751 Results for Assistant Jobs

Add your latest resume to match with open positions.

Administrative Assistant

St. Louis, MO
onsite
Temporary / Contract
24.70 - 28.60 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office and shipping coordination activities at a chemical manufacturing facility in St. Louis, Missouri. This Long-term Contract position is ideal for someone who enjoys balancing front-desk interaction, customer communication, and accurate administrative processing in a fast-paced environment. The role requires strong attention to detail, sound judgment, and a willingness to work comfortably in both office areas and on the production floor as needed. Responsibilities: • Welcome guests and contractors, verify identification, and manage front-desk sign-in procedures with professionalism. • Handle incoming phone calls, direct inquiries to the appropriate contacts, and manage routine mail and fax communications. • Enter, update, and maintain sales orders, customer purchase orders, and material receipt records within company systems. • Review order documentation carefully to confirm completeness and accuracy before processing. • Prepare and print shipping paperwork for outbound loads and ensure documents are ready for scheduled pickups. • Digitize completed shipment records and upload them accurately into internal tracking systems. • Coordinate transportation arrangements with freight carriers to support timely deliveries. • Communicate order readiness to customers and provide status updates as needed. • Escalate service concerns or order-related issues to management for prompt resolution. • Support operational needs that may require time on the production floor while following site safety expectations, including steel-toe footwear requirements.
2026-11-06T14:08:48Z

Complex Litigation Legal Assistant

Los Angeles, CA
onsite
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
National Trial Boutique Seeks Commercial Litigation Paralegal About Firm & Position:Prominent 50-attorney litigation firm handling high-stakes commercial disputes and providing strategic counsel to businesses seeks a Commercial Litigation Paralegal to join its team. The firm’s founder is nationally recognized among top trial lawyers and built the platform on complex, trial-driven advocacy. This Commercial Litigation Paralegal will support attorneys in sophisticated state and federal matters within a collaborative, high-performance environment. Hybrid schedule: First 30 days fully onsite, then minimum 2 days/week onsite (additional in-office time required for trial prep, depositions, etc.). Schedule may flex on designated onsite days. Commercial Litigation Paralegal Responsibilities: · Manage detailed calendaring for litigation matters · Prepare and file pleadings in state and federal courts · Coordinate deadlines and court requirements · Support attorneys in active commercial litigation matters Hours:7.5-hour workday (typically 8:00–5:30 or 8:30–5:00) + overtime as required for trial Perks: · High-stakes commercial litigation exposure · Virtually no turnover among support staff · Recently remodeled onsite gym · Two-story office with restaurants onsite · Breakfast and lunch provided; stocked kitchen with meals, smoothies, and kombucha · Paid parking Salary:$95,000–$125,000 (DOE) Benefits:Comprehensive benefits include annual reviews with merit bonuses; 100% firm-paid HMO medical (Blue Shield of CA) plus firm-paid dental, vision, long-term disability, and TELADOC; PPO and HSA options with firm contributions; $100,000 life insurance; 401(k); paid parking or transportation; and paid holidays and parental leave. TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-10-17T16:23:41Z

Office Assistant

Morrisville, NC
onsite
Temporary / Contract
18.75 - 19.75 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations in North Carolina. This short-term Contract position is ideal for someone who enjoys keeping an office organized, assisting visitors and callers, and handling routine clerical tasks with accuracy. The role requires strong attention to detail, clear communication, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Welcome visitors courteously and serve as the first point of contact for the office.• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately.• Prepare, scan, file, and organize documents to maintain accessible and up-to-date records.• Provide day-to-day administrative support through data entry, document handling, and general office coordination.• Assist with clerical activities such as copying, sorting paperwork, and maintaining office supplies.• Keep shared office areas orderly and help ensure smooth front-desk operations throughout the day.
2026-10-09T12:18:46Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary to Hire
60000.00 - 75000.00 USD / Yearly
We are looking for a highly organized Administrative Assistant to support a Managing Director and contribute to the day-to-day needs of private equity firm in Santa Monica. This permanent opportunity is ideal for someone who thrives in a fast-paced environment, balances multiple priorities with accuracy, and takes pride in delivering strong administrative support. The role combines executive coordination, expense management, document preparation, and office operations while partnering with internal teams on a range of business initiatives. This role requires you to be onsite daily and this firm offers career advancement. Bachelor's degree is required. Responsibilities:• Provide day-to-day administrative assistance to a Managing Director, ensuring priorities are handled efficiently and effectively.• Manage complex calendars, arrange meetings, confirm schedules, and proactively address conflicts or last-minute changes.• Prepare, track, and reconcile detailed expense activity, including receipt collection and reimbursement processing for corporate card usage.• Oversee monthly expense report follow-up in Concur, working with employees to resolve incomplete submissions and required corrections.• Draft, format, review, and refine documents and presentations while coordinating printing and final production of business materials.• Maintain office readiness by ordering supplies and meals, stocking shared spaces, and keeping conference rooms organized and presentable.• Coordinate facility-related needs by submitting building service requests and following through on maintenance items as needed.• Assist with corporate entity setup tasks such as securing tax identification numbers, preparing required tax forms, and supporting bank account documentation.• Partner with legal, compliance, tax, accounting, investment professionals, and outside counsel to gather and share information tied to entity and corporate support activities.• Contribute to special assignments and provide administrative support across additional projects as business needs evolve.
2026-10-16T17:03:59Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary to Hire
18.05 - 20.90 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a wholesale distribution business in Indianapolis, Indiana. This contract-to-permanent position is ideal for someone who enjoys balancing front-desk interaction with detailed administrative work in a collaborative, fast-paced setting. The role offers the opportunity to contribute directly to customer service, order processing, and overall efficiency while working closely with internal staff and external partners. This position is on-site, Monday-Friday 8:00am-4:30pm. Responsibilities:• Welcome customers, visitors, and callers while creating a helpful first impression.• Enter sales and customer order information into internal systems with a high degree of accuracy and attention to detail.• Review order documentation to confirm completeness, resolve discrepancies, and help prevent processing delays.• Respond to questions from customers and sales team members regarding order status, documentation, and general account support.• Prepare, organize, and maintain invoices, purchase orders, filing systems, and other business records needed for daily operations.• Perform administrative support tasks such as scanning, copying, filing, scheduling assistance, and routine data entry.• Coordinate with vendors, customers, sales representatives, and personnel to share updates and gather required information.• Monitor open orders and follow up as needed to keep requests moving and ensure timely communication.• Support the broader team with additional clerical and operational duties while helping maintain an orderly work environment.
2026-11-02T12:58:38Z

Administrative Assistant

Austin, TX
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
We are looking for an organized and personable Administrative Assistant to support daily office operations at our location within a mission-driven non-profit environment. This fully in-office role serves as a central point of coordination for visitors, staff, facilities, and administrative activities, helping the workplace run smoothly and efficiently. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage competing priorities with care and attention to detail. Responsibilities: • Oversee day-to-day reception and office support activities, creating a welcoming and efficient experience for employees, guests, and partners. • Receive visitors, answer general inquiries, and direct individuals to the appropriate staff members or resources in a thoughtful and organized manner. • Process incoming and outgoing mail, including package distribution and shipment coordination through certified mail and courier services. • Maintain orderly shared spaces by monitoring office, lobby, and breakroom supplies and replenishing inventory as needed. • Coordinate meeting room readiness by arranging room setups, updating schedules, and resolving booking conflicts throughout the day. • Partner with internal teams to track administrative items related to loan documentation, including insurance requirement updates. • Liaise with building and service vendors to address maintenance, safety, access, cleaning, storage, and other facility-related needs. • Support workplace operations by assisting with employee onboarding setups, identification badges, business card orders, and office access requests. • Help organize internal events, meal coordination for meetings, vehicle-related administrative tasks, and special projects across departments.
2026-10-15T16:28:47Z

Administrative Assistant

Ventura, CA
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and help keep business activities organized in Ventura, California. This contract position with permanent potential is ideal for someone who enjoys managing schedules, coordinating communications, and handling detailed administrative work in a fast-paced office setting. The role also contributes to bid and contract support, document control, and front desk coverage while ensuring information is accurate, timely, and well maintained. Responsibilities: • Organize calendars, schedule appointments, and coordinate meetings to support smooth day-to-day operations. • Arrange travel logistics and assist with related planning details for staff as needed. • Prepare, assemble, and track bid submission materials while helping maintain required supporting documentation. • Research prospective business opportunities and monitor upcoming solicitations and deadlines. • Maintain accurate records for bids, contracts, subcontractors, vendors, and related project documentation. • Support project kickoff activities by gathering and processing items such as bonds, insurance certificates, and contract paperwork. • Track key milestones, compliance dates, amendments, correspondence, and audit-ready files for active projects. • Assist with subcontractor and vendor administration, including outreach lists, licensing information, payment-related support, and certified payroll documentation. • Perform data entry, reception coverage, inbound call handling, visitor assistance, and general office administrative tasks. • Contribute to special projects and provide broad administrative support wherever needed across the office.
2026-10-23T18:38:42Z

Administrative Assistant

Miami Beach, FL
onsite
Temporary to Hire
- USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations in Miami Beach, Florida. This Contract to permanent opportunity is ideal for someone who enjoys creating order, managing front-desk communication, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for visitors and callers while providing dependable clerical and data support across the office. Responsibilities: • Welcome visitors, handle front-desk activity, and create a detail-oriented first impression for the office. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly. • Perform a variety of administrative tasks such as organizing files, preparing documents, and maintaining office records. • Enter, update, and verify information in internal systems with a strong focus on accuracy and timeliness. • Coordinate general office support activities to help ensure smooth day-to-day operations. • Assist with scheduling, correspondence, and routine clerical duties for team members and leadership as needed. • Maintain orderly administrative processes and help track important information, documents, and follow-up items.
2026-11-06T21:53:45Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
38.00 - 44.00 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership in a fast-paced environment. This long-term contract position is ideal for a highly organized, detail-oriented individual who can manage competing priorities, safeguard sensitive information, and keep executive operations running efficiently. The role will partner closely with internal teams and external stakeholders while helping drive meeting readiness, project follow-through, and seamless travel and event coordination. Responsibilities: • Oversee the President’s schedule by organizing appointments, prioritizing requests, and coordinating meetings, calls, and travel plans. • Prepare business materials such as correspondence, presentations, reports, agendas, and meeting documents for executive review and use. • Coordinate internal and external meetings, conferences, and events, including logistics, note-taking, and follow-up on key action items. • Support communication across departments by helping align cross-functional teams, monitoring project activity, and keeping stakeholders informed. • Track important initiatives, deadlines, and deliverables, ensuring updates are accurately maintained in relevant databases and progress is monitored. • Arrange domestic and international travel, including itineraries, travel documentation, schedules, and communication with involved teams. • Process and manage expense reporting for the President and the A& R department with accuracy and timeliness. • Serve as a liaison for A& R activities by attending recurring meetings, monitoring artist project progress, and tracking budgets, paperwork, recording milestones, and creative deliverables. • Partner with A& R and production contacts to help keep artist-related timelines on track, including credits, budgets, invoicing, and supporting documentation. • Identify opportunities to improve administrative workflows and provide support on special assignments and high-priority projects as needed.
2026-10-14T23:03:59Z

Executive Assistant

San Jose, CA
onsite
Temporary / Contract
38.00 - 44.00 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to leadership in San Jose, California. This Long-term Contract position focuses on keeping executive schedules organized, coordinating complex travel plans, and ensuring meetings run smoothly. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Manage executive calendars by scheduling appointments, adjusting priorities, and resolving conflicts to support daily operations. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation. • Coordinate travel logistics and update plans quickly when schedules, meetings, or reservations change. • Organize executive meetings by preparing agendas, confirming attendance, reserving meeting space, and handling related logistics. • Serve as a key administrative partner to leadership by anticipating needs and helping maintain efficient workflows. • Track important dates, appointments, and follow-up items to ensure commitments are completed on time.
2026-10-13T21:08:44Z

Part-Time Executive Assistant

Boston, MA
remote
Temporary / Contract
31.66 - 36.66 USD / Hourly
We are looking for a Part-Time Executive Assistant to provide dependable administrative support for leadership in Boston, Massachusetts. This Long-term Contract position is ideal for someone who excels at keeping schedules organized, coordinating logistics, and ensuring meetings and travel plans run smoothly. The right candidate will bring strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Oversee complex executive calendars, resolving scheduling conflicts and ensuring priorities are reflected accurately. • Arrange domestic and/or international travel plans, including transportation, lodging, and itinerary coordination. • Prepare and organize meeting schedules, invitations, and logistics for executive discussions and business appointments. • Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates. • Track changes to plans and adjust calendars or travel arrangements promptly to minimize disruptions. • Support day-to-day administrative activities that help leadership stay organized and focused on key business priorities.
2026-11-04T20:04:28Z

Office Assistant

Mount Vernon, WA
onsite
Temporary / Contract
25.00 - 25.00 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a healthcare-related department in Mount Vernon, Washington. This is a Contract position suited for someone who can manage clerical tasks, communicate professionally, and keep office processes running smoothly in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable handling a variety of administrative duties while working collaboratively with staff and external contacts. Responsibilities: • Provide day-to-day administrative assistance to the department, supporting staff with clerical needs and routine office activities. • Serve as reception backup when needed, greeting visitors, answering inbound calls, and directing inquiries appropriately. • Process incoming and outgoing correspondence, including faxes, referrals, and document copy requests, with accuracy and professionalism. • Monitor and replenish office supplies by following established inventory procedures and coordinating orders as needed. • Maintain organized records, daily census information, and other department documentation in line with internal guidelines. • Use Outlook and other department software to complete tasks efficiently and respond to information requests within expected timeframes. • Post refunds accurately, communicate updates to vendors promptly, and assist with on-call notification processes as required. • Participate in meetings, training, and continuous improvement efforts while following departmental policies and completing additional assigned duties.
2026-10-09T17:53:44Z

Legal Assistant

Hackensack, NJ
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
We are looking for a Legal Assistant to join a family law practice in Hackensack, New Jersey, where accuracy, discretion, and strong organizational skills are essential. This position supports attorneys handling matrimonial and divorce matters by keeping case activity organized, coordinating key dates, and preparing legal documentation. The ideal candidate is comfortable working in a fast-moving office environment and can manage sensitive client information with professionalism. Responsibilities: • Coordinate attorney schedules, client meetings, court dates, and other time-sensitive commitments to keep matters progressing efficiently. • Draft letters, notices, and legal documents, including transcription of dictated content with a high degree of accuracy. • Submit filings to the court and maintain complete, up-to-date case information across all matters. • Monitor important timelines and upcoming deadlines, helping attorneys stay on track with active cases. • Maintain organized paper and digital case files so records remain accessible, accurate, and easy to review. • Reconcile electronic documentation with physical files to ensure consistency across recordkeeping systems. • Assist with efforts to expand electronic file management as the practice moves away from paper-heavy workflows. • Provide day-to-day administrative and legal support to attorneys handling family law and matrimonial cases.
2026-10-13T14:18:46Z

Administrative Assistant

Boulder, CO
onsite
Temporary / Contract
26.91 - 31.16 USD / Hourly
We are looking for an Administrative Assistant to join a detail-oriented services firm in Boulder, Colorado on a Contract basis. This position supports daily office operations while providing analytical, clerical, and front-desk assistance in a collaborative environment. The role is well suited to someone who is highly organized, confident with Excel, and comfortable handling light accounting-related tasks. Candidates who enjoy balancing client-facing responsibilities with detailed administrative work will thrive in this opportunity. Responsibilities: • Welcome visitors and provide courteous front-desk support while creating a positive experience for clients and guests. • Manage daily office opening procedures and help keep administrative operations running smoothly throughout the workday. • Process incoming and outgoing mail, including certified shipments, priority deliveries, and courier packages such as FedEx. • Maintain office, kitchen, and mailing inventories by tracking supply levels and coordinating timely replenishment. • Prepare, organize, and update files, records, and data with a high degree of accuracy and attention to detail. • Support reporting and document review activities using Excel and other office tools, including workpaper checking and calculation verification. • Assist with light accounting and research-related tasks, including gathering information connected to asset sales, 1099 review, and related documentation. • Coordinate meeting support activities such as arranging weekly office lunches and assisting with general office logistics. • Operate and troubleshoot standard office equipment, including scanners, copiers, printers, and postage systems. • Provide dependable support during peak tax and extension periods, including a workload that may require extended weekly hours.
2026-10-22T22:28:47Z

Administrative Assistant/Receptionist

Allston, MA
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for an Administrative Assistant/Receptionist to support daily office operations in Allston, Massachusetts. This role serves as the first point of contact for visitors while also handling a wide range of clerical and organizational tasks that keep the workplace running efficiently. The ideal candidate is detail-oriented, organized, and comfortable managing routine responsibilities alongside time-sensitive requests. Responsibilities: • Welcome visitors, create a positive first impression, and guide guests to the appropriate staff or department. • Manage incoming calls, respond to general inquiries, and record accurate messages for follow-up. • Support front desk security procedures by monitoring visitor sign-ins and distributing guest identification as needed. • Coordinate outgoing and incoming deliveries, including arranging courier pickups and handling package receipt and distribution. • Keep the reception area, lobby, and shared front office spaces organized, presentable, and ready for daily use. • Collect mail, process and sort correspondence, and distribute letters and packages to the appropriate recipients. • Prepare, edit, and proofread business documents such as letters, memos, and reports for office personnel. • Maintain both electronic and physical filing systems to ensure records are accurate, accessible, and well organized. • Monitor inventory levels and replenish office and kitchen supplies to support uninterrupted daily operations. • Assist with additional administrative assignments, including special projects, check mailings, and creation of office signage when needed.
2026-10-20T20:58:47Z

Legal Assistant

Dayton, OH
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for a Legal Assistant/Paralegal for a firm in the Dayton, Ohio area. This position plays an important role in helping attorneys keep cases organized, deadlines on track, and filings prepared with accuracy. The ideal candidate brings strong legal support experience, sound judgment, and the ability to manage detailed casework in a fast-paced environment. Responsibilities:• Prepare, format, and proofread legal documents for litigation matters, ensuring accuracy, consistency, and readiness for filing or attorney review.• Conduct legal and factual research to support case strategy, document preparation, and ongoing matter development.• Draft case-related materials such as pleadings, motions, correspondence, and other litigation documents under attorney direction.• Coordinate litigation activity by tracking critical dates, maintaining calendars, and helping the team stay ahead of court-imposed deadlines.• Manage electronic filing and court submission processes, including organizing supporting documents and confirming timely delivery.• Maintain complete and well-organized case files so records, updates, and supporting materials are readily accessible.• Communicate with attorneys, court personnel, and other parties as needed to facilitate smooth handling of active matters.
2026-10-30T19:38:42Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
70000.00 - 130000.00 USD / Yearly
We are looking for a dependable Legal Assistant to support attorneys with a broad range of legal and administrative work. This role is ideal for someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven environment. The successful candidate will bring strong court filing knowledge, excellent organizational skills, and the ability to collaborate effectively across litigation and transactional matters. Responsibilities: • Prepare, revise, and finalize legal documents such as pleadings, agreements, correspondence, and case-related materials with a high level of accuracy. • File documents electronically in federal and state courts while ensuring all submissions meet applicable court rules and deadlines. • Support appellate matters by organizing filings, verifying citations, and assisting with the assembly of submission materials. • Coordinate meetings and appointments by managing schedules, reserving conference space, arranging virtual access, and handling related logistics. • Maintain attorney calendars, track key dates, and provide timely reminders for hearings, filings, meetings, and other commitments. • Handle day-to-day administrative support for assigned attorneys, including time entry, expense processing, travel coordination, and client matter intake. • Organize and maintain electronic and physical files, including document version comparisons and records management within document storage systems. • Respond professionally to attorneys, clients, and internal staff while preserving confidentiality and supporting a collaborative team environment.
2026-10-08T14:38:43Z

Administrative Assistant

Maxwell, TX
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
We are looking for an Administrative Assistant to support a construction project team in Texas. This long-term Ccontract position is ideal for someone who enjoys keeping operations organized, communicating effectively with a wide range of stakeholders, and helping a busy site office run efficiently. The role combines day-to-day administrative coordination with meeting support, travel planning, office organization, and responsive assistance for project staff and visitors. Responsibilities:•Deliver courteous and detail-focused administrative support to the onsite construction team while fostering a welcoming experience for staff, clients, vendors, and visitors.•Prepare and submit expense documentation for project leadership, ensuring records are accurate and completed on time.•Coordinate essential site resources such as calendars, meeting spaces, parking arrangements, access credentials, and other project office materials.•Maintain project organization tools, including team directories, seating layouts, and filing systems that allow documents to be stored and retrieved efficiently.•Arrange travel plans, lodging, schedules, and related logistics for team members and project leaders as needed.•Plan and support meetings by organizing details, preparing agendas, capturing notes, and distributing clear meeting minutes to participants.•Respond to general office questions and administrative requests, escalating issues appropriately and helping resolve productivity-related onsite support needs in partnership with technical support teams.•Work with project leadership to manage visitor procedures, assist with staff onboarding or site orientation activities, coordinate office supplies, and contribute to special projects or team events.
2026-10-13T14:18:46Z

Legal Assistant

Saint Louis, MO
onsite
Permanent / Full Time
45000.00 - 55000.00 USD / Yearly
We are looking for a Legal Assistant to support litigation matters in Saint Louis, Missouri. This role is ideal for someone who is highly organized, comfortable managing deadlines, and experienced with court-related documentation. The position will play a key part in keeping legal calendars on track, preparing filings, and assisting attorneys with day-to-day case support. Responsibilities: • Prepare, review, and submit legal documents through electronic filing systems in accordance with court rules and deadlines. • Maintain attorney calendars by tracking hearings, filing dates, meetings, and other critical case milestones. • Organize pleadings, correspondence, and case records to ensure files remain accurate and accessible. • Coordinate court filings and related documentation for civil litigation matters with strong attention to procedural requirements. • Monitor deadlines and follow up on pending items to help attorneys stay prepared for upcoming case activity. • Communicate with courts, clients, and internal team members regarding scheduling, filings, and case status updates. • Assist with drafting routine legal correspondence and compiling materials needed for hearings and case preparation.
2026-10-19T20:08:45Z

Administrative Assistant

Las Vegas, NV
onsite
Temporary / Contract
22.00 - 24.03 USD / Hourly
We are looking for an Administrative Assistant to join a busy community management office, supporting daily operations within the real estate and property sector. This contract position requires someone who can keep administrative workflows organized while delivering attentive service to residents, board members, vendors, and internal staff. The ideal candidate is comfortable handling a fast-paced office environment with frequent walk-in and phone inquiries and can manage sensitive information with care and discretion. Responsibilities: • Coordinate day-to-day administrative activities to help the office run smoothly and efficiently in a high-traffic environment. • Serve as a primary point of contact for visitors, callers, homeowners, board members, vendors, and team members, providing courteous and attentive assistance. • Prepare, review, route, and maintain forms, written responses, files, and other business correspondence with accuracy and timeliness. • Handle confidential documents and time-sensitive information with care, discretion, and sound judgment. • Maintain organized records, filing systems, and general office documentation to support operational consistency. • Assist managers and staff with scheduling, communication, and other administrative needs across the office. • Provide cross-functional support to additional departments when workloads increase or coverage is needed. • Use office software and online tools to complete administrative tasks, track information, and support team communication.
2026-11-05T16:28:46Z

Legal Assistant

Grand Rapids, MI
onsite
Permanent / Full Time
55000.00 - 70000.00 USD / Yearly
We are looking for a Legal Assistant to support a busy legal team in Grand Rapids, Michigan. This role focuses on litigation-related administrative and case support, helping attorneys stay organized and prepared for court deadlines and client matters. The ideal candidate is detail-oriented, dependable, and comfortable managing filings, schedules, and documentation in a fast-paced legal environment. Responsibilities: • Prepare, review, and submit court documents through electronic filing systems while ensuring accuracy and compliance with procedural requirements. • Coordinate attorney calendars by tracking hearings, filing deadlines, meetings, and other case-related commitments. • Arrange meetings, court dates, and other legal appointments, confirming all scheduling details with internal and external parties. • Provide day-to-day support to attorneys handling commercial litigation matters, including document organization and matter coordination. • Maintain case files and litigation records so materials are current, accessible, and properly documented. • Assist with court filings and related legal paperwork by following deadlines, formatting standards, and jurisdictional rules.
2026-10-26T17:08:44Z

Assistant Controller

Melville, NY
remote
Temporary / Contract
60.00 - 70.00 USD / Hourly
We are looking for an experienced Assistant Controller to support a not-for-profit organization. This Long-term Contract opportunity is ideal for a detail-oriented finance candidate who can bring strong oversight to core accounting operations while helping maintain accurate, timely reporting. The person in this role will contribute to close activities, cash planning, and regulatory reporting while guiding day-to-day work across transactional accounting functions. Responsibilities:• Lead the monthly closing process to ensure financial results are completed accurately and on schedule.• Review and reconcile general ledger accounts, resolving discrepancies and maintaining reliable accounting records.• Prepare cash flow projections and monitor short-term liquidity needs to support financial planning.• Coordinate and support the consolidated fiscal reporting cycle, ensuring required submissions are complete and accurate.• Provide direction and oversight to transactional accounting staff, including review of routine financial activities.• Produce internal financial reports and assist with the preparation of documentation needed for audits and compliance reviews.• Use Fund E-Z and Microsoft Excel to analyze financial data, track activity, and improve reporting accuracy.
2026-10-28T16:38:46Z

Executive Assistant

Wayne, PA
onsite
Temporary to Hire
41.00 - 42.00 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This contract opportunity is ideal for a candidate with significant experience who thrives in a fast-paced onsite environment and can manage competing priorities with discretion and precision. The position will focus on executive scheduling, travel planning, meeting coordination, and administrative support while serving as a dependable point of contact for internal and external stakeholders. Responsibilities: • Oversee complex executive calendars, aligning meetings, appointments, and priority commitments to ensure efficient use of leadership time. • Arrange domestic and international travel, including transportation, lodging, and itinerary preparation, while adjusting plans as needed. • Coordinate leadership meetings and events by managing schedules, logistics, materials, and follow-up actions. • Prepare presentations, documents, and other business materials using Microsoft Office applications to support executive communication. • Maintain and organize sensitive files, correspondence, and records with a high level of confidentiality and accuracy. • Act as a central liaison for executives by responding to inquiries and facilitating communication with key stakeholders. • Provide day-to-day administrative support to senior leaders, anticipating needs and resolving scheduling or logistical challenges proactively.
2026-10-30T20:23:47Z

Legal Assistant

New York, NY
onsite
Permanent / Full Time
75000.00 - 85000.00 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support patent prosecution work in New York, New York. This position focuses on preparing and coordinating U.S. and international patent filing materials, maintaining accurate records, and helping attorneys manage deadlines and official correspondence. The ideal candidate brings strong organizational skills, experience with electronic filings, and a solid understanding of patent-related documentation and procedures. Responsibilities: • Prepare, review, and submit patent prosecution documents to the U.S. Patent and Trademark Office, including new applications, continuing applications, responses, declarations, assignments, and fee-related filings. • Coordinate with international counsel to handle foreign filing instructions, country-specific formalities, and follow-up communications tied to global patent matters. • Monitor incoming notices and official communications, summarize key updates for attorneys, and keep application status information current and organized. • Obtain priority records, recorded assignment copies, published applications, and patent documents from domestic and international databases as needed. • Maintain accurate ownership and chain-of-title records, and assist with documentation required to confirm or correct rights in patent assets. • Manage docketing-related follow-up by tracking deadlines for responses, maintenance actions, extensions, and other time-sensitive prosecution events. • Support filing accuracy by organizing supporting materials such as formal drawings, revised specifications, disclosure statements, and application data updates. • Enter and maintain citation and matter information in relevant tracking systems to support complete and reliable case records.
2026-11-05T22:43:42Z

Administrative Assistant

Carmel, IN
onsite
Temporary to Hire
16.15 - 18.70 USD / Hourly
We are looking for a reliable Administrative Assistant to support daily operations across several teams in our insurance organization in Carmel, Indiana. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced office, communicates professionally, and manages competing priorities with care and accuracy. The role involves a blend of administrative coordination, customer-facing support, and records management while handling confidential information with discretion. This position is on-site Monday-Friday 8am-4pm. Responsibilities:• Provide day-to-day administrative support for departments such as Member Services, Accounting, New Business, Filing, Shipping/Receiving, and Reception.• Manage office documentation by entering data, organizing files, scanning materials, and maintaining orderly records.• Assist with front-desk and inbound call coverage, directing inquiries appropriately and delivering courteous service.• Respond to routine customer questions and help resolve issues by coordinating with internal teams.• Maintain accurate information in office systems and review documents for completeness and consistency.• Balance multiple assignments at once, adjusting priorities as business needs change to meet deadlines.• Learn new office tools and software platforms quickly to support department workflows effectively.• Handle sensitive business and member information with professionalism, confidentiality, and sound judgment.
2026-11-04T21:04:15Z

16 18

751 results for Assistant jobs