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209 results for Facilities Coordinator jobs

Workplace Exp Coordinator

Denver, CO
onsite
Temporary / Contract
22.5 - 24.5 USD / Hourly
We are looking for a Workplace Exp Coordinator to support daily front desk and workplace operations at an onsite location in Denver, CO. This contract position is ideal for someone who enjoys creating a welcoming environment for employees and visitors while keeping office services organized and running smoothly. The role combines customer-facing support, administrative coordination, event assistance, and vendor communication to help maintain a positive and efficient workplace experience. Responsibilities:• Welcome employees, guests, and visitors with a detail-oriented approach while managing check-in activities, visitor access, and parking pass distribution in alignment with site security procedures.• Support front desk and workplace service operations by handling mail, office supply coordination, onboarding support, and other general administrative tasks needed for day-to-day office function.• Arrange workplace logistics such as dining reservations, business-related activities, and service requests to ensure timely support for internal stakeholders.• Enter, monitor, and follow up on janitorial and maintenance requests, coordinating with the appropriate teams to help resolve facility-related needs.• Plan and assist with onsite meetings and events by organizing space reservations, room setup and breakdown, and delivery of required materials or supplies.• Respond to employee, guest, and coworker questions or concerns with a customer-focused mindset, providing clear resolutions or escalating issues when appropriate.• Work closely with external vendors and service providers to support workplace needs and confirm services are delivered as expected.• Follow building-specific emergency and safety procedures, notifying the proper contacts when issues arise to help protect all occupants.• Communicate routine and moderately detailed information clearly to team members and stakeholders while carrying out assigned processes and established procedures.
2026-04-23T00:00:00Z

Pharmacy Care Coordinator

San Antonio, TX
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are looking for a Pharmacy Care Coordinator to join our team in San Antonio, Texas. This contract position involves supporting medication adherence, prescription refills, and member outreach in a dynamic and fast-paced environment. The ideal candidate will have a background in pharmacy, healthcare, or call center operations and be skilled in managing high-volume communications while delivering exceptional service. Responsibilities:• Handle a high volume of inbound and outbound calls to assist with prescription refills, medication adherence, and member outreach.• Navigate multiple systems to provide accurate information to members, providers, and clinical staff.• Review prescription claim documentation and manage escalated inquiries across various communication channels.• Translate prescriber notes and address Medicare drug-related issues in compliance with organizational policies.• Provide administrative support and participate in initiatives aimed at improving quality and efficiency.• Maintain professionalism and deliver exceptional customer service while adhering to schedules and compliance standards.• Collaborate with telecommuting team members, lead technicians, and supervisors to ensure seamless operations.• Consistently demonstrate strong organizational and multitasking skills in a call center environment.• Ensure strict adherence to company policies and procedures during all interactions.• Work independently and reliably within assigned shifts, including rotating Saturdays.
2026-04-21T00:00:00Z

Patient Care Coordinator

Latrobe, PA
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for an Associate Patient Care Coordinator to join our team in Latrobe, Pennsylvania. This contract to permanent position involves providing outstanding administrative and customer support in a healthcare setting, ensuring a seamless experience for patients and staff. The role requires managing patient scheduling, registration, and medical records while maintaining compliance with healthcare policies and regulations. Responsibilities: • Greet and check in patients while ensuring accurate and timely registration processes. • Schedule patient appointments using designated software and provide clear instructions for medical testing. • Address billing inquiries and assist patients with insurance-related questions and documentation. • Secure necessary authorizations and referrals to ensure smooth progression through the revenue cycle. • Collect and update patient demographic and insurance information in compliance with organizational standards. • Communicate effectively with patients, staff, and physicians to resolve issues and ensure satisfaction. • Monitor and adhere to department policies and procedures, ensuring compliance with healthcare regulations. • Identify opportunities for process improvements and share recommendations with management. • Maintain professionalism and respect in all interactions, fostering a positive environment. • Perform multiple tasks simultaneously in a fast-paced setting while managing frequent interruptions.
2026-04-24T00:00:00Z

Patient Care Coordinator

San Luis Obispo, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for a dedicated Patient Care Coordinator to join our team in San Luis Obispo, California. This long-term contract position is an excellent opportunity for individuals passionate about healthcare and patient advocacy. In this role, you will play a vital part in ensuring patients receive accurate and efficient registration services while maintaining a high standard of professionalism. Responsibilities: • Accurately identify patients and collect comprehensive demographic information to ensure proper records. • Verify insurance details, including eligibility and benefits, to confirm coverage for services rendered. • Assess and collect financial liabilities from patients while explaining payment policies and options. • Provide information on hospital policies and patient rights to families in a clear and supportive manner. • Refer patients to the Patient Registration Specialist for financial counseling or clearance as needed. • Maintain compliance with healthcare policies and procedures to ensure accurate reimbursements. • Collaborate with team members to support a seamless registration process and address patient concerns. • Utilize healthcare systems to document and update patient information effectively. • Monitor and address any discrepancies in patient registration data to ensure accuracy. • Assist in ad hoc financial tasks related to patient billing and insurance claims.
2026-04-24T00:00:00Z

Patient Care Coordinator

Santa Maria, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a dedicated Patient Care Coordinator to join our healthcare team in Santa Maria, California. In this role, you will serve as the first point of contact for patients, ensuring a seamless and detail-oriented experience. This is a long-term contract position that offers an excellent opportunity to contribute to patient care and administrative efficiency within a dynamic healthcare environment. Responsibilities: • Greet and assist patients in a detail-oriented and courteous manner, addressing their inquiries and guiding them through the registration process. • Manage appointment scheduling to ensure optimal efficiency and minimize patient wait times. • Coordinate with insurance providers, including TRICARE and HealthCare.gov, to verify patient coverage and resolve any issues. • Oversee hiring processes for front desk and administrative support roles to maintain a high-performing team. • Utilize video conferencing tools to facilitate remote patient communication and team meetings. • Collaborate with offshore teams to streamline administrative tasks and enhance workflow processes. • Maintain accurate patient records, ensuring compliance with healthcare regulations and privacy standards. • Provide support in analyzing healthcare data using tools like R Code to improve operational decision-making. • Stay up-to-date with industry best practices and contribute to process improvement initiatives.
2026-04-24T00:00:00Z

Referral Coordinator

Seattle, WA
onsite
Temporary to Hire
24 - 26 USD / Hourly
We are looking for a meticulous and organized Insurance Referral Coordinator to join our team in Seattle, Washington. In this Contract to permanent position, you will play a vital role in managing patient referrals and authorizations to ensure seamless access to specialized care and essential services. This role requires exceptional attention to detail, effective communication skills, and the ability to handle multiple tasks in a fast-paced environment. Responsibilities: • Handle referral orders and facilitate pre-authorization processes to ensure timely access to specialized care. • Coordinate appointments and ancillary services, including consultations, imaging, and laboratory tests. • Provide clear and accurate responses to patient inquiries regarding insurance and billing matters. • Organize and manage patient educational activities related to their referrals. • Oversee the purchase or rental of medical equipment and materials needed for patient care. • Collaborate with healthcare providers to ensure all referral documentation is complete and accurate. • Maintain up-to-date records and ensure compliance with insurance requirements. • Support patients by addressing concerns and guiding them through the referral process.
2026-04-17T00:00:00Z

Service Desk Coordinator

Colorado Springs, CO
onsite
Temporary to Hire
22 - 23 USD / Hourly
We are looking for a Service Desk Coordinator to join our team in Colorado Springs, Colorado, on a contract-to-permanent basis. In this role, you will provide essential administrative and technical support to ensure smooth operations for our internal staff. This position is ideal for an organized and meticulous individual with a strong ability to assist users and manage technology resources effectively. Responsibilities: • Facilitate technology onboarding and offboarding processes, including equipment setup, access management, and asset tracking. • Provide first-level technical support and troubleshoot basic hardware and network issues for end-users. • Manage and maintain accurate inventory records for IT equipment and system documentation. • Assist with updates to user roles, permissions, and accounts in Active Directory and Azure. • Support the functionality of conference rooms, printers, and other office equipment as needed. • Handle inbound calls and user inquiries, providing timely and clear communication regarding IT requests or issues. • Participate in team meetings, training sessions, and initiatives to improve IT support processes. • Deliver excellent customer service by addressing technical concerns in a thorough and approachable manner.
2026-04-16T00:00:00Z

Collections Coordinator

Willingboro, NJ
onsite
Permanent / Full Time
50000 - 70000 USD / Yearly
Robert Half has partnered with a thriving manufacturing company on their search for an experienced Credit & Collections Coordinator. The responsibilities for this role will consist of: evaluating credit applications, monitoring customer credit limits, collecting outstanding payments, resolving billing issues, assisting with charge backs, updating credit profiles, collaborating with sales and management on credit decisions and terms, review trial balance reports, analyze customer accounts, recommending accounts for third-party collections, arranging debt payoffs, and ensuring compliance with policies and applicable credit/collections laws and regulations. Ultimately, this Credit & Collections Coordinator will process payments and refunds, update account records, and provide assistance where collection efforts are needed. How you will make an impact:· Create and maintain credit history records· Set up new client accounts· Document daily collection activity· Complete collection effort calls· Reviewing and approving credit holds· Generate legal collections documents· Spreadsheet Maintenance· Perform payment reconciliations· Assist customer service department· Develop and schedule payment plans
2026-03-30T00:00:00Z

Purchasing Coordinator

Sanford, FL
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a highly organized and proactive Purchasing Coordinator to join our team in Sanford, Florida. As part of the textile manufacturing industry, this role is integral to managing procurement activities and ensuring timely communication between vendors and internal departments. This is a contract to permanent position, providing an excellent opportunity for growth with a focus on attention to detail. Responsibilities:• Track pricing and purchase orders using Excel with accuracy and attention to detail.• Foster effective communication with international vendors to ensure timely delivery and address any concerns.• Negotiate pricing with suppliers, ensuring competitive rates while monitoring quoted versus actual costs.• Collaborate with internal teams, including sales, creative, accounting, and ownership, to streamline order workflows.• Relay detailed order specifications to designated manufacturing facilities to ensure production accuracy.• Monitor and track the status of orders, proactively addressing delays and providing updates to stakeholders.• Maintain precise and up-to-date documentation of all purchasing data for transparency and reporting purposes.
2026-04-21T00:00:00Z

Purchasing Coordinator

Frankfort, IN
onsite
Permanent / Full Time
53000 - 58000 USD / Yearly
We are seeking a detail‑oriented and proactive Purchasing Coordinator to support supplier management, cost analysis, and new model development activities. This role is ideal for someone who excels at building supplier relationships, analyzing pricing, coordinating cross‑functional efforts, and ensuring the organization receives the best value in quality, delivery, and cost. Key ResponsibilitiesSupplier Quoting & Cost Analysis<ul><li>Issue Electronic Requests for Quote (ERFQ) to current and potential suppliers for new model parts.</li><li>Issue Engineering Change Notices (ECN) to suppliers and gather pricing for design changes on current and future production parts.</li><li>Review supplier pricing and compare against internal cost models to ensure accuracy and validity.</li><li>Create and maintain cost models and track commodity price changes monthly, quarterly, and annually.</li><li>Analyze cost competitiveness across suppliers for various materials and commodities.</li></ul>Supplier Relationship & Performance Management<ul><li>Establish and maintain strong working relationships with suppliers to promote collaboration.</li><li>Partner with suppliers on Kaizen, VA/VE, and cost‑reduction initiatives.</li><li>Lead meetings with suppliers to address performance, improvement plans, and supply chain matters.</li><li>Hold suppliers accountable for issues related to production, shipping, or quality, coordinating with internal teams to resolve concerns.</li><li>Work directly with suppliers to support improvement efforts when expectations or standards are not met.</li></ul>Cross‑Functional Coordination<ul><li>Collaborate with internal teams during New Model Development, including tooling timelines, trial events, and sample builds.</li><li>Provide clear updates to internal leadership on open issues, supplier activities, and action plans.</li><li>Support sourcing decisions, development timing, and price negotiations.</li></ul>Purchasing & Administrative Duties<ul><li>Issue Purchase Orders for mass production parts, trial components, tooling, and service parts.</li><li>Track all pricing changes driven by market shifts, engineering changes, and cost‑down programs.</li><li>Approve supplier invoices for payment within internal systems.</li></ul>Technical & Analytical Skills<ul><li>Strong negotiation skills related to pricing, timing, and project activities.</li><li>Solid analytical skills to compare multiple supplier offers and cost structures.</li></ul>
2026-04-24T00:00:00Z

Purchasing Coordinator

Cranbury, NJ
onsite
Temporary to Hire
21 - 22 USD / Hourly
We are looking for an organized and detail-oriented BILINGUAL SPANISH Purchasing Coordinator to join our team on a contract-to-permanent basis in Cranbury, New Jersey. In this role, you will oversee various purchasing activities, ensuring smooth operations and maintaining strong vendor relationships. Responsibilities:• Coordinate and execute purchasing activities, including placing and tracking purchase orders.• Collaborate closely with vendors to maintain effective relationships and resolve any issues promptly.• Ensure the accuracy of all purchase orders and related documentation.• Monitor inventory levels and manage the procurement of necessary materials.• Maintain organized and up-to-date vendor files for easy access and reference.• Assist with administrative tasks to support the purchasing department's daily operations.• Perform receptionist duties, including answering calls and addressing inquiries when needed.• Provide regular updates to management on purchasing activities and vendor performance.
2026-04-24T00:00:00Z

Purchasing Coordinator

Gainesville, FL
remote
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for a Purchasing Coordinator to support daily procurement operations for a growing team in Gainesville, Florida. This Long-term Contract position focuses on coordinating purchasing activities, maintaining accurate order documentation, and helping ensure materials are available when needed. The ideal candidate is organized, detail-oriented, and comfortable working across purchasing functions to keep supply processes running smoothly. Daily· Review procurement ticket queue; validate required details (customer, ship-to, part numbers, qty, requested-by, required date).· Convert ticket → PO in CW.· Place orders (CDW / TD SYNNEX / Pax8 etc.) and attach order confirmations.· Update ETAs/backorders/substitutions; route approvals back to requester when substitutions required.· Update receiving status when deliveries occur (or ensure it’s updated by the right team).Weekly· Open PO review:o Past-due ETAso Unreceived shipmentso Orders missing confirmations· Renewals review in CW (30/60/90-day horizon):o Confirm renewal intent with AM/client ownero Ensure vendor-side renewal is executedo Trigger agreement update ticket to Billing for recurring line adjustments (so billing stays correct)· Bill.com processing (2-way match):o Intake vendor billso Match to PO (and receiving status if present)o Route approvals per policyo Resolve mismatches (price, qty, missing PO)Event-driven· RMAs/returns:o Initiate with vendoro Track shipments, credits, replacementso Ensure the credit is reflected in Bill.com trail and the PO lifecycle· Discrepancy handling:o Wrong item/short ship/damage → coordinate fix and record outcome
2026-04-24T00:00:00Z

Office Coordinator — Manufacturing / Operations

Elfin Forest, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
In operational environments, there’s always something moving — orders being processed, shipments going out, teams coordinating across departments. What ties it all together is strong internal organization. A well-established manufacturing company in San Marcos is hiring an Office Coordinator to support administrative operations tied to production, logistics, and internal communication. This role is ideal for someone who enjoys being part of a structured environment where their work has a direct impact on day-to-day operations. This position plays a key role in keeping information flowing between departments. The right candidate will be detail-oriented, reliable, and comfortable juggling multiple responsibilities. Key Responsibilities<ul><li>Support daily office and administrative operations</li><li>Assist with scheduling, documentation, and coordination</li><li>Maintain records related to orders, shipments, and operations</li><li>Communicate with internal teams and vendors</li><li>Organize files, reports, and documentation</li><li>Support logistics and operational workflows</li><li>Assist with data tracking and reporting</li><li>Handle general office tasks as needed</li></ul>
2026-04-09T00:00:00Z

Service Coordinator

McKees Rocks, PA
onsite
Permanent / Full Time
48000 - 52000 USD / Yearly
We are looking for a motivated and detail-oriented Service Coordinator to join our team. This role is ideal for someone eager to contribute to the dynamic data center industry and grow their career while developing valuable skills. As part of a high-performing team, you will play a key role in ensuring efficient logistics management and operational excellence. Responsibilities:• Coordinate and oversee daily logistics operations to ensure timely and accurate service delivery.• Manage scheduling and resource allocation to optimize efficiency and meet client needs.• Monitor supply chain processes and address any issues or delays proactively.• Collaborate with internal teams to streamline service workflows and improve overall performance.• Maintain accurate records and reports related to logistics and service activities.• Communicate effectively with clients and stakeholders to provide updates and address inquiries.• Identify opportunities for process improvements and contribute to implementing best practices.• Ensure compliance with company policies and industry regulations in all logistics activities.• Support team members in achieving departmental goals through effective collaboration and problem-solving.
2026-04-15T00:00:00Z

Recruiting Coordinator

New York, NY
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for an Recruiting Coordinator to support core people operations for a Contract position within the asset management industry in New York, New York. This role focuses on delivering a smooth employee onboarding experience, maintaining accurate HR records, and helping ensure compliance across key administrative processes. The ideal candidate brings strong organizational skills, attention to detail, and the ability to manage sensitive information with professionalism. Responsibilities:• Coordinate the full onboarding process for new hires, ensuring timely completion of required documents and a positive start-to-work experience.• Manage background screening activities by initiating checks, tracking progress, and following up on outstanding items to support hiring timelines.• Maintain and update employee information within HR systems, ensuring records remain accurate, complete, and aligned with internal standards.• Provide day-to-day administrative support across HR operations, including document management, status tracking, and responses to routine employee inquiries.• Help monitor adherence to HR policies and compliance requirements by reviewing documentation and escalating discrepancies when needed.• Partner with internal stakeholders to schedule onboarding activities, communicate next steps, and support a consistent employee experience.• Prepare and organize HR files, reports, and audit-ready documentation to support operational accuracy and regulatory expectation
2026-04-23T00:00:00Z

Recruiting Coordinator

Cincinnati, OH
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an experienced HR Recruiter to join our team in Cincinnati, Ohio. This Contract to permanent position requires someone with strong organizational skills and expertise in managing high-volume recruitment processes. The ideal candidate will play a pivotal role in sourcing, interviewing, and onboarding top talent while supporting other HR functions as needed. Responsibilities: • Coordinate and schedule interviews using Microsoft Outlook to ensure a seamless candidate experience. • Draft and send offer letters and onboarding invitations to new team members. • Facilitate orientation sessions for new team members and assist in onboarding activities. • Manage recruitment workflows using applicant tracking systems such as Bullhorn, Taleo, or Greenhouse. • Conduct full-cycle recruiting, including sourcing, screening, and selecting candidates with relevant experience. • Collaborate with hiring managers to identify staffing needs and develop recruitment strategies. • Maintain and update HRIS systems to ensure accurate employee data. • Handle high-volume recruitment tasks efficiently while meeting deadlines. • Support HR-related projects and initiatives as assigned. • Ensure compliance with company policies and legal regulations throughout the hiring process.
2026-04-22T00:00:00Z

Recruiting Coordinator

Tacoma, WA
onsite
Temporary / Contract
26 - 30 USD / Hourly
DescriptionRobert Half is hiring a Recruiting Coordinator to support talent acquisition efforts for our client. This contract role is ideal for candidates with strong organizational and communication skills.Responsibilities:<ul><li>Coordinate interview scheduling between candidates and hiring managers.</li><li>Post job openings on internal and external job boards.</li><li>Manage candidate pipelines and maintain applicant tracking systems.</li><li>Communicate with candidates throughout the recruiting process.</li><li>Support the recruiting team with administrative tasks and reporting.</li></ul>
2026-04-20T00:00:00Z

Recruiting Coordinator

Owings Mills, MD
onsite
Temporary / Contract
23 - 29 USD / Hourly
The Recruiting Coordinator supports the end-to-end hiring process by managing logistics, coordinating communications, and ensuring a seamless candidate experience. This role is essential in maintaining organization and efficiency throughout recruitment workflows, serving as a key point of contact for candidates and internal stakeholders. The Recruiting Coordinator helps strengthen the employer brand by providing timely communication, accurate recordkeeping, and a high level of professionalism.
2026-04-14T00:00:00Z

Recruiting Coordinator

Keller, TX
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a dedicated Recruiting Coordinator to join our team in Fort Worth, Texas. In this long-term contract role, you will play a key part in managing recruitment processes for hourly warehouse and transportation roles, ensuring seamless onboarding experiences, and supporting compliance initiatives. This position offers an excellent opportunity for an organized and proactive individual to contribute to a dynamic environment. Responsibilities: • Recruit and manage candidates for hourly warehouse and transportation positions. • Facilitate onboarding processes, including monitoring background checks and setting up first-day details. • Conduct orientations for new team members to ensure smooth integration into the company. • Process and manage all necessary onboarding paperwork, including direct deposit forms. • Oversee compliance training for new employees, ensuring all requirements are met. • Maintain accurate tracking of time, attendance, and recruitment requisitions. • Utilize systems such as MyTime and tools like Excel and Word to manage recruitment tasks. • Collaborate with team members to stay proactive and maintain an efficient workflow. • Track and report recruitment metrics to ensure transparency and continuous improvement.
2026-04-24T00:00:00Z

Distribution Coordinator

Framingham, MA
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a Distribution Coordinator to support the flow of goods across a dynamic supply chain operation in Framingham, Massachusetts. This position is well suited for someone who enjoys coordinating shipments, maintaining accurate order movement, and working closely with internal teams, customers, and external logistics partners. The role focuses on keeping product distribution on schedule, improving visibility across inventory and freight activity, and helping ensure reliable delivery performance in a fast-moving environment. Responsibilities:• Coordinate product movement from order release through final delivery by working with third-party logistics providers and customer distribution centers.• Match purchase activity with sales demand to help maintain accurate fulfillment timing and consistent product availability.• Maintain shipment schedules and monitor delivery milestones to reduce delays and support on-time performance.• Track freight activity, inventory status, and order progress to provide clear updates to internal stakeholders and external partners.• Address transportation and warehouse issues by investigating shipment exceptions and driving timely resolution with logistics providers.• Review freight billing and related logistics records to confirm accuracy, support cost control, and resolve discrepancies.• Prepare and maintain distribution documentation, reports, and tracking files to strengthen operational visibility and compliance.• Collaborate with cross-functional teams and international production contacts to support smooth planning and execution across the supply chain.
2026-04-22T00:00:00Z

Material Coordinator

Milan, IL
onsite
Temporary / Contract
18 - 21 USD / Hourly
Robert Half is hiring a Material Coordinator for a large manufacturing client to support material flow and order fulfillment on 2nd shift (2:00 PM – 10:30 PM). This role plays a key part in keeping operations running smoothly and supporting the largest department on the shift. What You’ll Do<ul><li>Support the implementation and stabilization of a new EWM system within the existing operation</li><li>Coordinate materials for the largest department on 2nd shift, ensuring accurate and timely order delivery</li><li>Direct and support picking teams to keep orders moving efficiently</li><li>Monitor picking progress and update order statuses using warehouse management systems</li><li>Quickly resolve issues such as missing materials, damaged goods, or system errors to minimize delays</li><li>Track productivity metrics, report results, and suggest process improvements</li><li>Work primarily in menu‑driven manufacturing systems, with occasional use of Excel</li><li>Cross‑train as backup support for other department functions</li></ul>Work Environment & Requirements<ul><li>2nd Shift: 2:00 PM – 10:30 PM (overtime possible)</li><li>Steel‑toe shoes with metatarsal protection required on day one</li><li>On your feet for the majority of the shift</li><li>May operate a company‑owned Cushman vehicle on the shop floor after training</li><li>Please note: Visa sponsorship is not available for this position, now or in the future.</li></ul>Why Work with Robert HalfRobert Half connects skilled professionals with impactful opportunities at well‑established organizations. You’ll gain exposure to a fast‑paced manufacturing environment with room to expand your systems and process coordination skills.
2026-04-23T00:00:00Z

Payroll Coordinator

Stamford, CT
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
A contracting firm in Stamford is seeking a Payroll Administrator to join their growing team. The Payroll Administrator will process timely and accurate multi-state payroll for 500+ employees, with an expectation and commitment to operational excellence, compliance, and employee support, as needed. Key Responsibilities<ul><li>Manage full-cycle, multi-state payroll processing for 500+ employees (bi-weekly cycle)</li><li>Ensure compliance with federal, state, and local payroll regulations, including tax filings and wage laws</li><li>Administer and optimize payroll systems, including ADP and Workday</li><li>Maintain payroll records, reports, and audits with a high level of accuracy and confidentiality</li><li>Coordinate with HR, Finance, and project management teams to ensure seamless payroll operations</li><li>Handle complex payroll scenarios including union payroll, prevailing wage, bonuses, and deductions</li><li>Lead payroll audits and support internal/external audit processes</li><li>Troubleshoot payroll discrepancies and resolve employee inquiries in a timely manner</li><li>Implement process improvements and best practices to enhance efficiency and accuracy</li></ul>If interested, please email your resume directly to anthony.riccio@roberthalf(.com)
2026-04-01T00:00:00Z

Payroll Coordinator

Little Rock, AR
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a detail-oriented Payroll Coordinator to join our team in Little Rock, Arkansas. In this role, you will play a vital part in managing payroll operations efficiently and ensuring compliance with regulations. The ideal candidate will have experience in full-cycle payroll processes and a commitment to accuracy. The salary range will be $55,000 - $60,000 DOE with strong benefits and opportunity to grow with a well-respected local company! Please reach out to Austen Zemrock on LinkedIn for a direct confidential conversation or email me a Word version of your resume for more information. Responsibilities:• Process payroll for employees with precision and timeliness, ensuring compliance with company policies and legal standards.• Handle full-cycle payroll operations, including calculations, deductions, and adjustments.• Manage payroll for 101-500 employees while maintaining organized records and documentation.• Administer garnishments and other deductions according to legal requirements.• Verify and reconcile payroll data to ensure accuracy before finalization.• Respond to employee inquiries related to payroll matters and resolve discrepancies efficiently.• Collaborate with HR and accounting teams to maintain seamless payroll processes.• Stay informed about changes in payroll regulations and implement necessary updates.• Maintain confidentiality and security of payroll information at all times.
2026-04-22T00:00:00Z

Payroll/Time & Attendance Coordinator

Longmeadow, MA
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Payroll/Time & Attendance CoordinatorDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. Robert Half has a valued client in the greater Springfield area in their search of a Payroll/Time & Attendance Coordinator to join their HR Department. Ideal candidates will have experience with timecards, time and attendance software, and payroll/HRIS systems. Responsibilities:• Process payroll accurately and on schedule using ADP systems, ensuring compliance with company policies.• Review and approve submitted timesheets to ensure proper documentation and adherence to guidelines.• Track employee attendance records and generate comprehensive attendance reports.• Collaborate with team members to resolve payroll discrepancies and address employee inquiries.• Maintain up-to-date records for payroll and attendance, ensuring accuracy and confidentiality.• Assist in preparing payroll-related reports for management and audits.• Contribute to improving payroll processes by identifying inefficiencies and proposing solutions.• Ensure compliance with federal, state, and local regulations related to payroll and employee compensation.• Support the payroll function within a manufacturing environment, adapting practices to industry-specific needs. For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com.
2026-04-14T00:00:00Z

R&D Coordinator

North Waltham, MA
onsite
Temporary / Contract
19 - 25 USD / Hourly
We are looking for a detail-oriented R&D Coordinator to join a collaborative team in Waltham, Massachusetts on a Contract basis. This part-time position supports the day-to-day administrative, operational, and financial activities of the Research & Development function, helping maintain organized processes across purchasing, budgets, vendor coordination, and documentation. The ideal candidate is highly organized, comfortable managing large volumes of data, and able to work independently while partnering effectively with cross-functional teams. Responsibilities:• Coordinate the setup and monitoring of capital projects and purchasing records to support accurate financial oversight.• Maintain asset documentation and assist finance partners by keeping depreciation-related information current and organized.• Process purchase orders for laboratory, pilot plant, and office needs while ensuring orders are entered correctly and tracked through completion.• Work closely with Accounts Payable to monitor invoices, address payment issues, and resolve discrepancies in a timely manner.• Manage vendor documentation and support ongoing supplier relationships for services, equipment, and operational needs.• Oversee contract files by organizing agreements, tracking renewals or updates, and maintaining clear records of related spending activity.• Update monthly budget information, assist with forecast tracking, and prepare summaries for R&D leadership review.• Preserve accurate data across systems, spreadsheets, and internal trackers to support reporting, audits, and day-to-day team operations.
2026-04-22T00:00:00Z

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