<p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>· Answer incoming calls</p><p>· Data entry of legal documents</p><p>· Schedule appointments/Calendar Management</p><p>· Timely email correspondence</p><p>· Handle incoming/outgoing mail</p><p>· Prepare and file internal documents</p><p>· Assist the Accountant with projects when needed</p>
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. This position is Monday to Friday 8 am to 5 pm onsite.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Handling mailing, phone calls, catering, scheduling, calendar</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, using Goggle Suite</p><p>• Schedule appointments and manage calendars for team members</p><p>• Handling a busy multiline phone system</p><p>• Supporting C-level executives</p><p>• Will be responsible for catering orders</p><p><br></p><p><br></p><p><br></p><p><br></p>
<p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Oversee office supply inventory</p><p>· Process client invoices</p><p>· Calendar Management</p><p>· Monitor expenses</p><p>· Answer incoming phone calls</p><p>· Draft email correspondence and create presentations</p><p>· POC to outside vendors</p><p>· Identify areas for process improvements</p><p>· Maintain petty cash</p><p>· Provide reports to management</p>
We are looking for an experienced and detail-oriented Executive Assistant to provide exceptional support to senior leadership in Virginia Beach, Virginia. This long-term contract position requires a highly organized individual who can effectively manage priorities, anticipate needs, and represent the organization with professionalism. The ideal candidate will bring strong communication skills, excellent judgment, and a proven ability to handle executive-level responsibilities. Prior experience supporting C-suite executives is highly preferred.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring all meetings and appointments are scheduled efficiently.<br>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.<br>• Organize and prepare materials for executive meetings, ensuring all necessary documentation is readily available.<br>• Act as a reliable point of contact between executives and internal or external stakeholders.<br>• Anticipate and address the needs of executives to optimize productivity and time management.<br>• Provide timely and accurate responses to emails, calls, and other communications on behalf of executives.<br>• Ensure confidentiality and discretion in handling sensitive company information.<br>• Collaborate with other team members to ensure seamless operations and support for leadership.<br>• Assist with preparing reports, presentations, and other executive-level documentation as needed.<br>• Handle urgent or emergency tasks with flexibility, including occasional evening availability.
We are looking for an organized and detail-oriented Office Assistant to join our team in Charlotte, North Carolina. In this Contract to permanent position, you will play a key role in ensuring smooth day-to-day operations while supporting various administrative and event coordination tasks. This opportunity is ideal for someone who thrives in a dynamic environment and has a strong ability to manage priorities effectively.<br><br>Responsibilities:<br>• Coordinate office events, including seasonal gatherings, holiday celebrations, and wellness initiatives, to enhance engagement and collaboration.<br>• Manage executive-level calendars, schedule meetings, and ensure seamless coordination of appointments.<br>• Prepare and submit expense reports, arrange travel bookings, and handle additional administrative tasks as required.<br>• Handle sensitive and confidential information with discretion and professionalism.<br>• Organize schedules for onsite visitors and traveling employees from other office locations.<br>• Respond to meeting and information requests promptly, providing clear and accurate support.<br>• Assist with outgoing packages and ensure timely ordering of miscellaneous office supplies.<br>• Answer inbound calls, scan documents, and perform general receptionist duties to maintain efficient office operations.
We are looking for a highly organized and proactive Executive Assistant to provide exceptional administrative support to senior executives. This position is based in Detroit, Michigan, and requires someone skilled at managing schedules, coordinating travel, and ensuring smooth day-to-day operations for leadership. The ideal candidate will excel in maintaining confidentiality and handling strategic tasks with precision.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling and organizing meetings to ensure optimal time management.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and edit documents, presentations, and reports using tools such as Adobe Acrobat.<br>• Facilitate executive meetings by preparing agendas, taking notes, and tracking action items.<br>• Handle sensitive and confidential information with discretion and professionalism.<br>• Act as the primary point of contact for executives, addressing inquiries and ensuring seamless communication.<br>• Organize and prioritize tasks to support executives in achieving their goals efficiently.<br>• Monitor deadlines and follow up on pending tasks to ensure timely completion.<br>• Collaborate with other teams and departments to gather information and provide executive-level support.
We are looking for an experienced and adaptable Executive Assistant to support a high-profile executive in Dallas, Texas. This unique role combines personal assistant duties with office management responsibilities, requiring exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. The ideal candidate will provide seamless support while managing dynamic schedules, travel arrangements, and internal corporate events.<br><br>Responsibilities:<br>• Manage complex calendars, appointments, and reservations, ensuring seamless coordination for both personal and work-related commitments.<br>• Arrange and oversee travel logistics, meetings, and social engagements for the executive.<br>• Draft, proofread, and distribute correspondence, invitations, and other communications with attention to detail.<br>• Handle season tickets and passes for cultural, sports, and arts events, ensuring timely distribution.<br>• Respond promptly to calls, texts, and requests, offering real-time support with a high level of discretion.<br>• Plan and organize social engagements, community appearances, and special events with meticulous attention to detail.<br>• Execute errands, purchases, and personal logistics to support the executive's needs.<br>• Coordinate internal lunches, dinners, staff events, and celebrations, ensuring smooth execution.<br>• Manage office supplies procurement, employee appreciation gifts, and vendor relationships.<br>• Maintain a welcoming and organized office environment while partnering on special projects and initiatives.
<p>We are looking for a highly skilled Executive Assistant to provide comprehensive support to senior leadership in Bakersfield, California. In this position, you will play a crucial role in managing schedules, coordinating travel plans, and ensuring seamless communication across teams. The ideal candidate is organized, detail-oriented, and bilingual, with a proven ability to handle multiple tasks efficiently while maintaining a high level of attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars, including scheduling meetings and appointments for executives.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare and organize board packets, meeting notes, and other essential documentation.</p><p>• Compose clear and concise correspondence and other written communications on behalf of executives.</p><p>• Facilitate executive meetings by preparing agendas and ensuring follow-ups are completed.</p><p>• Maintain digital organization systems to ensure easy access to critical files and documents.</p><p>• Act as a liaison between executives and internal or external stakeholders.</p><p>• Handle multiple projects simultaneously while meeting deadlines and maintaining accuracy.</p><p>• Provide general administrative support to ensure the smooth operation of the executive office.</p>
<p>We are looking for a highly organized and dedicated Executive Assistant to support executive-level management in a meticulous and dynamic environment. This is a contract-to-permanent position located in Chattanooga, Tennessee, offering an exceptional opportunity to contribute to high-level administrative functions within the government sector. The ideal candidate will have a proven ability to manage complex schedules, coordinate meetings, and handle multiple priorities with efficiency and discretion.</p><p><strong>This position is 100% onsite and may require overtime as needed.</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, including scheduling and coordinating meetings with internal and external stakeholders.</p><p>• Organize and prepare materials for executive and stakeholder meetings, ensuring accuracy and timeliness.</p><p>• Produce detailed reports, presentations, and correspondence using Microsoft Excel and PowerPoint.</p><p>• Oversee the preparation and submission of expense reports with attention to detail.</p><p>• Coordinate and execute special projects as assigned, adhering to deadlines and quality standards.</p><p>• Serve as a key point of contact for executives, maintaining a detail-oriented demeanor in all interactions.</p><p>• Handle confidential information with discretion and ensure seamless communication within the organization.</p><p>• Assist in planning and logistics for events, conferences, and important meetings.</p><p>• Monitor and manage tasks to ensure the timely completion of deliverables.</p><p>• Support executives in day-to-day operations, ensuring efficiency and organization.</p>
We are looking for a proactive and organized Administrative Assistant to join our team in Irvine, California. This is a Contract-to-permanent position, offering an excellent opportunity to join a growing office environment. The ideal candidate will support daily operations, manage office tasks, and assist with event coordination and vendor relations.<br><br>Responsibilities:<br>• Manage office operations, including ordering supplies and maintaining an organized workspace.<br>• Provide administrative support to other team members, including HR and other departments as needed.<br>• Coordinate vendor relationships to ensure smooth office operations and timely deliveries.<br>• Assist in planning and executing office events and meetings.<br>• Support the team with tasks related to an office relocation, ensuring a seamless transition.<br>• Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager.<br>• Answer and direct inbound calls professionally and efficiently.<br>• Perform data entry and maintain accurate records to support administrative processes.<br>• Uphold a business-casual office environment and contribute to a positive workplace culture.
<p>Growing client located in the Northern Delaware area is looking to hire an Accounting Assistant to support their corporate investment teams. This Accounting Assistant must have a flair for numbers and should be familiar with processing accounts receivable/payable transactions, they will also assist with billing and collections, account reconciliations, bank reconciliations, invoice processing, journal entries, and assisting with accounting projects. Ultimately, the successful Accounting Assistant will assist with providing thorough accounting and administrative support to the finance team.</p><p><br></p><p>Primary Responsibilities</p><p>· Analyze accounting data</p><p>· Journal Entries</p><p>· Maintain accounts payable records</p><p>· Payroll Documentation</p><p>· General ledger/account reconciliations</p><p>· Process overtime/bonus information</p><p>· Accounting Projects</p><p>· Assist with employee onboarding</p><p>· Credit Card Reconciliation</p>
Executive Assistant Excellent opportunity for a detail-oriented Executive Assistant (Executive Administrative Assistant) Robert Half is looking to permanent a detail oriented, highly-skilled Executive Assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm. How you will make an impact · Screening calls · Making travel and meeting arrangements · Preparing reports and financial data · Training and supervising other support staff and customer relations Please apply online or through our Robert Half app
<p>Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Calendar Management</p><p>· Prepare financial statements and reports</p><p>· Draft internal/external correspondence</p><p>· Generate travel arrangements & itineraries </p><p>· Perform clerical research</p>
<p>We are looking for a highly organized and detail-oriented Executive Assistant to support senior leadership in a dynamic non-profit setting. This contract position is based in Saint Paul, Minnesota, and offers an excellent opportunity to manage critical administrative functions and contribute to the smooth operation of executive-level activities. The ideal candidate will have extensive experience in executive support and a proven ability to handle multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring appointments and meetings are scheduled accurately.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Organize and prepare materials for executive meetings, ensuring all necessary documentation is ready.</p><p>• Serve as the primary point of contact for scheduling and communication with stakeholders.</p><p>• Monitor and prioritize email correspondence, responding promptly to urgent matters.</p><p>• Assist with the preparation and editing of reports, presentations, and other documents.</p><p>• Maintain confidentiality and discretion when handling sensitive information.</p><p>• Collaborate with other departments to ensure seamless communication and workflow.</p><p>• Track and follow up on deadlines and deliverables to keep projects on schedule.</p><p>• Provide general administrative support, including expense reporting and record management.</p>
<p>We are in search of a Part Time Administrative Assistant to join our team based in Fairfax, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our staff. This is the ideal position for someone looking for part time work only. Yor will be working onsite Monday to Thursday 9 am to 3 pm.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Maintain the office environment and ensure it is organized and functional. </p><p>• Ordering supplies/stocking supplies. </p><p>• Supporting staff with various admin task.</p><p>• Perform general administrative such as Filling/ scanning.</p><p>• Support staff with various admin task.</p><p> • Handling catering orders for big conferences/ picking up catering orders.</p><p> • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently.</p>
We are looking for a skilled Executive Assistant to provide high-level support to senior executives in a dynamic and fast-paced environment. This is a Contract to permanent position based in Irving, Texas, offering an excellent opportunity to showcase your organizational and communication talents. The ideal candidate is detail-oriented, proactive, and experienced in managing executive schedules and travel arrangements.<br><br>Responsibilities:<br>• Maintain and organize executive calendars, ensuring all appointments and meetings are accurately scheduled.<br>• Arrange and coordinate domestic and international travel plans, including booking flights, accommodations, and transportation.<br>• Prepare for executive meetings by compiling necessary materials and ensuring all logistics are in place.<br>• Act as the primary point of contact for scheduling and rescheduling appointments as needed.<br>• Communicate effectively with internal teams and external stakeholders to coordinate meetings and events.<br>• Monitor and manage travel budgets while ensuring cost efficiency.<br>• Provide administrative support in preparing reports, presentations, and correspondence.<br>• Handle confidential information with professionalism and discretion.<br>• Identify potential scheduling conflicts and resolve them promptly.<br>• Collaborate with other assistants and departments to ensure seamless operations.
<p>Robert Half is looking for an Administrative Assistant to join our client's team in South Jersey. In this role, you will provide essential support to ensure smooth operations, with a focus on client coordination, project documentation, and administrative tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys collaborating with both internal teams and clients.</p><p><br></p><p>Responsibilities:</p><ul><li>Take comprehensive notes during client meetings, documenting decisions and action items clearly and efficiently.</li><li>Prepare and share meeting documentation, proposals, and follow-up communications to ensure seamless client engagement.</li><li>Provide administrative and project coordination support to the Director of Sales and Operations.</li><li>Keep client files, project records, and spreadsheets updated and organized for easy access.</li><li>Assist in creating high-quality presentations, detailed reports, and schedules for both clients and internal teams.</li><li>Coordinate with team members to address client needs effectively and maintain high standards of service.</li></ul>
<p>We are looking for an experienced Administrative Assistant to join our team on a contract basis in Ames, Iowa. This position requires a detail-oriented individual who thrives in a collaborative office environment and is comfortable managing diverse tasks. The ideal candidate will have a strong background in administrative support and possess excellent communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact at the front desk, greeting visitors and ensuring a welcoming office environment.</p><p>• Answer incoming calls professionally, providing assistance or directing inquiries to the appropriate team members.</p><p>• Perform data entry tasks with accuracy and efficiency to support office operations.</p><p>• Assist in setting up conference rooms for meetings, ensuring all necessary materials and equipment are prepared.</p><p>• Utilize Microsoft Office Suite tools, including Word, Excel, and Outlook, to create documents, manage schedules, and communicate effectively.</p><p>• Provide general administrative support to the team, including organizing files and maintaining records.</p><p><br></p><p>If you enjoy working for a small business and want to advance in your administrative skills, please APPLY today! Please call 515.706.4974 or apply through our Robert Half website!</p>
<p>Robert Half is seeking an Office Assistant willing to work between our Virginia and DC offices. This position is Metro Accessible. The Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. This position is Monday to Friday 8"30 am to 5 pm.</p><p>Responsibilities:</p><p> · Answer incoming calls</p><p>· Greeting clients.</p><p>· Stocking new office inventory</p><p>· Cleaning/organizing kitchen supplies</p><p>· Handle incoming/outgoing mail</p><p>· Assist with office support/administrative duties</p>
<p>We are looking for a skilled and resourceful Executive Assistant to provide high-level administrative support to organizational leadership and the Board of Directors. This Contract position is based in Conroe, Texas, and requires someone with strong attention to detail who excels in managing complex schedules, handling confidential information, and facilitating communication between key stakeholders. The ideal candidate will bring exceptional organizational skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary administrative liaison for the leadership team and Board of Directors, ensuring seamless communication and coordination.</p><p>• Manage and prioritize executive calendars, resolving scheduling conflicts and ensuring timely organization of appointments.</p><p>• Coordinate and facilitate board meetings, including preparing agendas, recording minutes, and distributing relevant materials.</p><p>• Reconcile credit card statements, process expense reports, and submit timesheets for designated executives.</p><p>• Organize logistics for internal and external meetings, including securing venues, arranging catering, and ensuring technical readiness for presentations.</p><p>• Prepare and format presentations with a high level of accuracy and distribute meeting documents as needed.</p><p>• Maintain and update confidential records and databases with accuracy and discretion.</p><p>• Establish and oversee both digital and physical filing systems to ensure efficient document management.</p><p>• Provide technical support for video conferencing and virtual meetings, ensuring seamless execution.</p><p>• Assist with data entry, reporting, and preparation of documentation to support leadership initiatives.</p>
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This is a long-term contract position based in Louisville, Kentucky, offering an excellent opportunity to work in a dynamic environment. The ideal candidate will excel at managing schedules, coordinating travel, and ensuring smooth execution of executive-level meetings.<br><br>Responsibilities:<br>• Manage and optimize executive calendars, ensuring all appointments, meetings, and events are accurately scheduled.<br>• Coordinate and book travel arrangements, including flights, accommodations, and ground transportation.<br>• Organize comprehensive travel itineraries to ensure seamless travel for executives.<br>• Prepare for executive meetings by collecting relevant materials, creating agendas, and ensuring all logistics are in place.<br>• Act as the primary point of contact for scheduling and travel-related inquiries.<br>• Assist in drafting correspondence, reports, and presentations as needed.<br>• Maintain confidentiality while handling sensitive information and documents.<br>• Ensure effective communication between executives and internal or external stakeholders.<br>• Resolve scheduling conflicts and adjust plans proactively to meet changing priorities.<br>• Monitor and track deadlines to ensure timely completion of tasks and projects.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Clearwater, Florida. This role is crucial in providing organizational support across various departments, ensuring smooth communication and efficient operations. Ideal candidates will thrive in a dynamic environment and bring strong multitasking abilities, excellent communication skills, and a proactive mindset to the table.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact between multiple departments</p><p>• Manage and track permits, notifications, and compliance requirements for active and upcoming projects.</p><p>• Prepare and process pay applications to ensure timely and accurate contractor payments.</p><p>• Maintain detailed and organized project tracking systems, including spreadsheets and compliance documentation.</p><p>• Organize and manage project documents, ensuring accessibility and accuracy of records and correspondence.</p><p>• Provide general administrative support, including data entry, file management, and preparation of departmental materials.</p><p><br></p><p>The ideal candidate for this job will have great communication skills, comfortable working in MS Office Suite and will have prior experience in the construction industry. </p><p><br></p><p>This is a permanent opportunity. Please apply to Jane Gearhart if interested! </p>
<p>We are looking for a skilled Executive Assistant to provide comprehensive support to senior leadership in Bedminster, New Jersey. This role requires a proactive individual capable of managing schedules, coordinating meetings, and preparing high-level presentations. As a long-term contract position, this opportunity is ideal for someone seeking stability while contributing to organizational success.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain executives' calendars, ensuring all appointments and deadlines are effectively managed.</p><p>• Schedule and coordinate executive meetings, including preparation of agendas and materials.</p><p>• Assist in the creation and delivery of board presentations, ensuring accuracy and professionalism.</p><p>• Utilize Microsoft Word and Excel to draft, edit, and manage documents and spreadsheets.</p><p>• Host and manage virtual meetings using platforms such as Zoom and Microsoft Teams.</p><p>• Act as a liaison between executives and other departments to facilitate communication and collaboration.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Monitor and prioritize incoming communications, responding on behalf of executives when appropriate.</p><p>• Coordinate travel arrangements and logistics for business trips.</p><p>• Support additional administrative tasks as needed to ensure smooth operations.</p>
<p>Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
We are looking for a meticulous and proactive Executive Assistant to provide comprehensive support to senior leadership in Morristown, New Jersey. In this Contract to permanent position, you will play a pivotal role in managing daily operations, coordinating schedules, and ensuring smooth administrative processes. This role offers an exciting opportunity to contribute to organizational success while honing your organizational skills.<br><br>Responsibilities:<br>• Oversee and manage executives' calendars, ensuring efficient scheduling of meetings and appointments.<br>• Provide clerical and administrative support by handling daily tasks and acting as a personal assistant.<br>• Prepare and distribute meeting notes, reports, and presentations with precision and timeliness.<br>• Assist in planning and executing corporate events and meetings, ensuring all details are seamlessly handled.<br>• Maintain organized filing systems for documents and correspondence to ensure easy retrieval.<br>• Create and update company advertisements, event invitations, and announcements using tools like Publisher and Canva.<br>• Monitor and update the company website and LinkedIn page on a daily basis.<br>• Support human resources activities, including tracking and verifying vacation and sick time through the Employer Organization.<br>• Manage credit card receipts and oversee fundraising efforts, including depositing checks.<br>• Handle miscellaneous tasks as needed, ensuring no detail is overlooked.
