753 Results for Assistant Jobs

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Administrative Assistant

Kansas City, MO
onsite
Temporary / Contract
17.10 - 19.80 USD / Hourly
We are looking for a detail-focused Administrative Assistant to support resident application activities in Kansas City, Missouri. This Long-term Contract position offers the chance to contribute to a fast-paced housing environment by coordinating applicant documentation, maintaining accurate records, and assisting prospective residents through each stage of the screening process. The ideal candidate brings strong customer service skills, sound judgment when handling sensitive information, and the ability to stay organized while managing multiple priorities. Responsibilities: • Review incoming housing applications and confirm that all required forms and supporting materials have been submitted correctly. • Validate applicant information by checking income details, employment records, rental background, and other eligibility-related documentation. • Perform background and reference screening in alignment with established housing guidelines and organizational standards. • Maintain organized applicant files and enter information accurately into office and property management records. • Track waitlists and available units to help support timely placement and occupancy coordination. • Communicate with applicants regarding document requests, application progress, and next steps in a clear and organized manner. • Apply Fair Housing standards and internal policies consistently throughout the selection and approval process. • Partner with leasing and property teams to support smooth applicant processing and a positive resident onboarding experience. • Deliver courteous front-office and administrative support, including data entry, inbound call handling, and general receptionist duties as needed.
2026-11-06T20:13:43Z

Administrative Assistant

Canandaigua, NY
onsite
Temporary / Contract
19.79 - 25.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a university environment in Canandaigua, New York. This Long-term Contract position is well suited for someone who enjoys keeping schedules on track, managing communications, and maintaining organized records. The ideal candidate will bring strong administrative judgment, a clear and courteous phone presence, and the ability to handle multiple priorities with accuracy and care. Responsibilities: • Manage day-to-day administrative activities to ensure smooth and efficient office operations. • Respond to inbound phone calls in a clear and courteous manner, direct inquiries appropriately, and provide timely assistance to students, staff, and visitors. • Coordinate calendars, schedule meetings, and help maintain organized timelines for appointments and events. • Prepare, update, and enter information into office records and databases with a high level of accuracy. • Organize and maintain digital and physical filing systems so documents remain accessible and up to date. • Support general office functions such as correspondence, document preparation, and routine follow-up on administrative tasks. • Assist with prioritizing incoming requests and help keep departmental workflows on schedule.
2026-10-21T19:38:42Z

Facilities Assistant

Burbank, CA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a Facilities Assistant to support daily workplace operations in California. This contract position plays an important role in maintaining an organized, welcoming, and detail-oriented office setting for employees, clients, and visitors. The ideal candidate will help keep shared spaces presentable, stocked, and ready for use while contributing to a safe and positive onsite experience. Responsibilities: • Maintain pantry, copy, and common areas by monitoring cleanliness, organizing supplies, and replenishing essential items throughout the day. • Prepare conference rooms for meetings by arranging furniture, resetting spaces, and ensuring each room is ready before and after use. • Provide onsite meeting support, including room setup, basic readiness checks, and follow-up cleanup after events or gatherings. • Track inventory levels for workplace and breakroom supplies, coordinating timely restocking to avoid disruptions to daily operations. • Assist the facilities team with routine office support tasks that improve the appearance, comfort, and functionality of the workplace. • Update service activity, supply needs, or work-related information in CMMS or other facilities tracking systems as needed. • Support a safe and welcoming office environment by identifying housekeeping or maintenance concerns and escalating them appropriately.
2026-10-30T22:23:44Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23.00 - 23.00 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day operations for a non-profit organization. This is a Contract position suited for someone who can work independently, organize information carefully, and respond effectively when priorities shift. The ideal candidate brings strong administrative coordination skills, sound judgment, and the ability to keep records, meetings, and communication running smoothly. Responsibilities: • Manage daily administrative activities, including scheduling, document preparation, and general office coordination to support staff and leadership. • Enter, update, and maintain records with a high level of accuracy while ensuring information is organized, reliable, and easy to retrieve. • Research and confirm details as needed, using available resources to resolve questions and support informed decision-making. • Coordinate virtual meetings through platforms such as Zoom and Microsoft Teams, including setup, scheduling, and follow-up documentation. • Prepare reports, track program or operational data, and assist team members with routine administrative needs. • Monitor competing priorities, anticipate support needs, and take proactive steps to address issues before they affect operations. • Handle inbound calls, respond to administrative inquiries, and provide front-office or receptionist support as needed. • Contribute ideas to improve office workflows and administrative processes while maintaining confidentiality and professionalism.
2026-10-13T23:53:46Z

Administrative Assistant

Sharonville, OH
onsite
Temporary / Contract
20.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily front office operations in Ohio. This is a Contract to Hire position suited for someone who enjoys keeping records organized, managing document flow, and creating a welcoming experience for visitors. The role is based within the construction industry and requires strong administrative skills, accuracy, and the ability to handle routine office tasks efficiently. Responsibilities:• Welcome visitors and provide attentive front desk support for daily office activity.• Organize, retrieve, and maintain accounts payable invoice files to ensure records are easy to access.• Scan paper documents and upload or store them accurately in the appropriate filing systems.• Keep administrative records orderly and up to date to support smooth office operations.• Assist with general clerical duties such as document handling, sorting, and record management.• Support the team by maintaining an organized reception and administrative workspace.
2026-11-03T17:08:43Z

Administrative Assistant

Diamond Bar, CA
remote
Temporary / Contract
22.00 - 24.00 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily operations for a manufacturing organization in California. This Long-term Contract position is ideal for someone who brings strong coordination skills, clear communication, and an experienced approach to managing schedules, meetings, and office support tasks. The successful candidate will help keep administrative activities organized, provide reliable day-to-day assistance, and contribute to a focused and efficient work environment. Responsibilities: • Coordinate calendars, schedule appointments, and manage meeting logistics to ensure leaders and teams stay organized. • Prepare for meetings by arranging agendas, organizing materials, and confirming timing, attendees, and virtual or onsite details. • Record key discussion points during meetings and distribute accurate, timely summaries and action items. • Handle travel planning and event support, including reservations, itineraries, and coordination with internal and external participants. • Perform basic research and gather information needed to support projects, meetings, and administrative requests. • Provide phone and email support by responding to inquiries and directing messages to the appropriate contacts. • Maintain administrative records, enter data accurately, and help keep documentation current and accessible. • Act as a proactive point of communication by following up on tasks, sharing updates, and anticipating administrative needs.
2026-10-29T21:44:07Z

Office Assistant

East Hanover, NJ
onsite
Temporary to Hire
25.00 - 35.00 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a growing pharmaceutical organization in Whippany, New Jersey. This Contract to permanent position is ideal for someone who enjoys keeping an office running smoothly while assisting leaders and internal teams with coordination, communication, and documentation. The role offers broad exposure across office administration, employee support, and operational activities, making it a strong fit for a highly organized individual who can manage shifting priorities with care and consistency. Responsibilities:• Oversee routine office activities to maintain an organized, efficient, and well-run workplace environment.• Provide administrative support to company leadership, including calendar coordination, meeting logistics, travel planning, and follow-up on assigned projects.• Arrange meeting spaces, prepare materials for internal gatherings, and help coordinate company events and cross-functional activities.• Track office supply levels, place orders as needed, and assist with purchasing and expense-related documentation.• Receive, sort, and distribute mail and deliveries while serving as a point of contact for incoming calls and general inquiries.• Assist with onboarding and offboarding tasks, maintain employee records, and respond to routine questions related to policies, benefits, and administrative processes.• Support business operations by helping with purchase order processing, shipment coordination, inventory documentation, and reimbursement-related activities.• Monitor designated business and compliance inboxes, route messages to the appropriate teams, and contribute to accurate, timely internal communication.• Help maintain business information across communications channels, including support for website updates and other administrative reporting needs.
2026-10-28T20:33:42Z

Human Resources Assistant

Gastonia, NC
remote
Temporary / Contract
25.00 - 30.00 USD / Hourly
We are seeking an HR detail oriented to support various human resources functions, including onboarding, employee relations, recruiting coordination, and HR administration. The ideal candidate is detail-oriented, organized, and able to handle sensitive information with confidentiality. Key Responsibilities: Assist with onboarding and new permanent paperwork Coordinate interviews and recruiting activities Maintain employee records and HR databases Support benefits administration and employee inquiries Process employment verifications and HR documentation Ensure compliance with company policies and procedures Assist with employee engagement and HR projects
2026-10-22T14:13:43Z

Administrative Assistant

Farmingdale, NY
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for a dependable Administrative Assistant to support daily office operations in New York. This position is well suited for someone who thrives in a fast-paced manufacturing environment and can manage multiple administrative tasks with accuracy and professionalism. The ideal candidate brings strong computer proficiency, excellent organizational skills, and a confident approach to front-office support. Responsibilities: • Manage day-to-day administrative activities to keep office operations running smoothly and efficiently. • Greet visitors, handle front-desk responsibilities, and provide a detail-oriented first point of contact for callers and guests. • Respond to incoming phone calls, route inquiries appropriately, and relay messages in a timely manner. • Enter, update, and maintain records in company systems with a high level of accuracy and attention to detail. • Prepare, organize, and distribute documents, correspondence, and other office materials as needed. • Support internal teams with scheduling, filing, and general clerical tasks to improve workflow and coordination.
2026-10-30T13:34:05Z

Project Management Assistant

Baltimore, MD
onsite
Temporary to Hire
37.00 - 49.50 USD / Hourly
We are seeking an organized, detail-oriented Project Management professional to support its Project Management Office (PMO) and transportation-related initiatives. This individual will assist with coordinating projects, tracking milestones, maintaining documentation, monitoring deliverables and facilitating communication between internal departments, project managers, engineering teams, contractors and external stakeholders.The ideal candidate has experience supporting complex projects, preferably within transportation, infrastructure, engineering, construction, utilities or municipal government.Key Responsibilities<ul><li>Coordinate and monitor multiple projects, timelines, milestones and deliverables.</li><li>Maintain project plans, schedules, status reports, dashboards and tracking documents.</li><li>Assist project managers with project initiation, planning, execution and closeout.</li><li>Track resources and documentation.</li><li>Prepare project status reports, presentations and leadership updates.</li><li>Coordinate project meetings, agendas, minutes and action-item follow-up.</li><li>Maintain organized project files, records and documentation.</li><li>Identify scheduling conflicts, outstanding deliverables and potential project risks.</li><li>Support procurement documentation, consultant coordination and contract-related tracking as assigned.</li><li>Research project information and compile data for reporting and decision-making.</li></ul>
2026-11-07T00:48:40Z

Administrative Assistant

Cypress, CA
onsite
Permanent / Full Time
45760.00 - 52000.00 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support daily office operations and provide dependable coordination across administrative, human resources, and document management activities. This position is ideal for someone who thrives in a structured corporate environment, communicates effectively with a wide range of stakeholders, and handles sensitive information with discretion. The role combines front-office support, reporting assistance, employee-related coordination, and records oversight, requiring strong organization, follow-through, and accuracy. Responsibilities: • Oversee day-to-day administrative operations, including front desk support, inbound call handling, data entry, calendar coordination, correspondence, and general office organization. • Coordinate hiring and employee support activities by arranging interviews, assisting with onboarding logistics, maintaining personnel records, and responding to routine employee questions with professionalism and confidentiality. • Maintain contracts, service agreements, policies, procedures, and related business records to ensure documents are current, properly filed, and easy to retrieve. • Support document control practices by organizing files, tracking revisions, and helping preserve compliance with internal standards and recordkeeping requirements. • Prepare and update reports, surveys, inventory records, business license documentation, and fiscal year calendars while meeting deadlines and maintaining accuracy. • Assist with training coordination, employee communications, and recognition activities that help support a positive and well-organized workplace environment. • Work closely with leadership, employees, vendors, and visitors to provide responsive administrative service and facilitate smooth office operations. • Manage multiple priorities independently, identify routine process needs, and follow through on special projects and general administrative assignments as needed.
2026-10-08T01:38:41Z

Executive Assistant

Collierville, TN
onsite
Temporary to Hire
26.00 - 28.00 USD / Hourly
We are looking for an Executive Assistant to support leadership in Tennessee. This contract position with permanent potential is ideal for someone who excels at keeping schedules organized, coordinating logistics, and ensuring day-to-day executive operations run efficiently. The right candidate will bring strong judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Manage complex executive calendars, prioritizing appointments and resolving scheduling conflicts to keep daily activities on track. • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries. • Coordinate meeting logistics for executive discussions, ensuring materials, timing, and attendee communication are handled smoothly. • Serve as a central point of administrative support for leadership, helping maintain organization across shifting priorities and deadlines. • Track schedule changes and travel updates proactively, communicating adjustments clearly to relevant stakeholders. • Prepare for executive meetings by confirming agendas, organizing supporting documents, and assisting with follow-up actions. • Handle time-sensitive requests with discretion and professionalism while maintaining a high level of accuracy. • Support operational continuity by assisting with administrative process updates or related coordination needs when required.
2026-10-28T18:23:47Z

Administrative Assistant

Murray, UT
remote
Temporary / Contract
30.00 - 32.00 USD / Hourly
We are looking for an Administrative Assistant to support daily front-office and workplace operations in Utah. This Long-term Contract opportunity is ideal for someone who enjoys creating a positive onsite experience, assisting visitors and employees, and keeping office activities running smoothly. The role requires a proactive, service-focused team member who can manage changing priorities with confidence and consistency. Responsibilities: • Welcome guests and team members with a friendly, attentive approach while serving as a primary point of contact for workplace questions and onsite support needs. • Maintain orderly shared spaces by monitoring office conditions, replenishing supplies, and helping ensure common areas remain functional and presentable throughout the day. • Handle incoming and outgoing mail, packages, and deliveries accurately, ensuring timely distribution and proper coordination with internal staff. • Prepare conference rooms and assist with meeting logistics, including room setup, catering support, beverage or breakfast arrangements, and general event readiness. • Look for ways to improve the day-to-day office experience by anticipating needs, completing open tasks during slower periods, and supporting workplace organization efforts. • Interact effectively with a wide range of individuals while using sound judgment, clear communication, and appropriate discretion in day-to-day situations. • Follow office procedures, safety expectations, and workplace protocols to support a consistent and well-managed onsite environment.
2026-10-26T14:13:45Z

Administrative Assistant

Naples, FL
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations for a tax consulting firm. This long-term contract position is ideal for someone who enjoys creating an organized, welcoming environment while handling front desk coordination, document processing, and general administrative support. The role combines client-facing responsibilities with behind-the-scenes assistance that helps professionals stay focused on service delivery. Success in this position requires strong attention to detail, sound judgment, and the ability to manage multiple priorities with professionalism. Responsibilities:• Welcome clients and visitors, maintain a tidy reception area, and provide helpful front desk support throughout the day.• Route incoming calls appropriately, capture accurate messages, and address routine administrative questions whenever possible.• Receive, sort, and distribute client paperwork, ensuring documents are directed to the right team members in a timely manner.• Scan, copy, organize, and file electronic and physical records so information remains accessible, accurate, and professionally presented.• Coordinate appointment scheduling and assist with preparing letters, signature packets, tax return folders, audit materials, and other client-facing documents.• Manage outgoing and incoming mail, including courier shipments, standard mail preparation, and afternoon mail distribution.• Maintain client records within data management systems by setting up new profiles, updating information, and organizing digital files for easy retrieval.• Provide day-to-day support to staff with administrative projects, report preparation, document review, and basic in-office technical troubleshooting.• Oversee recurring annual administrative activities such as client mailings, organizer distribution, license renewals, and deadline-related reporting.• Track office and kitchen inventory, replenish supplies as needed, verify incoming orders, and coordinate purchases to support smooth office operations.
2026-11-06T20:58:44Z

Project Administrative Assistant

Troy, NY
onsite
Temporary to Hire
22.00 - 26.00 USD / Hourly
We are looking for a Project Administrative Assistant to support client engagements, project planning, scheduling, communications, and administrative operations onsite in Troy, NY for a consulting company. This contract role is ideal for a highly organized professional who can manage multiple priorities, coordinate with clients and consultants, develop polished written communications, and ensure projects stay on track from planning through execution. Key ResponsibilitiesProject & Meeting Coordination<ul><li>Coordinate scheduling between clients, consultants, and internal team members.</li><li>Manage calendars, meeting invitations, scheduling conflicts, and availability across multiple stakeholders and time zones.</li><li>Organize and coordinate virtual and in-person meetings, including logistics and meeting materials.</li><li>Draft, maintain, and distribute meeting agendas and Standard Work Agendas (SWAs).</li><li>Track action items and ensure timely follow-up with clients and consulting teams.</li><li>Communicate meeting changes, reminders, and updates to all relevant parties.</li></ul>Client Relationship & Communication Management<ul><li>Serve as a primary point of contact between clients, consultants, and internal team members.</li><li>Support ongoing client relationships by ensuring effective communication and responsiveness.</li><li>Coordinate client check-ins and follow-up communications.</li><li>Manage the flow of information between all stakeholders to ensure projects remain on track.</li><li>Help reinforce a consistent, professional client experience and brand presence.</li></ul>Strategy & Administrative Support<ul><li>Assist in drafting Statements of Work (SOWs) based on client discussions and project needs.</li><li>Coordinate internal strategy meetings and track project progress through completion.</li><li>Collaborate with finance and leadership teams on project budgets and resource planning.</li><li>Manage document workflows through review, approval, and distribution processes.</li><li>Maintain communication with consultants regarding project opportunities and availability.</li><li>Prepare, edit, and proofread professional documents, presentations, and communications.</li></ul>Project Planning & Execution<ul><li>Develop project timelines, track deliverables, and ensure deadlines are met.</li><li>Coordinate internal design and planning meetings to support successful project delivery.</li><li>Monitor multiple projects simultaneously and proactively identify potential issues or delays.</li><li>Support process improvement initiatives and help maintain organizational standards and best practices.</li></ul>
2026-10-23T20:28:48Z

Project Assistant

Santa Fe Springs, CA
onsite
Temporary to Hire
33.00 - 43.00 USD / Hourly
We are looking for a Project Assistant to support scheduling coordination, service planning, and day-to-day operational alignment for field-based work in California. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-moving environment, enjoys balancing multiple priorities, and can keep teams informed and organized. The person in this role will help connect operational needs with technician availability, maintain accurate scheduling records, and contribute to efficient service delivery. Responsibilities: • Organize and adjust daily and long-range schedules for field personnel across multiple service areas to support customer commitments and operational priorities. • Match technician availability with incoming work demand, including service visits, preventive maintenance, and project-related assignments. • Update scheduling details, service records, and assignment changes within Salesforce and other tracking tools to keep information accurate and current. • Communicate revised timelines, priority updates, and assignment changes to technicians, supervisors, and operations partners. • Work closely with local leadership to help maintain appropriate coverage levels and address staffing gaps before they affect service delivery. • Review schedule overlaps, resource constraints, and conflicting appointments, then recommend practical solutions to improve workflow. • Monitor open service needs and contribute to planning activities that support workload balancing and resource forecasting. • Prepare reports and maintain documentation related to scheduling activity, workload trends, and operational support efforts. • Assist with process improvement efforts tied to workforce coordination, scheduling efficiency, and project support activities.
2026-11-06T17:38:44Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
42.75 - 49.50 USD / Hourly
We are looking for an organized Administrative Assistant to support executive operations for a Contract position based in Menlo Park, California. This role will help keep leadership schedules, meetings, travel, and special events running smoothly while partnering with teams across the organization. The ideal candidate brings strong coordination skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Oversee busy executive calendars by arranging appointments, resolving scheduling conflicts, and ensuring leaders are prepared for upcoming commitments. • Plan and coordinate internal events such as company-wide meetings, quarterly gatherings, leadership offsites, seasonal celebrations, and volunteer activities. • Support conference participation by partnering with scientific staff, organizing event logistics, securing accommodations, and managing reserved hotel room blocks. • Administer advisor-related agreements by communicating with external advisors, collaborating with legal and contracts partners, collecting compensation details, and helping move documents through completion. • Generate and track purchase orders within NetSuite to support departmental purchasing needs. • Arrange business travel, including flights, lodging, and related itinerary details for executives and other team members. • Contribute to recruiting coordination by assisting with job posting activities and reviewing resumes to help identify potential candidates. • Monitor important leadership and scientific team schedules to maintain alignment across stakeholders and anticipate upcoming needs.
2026-11-03T19:33:46Z

Tax Administrative Assistant

Omaha, NE
onsite
Temporary / Contract
18.21 - 21.09 USD / Hourly
Key Responsibilities<ul><li>Data Entry & Client Information Management: Accurately enter, update, and maintain client records and information within internal databases and workflow systems.</li><li>Document Review: Review financial, tax, and client documentation to ensure completeness, accuracy, and compliance with internal procedures before processing.</li><li>Document Management: Manage the intake, organization, scanning, filing, and electronic storage of client documents. Ensure documentation is complete, secure, and readily accessible when needed.</li><li>Client Research & Issue Resolution: Retrieve client information upon request and assist with resolving client questions related to digital platforms, document submissions, and electronic processes.</li><li>Return Processing & Filing Support: Prepare completed returns and related documents for electronic submission and distribution while adhering to established procedures and deadlines.</li><li>Workflow Monitoring: Monitor processing statuses, identify exceptions or errors, and perform follow-up activities to ensure timely completion of work and adherence to service expectations.</li><li>Client Communication & Support: Assist clients with document requests, onboarding activities, electronic signatures, secure document exchange, and return delivery processes.</li><li>Shared Mailbox & Request Management: Manage incoming requests through shared communication channels, route inquiries appropriately, process routine requests, and follow up as needed.</li><li>Quality Assurance: Conduct reviews to ensure compliance with company policies, regulatory requirements, and established procedures. Verify the accuracy and consistency of information prior to final processing.</li></ul>
2026-11-05T18:24:04Z

Executive Assistant

Washington, DC
onsite
Temporary to Hire
28.50 - 33.00 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership while helping maintain an organized and efficient office environment. This contract-to-permanent position is ideal for someone who thrives in a fast-moving setting, manages sensitive matters with discretion, and brings a proactive approach to executive support. The role offers a blend of strategic administrative coordination and day-to-day office oversight, with a strong focus on keeping priorities on track and operations running smoothly. Responsibilities: • Manage complex executive schedules, coordinate shifting priorities, and ensure leadership is prepared for daily commitments and key meetings. • Arrange business travel from start to finish, including itineraries, accommodations, transportation, and schedule adjustments as needed. • Prepare meeting materials, organize agendas, capture follow-up items, and help drive timely completion of action items. • Serve as a key point of coordination for office operations, ensuring supplies, workspace needs, and administrative support functions are handled efficiently. • Maintain clear communication with internal stakeholders, external partners, and vendors to support seamless business operations. • Handle confidential information with discretion while supporting senior leaders with high-level administrative tasks and special requests. • Identify process improvement opportunities and implement practical administrative solutions that enhance workflow and productivity.
2026-10-27T11:53:44Z

Executive Assistant

Portland, ME
onsite
Permanent / Full Time
55000.00 - 75000.00 USD / Yearly
We are looking for an experienced and highly organized Executive Assistant to provide broad administrative and operational support. This position blends executive support, office coordination, and human resources assistance, making it a strong fit for someone who can shift smoothly between priorities while maintaining accuracy and discretion. The ideal candidate is confident managing sensitive information, communicating effectively with stakeholders at all levels, and keeping day-to-day activities running efficiently. Responsibilities: • Oversee daily administrative workflows by organizing office materials, maintaining filing practices, and supporting efficient internal operations. • Coordinate schedules for leaders and teams, arrange meetings, prepare agendas, and keep calendars updated to reflect changing priorities. • Create, revise, and format business documents such as correspondence, reports, presentations, and other business materials. • Provide direct support to senior leadership by managing appointments, handling travel logistics, and anticipating scheduling needs. • Prepare meeting packets, document discussion points, and monitor follow-up items to help key initiatives move forward on time. • Review incoming communications, route requests appropriately, and help executives focus on urgent and high-value matters. • Assist with talent acquisition activities by posting openings, scheduling interviews, and maintaining clear communication with candidates. • Support employee onboarding and separation processes, maintain personnel records, and help administer HR documentation in line with company guidelines. • Contribute to benefits coordination, time-off tracking, training logistics, employee engagement efforts, and routine performance review administration.
2026-10-08T23:48:45Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for an experienced and service-oriented Executive Assistant to support daily front-office operations for a property-focused workplace environment. This contract position is ideal for someone who enjoys creating a welcoming experience for visitors, keeping office activities organized, and handling administrative support with accuracy and professionalism. The role blends reception coverage, meeting coordination, guest services, and routine office administration in a fast-paced setting. Responsibilities: • Welcome employees, clients, candidates, and other guests, while managing sign-in procedures, visitor credentials, and required security steps. • Answer and direct incoming calls professionally, ensuring inquiries are routed quickly and accurately. • Coordinate conference room readiness by arranging seating, confirming technology needs, and organizing food or beverage service when requested. • Submit requests for building support, cleaning assistance, and other workplace services to maintain a smooth office experience. • Handle day-to-day administrative work such as sorting deliveries, distributing mail, managing packages, and maintaining office supply inventory. • Monitor incoming and outgoing shipments, schedule courier support when needed, and keep records of office deliveries organized. • Assist with guest accommodations by helping arrange transportation, reservations, or other hospitality-related needs. • Follow established office procedures to complete assigned tasks reliably, escalating non-routine issues to the appropriate team when necessary.
2026-10-23T15:13:45Z

Executive Assistant to CEO

Washington, DC
onsite
Permanent / Full Time
85000.00 - 115000.00 USD / Yearly
<ul><li>Manage the CEO’s complex calendar, prioritizing time in alignment with organizational goals and proactively identifying scheduling conflicts, competing priorities, and decision points.Serve as a central coordination point for the CEO, facilitating communication and follow-through among executive leadership, staff, Board members, and external stakeholders.</li><li>Prepare the CEO for meetings and engagements by coordinating agendas, briefing materials, talking points, presentations, and other supporting documents.</li><li>Coordinate meeting logistics, scheduling, travel, correspondence, and follow-up with accuracy, responsiveness, and attention to detail.</li><li>Develop and maintain systems to track the CEO’s priorities, commitments, decisions, deadlines, correspondence, and action items, ensuring timely follow-through by the CEO and relevant stakeholders.</li><li>Draft, edit, and refine executive communications and materials, ensuring clarity, consistency of tone, and professional polish.</li><li>Conduct research and synthesize information to support meetings, decision-making, and organizational priorities.</li><li>Manage select projects and special assignments on behalf of the CEO, coordinating across departments and monitoring progress through completion.</li><li>Identify and implement opportunities to improve executive office systems, workflows, and overall efficiency.</li><li>Exercise discretion and sound judgment when handling confidential and sensitive information.</li><li>Provide administrative support to the Board of Directors and its committees, including calendar coordination, meeting scheduling, attendance tracking, communications, and logistics.</li><li>Serve as a responsive point of contact for Board members, ensuring effective communication and timely follow-through.</li><li>Prepare for Board and committee meetings by organizing and distributing materials, maintaining records and rosters, and coordinating facilities and technology.</li><li>Support a high-quality Board member experience through onboarding, day-of assistance, timely responses, and proactive anticipation of administrative needs throughout the year.</li><li>Coordinate CEO-led meetings, convenings, retreats, receptions, and other events in partnership with internal and external stakeholders.</li><li>Manage end-to-end event execution, including scheduling, invitations, agendas, venues, catering, materials, technology, run-of-show, and day-of logistics.</li><li>Capture action items and coordinate post-event follow-up to ensure commitments are tracked and completed.</li><li>Anticipate and resolve logistical or operational issues quickly and effectively.</li><li>Provide a professional, welcoming, and seamless experience for all participants.</li></ul>
2026-10-19T16:18:45Z

Marketing Associate/Coordinator/Assistant / Assoc.

Anaheim, CA
remote
Temporary / Contract
27.00 - 28.00 USD / Hourly
Marketing Promotions & Partnerships CoordinatorPosition SummaryWe are seeking a self-starting, relationship-oriented professional to support a dynamic Marketing Promotions and Partnerships team. This individual will work closely with senior team members to manage promotional programs, coordinate strategic partnerships, and support initiatives that align with broader business objectives.The role will serve as a liaison between internal departments and external promotional partners, helping to identify opportunities, execute campaigns, and ensure projects are delivered successfully. The ideal candidate is highly organized, resourceful, creative, detail-oriented, and comfortable managing multiple projects simultaneously in a fast-paced environment with limited supervision.Key ResponsibilitiesResponsibilities include, but are not limited to:<ul><li>Manage and coordinate tactical project components in support of assigned programs and initiatives.</li><li>Provide ongoing support for media and promotional partners, including promotional agreements, ticket orders, proposals, broadcast documentation, scheduling, and related deliverables.</li><li>Develop campaign recap presentations for internal stakeholders and external business partners.</li><li>Conduct post-campaign analysis and evaluate performance metrics, including media value, reach, impressions, and return on investment (ROI).</li><li>Oversee the entry, tracking, and maintenance of assigned projects within internal systems and project management tools.</li><li>Identify potential new strategic partnerships and promotional opportunities across media and non-media channels, providing thoughtful recommendations to leadership.</li><li>Collaborate with senior managers to identify operational efficiencies, improve processes, and establish best practices.</li><li>Coordinate cross-functional activities and maintain clear communication with internal teams and external partners.</li><li>Adapt to evolving departmental priorities and provide additional project support as business needs change.</li></ul> The Ideal Candidate<ul><li>Proactive and self-motivated: Takes initiative, drives meetings with purposeful agendas, anticipates needs, and consistently looks ahead.</li><li>Strategic thinker: Understands the big picture while maintaining the ability to execute on the details. Recognizes trends, identifies opportunities, and translates insights into actionable recommendations.</li><li>Creative problem-solver: Thinks outside the box and develops practical, solution-oriented approaches to keep projects moving forward.</li><li>Collaborative team player: Brings a positive attitude, builds strong working relationships, and creates an environment where others enjoy collaborating.</li><li>Highly organized: Understands the importance of preparation, planning, and attention to detail in delivering successful projects.</li><li>Strong follow-through: Takes ownership of deliverables, communicates proactively, and consistently follows through on commitments.</li><li>Adaptable and flexible: Thrives in a changing environment and can quickly adjust to new priorities, teams, processes, and business needs.</li></ul>
2026-11-06T23:28:41Z

Executive Assistant to the CFO

Hunt Valley, MD
remote
Temporary / Contract
28.00 - 38.00 USD / Hourly
<ul><li>Provide high-level administrative support to the CFO, utilizing Microsoft Office applications including Word, Excel, PowerPoint, Outlook, Teams, and Planner. </li><li>Manage and maintain a complex executive calendar, scheduling and coordinating internal and external meetings while ensuring priorities are effectively aligned.</li><li>Prepare, organize, and maintain files, records, and documentation, including tracking policy updates and ensuring information remains current and accessible.</li><li>Coordinate department and team meetings, including scheduling, logistics, and distribution of meeting materials. </li><li>Manage incoming and outgoing correspondence and assist with mail distribution as needed.</li><li>Arrange catering and food service for meetings, events, and executive functions. </li><li>Conduct research, compile information from various sources, and prepare supporting documentation and briefing materials for presentations and meetings with internal and external stakeholders. </li><li>Attend meetings as needed to capture detailed notes, document key discussion points, track action items, and summarize next steps and upcoming initiatives. </li><li>Support special projects and perform additional administrative duties as assigned.</li><li>Utilizing skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence to perform tasks efficiently </li><li>Performing any other duties as assigned.</li></ul>
2026-11-02T19:18:37Z

Assistant Fund Controller

Morristown, NJ
onsite
Permanent / Full Time
130000.00 - 155000.00 USD / Yearly
A well-established real estate investment and operating company in Morristown is seeking a Controller, Real Estate Accounting to oversee accounting and financial reporting across corporate and real estate investment entities. This is a hands-on role for someone who can independently manage the month-end close, prepare financial statements, and handle accounting for joint ventures, contributions, distributions, and waterfalls. The Controller will also have exposure to cash management, quarterly and annual reporting, acquisitions and dispositions, loan reporting, budgeting, and coordination with outside auditors and tax professionals. The ideal Controller will have a strong real estate accounting background, solid Excel skills, and the ability to work independently and take ownership of the accounting process. Direct fund accounting experience is not required, although real estate private equity experience and Yardi or MRI exposure are helpful.
2026-10-07T19:38:41Z

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