<p>Robert Half Finance is actively searching for a full-time Accounts Payable Specialist to join a great client of ours near Laurel, MD. This is a full-time direct-full-time opportunity that comes with amazing benefits. Your duties will include matching, batching, and coding invoices, resolving A/P issues, processing checks and handling special accounting projects. Our client offers amazing benefits and a very tenured team to learn from. For more information you can contact Cody Marshall at Robert Half.</p><p><br></p><p>What you get to do every day:</p><p>- Handle the administrative needs of the AP/Finance Department</p><p>- Carry out daily processes and controls accurately and on time, and ensure compliance with company policies</p><p>- Produce full-cycle A/P</p><p>- Complete special projects on an as-needed basis</p><p>- Open, sort, and deliver department mail on a daily basis</p><p>- Help with internal and external audits as required</p><p>- Sort, log, scan, and file invoices, checks, and other documents</p><p>- Verify, log and mail checks, including expediting special handling</p><p>- Handle the customer service needs of internal business partners</p>
<p><strong>Job Posting: Senior Billing Specialist</strong></p><p><strong>About the Role</strong></p><p> Our client is seeking a motivated, self-starting Senior Billing Specialist who leads by example and is eager to grow their career within a dynamic and fast-paced environment. This role requires a detail-oriented professional with strong problem-solving skills and a commitment to accuracy and accountability.</p><p><strong>Position Overview</strong></p><p> The Senior Billing Specialist ensures accurate and timely invoicing by processing and auditing billing files, investigating discrepancies, updating billing procedures, and supporting the billing team. The successful candidate will work independently while collaborating with a team to improve processes and maintain compliance.</p><p><strong>Responsibilities</strong></p><ul><li>Process billing files from operations using <strong>Microsoft Dynamics 365 Business Central</strong></li><li>Audit billing files against rate sheets prior to invoice creation</li><li>Customize billing based on client account profile preferences</li><li>Investigate billing discrepancies and provide resolution support to other billing specialists</li><li>Analyze billing procedures and recommend improvements to drive efficiency</li><li>Prepare and deliver regular reports to ensure accurate and timely invoicing while maintaining data confidentiality</li><li>Assist with month-end close activities related to billing (some overtime may be required)</li><li>Support ongoing updates to billing procedures to ensure compliance and accuracy</li></ul><p><br></p>
<p>💼 <strong>Chief Financial Officer Opportunity</strong> 💼</p><p>Are you an experienced and strategic leader ready to guide a growing company toward its next big milestone? We are seeking a <strong>CFO</strong> to partner with the CEO in driving strategy, optimizing revenue streams, and preparing the organization for a successful future transition, all while taking a hands-on approach to the general ledger and month end close?</p><p><br></p><p>This is an exciting opportunity for an entrepreneurial financial expert who thrives in small to mid-sized private organizations, enjoys building scalable processes, and has the vision to lead both current operations and long-term strategic goals.</p><p><br></p><p><strong>Why This Role?</strong></p><p>This is your chance to:</p><ul><li><strong>Shape Strategy & Growth</strong>: Partner with executive leadership to establish and achieve ambitions for growth and an eventual exit.</li><li><strong>Lead from the Front</strong>: Be both hands-on and visionary, managing day-to-day financial operations while steering long-term success.</li><li><strong>Cross-Functional Impact</strong>: Influence departments beyond finance, including HR, IT, and operations, to create a cohesive strategy.</li><li><strong>Drive Financial Excellence</strong>: Own and optimize accounting controls, reporting, and budgetary processes, while ensuring alignment with GAAP principles.</li></ul><p><strong>What Sets You Apart:</strong></p><ul><li><strong>Strategic & Hands-On</strong>: A leader who can "be in the weeds" while keeping sight of the big picture.</li><li><strong>Entrepreneurial Spirit</strong>: A self-starter who thrives in growth-stage environments.</li><li><strong>Cross-Department Leadership</strong>: Comfortable managing functions like HR, IT, and payroll alongside core financial responsibilities.</li><li><strong>Team-First Mentality</strong>: A strong value system with the ability to prioritize company and team success over individual goals.</li></ul><p><br></p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Thornton, Colorado. In this contract-to-hire role, you will play a vital part in ensuring the efficient processing and payment of vendor invoices while maintaining accurate records and resolving discrepancies. This position is ideal for someone with strong organizational skills, attention to detail, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Handle end-to-end accounts payable processes, including high-volume invoice management, 2- and 3-way matching, and securing necessary approvals for non-PO invoices.</p><p>• Reconcile invoices against purchase orders using an automated accounts payable workflow system.</p><p>• Coordinate vendor payments and resolve payment-related issues by collaborating with internal teams and external vendors.</p><p>• Set up new vendor accounts and update vendor master records as needed.</p><p>• Respond promptly to inquiries from both internal departments and external vendors, ensuring accurate and timely communication.</p><p>• Process employee expense reports in compliance with company policies.</p><p>• Reconcile vendor statements and address discrepancies to maintain accurate financial records.</p><p>• Apply appropriate Sales and Use Tax rates to invoices when required.</p><p>• Investigate and resolve vendor disputes and inquiries from operations teams.</p><p>• Support internal and external audit processes by providing required documentation and insights.</p>
<p><strong>Jennifer Fukumae with Robert Half Finance and Accounting </strong>is seeking a <strong>Client Experience Coordinator</strong> to join a growing wealth advisory team. This role is ideal for professionals with a <strong>banking, financial services, or client-facing background</strong> who want to transition into the Registered Investment Advisor (RIA) space. You will be the first point of contact for clients and visitors, creating a professional and welcoming environment, while providing essential administrative support to advisors.</p><p> </p><p>This is a unique opportunity to <strong>apply your banking or financial services experience</strong> in a client-focused RIA setting, learn the nuances of investment advisory operations, and grow your career in wealth management.</p><p><br></p><p><strong>Reception & Office Administration</strong></p><ul><li>Welcome clients, visitors, and guests with a professional and friendly demeanor.</li><li>Answer and direct incoming calls promptly and courteously.</li><li>Manage office calendars, scheduling and coordinating client and internal appointments.</li><li>Maintain a clean, organized, and professional office environment.</li><li>Handle incoming/outgoing mail and packages; manage office supply inventory.</li><li>Prepare client refreshments and meeting spaces to ensure a positive experience.</li><li>Support advisors and team members with general administrative tasks, including filing, scanning, and data entry.</li></ul><p><strong>Client Service Support</strong></p><ul><li>Assist with client onboarding, coordinating documentation and preparing welcome materials.</li><li>Update and maintain accurate client records in the firm’s CRM system.</li><li>Provide support for basic account service requests, such as:</li><li>Processing beneficiary updates</li><li>Assisting with wire transfer documentation</li><li>Supporting account rollovers with custodians</li><li>Prepare client-facing materials, reports, and correspondence for advisor meetings.</li><li>Follow up with clients on pending requests to ensure timely resolution.</li><li>Maintain confidentiality and adhere to compliance standards in all client interactions.</li></ul><p><br></p>
We are looking for a dedicated Staff Accountant to join our team in Fletcher, North Carolina. In this role, you will play a key part in maintaining accurate financial records and contributing to the overall efficiency of our accounting operations. This position offers the opportunity to work on a variety of tasks, ranging from general ledger management to supporting budgeting and forecasting efforts.<br><br>Responsibilities:<br>• Manage general ledger activities, including preparing journal entries, accruals, and account reconciliations.<br>• Assist with month-end and year-end closing processes to ensure timely and accurate reporting.<br>• Support accounts payable and receivable functions by ensuring proper coding, posting, and documentation.<br>• Prepare and maintain balance sheet reconciliations while addressing audit requests as needed.<br>• Contribute to the development and analysis of budgets, forecasts, and variance reports.<br>• Identify opportunities for process improvement and participate in initiatives to streamline accounting workflows.<br>• Collaborate with team members to ensure compliance with accounting policies and procedures.<br>• Provide support for financial audits and assist in gathering necessary documentation.<br>• Stay up-to-date with accounting standards and practices to maintain accuracy in reporting.
We are looking for an experienced Accounts Receivable Specialist to join our team in Baltimore, Maryland, within the insurance industry. This is a Contract-to-Permanent position, offering an excellent opportunity for long-term growth and stability. The ideal candidate will bring analytical skills, attention to detail, and a proactive approach to managing complex accounts receivable processes.<br><br>Responsibilities:<br>• Process incoming payments from multiple sources, ensuring accurate allocation across various benefit plans.<br>• Investigate and resolve discrepancies in payment applications with a keen eye for detail.<br>• Perform bank reconciliations and assist with credit card reconciliation processes.<br>• Collaborate with team members to streamline billing functions and cash activity.<br>• Utilize accounting software, including Excel, to maintain and analyze financial data.<br>• Support general bookkeeping tasks and assist with other accounting duties as needed.<br>• Contribute to the training and development of entry-level team members to enhance department efficiency.<br>• Maintain timely and accurate records while adhering to established financial procedures.<br>• Work closely with the Finance Manager to ensure seamless integration within the team.<br>• Participate in transitioning to new accounting systems and adapt to updated processes.
<p>Are you an avid problem-solver who thrives on data, enjoys digging into details, and is skilled at maneuvering through various systems with ease? Robert Half is currently staffing for an Administrative Assistant position on behalf of a dynamic, growing organization in your area. This role offers the opportunity to work behind the scenes in a fast-paced, data-driven environment where adaptability and precision are key.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Data Management:</strong> Handle a high volume of data entry with an excellent eye for detail while utilizing proprietary customer systems, JD Edwards, Power BI, and other internal software.</li><li><strong>Excel Expertise:</strong> Create and manage spreadsheets built from scratch, leveraging advanced formulas and pivot tables to analyze and organize data.</li><li><strong>Operational Support:</strong> Seamlessly navigate between different software systems and databases as needed for ongoing projects and organizational tasks.</li><li><strong>Task Prioritization:</strong> Manage competing deadlines, efficiently switching priorities as business needs shift.</li><li><strong>Critical Thinking:</strong> Solve complex administrative challenges with minimal supervision, demonstrating strong critical thinking and puzzle-solving skills.</li></ul>
<p>Robert Half Lexington is looking for a skilled Legal Secretary to join a team in Lexington-Fayette, Kentucky. This Contract-to-Permanent position offers the opportunity to support a growing group of attorneys specializing in government and healthcare law. As a key member of the team, you will handle vital administrative and legal tasks, ensuring smooth operations and efficient document management. Prior Legal Admin support experience is required. Apply today to be considered! </p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and legal support to a team of attorneys, including managing schedules, correspondence, and client interactions.</p><p>• Assist with document preparation, transcription from dictation, and proofreading legal materials for accuracy and completeness.</p><p>• Handle a high volume of paperwork, ensuring proper filing and organization of confidential documents.</p><p>• Collaborate with attorneys and paralegals to meet deadlines and support case management efforts.</p><p>• Offer backup assistance for other secretaries within the practice group when needed.</p><p>• Maintain calendars, schedule meetings, and coordinate travel arrangements as required.</p><p>• Utilize case management software, Adobe Acrobat, and other tools to streamline tasks and enhance efficiency.</p><p>• Support attorneys in healthcare and government law by preparing briefings and managing confidential correspondence.</p><p>• Adapt to evolving team needs as additional attorneys join the group.</p><p>• Ensure compliance with firm policies and maintain a meticulous demeanor in all interactions.</p>
<p>Our client—a leading private equity firm with a strong track record of partnering with growth-focused businesses—is looking for a Senior Accountant to join its high-impact Portfolio Operations team. This is your opportunity to contribute to the financial success of a diverse group of portfolio companies while working in a collaborative and fast-paced environment.</p><p><br></p><p>As a Senior Accountant, you’ll play a pivotal role in managing the day-to-day finance function, from maintaining accurate books to delivering meaningful financial insights. You'll oversee core accounting operations, manage offshore accounting resources, and support financial reporting and compliance across the firm’s growing portfolio.</p><p><br></p><p>Responsibilities of this position will include:</p><p>· Lead monthly close processes, journal entries, and account reconciliations using QuickBooks</p><p>· Support FP& A with budget-to-actual reporting and variance analysis</p><p>· Oversee and guide offshore accounting staff, ensuring quality and timeliness</p><p>· Manage invoicing processes and track receivables for portfolio companies</p><p>· Administer expense management, ensuring compliance and accuracy</p><p>· Assist with audits, ad-hoc reporting, and process improvements</p><p><br></p><p>For immediate consideration please contact Alex.Muzaurieta@roberthalf.</p>
<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>Let’s get you into a job where you’re not under compensated for your hard work. How about one where the company values your time? A high-end firm that was just rated one of the top places to work in Chicago just created a new Financial Reporting Senior Manager position. Which may seem pretty standard…until you get to the best part: The perks.</p><p><br></p><p>1) The pay rates are above what their top competitors pay their employees</p><p>2) They have higher bonus structures</p><p>3) There’s work from home flexibility and prioritization for employee work/life balance.</p><p>4) The position is a fast-track career growth opportunity (as the company is expanding rapidly thru acquisitions)</p><p>5) And more…</p><p><br></p><p><strong><u>Job Description</u></strong></p><ul><li>The primary responsibilities of this role will be assisting in the management of the consolidated financial statements for public, lender and joint venture reporting under both a GAAP and IFRS basis</li><li>This role will present opportunities to work on unique/complex transactions requiring technical accounting assessments and cross-department coordination</li><li>Assist in the review of consolidated financial statements for reporting to our parent entity and third parties, which includes balance sheet, income statement, cash flows and other supporting schedules</li><li>Assist in the review of footnotes and disclosures required in our quarterly and annual reporting to bondholders</li><li>Coordinate with other groups with the Accounting Department, as well as Finance, Tax, Capital Markets, Investments and Legal to manage reporting solutions</li><li>Manage and coach staff accountants by delegating work and reviewing finished products to ensure they meet stated deadlines</li><li>Assist in performing technical research on significant transactions including preparation of the quarterly significant transaction log on both a GAAP and IFRS basis</li><li>Work with auditors to assist in quarterly and year-end audit procedures including audit requests</li><li>Maintain SOX compliance and coordinate responses to requests made by internal and external auditors</li><li>Take part of the Company's implementation and transition of new enterprise system</li><li>Research financial statement analytics to include in our quarterly results package to our parent entity</li><li>Assist with special accounting and financial reporting projects, as needed</li></ul><p><br></p>
We are looking for a highly skilled and resourceful Sr. Administrative Assistant to support key functions in a dynamic wholesale distribution environment. This long-term contract position, based in Edison, New Jersey, requires an individual with strong attention to detail who can manage multiple priorities while maintaining a high level of discretion. The role offers a hybrid schedule, with four days onsite and one day remote, and provides an excellent opportunity to contribute to the smooth operation of leadership activities and customer-facing initiatives.<br><br>Responsibilities:<br>• Coordinate and manage logistics for leadership meetings, including scheduling, documentation, communication, and resource distribution.<br>• Maintain and update databases related to customer satisfaction projects, collaborating with internal teams and external vendors as needed.<br>• Handle administrative tasks such as gift card fulfillment, complaint tracking, and responding to correspondence from government agencies.<br>• Oversee office organization, including supply inventory management and assisting with onboarding processes for new employees.<br>• Manage calendars, schedule appointments, and organize conference calls to ensure seamless communication and time management.<br>• Arrange domestic and international travel plans, including booking flights, accommodations, and preparing detailed itineraries.<br>• Prepare and process export and import documents, ensuring compliance with all relevant regulations.<br>• Provide accurate and timely administrative support to leadership teams, ensuring confidentiality and precision.<br>• Assist with special projects that may require occasional evening or weekend work.<br>• Contribute to the overall efficiency of the office by identifying areas for improvement and implementing solutions.
<p><strong>Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!</strong></p><p>Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized <strong>Executive Assistant</strong> to directly support our <strong>President </strong>so they can focus on driving the business forward.</p><p>As an integral member of our team, you’ll enjoy a <strong>collaborative, close-knit work environment</strong> where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for <strong>annual company events, team-building activities, and celebrations</strong> that help you feel at home while developing rewarding relationships across the organization.</p><p><br></p><p><strong>Why You’ll Love It Here:</strong></p><ul><li><strong>Family-Owned Legacy:</strong> Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li><strong>Collaborative and Supportive Team:</strong> Work alongside talented professionals in an energetic, fast-paced office. </li><li><strong>Company Activities:</strong> From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li><strong>Opportunities for Impact:</strong> Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul><p><strong>Responsibilities:</strong></p><p>In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:</p><ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul><p><br></p>
<p>We are looking for a motivated Staff Accountant to join our team in Minneapolis, Minnesota. This role offers the opportunity to contribute to essential accounting processes, including accounts payable, receivable, and general ledger tasks. The ideal candidate will excel in managing financial records, ensuring compliance, and supporting our organization's financial operations with precision and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Generate and record invoices for property rentals, space usage, and other business-related transactions, ensuring proper documentation and approvals.</p><p>• Track and follow up on aging receivables to ensure timely customer payments.</p><p>• Prepare weekly bank deposits and maintain accurate records of transactions.</p><p>• Communicate with vendors and employees to address inquiries and ensure timely processing of accounts payable.</p><p>• Set up new vendors in accounting systems and process vendor invoices with appropriate coding and approvals.</p><p>• Schedule and conduct regular check runs, disbursing payments and uploading positive pay files.</p><p>• Reconcile account and bank statements to ensure accuracy and resolve discrepancies.</p><p>• Assist with month-end close procedures and prepare financial reports as needed.</p><p>• Support payroll processes by facilitating timesheet submissions and preparing contractor 1099 forms.</p><p>• Collaborate with the Controller to ensure smooth payroll communications and compliance.</p><p><br></p><p>An ideal candidate will have an Associates or Bachelors Degree in Accounting, Business, or similar paired with 2+ years of accounting experience. Experience will be considered in lieu of degree, if a candidate has 4+ years of broad accounting experience without post-secondary education. </p><p><br></p><p>This position is primarily onsite, with flexibility to work from home one day at the most post-training (training period is 6 months) and flexibility in start/end time if available also. This position offers secure, onsite parking at no cost. Full and competitive benefits are offered, including health, dental, vision, and 401k with match. Pay is $55-63k starting salary, depending upon qualifications. </p><p><br></p><p>This position is only open to <strong><em>current </em></strong>residents of Minnesota. If you are interested in this exciting role, please apply directly for consideration! </p>
<p>Are you an experienced legal biller looking for a flexible opportunity to showcase your skills? Our client, a reputable law firm in downtown Houston, is seeking a <strong>Contract Legal Biller</strong> to support their team through end of year. This is a hybrid role offering a great work-life balance, professional growth, and excellent perks – including free lunch every Wednesday!</p><p><strong>Position Overview</strong></p><p>As the Contract Legal Biller, you will manage and execute the firm’s billing operations, collaborating with 20 partners to ensure timely and accurate financial transactions. You’ll play a key role in legal e-billing, invoice processing, and reconciliation, while supporting reporting tasks as needed.</p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, process, and send invoices (less than 200 per month), including pre-billing and mailing.</li><li>Manage legal e-billing using SurePoint, Elite, and Aderant platforms.</li><li>Reconcile credit card transactions and address billing discrepancies.</li><li>Assist with check runs and billing appeals, ensuring compliance and accuracy.</li><li>Generate percentage-of-completion reports as requested.</li><li>Collaborate with the Controller on financial reporting and data analysis.</li><li>Maintain strong partnerships with attorneys and staff to support billing needs.</li></ul><p><br></p>
<p>We are looking for a dedicated Office Manager to join our team in Fairfax, Virginia. In this role, you will play a pivotal part in ensuring the office runs smoothly while supporting senior executives and contributing to overall operational efficiency. The position offers significant opportunities for career development within a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative assistance to senior executives, ensuring all tasks are completed efficiently and on time.</p><p>• Oversee office operations, including managing supplies inventory, placing orders, and maintaining a well-organized workspace.</p><p>• Handle scheduling for group meetings, maintain calendars, and coordinate travel arrangements for team members as needed.</p><p>• Manage incoming and outgoing mail, ensuring timely delivery and organization of correspondence.</p><p>• Assist with the planning and execution of office layouts, relocations, and company events.</p><p>• Develop and implement office policies and procedures, ensuring compliance and consistency across the organization.</p><p>• Engage with service providers to address facility management needs and ensure smooth daily operations.</p><p>• Prepare client reports, proofread memos, and contribute to the development of high-quality presentations.</p><p>• Identify and implement improvements to office processes, enhancing overall efficiency and productivity.</p><p><br></p><p>All interested candidates in this Office Manager role and other fulltime opportunities across Washington, D.C. area please send your resume to Justin Decker via LinkedIn. </p>
<p>Colleen McAuliffe from Robert Half is looking for a Senior Accounting Manager to oversee financial operations for a dynamic events and entertainment organization in the greater San Jose Area, California. This role involves leading a team, ensuring compliance with financial regulations, and driving process improvements to support the company’s growth. The ideal candidate will bring expertise in financial reporting, team leadership, and strategic collaboration.</p><p><br></p><p>Active CPA (California) required </p><p>This role is Hybrid 3 days onsite / 2 days remote </p><p>Client only considering local to the Greater San Jose / San Francisco Area only </p><p>SAP product experience required </p><p><br></p><p>Responsibilities:</p><p>• Manage revenue recognition for a diverse range of large events. </p><p>• Lead and enhance the monthly close process to ensure timely and accurate financial reporting.</p><p>• Supervise and mentor accounting team members, providing guidance on workload distribution and fostering growth and development.</p><p>• Review facility leases and operating agreements to ensure proper accounting treatment for major capital expenditures.</p><p>• Prepare and review financial statements in compliance with organizational policies and applicable regulations.</p><p>• Coordinate annual external audits, ensuring a smooth and efficient process.</p><p>• Collaborate with tax advisors to maintain compliance and optimize tax strategies.</p><p>• Evaluate insurance policies for organizational assets and recommend appropriate coverage.</p><p>• Implement policy, process, and system improvements to strengthen accounting operations.</p><p>• Conduct budget-to-actual variance analyses to provide insights to senior leadership.</p>
<p>We are looking for an experienced Payroll Specialist to join our team in Jersey City, New Jersey. In this role, you will play a key part in ensuring accurate payroll processing and providing support to employees regarding payroll systems and procedures. This is a Contract-to-continuing position, offering an excellent opportunity to grow within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Provide training and guidance to employees on payroll systems, including timesheet entry and accessing pay statements online.</p><p>• Perform data entry tasks using Excel and the organization's payroll software with a high degree of accuracy.</p><p>• Calculate and audit union-related payroll data in Excel as per instructions.</p><p>• Generate, download, and distribute payroll-related reports as required.</p><p>• Develop and run customized reports from the payroll system to meet organizational needs.</p><p>• Assist with the administration of employee benefits, including 401k and RRSP plans.</p><p>• Ensure compliance with payroll policies and procedures through regular auditing and review.</p><p>• Collaborate with team members to address payroll inquiries and resolve discrepancies.</p><p>• Support various accounting and benefit functions related to payroll.</p><p>• Perform additional payroll-related duties as assigned.</p>
<p><strong>Associate Director of Operations</strong></p><p><strong>Location:</strong> San Francisco, CA</p><p><strong>Industry:</strong> Financial Services / Wealth Management</p><p><br></p><p>A well-established, SEC-registered investment advisory firm with approximately $1.9 billion in assets under management is seeking an experienced and strategic <strong>Associate Director of Operations</strong> to join its high-performing team. This is a dynamic leadership role focused on optimizing client service operations and supporting investment activities across a sophisticated client base.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Associate Director of Operations will manage a team of client service professionals and collaborate closely with investment operations, reporting, and advisory teams. This role is ideal for a seasoned professional with deep RIA experience, strong custodial knowledge, and a passion for process improvement and team leadership.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Lead and mentor a team of four client service professionals</li><li>Coordinate with custodians and external data providers to ensure seamless operations</li><li>Allocate team resources across multiple advisor locations</li><li>Oversee daily, monthly, quarterly, and annual transactions and ensure regulatory compliance</li><li>Refine and implement processes for client onboarding, maintenance, CRM workflows, and investment reconciliation</li><li>Collaborate with the reporting team to deliver timely and accurate client data</li></ul><p><strong>Compensation & Benefits</strong></p><ul><li>Highly competitive compensation package</li><li>Potential for equity stake after three years of service</li><li>Full healthcare and dental coverage for individuals</li><li>401(k) participation with profit-sharing contributions up to 5% of total compensation (after one year)</li><li>15 days paid time off (increases with tenure) + 10 paid holidays</li><li>Gym membership stipend</li><li>Commuter benefits</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p>We are looking for an experienced Engineering Project Manager III to lead critical initiatives with our team. This long-term contract position is based in Skaneateles, New York, and requires a hybrid work schedule, with onsite presence three times per week. The role involves managing cross-functional projects with minimal supervision, ensuring compliance with medical device industry standards.</p><p><br></p><p>Responsibilities:</p><p>• Define project scope and identify key team members and milestones necessary for successful execution.</p><p>• Collaborate with internal departments and external stakeholders, including R& D, technical communication teams, and suppliers, to drive project progress.</p><p>• Provide regular updates on project status and ensure timely communication of any changes.</p><p>• Manage projects from initiation to completion, ensuring deliverables align with the intended objectives.</p><p>• Maintain detailed documentation of project decisions, milestones, and evidence to ensure auditability and compliance with industry regulations.</p><p>• Ensure project outputs meet quality standards and fulfill project intentions upon closure.</p><p>• Negotiate and coordinate effectively across functions to address challenges and maintain project momentum.</p><p>• Utilize Microsoft Office tools to track progress and manage documentation effectively.</p>
<p>We're looking for a hands-on, organized, and team-oriented <strong>Warehouse Manager</strong> to lead operations at our Chesapeake distribution hub.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee all inbound and outbound product movement</li><li>Maintain accurate inventory records</li><li>Coordinate logistics and driver schedules</li><li>Print and manage sales orders</li><li>Lead and support the warehouse team</li><li>Communicate with clients on orders and inquiries</li></ul><p><strong>Additional Details:</strong></p><ul><li>On-site showroom</li><li>Schedule: Monday–Friday, 7:00 AM–4:30 PM (1-hour lunch)</li><li>Business casual dress code</li><li>Background check required</li></ul><p>If you're ready to lead a dynamic team and keep things moving smoothly, we’d love to hear from you.</p><p>Message me or comment below to learn more or apply.</p>
We are looking for an Administrative Assistant to join our team in Minneapolis, Minnesota. This long-term contract position offers the opportunity to play a key role in managing client relationships and ensuring smooth operations. The ideal candidate will bring exceptional organizational skills and a proactive approach to client communication.<br><br>Responsibilities:<br>• Serve as the primary manager for company software, ensuring seamless integration with bookkeeping systems.<br>• Support business development efforts by coordinating client communications and managing proposal workflows.<br>• Oversee the client onboarding process, including account setup and team introductions.<br>• Collaborate with internal teams to ensure client needs are met in line with service agreements.<br>• Regularly assess and address client requirements, both remotely and in person, to maintain satisfaction.<br>• Respond promptly to client inquiries and resolve issues, particularly during high-demand periods.<br>• Lead the development of customized solutions to address client challenges, coordinating input from various team members.<br>• Build and nurture strong relationships with key personnel within assigned client accounts.<br>• Manage account renewals and meet strategic objectives, ensuring alignment with company goals.<br>• Maintain organized records and oversee the accuracy of client data within company systems.
<p>Are you a meticulous and detail-oriented accounting professional looking to advance your career? We are seeking a dedicated Staff Accountant to join a growing team in the Upstate of South Carolina. This role offers an exciting opportunity to contribute to an organization’s financial health and play an integral part in ensuring accounting accuracy and compliance.</p><p><br></p><p>Key Responsibilities</p><ul><li>Record and maintain financial transactions, including reconciling accounts, preparing journal entries, and processing accruals.</li><li>Prepare monthly, quarterly, and annual close processes while adhering to internal deadlines.</li><li>Assist with audits by gathering required documentation and responding to inquiries from external auditors.</li><li>Support accounts payable and receivable functions as needed.</li><li>Maintain compliance with internal controls, company policies, and applicable regulations.</li><li>Assist in developing and implementing accounting policies and procedures for process improvements and efficiency.</li><li>Analyze general ledger accounts and perform variance analyses to ensure accuracy.</li></ul>
<p>We are looking for an experienced Assistant Controller to join our client's team in the Keystone Crossing area of Indianapolis, Indiana. This role is critical in overseeing the organization's accounting operations and ensuring accuracy, compliance, and efficiency in financial processes. The ideal candidate will bring strong leadership skills and a deep understanding of accounting principles to support strategic decision-making and maintain high standards of financial reporting.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily accounting operations, including general ledger activities, journal entries, accounts payable, accounts receivable, and payroll, ensuring accuracy and adherence to financial policies.</p><p>• Prepare and consolidate monthly, quarterly, and annual financial statements and reports, conducting thorough financial analyses to support organizational goals.</p><p>• Perform account reconciliations, investigate discrepancies, and implement timely resolutions to maintain accuracy and improve processes.</p><p>• Oversee the development, implementation, and monitoring of internal controls to safeguard company assets and ensure compliance with regulations.</p><p>• Coordinate annual audits with external auditors, preparing necessary documentation and ensuring a smooth audit process.</p><p>• Ensure timely preparation, filing, and payment of federal and state taxes, including 1099 forms, while meeting all reporting requirements.</p><p>• Identify opportunities for process improvements within accounting systems, policies, and procedures, collaborating with other departments to enhance operational efficiency.</p><p>• Supervise and mentor accounting staff, providing training, feedback, and guidance to foster a productive and collaborative work environment.</p><p>• Assist in the preparation and monitoring of annual budgets and financial forecasts, analyzing variances and contributing to financial planning efforts.</p><p>• Support banking relationship management in collaboration with the Director of Accounting to align financial strategies.</p>
We are looking for an experienced Staff Accountant to join our team in Waunakee, Wisconsin. This is a long-term contract position offering an opportunity to contribute to a variety of accounting functions while collaborating with internal teams and external partners. The ideal candidate will bring a strong background in financial processes and an ability to work with precision in a fast-paced environment.<br><br>Responsibilities:<br>• Prepare and post accurate journal entries to ensure the integrity of financial records.<br>• Conduct comprehensive account reconciliations to identify discrepancies and maintain accurate balances.<br>• Manage payroll processes for employee groups ranging from 101 to 500 individuals.<br>• Assist with month-end close activities, including reviewing and finalizing general ledger accounts.<br>• Support the ongoing 401K audit by coordinating with auditors and ensuring compliance with reporting standards.<br>• Collaborate with clients and vendors to address inquiries and maintain positive relationships.<br>• Utilize QuickBooks and SAP systems to perform accounting tasks and streamline workflows.<br>• Review financial data to support audit preparations and ensure compliance with regulatory requirements.<br>• Analyze and report on general ledger activity to provide insights into financial performance.
