223 Results for Facilities Coordinator Jobs

Add your latest resume to match with open positions.

Front Desk Coordinator

Miami, FL
onsite
Temporary to Hire
21 - 21 USD / Hourly
We are looking for an experienced and service-focused Front Desk Coordinator to support daily front office operations for a construction company in Miami, Florida. This contract-to-permanent opportunity is ideal for someone who is professional, organized, and comfortable managing a busy front desk while providing administrative support to the office team. Candidates must have at least 3+ years of receptionist, front desk, or administrative experience. Previous experience in construction, property management, real estate, or a related industry is a plus. Responsibilities:<ul><li>Welcome clients, vendors, subcontractors, and team members and provide a professional first impression.</li><li>Manage a multi-line phone system and direct incoming calls accurately and efficiently.</li><li>Assist visitors with general inquiries and office-related needs.</li><li>Maintain an organized and professional reception area.</li><li>Relay messages promptly and support day-to-day office communication.</li><li>Assist with general administrative duties, including filing, data entry, document preparation, and maintaining records.</li><li>Coordinate meetings, calendars, and conference room scheduling as needed.</li><li>Assist with incoming and outgoing mail, deliveries, and packages.</li><li>Communicate with vendors and subcontractors and help coordinate service requests when needed.</li><li>Support the office and project teams with additional administrative tasks as assigned.</li></ul>
2026-10-28T00:00:00Z

Front Desk Coordinator

Indianapolis, IN
onsite
Temporary to Hire
20 - 21 USD / Hourly
We are looking for a detail-oriented and service-oriented Front Desk Coordinator to support daily office operations in Indianapolis, Indiana. This Contract to Permanent opportunity is ideal for someone who enjoys creating a welcoming environment, handling competing priorities with composure, and providing dependable administrative support in an in-office setting. The right candidate brings strong interpersonal skills, a proactive mindset, and the ability to keep the front office running smoothly while delivering a positive experience for visitors and employees. Responsibilities: • Welcome guests, employees, and vendors with care while creating an organized and inviting front office experience. • Manage a multi-line phone system, direct incoming calls accurately, and respond to routine inquiries in a courteous and efficient manner. • Coordinate front desk activity, including visitor check-in, meeting support, and general reception coverage throughout the workday. • Provide administrative assistance using Microsoft Office to prepare documents, maintain records, and support office workflows as needed. • Resolve day-to-day issues independently, escalate urgent matters appropriately, and remain calm when priorities shift unexpectedly. • Support office operations by assisting with scheduling, communication, and other coordination tasks that help the broader administrative team stay focused. • Maintain a detail-oriented reception area and ensure supplies, materials, and common front desk resources are stocked and organized. • Learn internal procedures quickly and participate in onboarding and training to ensure a smooth transition into the role.
2026-10-15T00:00:00Z

Front Desk Coordinator

Bonita Springs, FL
onsite
Temporary / Contract
17 - 17 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office operations for a contract position in Bonita Springs, Florida. This role is ideal for someone who enjoys creating a welcoming experience, handling administrative tasks with accuracy, and keeping shared spaces organized throughout the day. The position plays an important part in assisting visitors, managing communications, and helping maintain a clean and well-organized environment. The schedule would be Tuesday, Wednesday, Thursday 12pm-8pm, Friday 9am-5pm, and Saturday 8am-4pm. Responsibilities:• Welcome guests and members, provide front desk assistance, and guide individuals through membership and class registration processes.• Respond to incoming calls on a multi-line phone system, direct inquiries appropriately, and share clear information about services and schedules.• Maintain a tidy and presentable reception and office area by performing routine cleaning of high-touch surfaces and fitness equipment throughout the day.• Enter and update information accurately in office records and digital systems to support smooth daily operations.• Coordinate basic concierge-style support by answering questions, assisting with requests, and helping visitors navigate available resources.• Organize and manage files, documents, and front desk materials so information remains accessible and up to date.• Use Microsoft Outlook, Word, and Excel to handle communications, prepare documents, and track routine administrative information.
2026-10-27T00:00:00Z

Front Desk Coordinator

Houston, TX
onsite
Temporary to Hire
18 - 21 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily office operations. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience for visitors while keeping front desk activities organized and running efficiently. The person in this role will serve as a central point of contact for calls, guests, scheduling, and administrative coordination, while maintaining a detail-oriented and service-focused presence. Responsibilities: • Welcome visitors, clients, and vendors and direct them to the appropriate contacts or meeting areas. • Manage a multi-line phone system, screen incoming calls, and route messages accurately to the correct team members. • Coordinate calendars, appointments, and front office schedules to help ensure smooth day-to-day operations. • Maintain organized records, forms, and general administrative paperwork with accuracy and attention to detail. • Support vendor communication by assisting with visitor access, deliveries, and routine service coordination. • Provide front desk assistance by responding to general inquiries and helping guests navigate the office environment. • Monitor the reception area to ensure it remains orderly, presentable, and ready to receive guests at all times.
2026-10-27T00:00:00Z

Front Desk Coordinator

Honolulu, HI
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a Front Desk Coordinator to serve as the first point of contact for visitors and callers at a healthcare organization in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience, managing front office activity, and supporting daily administrative operations. The role requires strong communication skills, attention to detail, and the ability to handle a busy reception environment with efficiency and care. Hawaii residents are preferred due to onsite work requirements. Apply today by calling 808-531-0800. Responsibilities:• Welcome patients, visitors, and staff in a courteous manner while maintaining an organized and detail-oriented front desk presence.• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate departments, and relay messages accurately.• Provide front office and concierge-style assistance by helping guests navigate the facility and addressing general questions.• Coordinate check-in activities, monitor visitor flow, and support smooth day-to-day reception operations.• Handle administrative support tasks such as documenting messages, updating basic records, and assisting with general office needs.• Maintain a clean, orderly reception area that reflects a positive and detail-oriented environment.• Respond promptly to inbound calls and walk-in requests while balancing multiple priorities throughout the day.
2026-10-20T00:00:00Z

Front Desk Coordinator

Jamaica Plain, MA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a Front Desk Coordinator with relevant experience to support daily front-of-house operations for a Contract position based in Massachusetts. This role serves as the first point of contact for visitors and callers, helping create a welcoming and organized environment while keeping communication flowing smoothly. The ideal candidate is comfortable managing a busy reception area, handling incoming calls with professionalism, and providing attentive guest support throughout the day. Responsibilities: • Welcome visitors, clients, and staff in a courteous manner and ensure a positive front desk experience from arrival to departure. • Manage a multi-line phone system by answering, directing, and relaying inbound calls promptly and accurately. • Coordinate front desk activities to maintain an orderly reception area and support smooth day-to-day office operations. • Provide front desk assistance by responding to general inquiries and helping guests navigate the office environment. • Monitor incoming communications and route messages to the appropriate departments or team members without delay. • Support administrative tasks connected to reception coverage, scheduling needs, and visitor coordination as needed.
2026-10-29T00:00:00Z

Office Coordinator

Danbury, CT
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for an organized Office Coordinator to support daily administrative operations for a growing manufacturing company in Danbury, Connecticut. Responsibilities:<ul><li>Answer telephone and route calls or take messages.</li><li>Provide support services for production and marketing departments</li><li>Type quotations and correspondence, mail catalogs and samples to customers and representatives.</li><li>Prepare shipping papers for domestic and international customers, including SED documents, security endorsements, Bills of Lading, waybills, Certificates of Conformance, packing slips and labels.</li><li>Receive, copy, log and distribute purchase orders and quotations, and initiate routing of orders for contract review.</li><li>Enter orders into computer system and into excel spreadsheets. </li><li>Acknowledge new and amended purchase orders to customers.</li><li>Prepare paperwork for invoicing, including calculation of shipping charges. </li><li>Set up and file new customer files, and generate appropriate labels for shipping</li><li>Prepare inventory reports. </li><li>Follow company policy, processes and procedures as identified in the Quality Management System. </li><li>Other administrative duties as assigned. </li></ul>
2026-10-28T00:00:00Z

Office Coordinator

Spokane, WA
onsite
Temporary / Contract
20 - 24 USD / Hourly
The Office Coordinator supports day-to-day office operations and helps maintain an organized, efficient, and focused work environment. This role often serves as a central point of contact for administrative support, scheduling, supplies management, vendor coordination, and general office communication.Key Responsibilities<ul><li>Coordinate daily office activities and administrative tasks</li><li>Greet visitors and support front desk coverage as needed</li><li>Manage calendars, meeting schedules, and conference room bookings</li><li>Order and maintain office supplies and equipment</li><li>Coordinate with vendors, service providers, and building management</li><li>Support mail distribution, shipping, and deliveries</li><li>Maintain office records, filing systems, and documentation</li><li>Assist with travel arrangements, expense reports, and event planning</li><li>Help onboard new employees with workspace setup and office orientation</li><li>Support internal communications and special projects</li><li>Monitor office appearance and ensure common areas remain organized</li></ul>
2026-10-23T00:00:00Z

Office Coordinator

Seattle, WA
onsite
Permanent / Full Time
62400 - 83200 USD / Yearly
We are looking for an Office Coordinator to support daily administrative operations for a financial services office. This position plays a central role in creating a welcoming front-office experience, guiding incoming client inquiries, and keeping records and office materials organized. The ideal candidate brings strong communication skills, sound judgment, and a dependable, service-oriented approach to both visitors and internal team support. Responsibilities:• Welcome clients and guests upon arrival, direct them to the appropriate meeting space, and provide refreshments to create a welcoming and comfortable office experience.• Respond to incoming phone calls and other initial inquiries from current and prospective clients, gathering key details to understand the purpose of each contact.• Ask thoughtful follow-up questions to clarify client needs, including referrals who may be unsure which service is most appropriate for their situation.• Connect each inquiry with the appropriate team member to ensure timely and accurate follow-up.• Sort, review, and distribute incoming mail while maintaining organized physical records and correspondence.• Scan and upload documents into the correct electronic client files and keep paper files accurate and up to date.• Maintain invoice filing and support day-to-day document organization across the office.• Assist with light office administration, including monitoring supply levels, ordering materials, and keeping shared spaces stocked with coffee and snacks.• Learn and use browser-based front office and case management tools as part of daily administrative support. Benefits:• 20 days PTO, increasing to 22 after 3 years and 25 after 5 years• 401(k) with 6% match• Medical, 75% paid by company for employee, 25% paid by company for dependants• Dental and vision, 100% paid for by company• Standard paid holidays
2026-10-07T00:00:00Z

Workplace Experience Coordinator

Omaha, NE
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are seeking a friendly, professional, and service-oriented Workplace Experience Coordinator to support daily workplace operations and create an exceptional experience for employees, visitors, and guests. This role serves as the face of the office, providing concierge-level customer service while helping ensure a welcoming, efficient, and well-maintained workplace environment. This is an active, mobile role that requires walking throughout a five-floor facility to provide ongoing support to employees, guests, and workplace operations. Location: Omaha, NESchedule: Monday-Friday, 7:30 AM - 4:30 PMWork Arrangement: 100% Onsite
2026-10-14T00:00:00Z

Workplace Experience Coordinator

Louisville, TN
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a Workplace Experience Coordinator to support daily front-of-house operations at a secure client site in Louisville, Tennessee. This Contract position is ideal for someone who enjoys creating a welcoming environment while maintaining strong site security and smooth workplace services. The role combines reception support, visitor coordination, and onsite hospitality tasks to help employees and guests have an organized and welcoming experience. Responsibilities: • Manage the front desk by greeting visitors, answering incoming calls, and directing inquiries to the appropriate contacts. • Monitor site entry procedures and help ensure guests and vendors follow established access guidelines within authorized areas only. • Provide day-to-day pantry support by keeping shared spaces stocked, orderly, and ready for use. • Prepare meeting areas before scheduled events and restore rooms afterward so spaces remain presentable and functional. • Coordinate catering setup and cleanup for onsite meetings and workplace events. • Support workplace operations at a smaller, security-conscious delivery center with consistent attention to detail and service standards. • Respond to general administrative and reception needs to help maintain efficient daily site coverage.
2026-10-26T00:00:00Z

Workplace Experience Coordinator

New York, NY
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for a Workplace Experience Coordinator to support daily front desk operations and create a welcoming, organized environment for employees and visitors in New York. This long-term contract opportunity is ideal for someone who enjoys delivering attentive reception support, managing high-volume communications, and ensuring smooth day-to-day workplace experience services. The role follows a Tuesday through Thursday schedule and offers the potential for extended engagement based on business needs. Responsibilities:• Welcome guests, employees, and vendors with an attentive and service-oriented approach while maintaining an orderly front desk presence.• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.• Coordinate visitor check-in procedures and provide general workplace support to help daily office operations run efficiently.• Monitor the reception area and shared spaces to ensure they remain presentable, functional, and ready for use throughout the day.• Respond to routine questions from internal and external contacts, offering clear information and timely assistance.• Support administrative and workplace coordination tasks such as scheduling, basic record upkeep, and communication follow-up as needed.• Maintain a dependable on-site presence during the assigned Monday through Friday schedule to ensure consistent front desk coverage.
2026-10-18T00:00:00Z

Workplace Experience Coordinator

Chicago, IL
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for an experienced and service-oriented Workplace Experience Coordinator to support daily front desk and office operations in Chicago, Illinois. This is a Long-term Contract position where you will help create a welcoming, organized, and efficient environment for employees, guests, and vendors. The ideal candidate is comfortable managing multiple administrative and workplace support tasks while maintaining strong attention to detail and clear communication throughout the workday. Responsibilities: • Welcome employees, visitors, and service providers with a courteous presence while overseeing check-in procedures, visitor credentials, and parking access in alignment with site security practices. • Coordinate front desk and workplace support activities, including mail distribution, office supply replenishment, and new employee setup to keep daily operations running smoothly. • Respond to questions, requests, and concerns from building occupants and guests, resolving routine issues promptly and escalating matters when appropriate. • Plan and support on-site meetings and events by arranging space preparation, coordinating room setup and breakdown, and ensuring materials and supplies are available. • Submit and track janitorial and facility-related service requests, following through with internal teams or vendors to ensure timely completion. • Work closely with external suppliers and service partners to schedule deliveries, confirm services, and maintain a consistent workplace experience. • Communicate site-specific safety, security, and emergency procedures when needed and alert the appropriate contacts to protect the well-being of everyone in the building. • Prepare basic reports, presentations, and updates for the team, and carry out assigned tasks according to established processes and manager direction.
2026-10-15T00:00:00Z

Senior Logistics Coordinator

Danbury, CT
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
We are looking for an experienced Senior Logistics Coordinator to support complex domestic and international shipping operations from our Danbury HQ. This position is ideal for someone who combines strong analytical ability with hands-on coordination experience and can confidently work with clients, factories, transportation partners, and internal teams. The role also offers an opportunity to contribute to operational improvements while helping guide team performance and service quality. Responsibilities:• Oversee the review and approval of shipping paperwork to ensure documentation is complete, accurate, and ready for execution.• Develop master carton label templates for production partners and verify final label proofs before release to confirm accuracy.• Monitor parcel shipments, follow up directly with carriers on delivery exceptions, and resolve documentation-related issues quickly.• Submit freight bookings through customer systems and coordinate shipping schedules and requirements with manufacturing partners.• Prepare detailed shipment specifications for air and ocean moves and gather pricing information for internal evaluation.• Work closely with freight forwarders and carrier partners to support rate reviews, shipment planning, and transport execution.• Maintain open order tracking records and provide clear status updates to both internal teams and external stakeholders.• Address day-to-day logistics questions promptly while keeping customers and colleagues informed of important developments.• Evaluate logistics processes, identify inefficiencies, and recommend practical improvements that strengthen operational performance.• Support compliance documentation, partner with leadership on operational initiatives, and contribute to team guidance and development.
2026-10-20T00:00:00Z

Workflow Coordinator(Hospitality)

Newport Beach, CA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for an experienced Workflow Coordinator to support a Contract position within a busy law firm environment in Newport Beach, California. This role is ideal for someone who can keep office services running smoothly, coordinate meeting and hospitality needs, and communicate confidently with legal professionals, business teams, and external partners. The successful candidate will bring strong judgment, initiative, and a service-focused approach while managing multiple requests in a fast-paced setting. Responsibilities: • Coordinate daily requests from attorneys, administrative staff, business development teams, and office leadership to ensure office services are delivered accurately and on time. • Organize meeting support activities, including room readiness, hospitality arrangements, and follow-up communication for internal and client-facing events. • Partner with hospitality personnel and onsite leadership to maintain conference rooms and shared spaces that reflect a high standard within a law firm environment. • Oversee workflow across office services tasks, balancing competing priorities and adjusting schedules to meet urgent deadlines when needed. • Review incoming assignments, confirm instructions with requesters, and help establish realistic turnaround times while offering alternative solutions when timelines are tight. • Track purchasing activity, reconcile credit card expenses, and manage orders for office snacks, supplies, and other operational materials. • Provide responsive front-line support for general office needs, including document handling, scanning, mail-related coordination, and phone coverage as required. • Serve as a dependable point of contact for vendors and internal stakeholders, resolving issues promptly and escalating concerns appropriately. • Use Microsoft Office tools to support administrative and document-related work, troubleshoot routine software issues, and help maintain quality and formatting standards. • Work independently to identify service gaps, take ownership of tasks, and support a smooth day-to-day operation across a multi-floor office setting.
2026-10-14T00:00:00Z

Guest Services Coordinator

Rancho Palos Verdes, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for a Guest Services Coordinator to support catering and conference operations at a hospitality property in Rancho Palos Verdes, California. This Contract position plays an important role in keeping group and event administration organized, accurate, and responsive while helping deliver a smooth experience for guests, clients, and internal teams. The ideal candidate brings strong customer service instincts, solid administrative ability, and the composure to manage multiple priorities in a fast-paced resort environment. Responsibilities: • Coordinate administrative tasks for catering and conference service leaders to help ensure group and event business is handled efficiently from planning through execution. • Organize and maintain departmental records, documents, and filing processes so information remains accurate, accessible, and up to date. • Prepare, update, and distribute banquet event documentation and related materials promptly while tracking revisions and recording changes as needed. • Enter and verify event, banquet, and billing-related information in required systems, including adding banquet check details and confirming data accuracy. • Generate recurring and ad hoc operational reports for managers on a daily, weekly, and monthly basis to support planning and service delivery. • Assist with client-facing and event-support activities such as preparing group materials, coordinating amenities, arranging reservations, supporting room inspections, and following up on event guarantees. • Respond to guest and client inquiries about property services, policies, amenities, and daily activities with professionalism and clear communication. • Support office operations by handling department mail, producing copies, taking and distributing meeting notes, contacting vendors for requested items, and keeping supplies stocked. • Protect confidential guest and employee information, direct external media inquiries to the appropriate contacts, and follow hotel safety, cleanliness, and service standards at all times.
2026-10-28T00:00:00Z

Guest Services Coordinator

Greeley, CO
onsite
Temporary to Hire
15.8365 - 18.337 USD / Hourly
We are looking for a Para Professional to join an education-focused team on a contract basis. This role centers on building positive connections with high school students and school staff while helping support student engagement, including work with youth who may need additional encouragement and guidance. The position offers a structured school-based environment with clear expectations, training on internal platforms, and the opportunity to be considered for long-term employment after the initial contract period. Responsibilities:• Build supportive, attentive relationships with high school students to encourage participation, connection, and day-to-day success.• Communicate regularly with students and teachers to share updates, coordinate needs, and help resolve concerns in a timely manner.• Provide direct assistance to students who may be facing academic, behavioral, or personal challenges, with sensitivity to youth populations needing additional support.• Participate fully in a Monday through Friday onsite schedule during the contract assignment and maintain a reliable presence within the school environment.• Travel with students and staff on school-related outings, including field trips conducted by school bus, when needed.• Use school-provided technology such as a laptop and learn assigned systems including Microsoft Teams, Outlook, SharePoint, Paycom, and Microsoft Showcase.• Support guest services and student-facing activities with care, sound judgment, and a service-oriented mindset.• Contribute to a respectful campus culture by collaborating openly with staff and following established expectations and communication practices.
2026-10-20T00:00:00Z

Staffing Coordinator III

Allentown, PA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Robert Half is looking for a detail-oriented Staffing Coordinator III to support employee onboarding and offboarding activities for both internal staff and external vendor personnel. This is a position that blends coordination, communication, and process management in a hybrid work environment. The ideal candidate brings strong organizational skills, sound judgment when handling confidential information, and the ability to work effectively with operations, HR, IT, and training teams. Responsibilities:• Coordinate the full onboarding cycle for new hires and contingent workers, ensuring each step is completed accurately and on schedule.• Create and maintain records that track onboarding progress, including equipment requests, account setup, access needs, and training completion.• Collaborate with business operations and support teams to identify appropriate system permissions and workplace tools for different employee groups.• Arrange hardware provisioning for internal staff and submit IT requests to secure remote access and software support for vendor personnel.• Prepare and distribute required documents, reference materials, login details, and onboarding instructions so new hires can begin work successfully.• Monitor compliance-related items such as timesheet submissions, attendance, training participation, and continuing education requirements during onboarding.• Address and escalate onboarding, HR, or technical concerns to the appropriate leaders, vendor contacts, or training partners when issues arise.• Manage offboarding tasks for employees and contractors, including required documentation, access updates, and coordination with internal teams.
2026-10-27T00:00:00Z

Program Operations Coordinator

Austin, TX
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for a Program Operations Coordinator to support the successful delivery of learning programs, group experiences, and cross-functional initiatives in Austin, Texas. This role combines administrative precision with day-to-day operational coordination, helping ensure participants, facilitators, and internal teams have what they need before, during, and after each program. The ideal candidate is highly organized, responsive, and comfortable managing multiple priorities while maintaining accurate records, clear communication, and smooth logistics. Responsibilities: • Coordinate operational details for multiple programs and initiatives, keeping schedules, trackers, files, and documentation current and organized. • Manage administrative transactions such as invoices, reimbursements, vendor payments, agreements, tax forms, and related records in alignment with internal procedures. • Monitor key milestones and pending action items, following up with team members, participants, speakers, and external partners to keep work moving forward. • Maintain reliable participant and program information in Salesforce and other platforms, ensuring data is complete, timely, and accurate. • Draft, review, assemble, and distribute schedules, updates, materials, and other program communications for internal and external audiences. • Arrange meeting calendars and provide general administrative support, including coordination for team discussions, planning sessions, and follow-up activities. • Organize logistics for onsite and virtual events, including registration, travel, lodging, meals, transportation, and accessibility accommodations. • Serve as a point of contact for participant logistics, answering questions and sharing important details throughout the program lifecycle. • Prepare and manage event materials such as badges, printed resources, signage, supply kits, rooming details, and hospitality items. • Provide live program support through setup, check-in, participant assistance, basic audiovisual coordination, troubleshooting, and collaboration with venues, vendors, and facilitators.
2026-10-28T00:00:00Z

Operations Coordinator

Newport Beach, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Operations Coordinator to support the day-to-day performance of a growing clinic in Newport Beach, California. This Contract position is ideal for someone who can balance administrative precision, team coordination, and client-facing responsiveness while helping improve internal workflows. The person in this role will contribute to a smooth office experience by keeping schedules accurate, tracking key operational details, and supporting both staff and patient needs. Responsibilities: • Oversee daily administrative and operational activities to help the clinic stay organized, efficient, and on schedule. • Review recurring task lists, verify completion, and follow up with team members to address missed or delayed items. • Evaluate existing procedures, recommend practical workflow improvements, and assist with putting updated processes into practice. • Respond to patient and client inquiries in a timely manner, stepping in directly when additional support is needed to maintain strong service levels. • Monitor appointment calendars for conflicts, prevent scheduling errors, and confirm patients are booked appropriately throughout their care plans. • Support front desk operations by helping ensure service charges are entered accurately and patient account details are maintained correctly. • Maintain operational tracking documents by recording revenue figures, patient activity, and lead information with accuracy. • Manage clinic supply levels, place replenishment orders before shortages occur, and help keep credentialing and insurance records current. • Coordinate daily priorities for a small support team, check progress regularly, and assist with onboarding activities for new team members. • Provide logistical support for community workshops and contribute light editing assistance for digital content such as videos or podcasts when needed.
2026-10-29T00:00:00Z

Client Care and Service Coordinator

Encinitas, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
A client-focused North County organization is looking for a dependable Client Care & Service Coordinator to manage incoming service requests, coordinate schedules, and ensure customers receive timely communication from the initial inquiry through completion.This role is a strong fit for someone with a customer service or administrative background who enjoys a combination of phone and email communication, scheduling, data entry, and problem-solving. You'll work closely with field personnel, vendors, account managers, and customers to coordinate service needs and keep everyone informed when priorities or schedules change.The ideal candidate is personable, resourceful, and comfortable balancing a busy inbox with frequent follow-up. Strong organizational skills are essential because you'll be responsible for keeping requests from getting lost between departments.What you'll be doing:<ul><li>Serve as a primary contact for customer service requests, scheduling questions, and account inquiries.</li><li>Log incoming requests into the company's tracking system and assign the appropriate priority.</li><li>Coordinate service appointments, technician schedules, and customer availability.</li><li>Communicate appointment confirmations, schedule changes, and service updates.</li><li>Follow up with internal teams and vendors to verify progress and completion.</li><li>Maintain accurate customer profiles, service records, and contact information.</li><li>Research complaints and service delays and help coordinate resolutions.</li><li>Prepare service estimates, work orders, correspondence, and basic reports.</li><li>Track open requests and escalate urgent or overdue items.</li><li>Assist with invoice questions and direct billing issues to the appropriate team.</li><li>Coordinate recurring service schedules and customer reminders.</li><li>Identify recurring issues and suggest ways to improve the customer experience.</li></ul>
2026-10-13T00:00:00Z

Office Services Coordinator - Level 3

Charlotte, NC
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are looking for a dependable Office Services Coordinator - Level 3 to support daily operations in our office. This contract to hire opportunity is ideal for someone who enjoys being the first point of contact in a busy corporate setting and can keep workplace services running efficiently with a high level of consistency. The role is fully onsite and involves close interaction with employees, visitors, vendors, and leadership while balancing administrative support, front desk coverage, and office coordination duties. Responsibilities:• Welcome employees, guests, and service providers at the front desk and create a detail-oriented, service-oriented experience for everyone entering the office.• Manage incoming office requests, respond to day-to-day workplace needs, and help maintain an organized and efficient onsite environment.• Coordinate routine administrative support activities, including document preparation, scheduling assistance, and follow-up on operational tasks.• Prepare requested reports and assist with expense-related documentation, ensuring accuracy and timely completion.• Oversee the readiness of conference rooms, shared spaces, and office service areas so they remain functional and presentable throughout the day.• Identify workplace issues proactively and take appropriate action or escalate concerns to office leadership when needed.• Partner with managers and internal teams to support special assignments and operational priorities as they arise.• Maintain a consistent onsite presence in a fast-moving office setting that requires frequent movement between sitting, standing, and walking.• Provide general support for office operations while working independently and managing multiple interruptions effectively.
2026-10-27T00:00:00Z

Logistic Coordinator

Fresno, CA
onsite
Temporary / Contract
19 - 23 USD / Hourly
Robert Half is seeking a detail-oriented Logistics Coordinator for a Fresno-area client. This role is responsible for coordinating shipments, managing transportation schedules, tracking inventory movement, and ensuring timely delivery of goods. The ideal candidate thrives in a fast-paced environment and possesses strong organizational, communication, and problem-solving skills. Key Responsibilities<ul><li>Coordinate inbound and outbound shipments to ensure on-time delivery</li><li>Communicate with carriers, vendors, warehouses, and customers regarding shipment status</li><li>Monitor transportation schedules and resolve shipping delays or discrepancies</li><li>Track inventory movement and maintain accurate logistics records</li><li>Prepare shipping documentation, bills of lading, and related paperwork</li><li>Enter and maintain data within ERP, transportation, and inventory management systems</li><li>Assist with inventory reconciliation and cycle counts as needed</li><li>Monitor freight costs and support logistics reporting</li><li>Collaborate with purchasing, production, warehouse, and customer service teams</li><li>Ensure compliance with company policies and transportation regulations</li></ul>
2026-10-14T00:00:00Z

Patient Care Coordinator

New Hyde Park, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Patient Care Coordinator to support physician order workflows for a healthcare organization. This Long-term Contract position focuses on keeping care documentation accurate, complete, and returned on schedule so patient services can continue without interruption. The person in this role will work closely with clinical teams, office staff, and leadership to improve coordination, monitor compliance activity, and resolve documentation issues efficiently. Responsibilities:• Coordinate the timely distribution of plans of treatment and interim orders to physicians or other authorized providers for review and signature.• Track outstanding orders and follow up with medical offices to help secure completed documentation within required timeframes.• Build strong working relationships with office personnel and internal care teams to support the return of signed care orders and related documents.• Maintain organized and effective order management practices that promote accuracy, consistency, and operational efficiency.• Monitor documentation and signature compliance and communicate status updates to departmental leadership as needed.• Escalate delays, missing signatures, and compliance concerns to the appropriate staff members and supervisors for prompt resolution.• Notify the care team when updates to orders or care plans require review by a nurse or designated clinician.• Assist with preparation for audits or surveys by gathering requested order-management documentation and supporting materials.• Attend department meetings and contribute updates on workflow progress, challenges, and improvement opportunities.• Create reports, spreadsheets, and visual summaries that show physician order activity, turnaround trends, and compliance performance.
2026-10-21T00:00:00Z

Patient Care Coordinator

Riverside, MO
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Patient Care Coordinator to support referral intake, insurance documentation, and service setup for patients in Riverside, Missouri. This Long-term Contract position plays a key role in connecting patients, families, providers, and internal care teams to ensure services begin smoothly and remain properly authorized. The ideal candidate brings strong judgment, attention to detail, and the ability to manage time-sensitive coordination in a regulated healthcare environment. Responsibilities: • Manage incoming referrals from physicians, hospitals, care facilities, and community partners, ensuring each case is processed accurately and promptly. • Collect and organize the records needed to confirm medical insurance eligibility, authorization status, and approval for care initiation. • Partner with clinical intake and interdisciplinary teams to coordinate admissions, required services, and readiness for new patient starts. • Review patient financial and coverage documentation to confirm benefits are clearly documented, including any out-of-pocket responsibility. • Maintain compliance with organizational procedures and applicable local, state, and federal requirements governing intake and admission activities. • Oversee scheduling and service coordination for new referrals, making sure ordered equipment, supplies, and related support are available when needed. • Track ongoing orders and authorizations for existing patients, including submitting renewal or updated requests to physicians as appropriate. • Respond to patient and family questions, investigate issues, and resolve coordination problems in a thorough and timely manner. • Prepare delivery-related paperwork and communicate clearly with clinicians, field staff, and support departments to keep patient services on schedule.
2026-10-28T00:00:00Z

4 6

223 results for Facilities Coordinator jobs