roles and departments. Manage recruiter screens, technical interviews, take-home assignments, and multi-stage interview processes. Serve as the primary point of contact for candidates throughout the hiring process, providing timely communication and updates. Coordinate onsite interview logistics, including conference room reservations, interview schedules, materials, and candidate reception. Partner closely with recruiters, hiring managers, and interview teams to align schedules and priorities. Proactively identify and resolve scheduling conflicts while ensuring interview processes remain on track. Maintain accurate candidate records, statuses, and documentation within the Applicant Tracking System (ATS). Support recruiting events, candidate engagement activities, and hiring initiatives. Create and maintain scheduling guides, templates, process documentation, and recruiting resources. Assist with recruiting operations projects, compliance efforts, reporting, and other People Team initiatives as needed.
2026-10-27T00:00:00Z

Recruiting Coordinator

Los Angeles, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for a Recruiting Coordinator to support technical hiring operations and deliver a smooth experience for candidates, recruiters, and hiring managers. This role is based in Century City and offers a hybrid work environment. This long-term contract position is ideal for someone who thrives in a fast-paced corporate recruiting environment and can keep interview activity, communication, and onboarding steps organized. The person in this role will help maintain recruiting workflows, coordinate scheduling, and ensure applicant data is accurate and up to date throughout the hiring process. Responsibilities:• Coordinate interview scheduling across candidates, recruiters, and hiring teams while managing calendar logistics and timely communication.• Maintain accurate records in the applicant tracking system and update candidate information throughout each stage of the hiring process.• Support full-cycle recruiting operations by assisting with job postings, candidate movement, interview coordination, and offer-related activities.• Partner with corporate recruiting team members to keep hiring processes organized, efficient, and aligned with business needs.• Help facilitate onboarding activities by preparing documentation, tracking pre-employment steps, and ensuring a smooth transition for new hires.• Communicate with candidates professionally and promptly to confirm interviews, share logistics, and provide status updates as needed.
2026-11-03T00:00:00Z

Title Funding Coordinator

Lakewood, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-oriented Title Funding Coordinator to support the final stages of residential and commercial real estate transactions in Lakewood, New Jersey. In this role, you will help ensure funds are released accurately and on schedule by reviewing closing documentation, confirming funding readiness, and coordinating closely with internal teams and external partners. This position is well suited to someone who thrives in a fast-paced environment, communicates effectively with multiple stakeholders, and brings strong accuracy to financial and administrative processes. Benefits: MDV, 401k, PTO Responsibilities:• Examine closing files thoroughly to confirm documentation is complete, accurate, and ready for funding.• Confirm that lender conditions and transaction requirements have been fully satisfied before funds are released.• Arrange and track incoming and outgoing wire activity to support smooth and timely closings.• Execute escrow payouts according to approved settlement instructions and transaction timelines.• Reconcile settlement figures, ledgers, and disbursement details to maintain financial accuracy.• Partner with closers, title staff, lenders, attorneys, borrowers, and other parties to move transactions forward efficiently.• Investigate and resolve funding variances, document issues, and last-minute closing concerns.• Follow company standards, lender guidelines, and applicable regulatory requirements throughout the funding process.• Monitor closing schedules and critical deadlines to help ensure transactions are funded on time.• Maintain organized transaction files, records, and supporting documentation for audit and compliance purposes.
2026-11-05T00:00:00Z

Private Client Services Coordinator

Rancho Santa Fe, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
A private office supporting a small portfolio of high-net-worth clients is seeking a polished, discreet, and proactive Private Client Services Coordinator. This position goes beyond traditional administrative support, offering a mix of relationship management, scheduling, vendor coordination, and confidential client service. The right person knows how to anticipate needs, keep moving pieces organized, and communicate professionally with clients and service providers. Experience in a family office, luxury hospitality, private wealth, or high-touch client services environment would be especially valuable. Key Responsibilities<ul><li>Coordinate client appointments, meetings, travel arrangements, and calendar changes.</li><li>Serve as a primary point of contact for routine client and vendor inquiries.</li><li>Coordinate service providers, household vendors, property appointments, and special requests as assigned.</li><li>Maintain confidential client records, contact lists, and service documentation.</li><li>Track requests, deadlines, follow-ups, and outstanding action items.</li><li>Prepare correspondence, meeting materials, and client-facing documents.</li><li>Assist with invoice routing, expense tracking, and vendor documentation.</li><li>Organize client events, private meetings, and special arrangements.</li><li>Monitor incoming communications and prioritize time-sensitive requests.</li><li>Maintain a high standard of discretion, accuracy, and professionalism.</li></ul>
2026-10-21T00:00:00Z

Payroll Coordinator

Lodi, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Payroll Coordinator to support payroll administration activities for a service-focused organization in Lodi, California. This Long-term Contract opportunity is well suited for someone who enjoys accurate data management, responsive employee support, and working in a fast-paced environment with recurring deadlines. The person in this role will help maintain payroll records, prepare key payroll documentation, and assist with routine account and employee updates while ensuring consistency and confidentiality. Responsibilities: • Review time and attendance records for branch and corporate teams to identify discrepancies and support accurate payroll processing. • Prepare payroll-related documentation in advance of processing cycles, including compiling sales information and adjusting holiday-related entries when needed. • Maintain employee payroll records by updating address information and ensuring data changes are entered correctly and on time. • Handle zero-dollar return items during pre-note stages and complete related follow-up tasks with accuracy. • Coordinate the issuance, replacement, and review of pay cards for new and existing employees, including audit-related checks. • Generate and distribute required timesheet reports to support payroll review and approval activities. • Assist with routine payroll support tasks and respond to administrative requests as business needs arise. • Help uphold organized payroll files and verify that records align with established procedures and checklists.
2026-11-05T00:00:00Z

Payroll and HR Coordinator

Des Moines, IA
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
Grow Your Career. Make an Impact. Be Part of Something Bigger. Are you early in your career and looking for an opportunity where you can build on your payroll experience while gaining valuable exposure to Human Resources? Do you enjoy working with people, bringing new ideas to the table, and being part of a team that genuinely enjoys working together? We're seeking a motivated Payroll & HR Coordinator to join a growing organization that values collaboration, innovation, and employee development. This is an excellent opportunity for someone with 1-3 years of payroll experience who is eager to expand their HR knowledge and make a meaningful impact on the employee experience. What You'll Do<ul><li>Process and maintain accurate payroll for employees</li><li>Assist with benefits administration and employee communications</li><li>Support onboarding, new hire paperwork, and employee records management</li><li>Answer employee questions related to payroll, benefits, and HR policies</li><li>Help improve and streamline payroll and HR processes</li><li>Assist with special HR projects, employee engagement initiatives, and company events</li><li>Maintain confidentiality while providing excellent internal customer service</li></ul>Why You'll Love This Opportunity<ul><li>Supportive leadership team that invests in employee growth</li><li>Highly visible role with exposure to both payroll and HR functions</li><li>Positive, team-oriented culture where employees are valued and recognized</li><li>CEO who is actively involved, approachable, and passionate about employee appreciation</li><li>Opportunity to contribute ideas, improve processes, and help shape the future of the department</li><li>Outstanding benefits package and strong commitment to work-life balance</li><li>Fun team events, employee celebrations, and a culture that believes work should be rewarding</li></ul>
2026-10-23T00:00:00Z

Purchasing & Logistics Coordinator

Seattle, WA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a detail-oriented Purchasing & Logistics Coordinator to support procurement and material movement for vessel operations and company facilities in Seattle, Washington. This position plays a key role in securing supplies, coordinating shipments, and ensuring items arrive accurately and on schedule. The ideal candidate is organized, responsive, and comfortable working with crews, vendors, freight partners, and accounting teams in a fast-moving environment. Responsibilities:• Manage purchasing activities for assigned vessels and operational needs by reviewing requests, identifying sources, comparing vendor options, and issuing purchase orders.• Track outstanding orders closely and communicate with suppliers to address delays, shortages, revised delivery dates, and cost variances.• Arrange transportation for inbound and outbound materials, preparing shipment paperwork and monitoring deliveries through completion.• Inspect incoming goods against order records and shipping documents to confirm accuracy, condition, and completeness.• Sort and stage materials for vessel and departmental use while handling returns, repair coordination, warranty follow-up, and supplier credits.• Provide logistical support during vessel departures, maintenance periods, shipyard activity, and other time-sensitive operational demands.• Maintain organized purchasing and shipping documentation, including vendor records and tax-related forms, with a high degree of accuracy.• Partner with Accounts Payable to resolve invoice mismatches, pricing questions, credit issues, and coding concerns.• Compile purchasing and freight data, highlight opportunities to reduce costs, and contribute to process improvements across procurement and logistics functions. Benefits<ul><li>PTO: Two weeks of PTO, plus sick time accrued at one hour per 40 hours worked</li><li>Holidays: Standard</li><li>401(k): SIMPLE IRA with a 3% employer match; eligibility begins the month after 90 days of employment</li><li>Health coverage: Premera medical, dental, and vision; 100% of employee premiums covered and 85% of dependent premiums covered. Coverage begins after 60 days of employment.</li></ul>
2026-10-12T00:00:00Z

Administrative Coordinator - Part Time

Minneapolis, MN
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an organized Administrative Coordinator to support a range of operational and program-related activities for a healthcare-focused organization in Minneapolis, Minnesota. This Long-term Contract position is ideal for someone who can manage communications, maintain accurate records, and keep multiple projects moving efficiently in a fast-paced environment. The role combines administrative coordination, meeting support, content updates, and event-related follow-through while working with internal teams and external recipients. Responsibilities: • Coordinate meeting logistics by arranging conference calls and supporting schedules for multiple ongoing projects. • Prepare written materials by transcribing and refining webinar audio content for clear and accurate distribution. • Maintain online information by updating website content in a timely and organized manner. • Capture key discussion points, action items, and decisions during both virtual and in-person meetings. • Support event administration by overseeing required coordination steps and ensuring processes are completed accurately. • Evaluate submitted applications and organize review materials for efficient follow-up. • Communicate with recipients regarding travel details, registration steps, and other program-related information. • Produce and distribute award certificates, including printing and mailing materials when needed. • Manage chapter-related correspondence, maintain rosters, and update chapter mapping information to keep records current.
2026-11-02T00:00:00Z

Volunteer Coordinator

Kissimmee, FL
onsite
Temporary to Hire
15.0385 - 17.413 USD / Hourly
We are looking for a Volunteer Coordinator to support a nonprofit organization in Florida through a contract opportunity with the potential for a long-term position. This role is ideal for someone who enjoys creating a welcoming experience, handling administrative tasks with accuracy, and serving as a reliable point of contact for volunteers and visitors. The position combines front-office support, data management, and communication responsibilities in a mission-driven environment. Responsibilities: • Welcome volunteers, guests, and callers while providing attentive front-desk and receptionist support. • Manage incoming phone calls and direct questions or requests to the appropriate team members in a timely manner. • Perform a variety of administrative duties, including preparing documents, maintaining records, and supporting daily office operations. • Enter and update volunteer and department information in internal systems with a high level of accuracy. • Coordinate scheduling details and assist with routine communications related to volunteer activities and office needs. • Maintain organized files and ensure department materials are current, accessible, and properly documented. • Provide general administrative support to the Volunteer Services team during busy periods and special projects. • Assist with operational updates or process-related administrative tasks as needed by the department.
2026-11-04T00:00:00Z

Member Services Coordinator/Admin assistant

Franklin, MA
onsite
Permanent / Full Time
50000 - 54000 USD / Yearly
We are looking for a proactive Member Services Coordinator/Admin Assistant to support daily member service activities and front office operations. This role combines administrative coordination, customer support, and data management to help keep member records, communications, and event logistics organized and accurate. The ideal candidate brings a service-focused mindset, strong attention to detail, and the flexibility to assist across multiple office functions in a collaborative team environment. This rle is in the greater MIlfrod MA area and is 100% in office. Responsibilities:• Guide new members through the onboarding process and help create a positive, well-organized introduction to the organization.• Keep member-facing documents, website content, and communications current by coordinating updates from internal teams and external partners.• Enter and maintain product and membership data, ensuring records, categories, and status details remain accurate in internal systems.• Support members with service-related requests, including assistance with backorder cancellation needs and other account updates.• Prepare reports related to promotions and data entry activities to support tracking, review, and process improvement efforts.• Coordinate logistics for member events, shows, meetings, training sessions, and board gatherings, including ordering materials and supplies as needed.• Manage front desk and reception responsibilities by greeting visitors, handling incoming deliveries, and maintaining an organized office presence.• Update the shared office calendar and assist with general administrative tasks such as supply ordering and keeping common areas organized and stocked. For immediate consideration please reach out to me directly! Eric Lebow 508-205-2127
2026-10-29T00:00:00Z

Benefits Operations Coordinator

Bowling Green, NY
onsite
Permanent / Full Time
68000 - 72000 USD / Yearly
We are looking for a Benefits Coordinator to support day-to-day benefits administration for a growing organization in New York. This position is ideal for someone who enjoys working with employee benefit processes, managing data accurately, and identifying useful trends from vendor and internal reporting. Responsibilities:• Support employee benefit enrollment activities by coordinating documentation, reviewing submissions, and helping maintain accurate records.• Prepare and manage Excel-based reports, including organizing datasets, reviewing information for accuracy, and highlighting meaningful patterns.• Collect benefits-related information from external vendors and evaluate the data to identify trends, discrepancies, or follow-up needs.• Assist with the administration of COBRA processes and help ensure related activities are completed in a timely manner.• Provide coordination for leave of absence cases by tracking details, maintaining records, and supporting communication as needed.• Help maintain smooth daily benefits operations within a small team environment by handling assigned tasks with accuracy and consistency.• Contribute to compensation and benefits support activities by organizing relevant information and assisting with routine administrative processes.
2026-10-26T00:00:00Z

Service Support Coordinator

Carlsbad, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
A commercial construction and building services company is looking for a Project Documentation & Service Support Coordinator to help keep field operations organized and project paperwork moving. This role is well suited to someone who enjoys working behind the scenes to coordinate project details, track documentation, and support communication between field teams, project managers, and customers. You’ll play an important role in keeping records current and helping teams stay ahead of deadlines. Construction administration or project support experience is preferred, but strong coordination skills and a willingness to learn project-specific systems may also translate well.Key Responsibilities<ul><li>Maintain project folders, contracts, change orders, work orders, and supporting documents.</li><li>Track insurance certificates, subcontractor paperwork, permits, and other required project records.</li><li>Coordinate field schedules, site visits, service appointments, and customer notifications.</li><li>Follow up with project managers and subcontractors regarding missing documentation or approvals.</li><li>Prepare project status trackers, meeting notes, and administrative reports.</li><li>Assist with purchase orders, vendor records, and invoice backup documentation.</li><li>Monitor project milestones and flag overdue paperwork or upcoming deadlines.</li><li>Organize closeout documentation, including warranties, service records, and completion forms.</li><li>Update project management systems and shared spreadsheets.</li><li>Respond to routine customer and vendor inquiries and direct technical questions to the appropriate team.</li></ul>
2026-10-22T00:00:00Z

Quality Coordinator LVN/ LPN

San Antonio, TX
onsite
Temporary / Contract
29 - 31 USD / Hourly
This is a quality-focused, telephonic LVN position supporting HEDIS and Medicare STAR quality initiatives. The primary responsibility is identifying members who have open healthcare quality gaps and helping them take the appropriate steps to close those gaps.This is not a traditional bedside nursing position. The role combines high-volume member outreach, patient education, care coordination, HEDIS/STAR quality measures, documentation, and data review.What You'll Be DoingA significant part of the position involves making high-volume outbound calls to health plan members using an auto-dialer.During these calls, you may:<ul><li>Contact members who have open HEDIS/STAR care gaps</li><li>Discuss medication adherence and determine why a member may not be taking or refilling a medication</li><li>Educate members on recommended screenings, appointments, or quality measures</li><li>Help members schedule appointments or pharmacy consultations</li><li>Identify barriers preventing members from completing recommended care</li><li>Follow required call scripts and verify member information</li><li>Accurately document every member interaction</li><li>Occasionally handle inbound member calls and questions</li><li>Contact providers or clinics to obtain missing information or documentation</li></ul>
2026-11-05T00:00:00Z

Patient Coordinator

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently working with a medical office in the Miami area that is looking to bring on a Patient Coordinator. This person will be supporting patients throughout the scheduling and check-in process while helping keep the front office organized. The ideal candidate will have previous experience in a medical or healthcare setting and must be bilingual in English and Spanish. Responsibilities:<ul><li>Assist patients with scheduling, check-in, and general questions</li><li>Coordinate appointments and follow up with patients as needed</li><li>Answer incoming calls and route messages appropriately</li><li>Update patient information and maintain accurate records</li><li>Assist with insurance verification and required documentation</li><li>Communicate with providers and internal staff to help coordinate patient care</li><li>Provide general administrative support to the office</li></ul>
2026-10-16T00:00:00Z

Payroll/Benefits Coordinator

Rochester, NY
onsite
Permanent / Full Time
50000 - 72000 USD / Yearly
Hannah Zimmer with Robert Half is looking for a Payroll/Benefits Coordinator to support accurate payroll processing and employee benefits administration for a mission-driven non-profit organization in Rochester, New York. This position plays a key role in maintaining employee data, responding to payroll and benefits questions, and helping ensure compliance with internal standards and regulatory requirements. The ideal candidate brings strong payroll expertise, careful attention to detail, and the ability to manage sensitive information with professionalism. Responsibilities:• Maintain and update employee records related to job details, compensation, time-off balances, benefits, and payroll information to ensure accuracy and completeness.• Process employee separations and prepare related documentation while keeping organizational data current for operational and compliance purposes.• Support benefits administration by handling enrollments, qualifying life event changes, open enrollment activities, and communication with insurance and benefit providers.• Assist with administration of benefit-related programs, including cafeteria plan activities, issue resolution, and employee education on available offerings.• Help oversee the timekeeping system by reviewing entries, correcting discrepancies, updating leave bank assignments, and monitoring approvals before payroll deadlines.• Run payroll on each cycle with close attention to hours worked, employee updates, deductions, and required validations before and after processing.• Respond to employee and supervisor questions regarding payroll, benefits, and time reporting, and provide onboarding guidance for new hires related to these processes.• Contribute to year-end payroll tasks, including W-2 accuracy, compliance testing support, labor posting maintenance, audits, and continuous process improvement efforts. For immediate and confidential consideration, apply or contact Hannah Zimmer with Robert Half's Rochester, NY branch today!
2026-11-04T00:00:00Z

Payroll & Accounts Payable Coordinator

Boca Raton, FL
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking a Payroll & Accounts Payable Coordinator to oversee recurring payroll and payment processing functions for a hospitality organization. This position combines responsibility for biweekly payroll for approximately 100–200 employees with weekly accounts payable processing. The ideal candidate has experience supporting multi-state payroll, maintaining accurate financial records, and managing time-sensitive transactions. Proficiency with Paycom is required, with experience using Northstar or similar systems preferred. Key Responsibilities<ul><li>Manage biweekly payroll cycles from start to finish, reviewing employee time and compensation data to ensure accurate processing for a workforce of approximately 100–200 employees</li><li>Investigate and correct payroll discrepancies involving hours worked, deductions, earnings, and employee records</li><li>Coordinate payroll administration for employees across multiple states, helping maintain compliance with applicable payroll regulations and tax requirements</li><li>Oversee weekly vendor payment activities, including preparing check runs for approximately 30–50 payments</li><li>Validate vendor invoices and supporting documentation, ensuring appropriate account coding, authorization, and accurate entry into the accounting system</li><li>Maintain organized payroll and accounts payable records and assist with payroll tax documentation and reporting</li><li>Generate payroll-related reports and use Paycom, Jonas, Northstar, or comparable platforms to support accurate processing and recordkeeping</li><li>Help maintain efficient accounts payable procedures and coordinate workflow changes associated with outsourced payment processing</li></ul>
2026-10-16T00:00:00Z

Bilingual Logistics Coordinator

Bethlehem, PA
onsite
Temporary to Hire
24 - 26 USD / Hourly
Robert Half is looking for a bilingual Logistics Coordinator to support daily shipping and receiving operations for a manufacturing environment. This role is ideal for someone who works well in a fast-paced setting, communicates effectively across teams, and keeps transportation and inventory details organized. The person in this role will help ensure materials and finished goods move accurately and on schedule while maintaining clear documentation and strong coordination with carriers and internal stakeholders. Responsibilities:• Oversee the day-to-day flow of inbound and outbound freight to help keep deliveries and pickups on schedule.• Serve as a key point of contact for transportation providers and internal teams to resolve shipping questions and support smooth logistics operations.• Create and review shipping, receiving, and related transportation paperwork to confirm accuracy and completeness.• Maintain up-to-date shipment logs, inventory records, and other operational data to support traceability and reporting.• Coordinate closely with warehouse and production personnel to align material movement with business needs and timelines.• Monitor shipment status and address delays, discrepancies, or documentation issues in a timely manner.• Support general logistics and distribution activities, including shipping functions tied to domestic or customs-related processes when applicable.
2026-11-05T00:00:00Z

Associate Clinical Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Associate Clinical Admin to support patient benefit screening and application processing in a hospital environment in Newark, New Jersey. This Long-term Contract position plays an important role in helping patients navigate coverage options, secure eligible state and federal assistance, and keep internal teams informed throughout the process. The ideal candidate brings strong communication, organization, and documentation skills, along with the ability to work effectively onsite in a fast-paced healthcare setting. Responsibilities: • Meet with patients in the hospital to gather information and guide them through available coverage and assistance programs. • Prepare and submit applications for appropriate public benefit programs while ensuring documentation is complete and accurate. • Review medical charts and related records to collect supporting details needed to move cases forward efficiently. • Follow up with state and federal agencies to monitor application progress and help resolve outstanding issues affecting determinations. • Communicate case updates clearly to hospital staff and respond to questions related to benefit status and next steps. • Maintain organized records of patient interactions, submitted materials, and pending actions to support timely follow-through. • Provide administrative support for additional client-specific tasks connected to coverage coordination and eligibility review.
2026-11-05T00:00:00Z

Intake Coordinator

Woodbury, MN
onsite
Temporary / Contract
26 - 29 USD / Hourly
We are looking for a detail-oriented Intake Coordinator to support patient onboarding and referral processing for a Contract position based in Woodbury, Minnesota. In this role, you will help ensure patients move through the intake process efficiently by confirming insurance information, coordinating with care teams, and resolving documentation gaps. The ideal candidate brings strong healthcare insurance knowledge, clear communication skills, and the ability to manage a steady volume of calls and referrals with accuracy. Responsibilities: • Review patient coverage details each week by confirming eligibility, benefits, copays, deductibles, and authorization needs before services are scheduled • Manage frequent inbound and outbound phone communication with patients, providers, hospitals, and internal care teams to coordinate next steps in the intake process • Support prospective and newly referred patients by answering questions and guiding them through required intake documentation and service expectations • Process referrals from receipt through completion, including verifying benefits, securing prior approvals, and arranging appropriate care-related services • Track outstanding referral items and proactively obtain missing orders, records, or supporting documents needed for timely processing • Research insurance and payer information across multiple carrier websites, databases, and portal systems to resolve coverage and billing-related questions • Maintain accurate patient and referral records within the organization’s electronic medical record platform and related healthcare applications • Assist the team with managing referral volume while following compliance standards and maintaining a high level of detail and service quality
2026-10-26T00:00:00Z

Intake Coordinator

Newark, DE
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for an organized Intake Coordinator to support referral and intake operations for a Contract position based in Newark, Delaware. This role plays a key part in coordinating communication, tracking referral activity, and helping the care team move cases forward accurately and efficiently. The position begins onsite for training and transitions to a hybrid schedule afterward, offering an opportunity to contribute in a fast-paced healthcare environment. Responsibilities:• Answer and triage incoming calls promptly, directing non-intake inquiries to the appropriate team members.• Coordinate closely with internal staff and referral partners to keep intake activity moving smoothly and resolve issues quickly.• Prepare and share daily status updates with relevant team members to ensure visibility into referral progress and workflow needs.• Record outcomes from visits and referral-related activity within required timeframes and established procedures.• Arrange appointments for incoming referrals by assigning the appropriate staff members and documenting each step accurately.• Partner with the homecare team to support case flow, manage priorities, and maintain consistent communication across departments.• Work with outside organizations and providers to gather required medical documentation needed for intake processing.• Maintain high service standards when interacting with both internal stakeholders and external contacts.• Use intake and content management systems to enter, update, and monitor referral information with a high level of accuracy.
2026-11-04T00:00:00Z

Intake Coordinator

Des Moines, IA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Intake Coordinator to support a high-volume intake function for a non-profit Downtown Des Moines, Iowa. This Long-term Contract position is ideal for someone who can evaluate incoming requests, organize key details, and help connect individuals with the most appropriate next steps. The person in this role will contribute to a structured intake process by documenting case information clearly, assisting with referrals, and supporting effective communication across the intake team. Responsibilities:• Review incoming inquiries, collect essential background details, and assess each situation to identify the core concern and the most appropriate resolution path.• Create clear, organized summaries of preliminary case information so the Intake Team can efficiently evaluate matters requiring further review.• Attend and contribute to recurring Intake Team meetings by sharing updates, clarifying facts, and helping move cases through the review process.• Offer resource guidance and referral support to individuals whose matters do not qualify for a full intake, ensuring they receive helpful direction.• Handle client application materials and related documents in a detail-focused production environment while meeting established workflow expectations. If you enjoy helping people and want to grow in your communication skillset, please apply today through our Robert Half website or call 515.706.4974 with any questions.
2026-11-05T00:00:00Z

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