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149 results for Claims Administrator jobs
- Louisville, KY
- onsite
- Temporary to Hire
- 30 - 30 USD / Hourly
- <p>We are seeking a highly organized and detail-oriented Contract Administrator to support business operations through contract administration, vendor communication, documentation management, and process coordination. This position works closely with internal procurement team and external partners to ensure agreements, records, and related activities are handled accurately and efficiently.</p><p><br></p><p>Responsibilities</p><ul><li>Coordinate contract-related activities from initiation through completion.</li><li>Prepare, review, and maintain documentation and records.</li><li>Serve as a point of contact for internal stakeholders and external vendors.</li><li>Support compliance with company policies, procedures, and applicable requirements.</li><li>Track contract timelines, updates, renewals, and modifications.</li><li>Assist with reporting, research, and data analysis.</li><li>Maintain accurate electronic and physical records.</li><li>Provide administrative and project support to business operations teams.</li><li>Identify process improvement opportunities and support implementation efforts.</li></ul>
- 2026-11-11T00:00:00Z
- Sioux Falls, SD
- onsite
- Temporary to Hire
- 20 - 21 USD / Hourly
- <p>We are looking for a Claims Representative to join a finance consulting team in South Dakota. This contract position with permanent potential is ideal for someone who enjoys helping customers, handling a steady volume of inbound calls, and delivering accurate support in a fast-paced environment. The role requires strong communication, dependable office skills, and comfort using customer service platforms to resolve questions efficiently.</p><p><br></p><ul><li>Serve as a primary point of contact for incoming claims-related calls and inquiries.</li><li>Deliver exceptional customer service to customers, beneficiaries, agents, attorneys, and other authorized parties.</li><li>Review and research account, policy, contract, and claim information to determine benefit eligibility and payment status.</li><li>Explain claims processes, requirements, and next steps clearly and professionally.</li><li>Accurately document customer interactions and maintain detailed records.</li><li>Investigate and resolve customer concerns, escalating complex issues when appropriate.</li><li>Navigate multiple systems and applications to gather information and process requests.</li><li>Maintain compliance with company policies, procedures, and applicable regulations.</li><li>Meet or exceed service, quality, productivity, and performance goals.</li><li>Collaborate with team members to ensure a positive customer experience and efficient workflow.</li><li>Participate in ongoing training, coaching, and process improvement initiatives.</li><li>Support special projects and other departmental responsibilities as needed.</li></ul><p><br></p>
- 2026-11-10T00:00:00Z
- Hayward, WI
- onsite
- Permanent / Full Time
- 55000 - 70000 USD / Yearly
- We are looking for a Grant Administrator to lead grant operations for a community-focused university in Hayward, Wisconsin. This position oversees a broad portfolio of approximately 40 awards and ensures sound financial management, regulatory adherence, and efficient administrative coordination. Reporting to the Director of Finance, this role plays a central part in supporting compliant and effective grant activity across the institution.<br><br>Responsibilities:<br>• Direct the day-to-day administration of a large portfolio of federal and government-funded grants from award setup through closeout.<br>• Monitor grant activity to ensure spending, documentation, and reporting align with sponsor requirements and institutional policies.<br>• Manage grant-related accounting tasks, including budget tracking, reconciliations, and financial oversight for assigned awards.<br>• Partner with internal departments to support grant planning, implementation, and ongoing operational needs.<br>• Prepare and review financial and administrative reports required by funding agencies and university leadership.<br>• Maintain compliance standards by interpreting award terms, identifying risks, and addressing issues before they affect funding.<br>• Serve as the primary liaison to the Director of Finance on grant performance, status updates, and departmental priorities.
- 2026-10-09T00:00:00Z
- Denver, CO
- onsite
- Permanent / Full Time
- 110000 - 140000 USD / Yearly
- <p>Legal Operations Administrator</p><p>An established boutique Denver law firm is seeking an experienced, proactive Legal Operations Administrator to oversee day-to-day administrative and business operations. This hands-on professional will partner with firm leadership, manage operational functions, and implement improvements to enhance efficiency and support the firm's success.</p><p>The ideal candidate will have a strong law firm administration background, with experience in financial administration, HR, vendor management, and technology. This individual will take ownership of business operations, improve processes, and serve as a trusted resource to attorneys and staff.</p><p>Key Responsibilities</p><p>Law Firm Administration & Operations</p><p>Oversee daily administrative operations and coordinate business functions.</p><p>Partner with firm leadership on operational priorities, policies, and procedures.</p><p>Improve administrative systems, workflows, and processes.</p><p>Manage office operations, service providers, and administrative resources.</p><p>Identify inefficiencies and implement solutions that improve productivity and accountability.</p><p>Financial Administration & Legal Billing</p><p>Oversee billing, accounts payable, accounts receivable, collections, and reconciliations.</p><p>Monitor unbilled time and outstanding receivables and resolve billing issues with attorneys.</p><p>Prepare financial reports, budgets, expense analyses, and cash-flow updates.</p><p>Identify opportunities to improve billing efficiency, collections, and cost management.</p><p>Manage routine financial administration and coordinate with outside accounting professionals on tax and year-end matters.</p><p>Human Resources</p><p>Oversee HR administration, payroll coordination, benefits, and personnel records.</p><p>Coordinate recruiting support, onboarding, and offboarding.</p><p>Administer employee policies and support performance management.</p><p>Vendor Management</p><p>Technology & Process Improvement</p><p>Evaluate workflows and implement technology-driven efficiencies.</p><p>Leverage automation and AI to streamline processes and reduce manual work.</p><p>Qualifications</p><p>8+ years of progressively responsible experience in law firm administration, legal operations, or professional-services administration.</p><p>Experience with law firm billing, financial administration, and reporting.</p><p>Knowledge of HR administration, payroll, and benefits.</p><p>Experience managing vendors, contracts, and administrative processes.</p><p>Familiarity with legal accounting or practice-management systems such as Clio, Aderant, Elite, Tabs3, PCLaw, or comparable platforms.</p><p>Strong organizational, communication, analytical, and problem-solving skills.</p><p>Technology aptitude and interest in automation, AI, and process improvement.</p><p>Compensation & Benefits: Competitive salary, bonus, and excellent benefits.</p><p>To be considered, please email your resume to Mala Saraogi, Director, Robert Half Legal, at mala.saraogi@roberthalf[dot][com] for confidential consideration.</p>
- 2026-10-28T00:00:00Z
- Edwardsville, IL
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for a detail-oriented Legal Administrator to support attorneys and legal staff in Edwardsville, Illinois. This Long-term Contract position focuses on managing legal documentation, coordinating schedules and court-related activities, and ensuring administrative work is completed accurately and on time. The ideal candidate is organized, discreet, and comfortable handling a high volume of legal and client materials in a fast-paced environment. <br> Responsibilities: • Provide day-to-day administrative support for attorneys and paralegals, helping keep legal matters organized and moving forward efficiently. • Draft, format, and finalize legal documents such as briefs, pleadings, correspondence, and supporting materials, including tables and other structured sections as needed. • Prepare document templates and case materials for motions, discovery, hearings, and trial preparation. • Submit court filings electronically with state and federal courts while ensuring compliance with filing procedures and deadlines. • Review legal documents carefully for completeness, formatting, grammar, and accuracy before distribution or submission. • Organize and maintain client and case records, including pulling, downloading, renaming, and saving court documents in the appropriate files. • Manage calendars through Outlook by scheduling meetings, court appearances, travel, mediations, and other time-sensitive commitments. • Process client intake information in Aderant and assist with conflict check submissions, invoice review, and payment request coordination. • Support special projects, presentation preparation, client events, and other operational or legal administrative tasks as assigned. <br> The pay range for this position is 19 to 22. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. <br> Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
- 2026-11-11T00:00:00Z
- Birmingham, MI
- onsite
- Temporary to Hire
- 22.8 - 26.4 USD / Hourly
- We are looking for a detail-oriented Legal Administrator to support legal operations for an insurance-focused organization. This contract opportunity is ideal for someone who can manage documentation, coordinate case activity, and communicate effectively with internal and external partners. The role requires strong judgment, careful document handling, and the ability to keep legal matters organized in a fast-paced environment.<br><br>Responsibilities:<br>• Prepare, edit, and finalize a range of legal materials such as agreements, subpoena-related documents, formal responses, and business correspondence with a high level of accuracy.<br>• Maintain active legal files by organizing records, tracking updates, and ensuring case documentation remains current and accessible.<br>• Examine client records and other supporting materials to identify key facts, compile findings, and create clear summaries for review.<br>• Coordinate the exchange of documentation with errors and omissions carriers and outside counsel to support ongoing legal matters.<br>• Manage filing activities, including electronic submissions and court-related documentation, in accordance with deadlines and procedural requirements.<br>• Oversee calendars for legal deadlines, case milestones, and follow-up actions to help keep matters progressing on schedule.<br>• Use case management systems to record activity, store documentation, and monitor the status of legal work.<br>• Proofread legal and administrative documents carefully to ensure consistency, completeness, and high-quality standards before distribution.
- 2026-10-28T00:00:00Z
- Hartford, CT
- onsite
- Temporary / Contract
- 15.8365 - 18.337 USD / Hourly
- We are looking for a Legal Administrator to support daily legal operations for a team in Hartford, Connecticut. This Long-term Contract position is ideal for someone who can keep case activity organized, manage deadlines with care, and prepare standard legal documents accurately. The role offers an opportunity to contribute across administrative and filing functions while working closely with colleagues in a collaborative, fast-paced environment.<br><br>Responsibilities:<br>• Coordinate legal calendars, track important deadlines, and help ensure time-sensitive matters are addressed promptly.<br>• Prepare routine legal documents using approved templates, including summonses, complaints, and related case materials.<br>• Submit documents through electronic filing systems and assist with court filing activities in accordance with procedural requirements.<br>• Maintain well-organized legal files and keep records current, accessible, and properly documented.<br>• Update case information in case management software to support accurate tracking and efficient workflow management.<br>• Provide administrative support to the legal team by assisting with priorities as needs shift across matters.<br>• Review documents for completeness and formatting before filing or distribution to help reduce errors and delays.
- 2026-10-15T00:00:00Z
- Ambler, PA
- onsite
- Permanent / Full Time
- 80000 - 120000 USD / Yearly
- <p>Robert Half is seeking a Billing Administrator to oversee legal and insurance-related billing operations for our client's team. This Billing Administrator position is ideal for someone who can manage invoice activity with precision, navigate electronic billing platforms confidently, and partner effectively with internal stakeholders to keep accounts moving smoothly. The role requires strong follow-through, sound judgment, and a detailed approach to resolving billing issues while supporting accurate and timely revenue processes.</p><p><br></p><p>Responsibilities:</p><ul><li>Oversee the complete billing cycle, from invoice preparation through final submission, with a focus on accuracy and timeliness.</li><li>Submit and track invoices through client e-billing portals, ensuring documentation is entered correctly and processed without unnecessary delays.</li><li>Manage insurance appeal activity by responding to denials, addressing disputed charges, and following through until resolution.</li><li>Audit billing entries and supporting data to identify inconsistencies, then work with attorneys and internal partners to correct issues.</li><li>Monitor invoice progress, payment updates, and aged balances to help maintain healthy receivables.</li><li>Apply client-specific billing rules and legal invoicing standards to reduce rejections and maintain compliance.</li><li>Keep organized billing records and generate reports that support visibility into billing performance and account status.</li><li>Partner with cross-functional teams to streamline billing workflows and improve collection outcomes.</li></ul>
- 2026-10-30T00:00:00Z
- Lakewood, NJ
- onsite
- Temporary to Hire
- 23 - 24 USD / Hourly
- We are looking for a detail-oriented Claims Assistant to join our healthcare administrative team in New Jersey. This is an in-office contract opportunity with the potential to become a long-term role for someone who is proactive, organized, and comfortable working with medical documentation and claim-related tracking. The ideal candidate will communicate clearly, manage multiple requests accurately, and support the claims process by maintaining complete and well-organized records.<br><br>Responsibilities:<br>• Review, collect, and organize medical documentation from systems such as Net Health and SharePoint to support claims and appeals activity.<br>• Record incoming requests, submissions, denials, and appeal activity in department tracking tools while keeping information current and accurate.<br>• Prepare claim-related files for internal review by ensuring records are complete, properly arranged, and aligned with departmental guidelines.<br>• Respond to requests from facilities within expected timelines and provide clear, accurate updates when needed.<br>• Submit required records through online portals or by mail, depending on the submission method requested.<br>• Generate and provide reports when requested to assist with claims follow-up and department oversight.<br>• Maintain spreadsheets with precise claim status details and supporting information in accordance with established standards.<br>• Follow direction from the Claims Department Manager to process tasks consistently and support daily operational needs.
- 2026-11-11T00:00:00Z
- Carmel, IN
- onsite
- Temporary / Contract
- 20 - 20 USD / Hourly
- <p>We are looking for a detail-oriented Claims Investigator to support claims investigation activities within the financial services industry in Carmel, Indiana. This Long-term Contract position focuses on handling a high volume of incoming claims, organizing documentation, and conducting preliminary research before files move forward for further review. The ideal candidate brings strong administrative accuracy, sound judgment, and the ability to work efficiently across multiple systems and information sources.</p><p><br></p><p>Responsibilities:</p><p>• Manage the intake and initial setup of assigned claims, ensuring each file is organized accurately and prepared for review.</p><p>• Examine claim-related materials such as loan records, condition information, valuation data, and supporting statements to identify missing or relevant details.</p><p>• Research insurance and vehicle-related information through internal systems, carrier websites, and third-party databases to assess potential coverage.</p><p>• Compare reported damage and claim information against available policy details to help determine whether a claim should move forward for adjudication.</p><p>• Process a steady daily workload of claims while maintaining quality, timeliness, and attention to detail in all file handling activities.</p><p>• Gather and organize required documentation needed for claim evaluation, calculation support, and next-step review by adjusters or analysts.</p><p>• Use valuation and investigative tools to support claim review and identify files with stronger recovery potential.</p><p>• Provide responsive service when handling inbound inquiries and assist with clerical tasks such as document scanning, record updates, and case tracking.</p>
- 2026-11-10T00:00:00Z
- Houston, TX
- onsite
- Temporary to Hire
- 30 - 40 USD / Hourly
- We are looking for an experienced grants specialist to join a busy education-focused research environment in Houston, Texas. This contract position centers on leading pre-award proposal activity while also contributing to select post-award functions as business needs arise. The role partners closely with faculty, researchers, and cross-functional administrative teams to deliver accurate, timely submissions and maintain strong compliance throughout the grant process.<br><br>Responsibilities:<br>• Lead the planning, assembly, and submission of research proposals for federal, state, foundation, nonprofit, and industry sponsors.<br>• Review application packages in detail to confirm budgets, narratives, compliance elements, and supporting documents are complete before submission.<br>• Advise faculty members and principal investigators on sponsor guidelines, internal requirements, and proposal preparation timelines.<br>• Work with finance, compliance, and research administration partners to coordinate proposal development and resolve submission issues efficiently.<br>• Prepare and submit complex federal grant applications in alignment with agency rules, formatting standards, and deadline requirements.<br>• Contribute to post-award administration by assisting with award modifications, reporting needs, contract-related tasks, and closeout activities when needed.<br>• Track sponsor policy updates, submission dates, and regulatory changes to help ensure ongoing adherence to funding requirements.<br>• Maintain organized records across the grant lifecycle and support communication with sponsoring agencies regarding questions or clarifications.<br>• Provide guidance and knowledge sharing to team members to strengthen administrative processes and overall proposal quality.
- 2026-11-11T00:00:00Z
- Dania Beach, FL
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- We are looking for a detail-oriented Payroll Administrator to support payroll operations for a contract assignment based in Dania Beach, Florida. This role is responsible for handling end-to-end payroll processing for a workforce of 101 to 500 employees, including union and 1099 payments, while maintaining accuracy, timeliness, and compliance. The ideal candidate brings hands-on experience with weekly payroll cycles, multi-state payroll administration, and payroll systems such as ADP and Bamboo.<br><br>Responsibilities:<br>• Manage complete payroll processing from initial data review through final distribution for a mid-sized employee population.<br>• Administer weekly payroll schedules with close attention to deadlines, earnings, tax withholdings, and benefit deductions.<br>• Process payroll for employees working across multiple states while applying applicable wage and tax requirements.<br>• Handle union payroll activity, including contract-based pay rules and required deductions.<br>• Prepare and process 1099 payments accurately and in accordance with reporting guidelines.<br>• Review payroll changes such as new hires, terminations, pay adjustments, and deduction updates to ensure accurate records.<br>• Maintain payroll data within ADP, Bamboo, and related systems to support accurate and efficient processing.<br>• Investigate payroll discrepancies, resolve employee pay issues, and document corrections as needed.
- 2026-11-04T00:00:00Z
- Etna, OH
- onsite
- Permanent / Full Time
- 65000 - 70000 USD / Yearly
- We are looking for a Payroll Administrator to manage accurate and timely payroll operations for employees in Etna, Ohio. This position supports both field and office teams by ensuring pay is processed correctly, records are maintained with precision, and payroll questions are handled effectively. The ideal candidate brings strong knowledge of multi-state payroll practices, close attention to detail, and the ability to work confidently with confidential employee information.<br><br>Responsibilities:<br>• Administer weekly payroll for hourly and salaried employees across field and office functions, ensuring all payments are completed on schedule.<br>• Evaluate time records submitted by crews, supervisors, and office staff to confirm hours worked are complete, accurate, and ready for processing.<br>• Calculate earnings adjustments such as overtime, incentive pay, prevailing wage rates, and standard payroll deductions with a high degree of accuracy.<br>• Partner with project and operations leaders to assign labor expenses correctly and support precise job cost tracking.<br>• Maintain payroll documentation, including tax elections, direct deposit details, and benefits-related deductions, while keeping records current.<br>• Apply federal, state, and local wage regulations to payroll processing, including requirements tied to employees working in multiple states.<br>• Manage wage attachments such as garnishments and child support orders in accordance with legal guidelines and deadlines.<br>• Address employee questions related to pay, deductions, and payroll records in a responsive and detail-focused manner.<br>• Support payroll review activities by preparing documentation and assisting with internal or external audit requests.<br>• Protect sensitive payroll and employee data by following strict confidentiality standards in all aspects of the role.
- 2026-10-28T00:00:00Z
- Waltham, MA
- onsite
- Permanent / Full Time
- 75000 - 95000 USD / Yearly
- We are looking for a Payroll Administrator to support accurate and timely payroll operations for a multi-state employee population in Waltham, Massachusetts. This position plays an important role in managing end-to-end payroll activities, maintaining compliance with applicable regulations, and helping ensure employees are paid correctly each cycle. The ideal candidate brings strong payroll processing experience, attention to detail, and confidence working with ADP Workforce Now in a fast-paced environment.<br><br>Responsibilities:<br>• Manage complete payroll processing from initial data review through final submission for a workforce of approximately 101 to 500 employees.<br>• Administer payroll activities across multiple states while applying current wage, tax, and compliance requirements accurately.<br>• Review payroll data for earnings, deductions, taxes, and time-related inputs to resolve discrepancies before each pay cycle is finalized.<br>• Maintain employee payroll records in ADP Workforce Now and ensure updates are entered correctly and on schedule.<br>• Investigate and address payroll-related questions from employees and internal stakeholders in a thorough and timely manner.<br>• Reconcile payroll reports and supporting records to confirm accuracy and support audit readiness.<br>• Partner with relevant teams to coordinate payroll changes such as new hires, terminations, compensation updates, and benefit deductions.<br>• Support payroll-related process improvements or system-related changes when needed while preserving accuracy and continuity of service.
- 2026-10-21T00:00:00Z
- Miami, FL
- remote
- Temporary to Hire
- 21.85 - 25.3 USD / Hourly
- We are looking for a Payroll Administrator to support a consumer products organization in Miami, Florida. This contract opportunity with permanent potential is ideal for someone who can manage payroll-related coordination, maintain accurate employee records, and provide dependable administrative support in a fast-paced environment. The person in this role will work closely with HR and payroll leadership to keep documentation organized, ensure information is complete, and help maintain smooth day-to-day payroll operations.<br><br>Responsibilities:<br>• Coordinate payroll and HR administrative activities while supporting ongoing operational priorities and time-sensitive assignments.<br>• Gather employee records, review documents for accuracy and completeness, and upload materials into appropriate digital systems.<br>• Assist with validating payroll and personnel information to help maintain accurate employee data across records and reports.<br>• Monitor missing documentation, maintain follow-up tracking, and communicate with internal stakeholders to resolve outstanding items promptly.<br>• Support payroll data entry, record updates, and related administrative tasks tied to employee lifecycle changes.<br>• Contribute to HR and payroll projects, including work connected to organizational vendor or platform transitions, as directed by leadership.<br>• Handle confidential employee information with discretion and follow established data privacy standards at all times.
- 2026-11-07T00:00:00Z
- Roxbury, MA
- onsite
- Temporary / Contract
- 23 - 29 USD / Hourly
- <p>We are looking for a Payroll Administrator to support payroll operations for a higher education institution based in Roxbury, Massachusetts. This is a contract position with a strong opportunity to transition into a permanent role after the initial assignment period. The person in this role will work closely with payroll leadership to help ensure employees are paid accurately and on time in a fully onsite education environment.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll activities with accuracy and timeliness for employees across the organization, ensuring all earnings, deductions, and adjustments are properly recorded.</p><p>• Assist payroll leadership with day-to-day payroll administration, reporting, and issue resolution to support efficient payroll operations.</p><p>• Review timesheets, pay data, and supporting records to identify discrepancies and follow up on missing or inaccurate information before payroll is finalized.</p><p>• Maintain payroll records and documentation in an organized manner while helping ensure compliance with applicable policies and payroll regulations.</p><p>• Support full-cycle payroll processing, including data entry, verification, payroll balancing, and post-payroll review activities.</p><p>• Help manage payroll requirements for employees working in multiple states, applying the appropriate rules and deductions as needed.</p><p>• Use Excel to prepare reports, reconcile payroll information, and track payroll-related details for internal review.</p><p>• Respond to payroll-related questions from employees and internal stakeholders in a thorough and service-oriented manner.</p>
- 2026-11-10T00:00:00Z
- Farmingdale, NY
- onsite
- Permanent / Full Time
- 80000 - 85000 USD / Yearly
- We are looking for a detail-oriented Payroll Administrator to support payroll and related HR operations for a retail organization in New York. This role is ideal for someone with strong payroll processing experience, advanced Excel capabilities, and a solid understanding of benefits and retirement administration. The successful candidate will help maintain accurate employee pay records, support compliance efforts, and contribute to smooth coordination across payroll, accounting, and HR activities.<br><br>Responsibilities:<br>• Process regular payroll cycles with accuracy and timeliness while maintaining complete and organized payroll records<br>• Review employee pay data, deductions, tax withholdings, and benefit elections to ensure all payroll information is current and correct<br>• Use advanced Excel functions to analyze payroll data, prepare reports, reconcile discrepancies, and support audits<br>• Administer payroll activities within systems such as ADP Workforce Now, Ceridian, or similar platforms used for timekeeping and pay processing<br>• Support 401(k) and benefits-related payroll tasks, including deductions, updates, and coordination with internal or external partners<br>• Assist with reporting needs by generating payroll summaries and customized data outputs through tools such as Crystal Reports<br>• Partner with accounting and human resources teams to resolve payroll issues, validate financial entries, and improve day-to-day processes<br>• Participate in payroll audits and compliance reviews by verifying records and helping ensure adherence to company policies and applicable regulations
- 2026-11-09T00:00:00Z
- Boston, MA
- onsite
- Permanent / Full Time
- 65000 - 75000 USD / Yearly
- We are looking for a Payroll Administrator to join a detail-focused services organization in Boston, Massachusetts. This role is centered on delivering precise, timely payroll for designated employee populations while maintaining adherence to federal, state, and local requirements. The position also plays an important part in strengthening payroll workflows, resolving discrepancies, and supporting a positive employee experience for a U.S.-based workforce.<br><br>Responsibilities:<br>• Process semi-monthly payroll for assigned employee groups with a high level of accuracy and attention to deadlines.<br>• Manage end-to-end payroll activities, including reviewing earnings, deductions, taxes, and other pay-related data before final submission.<br>• Maintain payroll records and ensure all transactions align with applicable wage and hour laws, tax regulations, and company policies.<br>• Support a multi-state employee population by validating jurisdictional payroll requirements and addressing compliance-related issues as they arise.<br>• Investigate and resolve payroll discrepancies, employee inquiries, and exceptions in a timely and thorough manner.<br>• Use ADP Workforce Now to administer payroll transactions, update employee information, and generate reporting as needed.<br>• Partner with internal stakeholders such as HR, Finance, and benefits teams to ensure payroll changes are captured accurately and efficiently.<br>• Identify opportunities to improve payroll procedures, strengthen controls, and enhance overall process reliability for approximately 1,000 U.S. employees.
- 2026-10-23T00:00:00Z
- Saint Paul, MN
- onsite
- Permanent / Full Time
- 60000 - 74000 USD / Yearly
- We are looking for a Payroll Administrator to oversee accurate and timely payroll operations for an organization in Saint Paul, Minnesota. This position plays a key role in maintaining payroll records, supporting compliance activities, and partnering closely with human resources and finance to ensure employee pay is processed correctly. The ideal candidate brings strong attention to detail, sound judgment, and the ability to address payroll questions with professionalism and care.<br><br>Responsibilities:<br>• Manage end-to-end payroll processing on a bi-weekly schedule, ensuring employees are paid accurately and on time.<br>• Review employee time and attendance records, confirm required approvals are in place, and resolve discrepancies before payroll is finalized.<br>• Examine payroll data and supporting documentation for errors, make necessary adjustments, and maintain data accuracy across payroll records.<br>• Coordinate with HR to update payroll information tied to hires, departures, internal moves, compensation changes, and other employee status updates.<br>• Handle off-cycle and special payroll runs as needed to support business and employee requirements.<br>• Investigate and resolve payroll-related questions involving direct deposit, tax withholding, garnishments, retroactive earnings, employment verification, workers’ compensation, and paycheck discrepancies.<br>• Maintain payroll master files, monitor year-to-date balances, hours, and deductions, and keep records organized in accordance with company standards and regulatory requirements.<br>• Prepare payroll-related journal entries, support general ledger reconciliation, and assist with financial reporting, audits, and required compliance filings.
- 2026-10-12T00:00:00Z
- Austin, TX
- onsite
- Temporary to Hire
- 26 - 29 USD / Hourly
- We are looking for a detail-oriented Payroll Administrator to support payroll operations for a public transport organization in Austin, Texas. This contract position has the potential to become permanent and plays an important role in delivering accurate, timely pay for a large employee population while maintaining compliance with applicable payroll regulations. The person in this role will work closely with payroll leadership, HR, Finance, and internal stakeholders to resolve issues, improve accuracy, and support payroll-related reporting and reconciliation.<br><br>Responsibilities:<br>• Administer bi-weekly payroll processing for designated employee groups, including hourly and salaried staff, while accounting for overtime, bonus payments, relocation-related earnings, and other pay components.<br>• Audit timesheets, deductions, and payroll adjustments to confirm data integrity before each payroll cycle is finalized.<br>• Investigate payroll discrepancies and resolve documentation issues in advance of payment to minimize errors and delays.<br>• Escalate processing concerns, exceptions, and recurring payroll issues to payroll leadership with clear documentation and recommended next steps.<br>• Maintain payroll files and supporting records in alignment with organizational standards and audit expectations.<br>• Partner with Human Resources to ensure employee status changes, compensation updates, and other personnel information are entered accurately and on schedule.<br>• Respond to employee questions related to pay, tax withholding, garnishments, deductions, and payroll calculations in a thorough and timely manner.<br>• Contribute to payroll-related projects, including system reviews, enhancements, and process improvement initiatives, as well as ad hoc support for Finance-led efforts.
- 2026-11-10T00:00:00Z
- Colton, CA
- onsite
- Permanent / Full Time
- 85000 - 90000 USD / Yearly
- <p>We are looking for a Payroll Administrator to manage accurate and timely payroll operations for a growing workforce in Colton, California. This position oversees end-to-end payroll processing across multiple states while helping maintain compliance with wage, tax, and reporting requirements. The ideal candidate brings strong attention to detail, confidence working with payroll systems, and the ability to support employees and internal partners with professionalism. MUST HAVE STRONG PAYCOM experience. If interested, please call Brigitte Mendez @ 909-717-4037 or call your Robert Half recruiter directly.</p><p><br></p><p>Responsibilities: </p><p>• Administer complete payroll processing for employees from initial data review through final transmission, ensuring each pay cycle is completed accurately and on schedule.</p><p>• Manage bi-weekly payroll activities for a large employee population, verifying earnings, deductions, reimbursements, and timekeeping information before release.</p><p>• Process payroll for employees working in multiple states and apply appropriate state and local tax rules based on current regulations.</p><p>• Review payroll records for accuracy, investigate discrepancies, and resolve pay-related issues in coordination with employees, managers, and internal departments.</p><p>• Maintain payroll compliance by monitoring applicable wage and hour laws, tax requirements, garnishments, and other statutory obligations.</p><p>• Prepare and reconcile payroll reports, tax filings, and supporting documentation to ensure complete and audit-ready records.</p><p>• Use Paycom and related payroll tools to enter, validate, and maintain employee payroll data, system updates, and recurring changes.</p><p>• Support payroll-related process improvements and assist with operational updates or system-related changes as needed to strengthen accuracy and efficiency.</p>
- 2026-11-07T00:00:00Z
- Reno, NV
- onsite
- Permanent / Full Time
- 60000 - 72000 USD / Yearly
- <p>Ricky Pasquet with Robert Half Finance & Accounting is recruiting for a Payroll Specialist to oversee accurate and timely payroll operations for employees across multiple states in Reno, Nevada. This position plays a key role in maintaining compliance with wage and hour regulations, responding to payroll inquiries, and ensuring employee pay data is processed correctly each pay cycle. The ideal candidate brings strong payroll administration experience, attention to detail, and the ability to coordinate effectively with internal teams and external partners.</p><p><br></p><p>Responsibilities:</p><p>• Manage end-to-end weekly and biweekly payroll processing for multiple operating entities, ensuring payments, deductions, and tax withholdings are completed correctly and on schedule.</p><p>• Review timekeeping records for completeness and accuracy before payroll submission, and address discrepancies that could affect employee pay.</p><p>• Prepare off-cycle payments for terminations, corrections, and other payroll adjustments while meeting required deadlines.</p><p>• Maintain employee payroll data, including direct deposit updates, tax election changes, retirement contribution adjustments, and third-party sick pay records.</p><p>• Investigate payroll issues, resolve variances, and respond to questions from payroll contacts and employees regarding pay, procedures, and related policies.</p><p>• Administer wage garnishments by setting up deductions, coordinating with external agencies and internal contacts, and arranging timely remittance through appropriate payment channels.</p><p>• Produce recurring payroll reports, reconciliations, and management analyses, including support for month-end activities, accruals, and paid time off tracking.</p><p>• Partner with tax, accounts payable, information technology, and payroll teams to support filings, withholding payments, system issue resolution, testing, and payroll-related implementations.</p><p>• Stay informed on multi-state payroll regulations and apply current legal requirements to payroll processes and recordkeeping standards.</p>
- 2026-10-19T00:00:00Z
- Woodland Hills, CA
- onsite
- Permanent / Full Time
- 75000 - 85000 USD / Yearly
- We are looking for a Payroll Administrator to support payroll accuracy and day-to-day human resources operations for a growing team in Woodland Hills, California. This hybrid role contributes to a smooth employee experience by managing payroll data, assisting with onboarding activities, maintaining compliant records, and responding to employee questions. The position also works closely with internal partners and external payroll contacts to help ensure timely processing and reliable documentation.<br><br>Responsibilities:<br>• Process biweekly payroll information, including regular earnings, incentive pay, deductions, and related payroll updates with a high level of accuracy.<br>• Set up employee records in HR, payroll, and timekeeping systems while verifying that compensation, work status, and personal details remain current.<br>• Maintain payroll and personnel documentation and perform routine audits to support compliance with company standards and applicable employment regulations.<br>• Partner with the payroll provider to submit updates, address pay-related questions, and help complete required tax and benefits paperwork.<br>• Lead onboarding sessions for new employees in both individual and group settings, whether conducted onsite or virtually.<br>• Review and complete employment eligibility verification by inspecting I-9 documentation and confirming work authorization for new hires.<br>• Coordinate with leave administration partners to support payroll-related activities connected to employee leave events.<br>• Respond to employee HR and payroll inquiries promptly and professionally while providing clear guidance and follow-up.
- 2026-11-04T00:00:00Z
- Canton, MA
- onsite
- Temporary to Hire
- 27 - 31 USD / Hourly
- We are looking for a Payroll Administrator to join a nonprofit organization in Canton, Massachusetts in a contract-to-permanent capacity. This fully onsite role is ideal for someone who can manage biweekly payroll with accuracy while also contributing to broader finance operations. The position begins with a strong emphasis on payroll administration and gradually expands into accounting support across several functional areas. Candidates with Paycom experience and a solid understanding of general accounting processes will be well suited for this opportunity.<br><br>Responsibilities:<br>• Administer biweekly payroll for approximately 600 employees, ensuring timely and accurate processing from start to finish.<br>• Use Paycom to maintain payroll records, review entries, and resolve discrepancies before each payroll cycle is finalized.<br>• Prepare payroll-related reports and assist with required Social Security and other compliance-related reporting activities.<br>• Respond to payroll questions, support employee record updates, and handle related administrative coordination with attention to detail.<br>• Expand into broader finance support by assisting with accounts payable and accounts receivable activities as business needs evolve.<br>• Reconcile accounts and help maintain accurate financial records to support month-to-month accounting activities.<br>• Contribute to general ledger support by reviewing transactions and helping organize financial data for internal use.<br>• Partner with the finance team on day-to-day coordination tasks that strengthen overall accounting operations.
- 2026-11-09T00:00:00Z
- Louisville, KY
- onsite
- Permanent / Full Time
- 65000 - 80000 USD / Yearly
- <p>We are looking for a Payroll Administrator to oversee accurate and timely payroll operations for a mid-sized workforce in Louisville, Kentucky. This role supports employees across Kentucky and Indiana, requires strong attention to detail, sound judgment, and a solid understanding of payroll compliance. The ideal candidate is comfortable managing end-to-end payroll activities, resolving discrepancies, and working within payroll systems to maintain reliable records and reporting.</p><p><br></p><p>Responsibilities:</p><p>• Process complete payroll cycles for a workforce of approximately 101 to 500 employees, ensuring deadlines and accuracy standards are consistently met.</p><p>• Administer payroll for employees in multiple states while applying appropriate wage, tax, and compliance requirements.</p><p>• Review, validate, and reconcile payroll data including earnings, deductions, taxes, and benefit-related changes before final submission.</p><p>• Maintain employee payroll records within UKG Ready and other payroll software, ensuring information is current and properly documented.</p><p>• Handle union-related payroll elements, including contract-based pay rules, deductions, and other applicable adjustments.</p><p>• Investigate payroll variances and resolve issues related to time entries, pay calculations, tax withholdings, and employee inquiries.</p><p>• Prepare payroll reports and supporting documentation to assist with audits, account balancing, and internal financial review.</p><p>• Support payroll-related process updates and system-related changes when needed, helping maintain continuity and data accuracy across operations.</p>
- 2026-11-02T00:00:00Z