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202 results for Facilities Coordinator jobs

Front Desk Coordinator

Menlo Park, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Front Desk Coordinator to join our team in Menlo Park, California. In this contract position, you will play a key role in delivering exceptional guest services while managing reservations and administrative tasks and supporting the Senior Reservation Specialist,. This role requires strong organizational skills, excellent communication abilities, and a commitment to providing outstanding customer experiences. Responsibilities:• Process reservations, modifications, and cancellations with accuracy and efficiency.• Maintain detailed guest records and profiles using Opera Cloud and other organizational systems.• Assist with group bookings, including managing room blocks, confirmations, deposits, and billing.• Provide high-quality guest service at the front desk and ensure thorough follow-up.• Facilitate seamless communication between guests and internal teams to address inquiries and resolve issues.• Support training initiatives led by the Senior Reservation Specialist to enhance team capabilities.• Utilize tools such as Opera Cloud and Salesforce/Delphi to manage workflows and ensure operational excellence.• Maintain a positive work environment, including adhering to business attire standards and utilizing on-site amenities.• Participate in virtual interviews and collaborate with the Director of Sales & Marketing as needed.
2026-04-22T00:00:00Z

Front Desk Coordinator

San Francisco, CA
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily front-of-house operations for a Contract position based in San Francisco, California. This role serves as the first point of contact for visitors and callers, creating a welcoming experience while keeping communication flowing smoothly throughout the office. The ideal candidate is organized, service-oriented, and confident managing a busy reception area with efficiency. Responsibilities: • Welcome guests and employees at the front desk, provide direction, and ensure each interaction reflects a detail-oriented office environment. • Manage incoming calls through a multi-line phone system, route inquiries accurately, and take clear messages when needed. • Coordinate front desk activities such as visitor check-in, badge distribution, and general reception coverage throughout the day. • Provide concierge-style assistance by responding to routine questions, offering guidance, and helping visitors navigate onsite services. • Maintain the appearance and organization of the reception area to create an orderly and inviting first impression. • Support administrative tasks related to front desk operations, including handling basic correspondence and communicating updates to internal teams.
2026-04-23T00:00:00Z

Front Desk Coordinator

Carmel Valley, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support overnight guest services at a luxury hospitality property in Carmel Valley, California. This Long-term Contract opportunity is ideal for someone who remains composed in a fast-paced environment, communicates clearly, and can manage front desk operations with minimal supervision. The person in this role will combine strong guest service instincts with dependable administrative and system-based follow-through to help ensure a smooth overnight experience. Responsibilities: • Welcome guests during evening and overnight hours, provide attentive front desk support, and create a detail-oriented first impression throughout each interaction. • Manage reservations, check-ins, check-outs, and other property management system activities accurately while maintaining organized records. • Respond to guest questions, service concerns, and complaints with sound judgment, courtesy, and a hospitality-focused approach. • Operate multi-line phone systems efficiently, direct calls appropriately, and relay information clearly to guests and internal teams. • Address urgent situations as they arise, remain calm under pressure, and coordinate with leadership when escalation is needed. • Complete nightly operational and audit-related tasks to support accurate reporting and smooth next-day front office activity. • Receive and communicate guest service or maintenance-related requests to the appropriate departments and follow up as needed. • Work independently during assigned shifts while ensuring service standards, security awareness, and operational consistency are maintained.
2026-04-22T00:00:00Z

Office Coordinator

West Palm Beach, FL
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
We are looking for an experienced Office Coordinator to support daily operations in our office while creating a welcoming and efficient environment for employees and visitors. This position blends front-desk coordination, administrative support, workplace organization, and basic technical assistance. The ideal candidate is service-minded, highly organized, and comfortable managing multiple priorities with professionalism and discretion. Responsibilities: • Welcome guests, clients, and business partners in a courteous manner and help create a positive on-site experience from arrival through departure. • Oversee meeting space calendars, coordinate room availability, and manage visitor registration through building security procedures. • Collect incoming deliveries from the lobby and ensure packages, meals, and materials reach the appropriate recipients promptly. • Track office supply levels, place replenishment orders, and help maintain a tidy, stocked, and functional workplace. • Liaise with building contacts and external service providers to address facility needs, maintenance requests, and office support services. • Provide day-to-day administrative assistance by organizing meetings, preparing documents, handling calendars, and managing sensitive information carefully. • Arrange travel plans and support meeting logistics, including scheduling, catering coordination, and room setup for internal and external events. • Serve as backup support for executive assistance needs when primary coverage is unavailable. • Maintain awareness of office equipment status, keep technology inventories up to date, and assist with basic troubleshooting when issues arise. • Support visiting clients and investors with concierge-style assistance, including transportation coordination, accommodation support, and local recommendations.
2026-04-21T00:00:00Z

Office Coordinator

Salinas, CA
onsite
Permanent / Full Time
45000 - 52000 USD / Yearly
Be the Heart of Our Mission—Drive Impactful Work in Community Health! Are you a detail-driven detail oriented who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Salinas-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations. Why This Opportunity Stands Out: You’ll be the first point of connection for clients, clinicians, and partners—cultivating a welcoming, organized, and efficient front office environment. Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately. You’ll enjoy variety in your day—balancing administrative, compliance, and financial responsibilities with meaningful relationship-building. You’ll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork. Key Responsibilities: Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient. Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included). Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections. Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track. Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready. Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most. Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners. Adapt to high-volume work with composure and a solutions-focused approach. Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-04-08T00:00:00Z

Office Coordinator

Hayward, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Robert Half's client in Hayward, CA is looking for a temporary Office Coordinator to support daily office operations, shipping and receiving, and safety initiatives at our California location. This role is ideal for someone who enjoys variety, takes ownership, and is comfortable balancing administrative, operational, and compliance responsibilities. What You’ll Do as the Office Coordinator<ul><li>Manage front office activities: visitors, phones, mail, and general office support</li><li>Prepare documents, reports, presentations, and internal communications</li><li>Coordinate meetings, travel, expense reporting, and company events</li><li>Support senior leaders, HR, and cross‑functional teams</li><li>Handle shipping and receiving, including documentation, inventory checks, and packaging</li><li>Follow and support safety, compliance, and training initiatives</li><li>Maintain accurate records and strict confidentiality</li></ul>What You Bring<ul><li>Strong administrative, organizational, and multitasking skills</li><li>Excellent written and verbal communication</li><li>Proficiency in Microsoft Office; willingness to learn internal systems</li><li>Positive attitude, strong work ethic, and attention to detail</li><li>Ability to work independently and collaboratively</li></ul>If you're interested in this Office Coordinator position, please submit your resume for immediate consideration!
2026-04-23T00:00:00Z

Office Coordinator

York, PA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We’re partnering with a well‑established organization in the York area that’s looking for an organized, proactive Office Coordinator to support daily office operations and keep everything on track. If you thrive in an administrative role and enjoy juggling a variety of tasks, this could be a great fit! What You’ll Be Doing<ul><li>Coordinating daily office operations and administrative tasks</li><li>Answering phones, emails, and greeting visitors</li><li>Scheduling meetings and managing calendars</li><li>Assisting with data entry, reporting, and document preparation</li><li>Ordering office supplies and supporting internal teams</li><li>Acting as a key point of contact for staff and visitors</li></ul>
2026-04-13T00:00:00Z

Office Coordinator

Carlsbad, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
Some offices run quietly in the background — others are full of movement, ideas, shifting priorities, and constant collaboration. In those environments, organization isn’t optional — it’s what keeps everything from falling apart.Robert Half is hiring on behalf of a growing creative agency in Carlsbad that is looking for an Office Coordinator to help bring structure and consistency to a fast-moving, people-driven environment. This isn’t just a “front desk” role — it’s the central point that connects teams, keeps operations flowing, and ensures the day-to-day experience in the office feels seamless. You’ll be the person people turn to when they need something handled, solved, or organized. Whether it’s coordinating meetings, managing supplies, or supporting leadership, your role will directly impact how smoothly the entire office runs. Key Responsibilities<ul><li>Coordinate daily office operations and administrative tasks</li><li>Manage office supplies, vendors, and service providers</li><li>Support scheduling, meetings, and internal coordination</li><li>Assist with onboarding logistics and new hire setup</li><li>Maintain organization across files, systems, and common areas</li><li>Handle general office communication and requests</li><li>Support leadership with administrative needs</li><li>Ensure a welcoming and organized office environment</li></ul>
2026-04-09T00:00:00Z

Office Coordinator

Saratoga Springs, NY
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Office Support & Administrative Coordinator Rachel Miller is partnering with a company in Saratoga, NY on an Office Coordinator Role. We’re seeking a detail‑oriented Office Support & Administrative Coordinator to help keep our office running smoothly and support multiple departments. Responsibilities<ul><li>Coordinate meetings, schedules, and prep materials (Outlook, Teams, Zoom).</li><li>Support onsite and offsite events and trainings.</li><li>Maintain office organization, supplies, mail, phones, visitors, and shipping/receiving.</li><li>Assist with new‑hire office setup and general administrative tasks.</li><li>Provide support to Finance, Operations, Estimating, HR, and Equipment departments.</li><li>Help with applicant routing, interview scheduling, onboarding coordination, and benefits admin tasks.</li><li>Process simple financial tasks (receipt matching, spreadsheets, invoicing support).</li><li>Manage job site postings, weekly project paperwork, safety documentation, and training logistics.</li><li>Assist with equipment records, DMV paperwork, registrations, insurance renewals, and weekly reporting.</li></ul>Qualifications<ul><li>Prior administrative or office support experience preferred.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency with Microsoft Office and virtual meeting tools.</li><li>Excellent communication and customer service skills.</li></ul>
2026-03-30T00:00:00Z

Office Coordinator

Austin, TX
onsite
Temporary to Hire
22.1635 - 27 USD / Hourly
We are looking for a dedicated Office Coordinator to join our team in Austin, Texas. This is a Contract to permanent position, offering an excellent opportunity for a detail-oriented individual who thrives in a fast-paced office environment. In this role, you will play a key part in ensuring smooth office operations, supporting client communications, and assisting with administrative tasks that contribute to delivering outstanding service. Responsibilities: • Greet and direct visitors, ensuring a welcoming and detail-oriented office environment. • Manage incoming communications, including sorting and distributing correspondence. • Schedule and coordinate meetings, travel arrangements, and appointments as needed. • Prepare and submit expense reports in an accurate and timely manner. • Monitor office supplies, place orders, and work with vendors to maintain equipment functionality. • Organize and maintain office and marketing materials to support team operations. • Oversee the office calendar and assist with catering and special event arrangements. • Create and manage spreadsheets, presentations, and client meeting materials. • Serve as the primary point of contact for vendors and external partners. • Support various special projects to assist team members in achieving client-focused goals.
2026-04-22T00:00:00Z

Office Coordinator

Capitola, CA
onsite
Permanent / Full Time
40000 - 52000 USD / Yearly
Be the Heart of Our Mission—Drive Impactful Work in Community Health!Are you a detail-driven professional who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Santa Cruz County-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations (Capitola).Why This Opportunity Stands Out:<ul><li>You’ll be the first point of connection for clients, clinicians, and partners—cultivating a welcoming, organized, and efficient front office environment.</li><li>Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately.</li><li>You’ll enjoy variety in your day—balancing administrative, compliance, and financial responsibilities with meaningful relationship-building.</li><li>You’ll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork.</li></ul>Key Responsibilities:<ul><li>Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient.</li><li>Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included).</li><li>Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections.</li><li>Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track.</li><li>Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready.</li><li>Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most.</li><li>Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners.</li><li>Adapt to high-volume work with composure and a solutions-focused approach.</li></ul>Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-04-08T00:00:00Z

Workplace Experience Coordinator

Bellevue, WA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Workplace Experience Coordinator to join our team on a contract-to-permanent basis in Bellevue, Washington. In this role, you will provide exceptional support for employees and visitors while ensuring the workplace environment operates smoothly and efficiently. This position requires a proactive individual with strong administrative skills and a background in facilities or workplace management. Responsibilities:• Deliver exceptional customer service by addressing inquiries, providing information, and resolving concerns with attention to detail.• Coordinate workplace operations, including room bookings, equipment requests, and vendor interactions to ensure seamless functionality.• Assist in planning and executing workplace events, meetings, and activities, including setup, catering, and audiovisual support.• Oversee the maintenance and organization of workplace amenities such as break rooms, wellness spaces, and collaborative areas.• Conduct regular workplace inspections to uphold cleanliness, orderliness, and compliance with health and safety standards.• Serve as a point of contact for workplace policies and procedures, educating employees and ensuring adherence to guidelines.• Foster a sense of community by organizing team-building activities, wellness programs, and recognition initiatives.• Create and manage tickets for workplace issues, track progress, and validate work completion with vendors.• Support workplace health and safety by promoting emergency procedures, reporting hazards, and ensuring proper use of equipment.
2026-04-23T00:00:00Z

Workplace Experience Coordinator

Washington, DC
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for a Workplace Experience Coordinator to join our team on a contract, on-call basis in Washington, District of Columbia. This role focuses on delivering exceptional service and maintaining a detail-oriented demeanor. Ideal candidates will have experience in customer-facing roles, such as luxury hospitality or other service-oriented industries. Responsibilities: • Provide front desk and receptionist support, including answering calls and greeting visitors in a courteous manner. • Manage food and beverage arrangements for meetings, including setup and cleanup. • Operate and perform maintenance tasks on coffee machines, ensuring supplies are replenished as needed. • Utilize communication tools such as Slack and Microsoft Office to coordinate tasks and share updates. • Maintain a neat and detail-oriented appearance, adhering to a business-appropriate dress code. • Deliver high-quality customer service, staying calm and confident during busy periods or unexpected challenges. • Assist with clerical duties such as scanning documents and organizing files. • Respond promptly to on-call requests and provide same-day support when required.
2026-04-20T00:00:00Z

Workplace Experience Coordinator

Boston, MA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented and service-oriented ON CALL Workplace Experience Coordinator to join our team on a contract basis in Boston, Massachusetts. This role requires exceptional interpersonal skills, a detail-oriented demeanor, and the ability to adapt to varying tasks in a fast-paced environment. Ideal candidates will bring experience from customer-facing roles in luxury settings, such as hotels, coffee shops, or airlines. Responsibilities:• Greet and assist visitors with courtesy and warmth, ensuring a positive experience.• Handle food and beverage setup and breakdown for meetings, maintaining high standards of cleanliness and presentation.• Operate and maintain coffee machines, including performing cleaning cycles and refilling supplies.• Manage standard front desk duties, such as answering inbound calls and providing clerical support.• Utilize Slack and Microsoft Office tools to communicate effectively and manage tasks.• Maintain a detail-oriented appearance and adhere to business dress code standards.• Provide same-day support when needed, demonstrating flexibility and responsiveness.• Coordinate with team members to ensure seamless operations and problem-solving during busy periods.
2026-04-15T00:00:00Z

Workplace Experience Coordinator

San Francisco, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for a Workplace Experience Coordinator to join our team on a contract, on-call basis in San Francisco, CA. This role is ideal for individuals with a strong presence, a passion for delivering exceptional service, and the ability to adapt to dynamic situations. As a key point of contact, you will provide detail-oriented support and ensure seamless operations in a fast-paced environment. Responsibilities:• Provide front desk and receptionist services, including greeting visitors and managing inbound calls.• Set up and break down food and beverage arrangements for meetings, ensuring all items are presented appropriately.• Operate and maintain coffee machines, including cleaning cycles and replenishing supplies.• Utilize software tools such as Slack and Microsoft Office to coordinate tasks and communicate effectively.• Maintain a calm and confident presence while managing multiple responsibilities and addressing inquiries.• Maintain a neat appearance and adhere to a business dress code, preferably navy blue suit with white button-up.• Respond to on-call requests with flexibility, including same-day assignments as needed.• Collaborate with the team to ensure smooth operations and a high-quality workplace experience.• Complete necessary background checks and drug tests as part of the onboarding process.
2026-04-15T00:00:00Z

Workplace Experience Coordinator

Dallas, TX
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a service-oriented Workplace Experience Coordinator to join our team on a contract basis in Dallas, Texas. In this on-call role, you will provide exceptional front desk and concierge services, ensuring a detail-oriented and welcoming environment for guests and staff. This position is ideal for individuals with a background in hospitality, luxury service, or customer-facing roles who excel in multitasking and maintaining composure under pressure. Responsibilities: • Greet visitors and staff courteously and provide concierge-level assistance. • Manage food and beverage setups for meetings, including preparation and cleanup. • Operate and maintain coffee machines, ensuring supplies are replenished and equipment is clean. • Handle receptionist duties such as answering inbound calls and managing inquiries. • Utilize Microsoft Office and Slack for communication and administrative tasks. • Maintain a detail-oriented and business-appropriate appearance at all times. • Provide same-day support for urgent coverage needs as required. • Collaborate with the team to ensure smooth daily operations and address any immediate needs.
2026-04-09T00:00:00Z

Import Logistics Coordinator

Morristown, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A well-established, product-based organization is seeking an experienced Import Logistics / Supply Chain professional to support end-to-end order execution, international imports, and customer fulfillment. This role requires hands-on import experience and a stable employment background. Responsibilities<ul><li>Manage purchase orders, blanket orders, pricing, and customer records</li><li>Coordinate international and domestic shipments from port/rail to customer delivery</li><li>Submit import documentation to brokers and ensure customs compliance</li><li>Transmit ISF filings and manage CBP requirements</li><li>Track shipments daily and communicate delays or exceptions</li><li>Negotiate freight rates (drayage, FTL, LTL) and arrange transportation</li><li>Monitor inventory levels and purchasing needs</li><li>Prepare shipping documents (Pack Lists, COAs, BOLs, releases, etc.)</li><li>Invoice customers upon delivery and process vendor invoices</li><li>Resolve customer issues, returns, credits/debits, and special documentation requests</li><li>Maintain execution and inventory tracking spreadsheets</li><li>Participate in client meetings, trade shows, and special projects as assigned</li></ul>
2026-04-23T00:00:00Z

Operations Coordinator

Minneapolis, MN
remote
Temporary / Contract
17 - 18 USD / Hourly
We are seeking a highly organized and proactive Operations Coordinator / Team Lead to support our team on a short-term basis. This individual will not have direct reports but will serve as a key partner to supervisors by helping manage day-to-day operations, streamline workflows, and reduce administrative burden.Key Responsibilities<ul><li>Act as a central point of coordination to support supervisors and maintain team efficiency</li><li>Conduct gap analysis on low-performing accounts or team outputs to identify performance issues and improvement opportunities</li><li>Partner with supervisors to implement adjustments and track progress against performance expectations</li><li>Monitor and manage worklists to ensure accounts are being handled accurately and within established timelines</li><li>Identify workflow inefficiencies and recommend process improvements</li><li>Provide regular updates and insights on performance trends and operational risks</li></ul>
2026-04-20T00:00:00Z

Operations Coordinator

Green Island, NY
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for a dedicated and detail-oriented Operations Coordinator to join our team in Cohoes, New York. In this role, you will manage key aspects of daily operations, including scheduling, project coordination, and customer interactions, while ensuring efficiency and compliance with regulations. This position is ideal for someone who thrives in a fast-paced environment and enjoys solving complex logistical challenges. Responsibilities:• Coordinate multiple job schedules each day, ensuring accuracy and attention to detail.• Develop solutions to operational challenges with a proactive and urgent approach.• Prepare and submit oversized load permit applications, ensuring compliance with relevant regulations.• Assign and dispatch equipment and personnel to job sites for timely and efficient project execution.• Create and follow up on customer quotes to secure signed agreements and monitor project progress.• Organize equipment maintenance schedules and inspections to maintain operational readiness.• Monitor and document equipment deliveries to ensure accurate tracking and inventory management
2026-03-30T00:00:00Z

Client Scheduling Coordinator

Somerville, NJ
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a highly organized and service-oriented Scheduling Coordinator to join our team in Branchburg, New Jersey. In this long-term contract position, you will play a pivotal role in managing scheduling processes and ensuring seamless communication with clients and business partners. This role requires a strong attention to detail, effective communication skills, and the ability to adapt to shifting priorities. Responsibilities: Managed appointment scheduling to support client needs and business priorities. Executed tasks efficiently by utilizing internal systems and resources to meet deadlines. Maintained a high level of accuracy and attention to detail to improve overall scheduling quality. Communicated proactively with clients to resolve questions and address scheduling concerns. Responded to client inquiries within established service‑level expectations. Tracked scheduling capacity and availability issues and provided monthly trend reports to leadership. Coordinated and maintained multiple calendars using Microsoft Outlook. Partnered with team members and leadership to streamline scheduling workflows and improve efficiency. Supported onboarding and training of new hires by aligning schedules with skill level and operational needs. Ensured compliance with company policies while delivering consistent, detail‑oriented service.
2026-04-17T00:00:00Z

Client Scheduling Coordinator

Basking Ridge, NJ
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a highly organized and service-oriented Scheduling Coordinator to join our team in Bridgewater, New Jersey. In this long-term contract position, you will play a pivotal role in managing scheduling processes and ensuring seamless communication with clients and business partners. This role requires a strong attention to detail, effective communication skills, and the ability to adapt to shifting priorities. Responsibilities: Managed appointment scheduling to support client needs and business priorities. Executed tasks efficiently by utilizing internal systems and resources to meet deadlines. Maintained a high level of accuracy and attention to detail to improve overall scheduling quality. Communicated proactively with clients to resolve questions and address scheduling concerns. Responded to client inquiries within established service‑level expectations. Tracked scheduling capacity and availability issues and provided monthly trend reports to leadership. Coordinated and maintained multiple calendars using Microsoft Outlook. Partnered with team members and leadership to streamline scheduling workflows and improve efficiency. Supported onboarding and training of new hires by aligning schedules with skill level and operational needs. Ensured compliance with company policies while delivering consistent, detail‑oriented service.
2026-04-17T00:00:00Z

Workplace Exp Coordinator

Seattle, WA
onsite
Temporary / Contract
23 - 24.9 USD / Hourly
We are looking for a Workplace Experience Coordinator to join our team in Seattle, Washington. In this contract position, you will play a vital role in ensuring a seamless and attentive experience for employees and guests within a designated building. This role requires a detail-oriented individual with strong communication and organizational skills to oversee various workplace operations and support services. Responsibilities:• Greet visitors with a welcoming demeanor, issue parking and visitor passes, and adhere to security protocols.• Organize and coordinate on-site events, including securing event spaces, setting up and tearing down rooms, and delivering necessary supplies.• Manage janitorial and maintenance work orders, ensuring timely execution of workplace services such as mail, office supplies, and onboarding.• Address inquiries and complaints from employees, guests, and coworkers, providing thoughtful and customer-focused solutions.• Arrange and confirm recreational, dining, and business activities as requested.• Collaborate with vendors to oversee services and goods provided to the workplace.• Follow property-specific security and emergency procedures, notifying relevant parties to maintain the safety of all building occupants.• Deliver presentations and communicate effectively with groups of varying sizes.• Provide clear explanations of complex information within the team and ensure compliance with directions given by management.• Perform other administrative tasks as needed to support workplace operations.
2026-04-21T00:00:00Z

Workplace Exp Coordinator

San Jose, CA
onsite
Temporary / Contract
25 - 25.5 USD / Hourly
We are looking for a Workplace Experience Coordinator to join our team in San Jose, CA Coverage for 2 weeksResponsibilities:• Greet and assist employees and visitors with attention to detail, issuing visitor and parking passes while adhering to security protocols.• Coordinate workplace services such as mail distribution, office supply management, and onboarding processes.• Plan and manage on-site events, including reserving space, setting up and breaking down rooms, and ensuring the timely delivery of supplies.• Handle janitorial and maintenance work orders, collaborating with vendors to ensure services are completed efficiently.• Respond to employee and guest inquiries or complaints, providing solutions with a customer-focused approach.• Manage calendars and reservations, ensuring schedules are organized and up-to-date.• Deliver presentations and communicate effectively with groups of varying sizes.• Follow property-specific safety and emergency procedures, notifying appropriate parties to maintain a safe environment.• Facilitate vendor relationships to ensure timely delivery of goods and services.• Utilize existing procedures to solve straightforward problems, ensuring duties are carried out with precision and a high standard of quality.
2026-04-14T00:00:00Z

Workplace Exp Coordinator

Denver, CO
onsite
Temporary / Contract
22.5 - 24.5 USD / Hourly
We are looking for a Workplace Exp Coordinator to support daily front desk and workplace operations at an onsite location in Denver, CO. This contract position is ideal for someone who enjoys creating a welcoming environment for employees and visitors while keeping office services organized and running smoothly. The role combines customer-facing support, administrative coordination, event assistance, and vendor communication to help maintain a positive and efficient workplace experience. Responsibilities:• Welcome employees, guests, and visitors with a detail-oriented approach while managing check-in activities, visitor access, and parking pass distribution in alignment with site security procedures.• Support front desk and workplace service operations by handling mail, office supply coordination, onboarding support, and other general administrative tasks needed for day-to-day office function.• Arrange workplace logistics such as dining reservations, business-related activities, and service requests to ensure timely support for internal stakeholders.• Enter, monitor, and follow up on janitorial and maintenance requests, coordinating with the appropriate teams to help resolve facility-related needs.• Plan and assist with onsite meetings and events by organizing space reservations, room setup and breakdown, and delivery of required materials or supplies.• Respond to employee, guest, and coworker questions or concerns with a customer-focused mindset, providing clear resolutions or escalating issues when appropriate.• Work closely with external vendors and service providers to support workplace needs and confirm services are delivered as expected.• Follow building-specific emergency and safety procedures, notifying the proper contacts when issues arise to help protect all occupants.• Communicate routine and moderately detailed information clearly to team members and stakeholders while carrying out assigned processes and established procedures.
2026-04-23T00:00:00Z

Pharmacy Care Coordinator

San Antonio, TX
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are looking for a Pharmacy Care Coordinator to join our team in San Antonio, Texas. This contract position involves supporting medication adherence, prescription refills, and member outreach in a dynamic and fast-paced environment. The ideal candidate will have a background in pharmacy, healthcare, or call center operations and be skilled in managing high-volume communications while delivering exceptional service. Responsibilities:• Handle a high volume of inbound and outbound calls to assist with prescription refills, medication adherence, and member outreach.• Navigate multiple systems to provide accurate information to members, providers, and clinical staff.• Review prescription claim documentation and manage escalated inquiries across various communication channels.• Translate prescriber notes and address Medicare drug-related issues in compliance with organizational policies.• Provide administrative support and participate in initiatives aimed at improving quality and efficiency.• Maintain professionalism and deliver exceptional customer service while adhering to schedules and compliance standards.• Collaborate with telecommuting team members, lead technicians, and supervisors to ensure seamless operations.• Consistently demonstrate strong organizational and multitasking skills in a call center environment.• Ensure strict adherence to company policies and procedures during all interactions.• Work independently and reliably within assigned shifts, including rotating Saturdays.
2026-04-21T00:00:00Z

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