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824 results for Assistant jobs

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
- USD / Yearly
We are looking for a skilled Litigation Legal Assistant to join our team in Dallas, Texas. In this role, you will provide essential support to a group of attorneys, handling critical administrative and legal tasks. The ideal candidate possesses excellent organizational skills, attention to detail, and a strong understanding of litigation processes. Are you the outgoing self -starter who takes initiative with the litigation work flow and takes pride in delivering top-quality work with a smile that this firm is looking for? Responsibilities:• Coordinate and manage attorney schedules, including court appearances, depositions, and deadlines.• Draft, edit, and finalize a variety of legal documents such as briefs, pleadings, and agreements.• Maintain clear and precise communication with clients, opposing counsel, and court personnel.• Provide administrative assistance to a team of attorneys, including processing monthly billing for clients.• Ensure compliance with state and federal e-filing rules and procedures.• Organize and prioritize tasks effectively to meet strict deadlines.• Utilize advanced Microsoft Office skills and tools such as Teams, with experience in NetDocs being an advantage.• Uphold high standards of ethical conduct, integrity, and confidentiality in all duties.• Conduct thorough research and assist in preparing legal memoranda.• Support litigation processes, including handling complex cases and filings.Stay positive. Better days are on their way. E-mail your resume directly to rosemarie.jones< at >roberthalf.< com >
2026-05-05T01:38:39Z

Assistant Controller

Wadsworth, IL
onsite
Permanent / Full Time
80000.00 - 90000.00 USD / Yearly
We are looking for an Assistant Controller to support daily accounting operations and help maintain accurate, timely financial reporting for the organization in Wadsworth, Illinois. This position plays a key role in cash management, month-end close, account reconciliation, tax compliance, and internal control review. The ideal candidate brings strong accounting experience, advanced Excel capabilities, and a careful, analytical approach to resolving discrepancies and meeting deadlines. Responsibilities:• Oversee the preparation and review of financial records and supporting reports to ensure accuracy, completeness, and compliance with accounting standards.• Monitor daily banking activity, build cash flow reporting, and reconcile cash-related transactions across multiple locations while investigating irregularities.• Record credit card processing charges each day and resolve variances by tracing activity and coordinating with appropriate parties.• Review site-generated documentation for accuracy and compliance with established procedures and internal control expectations.• Maintain real estate tax schedules, process payments by required deadlines, and record related accrual entries in the general ledger.• Support accounts payable administration by setting up new vendors and maintaining account information for AP activity as needed.• Lead monthly close tasks by preparing and posting journal entries, including accruals and other recurring adjustments, within established deadlines.• Reconcile balance sheet and receivable-related accounts, research outstanding differences, and work with management to bring issues to resolution.• Prepare and submit recurring tax filings, including motor fuel and sales tax returns, while tracking rate updates and applying changes accurately.• Assist with annual accounting activities such as 1099 reporting, audit support, insurance renewal documentation, and other controller-led initiatives. Benefits:• Profit Sharing plan• Dental insurance• Health insurance• Life insurance• Paid time off• Vision Insurance
2026-05-26T15:48:47Z

Administrative Assistant

Milwaukee, WI
onsite
Permanent / Full Time
45000.00 - 55000.00 USD / Yearly
Robert Half is partnering with a downtown area client in the recruiting for an Administrative Assistant to support benefits and HR operations, office management and in Milwaukee, Wisconsin. This position plays an important role in keeping employee records organized, supporting HR Generalist with coordinating benefit-related activities, and ensuring day-to-day administrative tasks are handled efficiently and assisting c-suite with administrative and scheduling assistance. The ideal candidate is detail-oriented, comfortable working with HR systems, and able to manage schedules, onboarding support, and data accuracy in a fast-paced office environment. This is a permanent placement opportunity offering a hybrid work schedule, annual bonus eligibility, profit sharing, 401k match, full health benefits pacakage and 3+ weeks vacation. Responsibilities:<ul><li>Manage front office operations, including phone calls, mail distribution, and office supply inventory</li><li>Coordinate meeting rooms, schedules, and office logistics</li><li>Provide administrative support for HR and office functions by preparing documents, managing files, and assisting with routine inquiries.</li><li>Schedule meetings, appointments, and onboarding sessions while keeping calendars aligned with team priorities.</li><li>Work with internal stakeholders to resolve administrative issues and help improve coordination across department processes.</li></ul>
2026-05-02T15:18:49Z

Administrative Assistant

North Charleston, SC
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
We are looking for an Administrative Assistant to support permit coordination, compliance tracking, and administrative operations for service projects. This contract position plays an important role in keeping permit activity, inspection timelines, equipment registration, and customer records accurate and current across multiple jurisdictions. The ideal candidate is highly organized, detail-oriented, and comfortable managing documentation, deadlines, and communication with both internal teams and external agencies. Responsibilities:• Oversee permit activities from initial research and application submission through approval, inspection coordination, and final closure for service-related projects.• Review jurisdiction-specific requirements and prepare complete permit documentation for filing through online systems, mail, or in-person submission methods.• Maintain accurate permit records, including application progress, approval details, permit identifiers, associated job information, and key deadlines.• Arrange required inspections with local authorities and keep technicians, dispatch personnel, and project stakeholders informed of scheduled dates and expectations.• Monitor inspection results, coordinate follow-up actions after failed inspections, and secure timely reinspection when corrective work is needed.• Process permit fee payments using approved company methods, document related expenses, and provide organized receipts and support for accounting reconciliation.• Register newly installed equipment with manufacturers and warranty programs, ensuring model, serial, installation, and customer information is entered correctly.• Update and audit ServiceTitan customer location files so installed equipment details, warranty information, and registration notes remain complete and current.
2026-05-15T13:03:55Z

Assistant Controller

Columbus, NE
onsite
Permanent / Full Time
120000.00 - 130000.00 USD / Yearly
We are looking for an experienced Assistant Controller to support financial operations for a manufacturing environment in Columbus, Nebraska. This role partners closely with plant leadership to deliver accurate reporting, strengthen cost visibility, and guide sound business decisions. The ideal candidate brings strong accounting discipline, manufacturing finance expertise, and the ability to translate financial data into actionable operational insight. Responsibilities: • Oversee the preparation and review of monthly, quarterly, and annual financial results for plant operations, ensuring timely and accurate reporting. • Maintain the integrity of the general ledger and cost accounting records while supporting an efficient month-end close process. • Evaluate manufacturing performance by analyzing production costs, variances, and profit margins, then communicate findings to leadership. • Partner with operations teams to identify savings opportunities and support initiatives that improve cost efficiency across the plants. • Manage standard cost maintenance and help ensure product costing reflects current manufacturing conditions and assumptions. • Lead the annual budgeting cycle and provide ongoing forecasts, variance reporting, and financial outlook updates for management. • Contribute financial analysis, scenario planning, and decision support for strategic initiatives and operational planning. • Support internal control compliance, coordinate audit activities, and help address findings through effective corrective actions. • Serve as a trusted financial resource to plant leaders by offering insight on performance improvement and capital investment decisions.
2026-05-22T16:24:11Z

Executive Assistant

Rancho Cordova, CA
remote
Temporary / Contract
28.00 - 35.00 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules and priorities in a fast-paced environment.Key Responsibilities<ul><li>Manage executive calendars, coordinate meetings, and prioritize scheduling needs</li><li>Prepare reports, presentations, and correspondence on behalf of leadership</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Coordinate travel arrangements, including itineraries and expense reporting</li><li>Support special projects, event planning, and administrative initiatives</li></ul>
2026-05-11T20:13:54Z

Assistant Controller

Franklin, TN
onsite
Permanent / Full Time
100000.00 - 150000.00 USD / Yearly
We are looking for an experienced Assistant Controller to join our dynamic finance team in Franklin, Tennessee. This role is ideal for someone passionate about financial integrity, process optimization, and contributing to a growing global organization. You will collaborate across departments to ensure accurate reporting, maintain strong internal controls, and drive improvements in accounting processes. Responsibilities: • Participate in month-end, mid-year, and year-end close cycles, including preparation of journal entries and reconciliation of balance sheets. • Develop and present monthly financial reporting packages, analyzing balance sheet and P& L variances to provide insights to business partners. • Review and manage key account reconciliations, ensuring balances are validated and audit-ready. • Investigate and resolve intercompany transactions while optimizing global financial flows. • Support internal and external audits by preparing schedules, analyzing data, and providing necessary documentation. • Lead and contribute to finance transformation projects focused on automation, simplification, and standardization of accounting processes. • Create and document robust internal controls that align with the organization’s growth and scaling needs. • Gain exposure to technical accounting practices and assist in the development of company policies.
2026-05-22T16:53:43Z

Legal Practice Assistant

Irvine, CA
onsite
Temporary to Hire
31.66 - 36.66 USD / Hourly
We are looking for an experienced Legal Practice Assistant to support a busy Commercial Litigation team in Irvine, California. This contract opportunity is ideal for a meticulous legal assistant who thrives in a fast-paced law firm setting and can manage litigation support with precision. The role will partner closely with attorneys on civil and commercial litigation matters, helping keep filings, calendars, and case materials organized and compliant. Candidates who are comfortable with court procedures, document preparation, and deadline-driven work will be well positioned for success. Responsibilities: • Prepare, revise, and proofread litigation documents to ensure proper formatting, consistency, and compliance with court and firm standards. • Coordinate state and federal court filing activities, including electronic submissions and related procedural support for active matters. • Maintain attorney calendars by tracking hearings, filing deadlines, and case milestones using calendaring tools such as Compulaw. • Research court-specific requirements and local rules to support accurate filings and timely case management. • Provide day-to-day practice support for a team of attorneys, helping manage workflow across an attorney group. • Organize case materials, exhibits, and supporting documents in electronic formats, including compiling, combining, and managing PDF files. • Assist with litigation preparation by assembling binders, case documentation, and other materials needed for hearings, depositions, and trial readiness. • Support discovery-related work by helping prepare, organize, and track draft responses and related case documents.
2026-05-12T00:28:42Z

Assistant Controller

Sumter, SC
onsite
Permanent / Full Time
110000.00 - 140000.00 USD / Yearly
We are looking for an Assistant Controller / Controller (DOE) to support the financial operations and reporting for a well-established service company near Sumter, SC. This role is hands-on role supporting the day-to-day general ledger management, ensuring accurate account reconciliations and related journal entries, and supporting month-end and year end close procedures.Responsibilities: • Perform and review account reconciliations, including bank reconciliations.• Prepare and post journal entries as part of month-end close procedures.• Assist in the preparation of financial statements and related reports.• Maintain compliance with accounting standards and regulatory requirements.
2026-05-26T20:04:17Z

Assistant Controller

West Palm Beach, FL
onsite
Permanent / Full Time
80000.00 - 100000.00 USD / Yearly
We are looking for an Assistant Controller to help lead core accounting operations and deliver accurate, timely financial reporting for the organization. This role is based in West Palm Beach, Florida, and offers the opportunity to partner with leadership on financial planning, compliance, and process improvement initiatives. The ideal candidate brings strong technical accounting knowledge, sound judgment, and the ability to guide a team in a fast-paced environment. Responsibilities:• Lead the preparation and review of financial statements, ensuring reports align with applicable accounting standards and reporting requirements.• Direct general ledger operations by overseeing journal entries, reconciliations, and the monthly close cycle to maintain accurate financial records.• Monitor internal control practices and support both internal and external audit activities through organized documentation and timely issue resolution.• Supervise accounts payable and accounts receivable workflows, including invoice handling, payment timing, and analysis of cash movement.• Perform detailed balance sheet reviews and account analysis to identify variances, correct discrepancies, and strengthen accounting processes.• Contribute to budgeting, forecasting, and broader financial analysis to support business planning and leadership decisions.• Coach and develop accounting, AP, and AR team members to build technical capability, accountability, and collaboration.
2026-05-20T13:58:42Z

Office Assistant

Bethesda, MD
onsite
Temporary / Contract
21.00 - 25.00 USD / Hourly
We are seeking a detail-oriented Office Assistant to support daily administrative operations and help keep the office running smoothly. The ideal candidate is organized, dependable, and comfortable managing a variety of clerical and customer-facing tasks Responsibilities:<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Schedule meetings and manage calendars</li><li>Maintain filing systems and office records</li><li>Prepare documents, reports, and correspondence</li><li>Order office supplies and support inventory tracking</li><li>Assist with data entry and general administrative tasks</li><li>Support team projects and day-to-day office workflows</li></ul>
2026-05-21T13:53:45Z

Underwriting Assistant

Santa Barbara, CA
onsite
Temporary / Contract
30.00 - 35.00 USD / Hourly
We are looking for an Underwriting Assistant to support a contract assignment in Santa Barbara, California. This position is ideal for someone who can manage operational workflows, interpret insurance-related information while helping maintain accurate and efficient day-to-day operations. Responsibilities:• Assist with Policy issuance and endorsements. • Review case information with care, applying underwriting knowledge and insurance terminology to support accurate processing and decision support.• Perform data analysis and reporting. • Prepare and manage certificates of insurance (COIs)• Handle documentation and records with precision to ensure information is complete, consistent, and aligned with internal standards.
2026-04-30T20:28:57Z

Administrative Assistant

Palo Alto, CA
remote
Temporary / Contract
26.00 - 30.00 USD / Hourly
We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on delivering accurate intake services, verifying coverage details, securing required documentation, and helping create a detail-oriented experience for patients and care teams. The ideal candidate is organized, service-oriented, and comfortable managing multiple responsibilities in a fast-paced healthcare environment. Responsibilities: • Manage patient intake activities by entering demographic details, confirming insurance information, and ensuring registration records are complete and accurate. • Collect required signatures, co-payments, deductibles, and deposits while following established policies and applicable regulatory standards. • Safeguard patient valuables according to department guidelines and maintain proper documentation throughout the registration process. • Scan and upload registration materials and supporting documents before the end of each shift to keep records current and accessible. • Use payer portals and other online verification tools to confirm eligibility, review coverage details, and update patient information as needed. • Coordinate closely with registration colleagues and clinical teams to provide wristbands, face sheets, labels, and other required materials without delay. • Respond promptly to nursing updates, visitor authorization needs, and related communication to support smooth patient flow across care areas. • Maintain office readiness by monitoring equipment functionality, following downtime procedures when necessary, and contributing to departmental meetings and training sessions.
2026-04-28T13:53:41Z

Research Assistant

Honolulu, HI
onsite
Permanent / Full Time
50000.00 - 56000.00 USD / Yearly
We are looking for a detail-oriented Research Assistant to support marketing and project activities for a retail-focused team in Honolulu, Hawaii. This role combines research coordination, accurate data handling, and responsive service to help keep initiatives organized and moving forward. The ideal candidate is comfortable managing information, working across priorities, and contributing to a positive customer experience. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling Noe Silva at 808.452.0264. Responsibilities:• Coordinate research and marketing-related tasks to support ongoing retail initiatives and team objectives.• Maintain accurate records by entering, updating, and organizing data in company systems and tracking tools.• Assist with project planning activities, including monitoring timelines, preparing status updates, and following up on deliverables.• Provide responsive customer support by responding to inquiries and helping resolve routine issues in a timely manner.• Support CRM marketing efforts through data maintenance, campaign coordination, and list management.• Prepare research materials, summaries, and basic reports to help inform business decisions and team planning.• Help organize documentation for pre-award activities and ensure required information is complete and properly filed.
2026-05-13T02:04:22Z

Legal Assistant

Phoenix, AZ
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support intellectual property matters for a services organization in Phoenix, Arizona. This position plays an important role in keeping filings, records, deadlines, and client materials organized across patent and trademark matters. The ideal candidate brings prior law firm or legal department experience, strong administrative judgment, and the ability to manage multiple priorities with accuracy and professionalism. Responsibilities: • Draft, revise, proofread, and format intellectual property documents such as patent and trademark submissions, responses, agreements, and related correspondence. • Coordinate electronic filings with the United States Patent and Trademark Office and assist with submissions to international intellectual property offices when required. • Maintain orderly and secure matter files, ensuring records are updated, accessible, and properly stored throughout the life of each case. • Track key dates for filings, renewals, responses, and other intellectual property deadlines, and help keep attorneys informed of upcoming actions. • Arrange calendars, meetings, and travel logistics for attorneys while supporting day-to-day scheduling needs. • Prepare billing support materials, enter time accurately, and help ensure invoices and records align with firm procedures. • Assemble presentations, meeting packets, and client-ready materials for discussions related to intellectual property matters. • Manage incoming and outgoing correspondence and mail connected to patent, trademark, and other legal matters. • Conduct basic research on patents, trademarks, and related issues, and support compliance with filing requirements, renewals, and dispute-related procedures. • Update docketing tools and internal databases to keep portfolio information, client details, and matter status current.
2026-05-21T19:08:47Z

Administrative Assistant

Cedar Rapids, IA
onsite
Temporary / Contract
16.00 - 18.00 USD / Hourly
Are you ultra-organized, detail-driven, and energized by checking things off a to‑do list? We’re looking for a motivated Administrative Assistant to play a key role in a 3‑month project. This is your chance to jump into a focused initiative, make an immediate impact, and help support a wonderful team.This short-term opportunity is perfect for someone who thrives in a fast-paced environment and enjoys being the go‑to support that keeps everything moving. What You’ll DoYou’ll be the backbone of the project, helping keep tasks organized, information flowing, and timelines on track. Responsibilities include:<ul><li>Providing hands-on administrative support for a defined project</li><li>Organizing, maintaining, and tracking project documents and files</li><li>Managing data entry, spreadsheets, and project trackers</li><li>Scheduling meetings, coordinating calendars, and preparing materials</li><li>Drafting, formatting, and proofreading emails, reports, and summaries</li><li>Monitoring inboxes and routing questions or requests effectively</li><li>Supporting deadlines, deliverables, and status updates</li><li>Jumping in where needed to keep the project running smoothly</li></ul>
2026-05-06T00:30:47Z

Executive Assistant

La Jolla, CA
onsite
Temporary to Hire
36.00 - 48.00 USD / Hourly
Robert Half is partnering with a prestigious and growing wealth management firm to identify a highly polished, proactive, and detail-oriented Executive Assistant to support executive leadership and advisory teams. This individual will serve as a trusted partner to the Managing Partner and senior advisors while acting as a key liaison for high-net-worth and ultra-high-net-worth clients. The ideal candidate thrives in a fast-paced, client-focused environment and brings exceptional organizational skills, professionalism, discretion, and the ability to manage competing priorities with grace under pressure. Key Responsibilities:<ul><li>Manage complex, high-volume calendars for the Managing Partner and senior advisors, prioritizing competing demands and optimizing scheduling efficiency.</li><li>Coordinate meetings, conference calls, and events across internal teams, clients, and external stakeholders.</li><li>Oversee inbox management, including prioritizing correspondence, drafting communications, and directing inquiries appropriately.</li><li>Serve as a primary liaison for high-net-worth and ultra-high-net-worth clients, delivering a white-glove client service experience.</li><li>Support business development initiatives by preparing client presentations, pitch materials, and tracking sales pipeline activity.</li><li>Maintain CRM systems, including Salesforce, ensuring accurate client records, pipeline tracking, and timely follow-ups.</li><li>Facilitate client onboarding, including preparation of account documentation and coordination with custodians and internal teams.</li><li>Coordinate client meetings, firm events, and marketing initiatives, ensuring seamless execution and high-quality client experiences.</li><li>Prepare meeting agendas, reports, presentations, and supporting materials for leadership and client interactions.</li><li>Manage domestic and international travel logistics, including flights, accommodations, itineraries, transportation, and expense reporting.</li><li>Generate and maintain weekly, quarterly, and ad hoc reports related to client activity, business development efforts, and pipeline progress.</li><li>Lead client outreach initiatives, including quarterly scheduling and follow-up coordination.</li><li>Support financial administrative functions, including expense reporting, invoice processing, reconciliation, and vendor communications.</li><li>Oversee day-to-day office operations, including document management, mail distribution, process improvements, and operational coordination.</li><li>Provide cross-functional administrative support to leadership and advisory teams.</li><li>Handle sensitive financial and personal information with the highest level of confidentiality and professionalism.</li><li>Ensure compliance with firm policies, regulatory standards, and operational procedures.</li><li>Support firmwide events, conferences, and client seminars by coordinating logistics across multiple teams and calendars.</li><li>Assist with HR-related and multi-state administrative matters as needed.</li><li>Provide occasional personal and property management support, including vendor coordination, scheduling, and expense oversight.</li></ul>
2026-05-20T21:38:46Z

Office Assistant

New York, NY
onsite
Temporary / Contract
17.10 - 19.80 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations at a detail-oriented testing site in New York, New York. This Long-term Contract position is ideal for someone who enjoys a structured environment, delivers excellent in-person service, and can adapt to a variable schedule that may include Saturdays and occasional evening hours. The person in this role will help create a secure, organized, and welcoming experience for test takers while supporting administrative and front-desk activities. Responsibilities: • Welcome test takers upon arrival, confirm identification, and guide them through the check-in process with efficiency and courtesy. • Carry out security screening procedures, including the use of handheld screening devices and other required verification steps. • Observe candidates throughout the testing session to protect exam integrity and respond promptly to concerns or irregular situations. • Maintain strict control of testing materials, equipment, and room conditions to ensure a secure and compliant environment at all times. • Document incidents clearly and escalate issues when needed to support policy compliance and timely resolution. • Provide front-desk and clerical support such as answering inbound calls, scanning documents, and completing routine administrative tasks. • Assist with basic handling of office or testing equipment, including packing, unpacking, and moving materials as needed for site operations. • Support a fair and comfortable candidate experience by giving clear instructions, escorting individuals to and from testing areas, and addressing questions appropriately.
2026-05-27T13:18:47Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
30.00 - 35.00 USD / Hourly
We are looking for an Administrative Assistant to provide high-level support within a busy higher education office. This long-term contract opportunity is ideal for someone who excels at keeping schedules organized, managing shifting priorities, and maintaining a detail-oriented approach in a fast-moving executive setting. Working closely with senior leadership support staff, this role helps keep daily operations running efficiently through strong communication, sound judgment, and careful attention to detail. You will work onsite daily in West LA and hours are 8:00am-5:00pm Monday-Friday. Responsibilities:• Manage complex calendars, coordinate meetings, and help maintain an efficient schedule for executive leadership support.• Prepare correspondence, reports, and other administrative materials with a high level of accuracy and care.• Arrange logistics for appointments, meetings, and office activities while ensuring participants have the information they need.• Track priorities, follow up on action items, and help keep projects and administrative tasks moving forward on time.• Serve as a reliable point of contact for internal and external stakeholders, handling inquiries with discretion and responsiveness.• Organize files, records, and office documentation to support smooth day-to-day operations.• Support onsite office coverage during the week and assist with remote administrative coordination as needed.• Contribute to a well-run executive office by anticipating needs, resolving routine issues, and adapting to changing demands.
2026-05-22T18:54:14Z

Assistant Controller

Tualatin, OR
onsite
Permanent / Full Time
- USD / Yearly
Jamie Benway with Robert Half is looking for an experienced Assistant Controller to join our dynamic team in Tualatin, Oregon. This role offers an exciting opportunity to contribute to financial planning and analysis while ensuring accurate and efficient accounting operations. The ideal candidate will have a strong background in finance and accounting, coupled with excellent organizational and analytical skills. Responsibilities:• Coordinate and oversee month-end close processes to ensure timely and accurate financial reporting.• Prepare detailed financial statements and reports for internal and external stakeholders.• Analyze financial data to identify trends, variances, and areas for improvement.• Collaborate with management to support budgeting and forecasting activities.• Ensure compliance with all accounting regulations and company policies.• Manage general ledger accounts and perform reconciliations as needed.• Support audits by preparing and providing necessary documentation.• Implement process improvements to enhance the efficiency of financial operations.• Train and guide less experienced accounting staff to maintain high performance standards.• Assist in developing and maintaining internal controls to safeguard company assets. Please reach out to Jamie Benway with Robert Half to review this position. Job Order: 03600-0013382344
2026-05-18T17:28:45Z

Financial Services Administrative Assistant

Amherst, NY
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
Jenny Bour with Robert Half is working with a financial firm that is looking for a highly organized and detail-oriented Financial Services Administrative Assistant to join their team in Amherst, New York. This Administrative Assistant role is integral to ensuring smooth daily operations within a detail-focused office setting, requiring exceptional multitasking skills and a strong sense of confidentiality. If you thrive in a fast-paced environment and have a background in administrative support, particularly in the financial sector, we encourage you to apply! Responsibilities:<ul><li>Serve as the first point of contact by answering client calls, addressing basic inquiries, and coordinating paperwork for financial transactions.</li><li>Greet clients courteously and prepare conference rooms for meetings.</li><li>Manage and update team and support staff calendars to ensure seamless scheduling.</li><li>Handle incoming and outgoing mail, including notifications to the appropriate team members.</li><li>Prepare and process client account paperwork, ensuring accuracy and compliance with custodian requirements.</li><li>Maintain client accounts by managing updates such as address changes, name updates, and authorized signer modifications.</li><li>Facilitate client check deposits and prepare meeting folders with necessary documentation.</li><li>Download daily financial transactions from mutual fund custodians and handle related reporting tasks.</li><li>Draft and track charity donation letters, ensuring copies are sent to clients and recipients.</li><li>Update and manage various spreadsheets, including client mailing lists and task logs, using tools like mail merge.</li></ul>
2026-05-22T15:53:47Z

Marketing Assistant/Analyst IV

Greensboro, NC
remote
Temporary / Contract
45.00 - 48.00 USD / Hourly
We are looking for a Marketing Assistant/Analyst IV (US) to support customer-facing marketing collateral and training programs for a Quick Service Restaurants business segment in Greensboro, North Carolina. This Long-term Contract position blends project coordination, creative development, and cross-functional collaboration to help deliver effective sales and marketing support. The ideal candidate brings strong communication skills, sound judgment, and the ability to keep multiple initiatives organized in a fast-moving industrial environment. Responsibilities: • Coordinate the creation, revision, and delivery of customer program materials that support sales and marketing initiatives for the Quick Service Restaurants segment. • Partner with marketing, sales communications, research and development, and field-based teams to align materials and training resources with customer needs. • Oversee day-to-day project timelines, priorities, and deliverables to ensure assignments are completed accurately and on schedule. • Provide guidance and direction to two Marketing Assistants, helping distribute work, monitor progress, and encourage high-quality output. • Develop and maintain training content and support tools that improve customer understanding of programs, products, and promotional resources. • Review collateral for consistency, accuracy, branding, and overall quality before release to internal or external stakeholders. • Communicate project updates clearly with internal partners and respond to requests with a strong customer service mindset.
2026-05-26T17:04:01Z

Assistant Controller

Mill Valley, CA
onsite
Permanent / Full Time
140000.00 - 160000.00 USD / Yearly
We are looking for an experienced Assistant Controller to oversee the Accounts Payable and Procure-to-Pay functions within a dynamic, multi-brand organization. This role offers an exciting opportunity to lead a critical shared services function, drive operational efficiency, and make impactful contributions in a fast-paced, private equity-backed environment. Responsibilities:• Manage end-to-end Accounts Payable operations, including invoice processing and payment workflows, across multiple entities.• Lead and mentor both onshore and offshore AP teams to ensure high performance and attention to detail in their development.• Identify inefficiencies and implement process improvements, automation, and scalable solutions.• Collaborate with departments such as operations, procurement, treasury, and senior leadership to align organizational goals.• Strengthen internal controls and ensure compliance with regulatory standards while preparing for audits.• Support month-end close activities, including accruals, reporting, and analytics.• Ensure readiness for financial audits and maintain accurate records for compliance purposes.• Contribute to the development of reporting tools and dashboards to enhance decision-making.• Participate in cross-functional initiatives aimed at enhancing financial systems and processes.• Drive the transformation and optimization of shared services functions to support organizational growth.
2026-05-22T16:08:45Z

Assistant Controller

Dallas, TX
onsite
Permanent / Full Time
- USD / Yearly
We are looking for an Assistant Controller to support the financial operations of our Dallas, Texas team and help maintain accurate, timely reporting across the organization. This role oversees core accounting activities, strengthens internal controls, and partners with leadership on analysis that supports sound business decisions. The ideal candidate brings strong technical accounting knowledge, a hands-on approach to daily operations, and the ability to guide staff development while maintaining high standards for compliance and accuracy. Responsibilities: • Oversee daily accounting workflows across payables, receivables, billing, cash activity, customer credits, and account reconciliations to ensure work is completed accurately and efficiently. • Manage reconciliations for multiple bank accounts with significant transaction volume, ensuring discrepancies are resolved promptly and records remain current. • Prepare and review general ledger reconciliations and contribute to weekly and monthly financial reporting for management. • Strengthen the company’s financial safeguards by maintaining internal controls, supporting audit readiness, and verifying transaction accuracy across departments. • Serve as a backup resource for payroll by supporting payroll processing, compliance reporting, journal entries, and related reconciliations. • Lead and develop accounting staff through coaching, performance feedback, goal setting, and ongoing training initiatives. • Provide financial insight for special initiatives, capital spending decisions, product costing reviews, and other business analyses as needed. • Collaborate with the Corporate Controller to assess benefit-related programs and support financial evaluation of employee and operational offerings. • Act as a key point of contact for external parties including customers, suppliers, auditors, banks, lessors, insurers, credit card providers, and collection partners when financial matters arise. • Escalate concerns related to food packaging safety or quality in accordance with company reporting expectations and assist with other assigned duties as needed.
2026-05-19T19:33:45Z

Assistant Controller

Las Vegas, NV
onsite
Permanent / Full Time
90000.00 - 110000.00 USD / Yearly
We are looking for an Assistant Controller to help lead accounting operations for a large, publicly traded homebuilding organization in Las Vegas, Nevada. This role partners closely with the Controller to support financial oversight, strengthen reporting accuracy, and maintain effective controls across core accounting functions. The ideal candidate brings strong technical accounting knowledge, sound judgment, and the ability to collaborate with operational leaders in a fast-paced construction environment. Responsibilities: • Oversee daily accounting activities across payables, payroll, receivables, job cost accounting, and general ledger functions to promote accuracy, timeliness, and compliance with established standards. • Partner with the Controller to build and manage annual budgets covering departmental operations, housing activity, capital assets, land development, and cash flow planning. • Prepare and analyze financial projections, including revenue and profitability outlooks, while evaluating budget-to-actual results to identify trends and variances. • Support the completion of monthly, quarterly, and annual financial reporting deliverables for both internal stakeholders and external parties. • Coordinate the preparation and review of tax filings related to personal property, sales and use, and real estate obligations. • Help develop, implement, and maintain accounting procedures and internal controls that align with corporate requirements and sound financial practices. • Serve as a key contact for internal and external audits by providing documentation, answering inquiries, and assisting with follow-up actions tied to audit outcomes. • Review and authorize invoices and other expenditures within approved company policies and delegated authority limits. • Work closely with department leaders to ensure consistent cost coding and proper application of general ledger accounting across projects and operations.
2026-05-18T16:33:46Z

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