<p>We are looking for a detail-oriented Service Coordinator to manage scheduling, communication, and operational tasks for our service team in Union County, New Jersey. This role involves coordinating with customers, dispatching technicians, and ensuring all service activities are executed efficiently. The ideal candidate thrives in a fast-paced environment, has excellent organizational skills, and is committed to delivering exceptional customer service.</p><p><br></p><p>Responsibilities:</p><p>• Schedule and assign service jobs to technicians, considering skill sets, workloads, and availability.</p><p>• Communicate with customers to confirm appointments, access requirements, and project timelines.</p><p>• Adjust schedules to accommodate emergency requests, delays, or changes in scope.</p><p>• Maintain the service calendar and ensure daily technician schedules are up to date.</p><p>• Provide clear job instructions and expectations to both customers and technicians.</p><p>• Follow up on completed service jobs to ensure customer satisfaction and proper documentation.</p><p>• Process warranty claims and submit required documentation to manufacturers.</p><p>• Monitor technician safety compliance and assist with coordinating training and certifications.</p><p>• Maintain accurate service records, technician timesheets, and job-related documentation.</p><p>• Support inventory coordination by ensuring required parts are available for upcoming service jobs.</p>
<p>We are seeking an organized, proactive, and mission-driven Major Gifts and Membership Specialist to oversee daily administrative operations at a growing non-profit organization. This role is essential in supporting both the internal team and the organization’s broader mission by ensuring the office runs efficiently and effectively.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the main point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate scheduling, meetings, and event logistics for leadership, ensuring efficient use of time.</li><li>Support HR functions such as onboarding, maintaining personnel files, and tracking time off.</li><li>Maintain and organize digital and physical filing systems, ensuring all documentation is up-to-date and accessible.</li><li>Manage donor databases <strong>(e.g., Salesforce, Blackbaud, Raiser's Edge, DonorPerfect)</strong>, track donations, generate reports, and assist with communication and donor outreach efforts.</li></ul>
<p>We are looking for a skilled and detail-oriented Patient Service Representative to join our team in Syracuse, New York. This is a Contract-to-permanent position within the healthcare industry, offering an excellent opportunity to contribute to patient care and administrative efficiency. The ideal candidate will play a vital role in ensuring smooth clinic operations and providing exceptional service to patients.</p><p><br></p><p>Responsibilities:</p><p>• Prepare patient charts by printing facesheets, organizing documents into folders, and gathering required consult materials.</p><p>• Ensure all necessary clinical information is readily available for patient visits.</p><p>• Submit and monitor the status of Release of Information forms generated during the checkout process.</p><p>• Actively manage and maintain a full schedule for Nurse Practitioners to optimize clinic operations.</p><p>• Provide backup support for patient check-in processes as needed.</p><p>• Coordinate schedules and appointments to enhance workflow and minimize disruptions.</p><p>• Utilize CRM tools such as EPIC for accurate record-keeping and patient data management.</p><p>• Answer inbound calls professionally and assist with patient inquiries.</p><p>• Generate charts and graphs to support reporting and documentation needs.</p>
<p>We are looking for a dedicated Customer Service Representative to join our team on a contract basis in Omaha, Nebraska. In this role, you will handle a high volume of inbound calls, assist customers with inquiries, and ensure timely and accurate data entry into our systems. This position requires excellent communication skills, the ability to multitask efficiently, and a strong focus on delivering exceptional service. Candidates who are fluent in Spanish are strongly encouraged to apply!</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Respond promptly to a high volume of incoming calls, averaging 80-100 calls daily, and provide accurate resolutions to customer inquiries.</p><p>• Utilize active listening and effective questioning techniques to gather detailed information and record it in proprietary software systems.</p><p>• Manage calls ranging from brief interactions to longer discussions, ensuring thorough documentation and escalation when necessary.</p><p>• Collaborate with supervisors and internal departments to address complex issues and ensure seamless communication.</p><p>• Handle multitasking responsibilities, including responding to internal requests, locating documentation, and sharing information with other teams.</p><p>• Follow established guidelines and instructions, while applying sound judgment and experience to resolve customer concerns.</p><p>• Proactively take initiative to improve processes and maintain attention to detail in all tasks.</p><p>• Provide top-notch customer service to ensure satisfaction and build trust with clients.</p><p>• Support workers’ compensation inquiries and address specific customer needs efficiently.</p>
The Service Center Agent supports the day-to-day operations, systems and processes related to all Tier 1 support activities globally. This position promotes teamwork and Service Center success by applying outstanding interpersonal, communication and customer service skills.<br> <br>Essential duties and responsibilities include the following. Other duties may be assigned.<br>1. Responsible for answering inbound communications via phone and email, with the possibility of chat and social media, and responding to multi-channel requests/inquiries as prescribed by Service Level Agreements (SLAs) with a high degree of professionalism. <br>2. Daily contact with agencies and consultants, travel industry suppliers, and their respective luxury clientele.<br>3. Execute Tier 1 troubleshooting steps to provide first call resolution when possible.<br>4. Escalate complicated issues to Tier 2 groups as appropriate and monitor their resolutions.<br>5. Work request queue cases in a timely, efficient, and thorough manner ensuring complete documentation of troubleshooting, reproduction steps, plus any measures taken toward resolution.<br>6. Support and educate Virtuoso network in the use of all Virtuoso sales tools, processes, and programs by assisting with general questions related to Virtuoso technology, products, events, and services.<br>7. Contribute to Virtuoso’s knowledge base by documenting processes and drafting “How-To” instructions and FAQs for various recurring tasks. <br>8. Support Virtuoso in promotional campaigns and marketing by executing outbound call campaigns as assigned.<br> <br>Educational and Skills Requirements:<br>• High School diploma<br>• 2-4 years of experience in Service Center environment<br>• 2-4 years of experience in customer service<br>• Excellent verbal and written communications skills in English required<br>• Excellent verbal and written communications skills in Spanish preferred<br>• Experience in travel or hospitality industries highly preferred<br>• Ability to identify solutions based on established processes and procedures <br>• Excellent verbal and written communication skills are required<br>• Proficiency with Microsoft Office, Outlook, CRM, and ticketing/tracking systems required<br>• Organized with the ability to multitask, prioritize, and problem solve required; operational administrative experience a plus<br>• Able to collect and analyze complex information, problem solve, and make decisions <br>• Strong skills in inspiring the win-win-win <br> <br>Travel Requirements:<br>• Travel is rarely required for this position (0-1 trips per year).<br>• Any travel will be entirely domestic.<br> <br>Type/Nature of Contacts:<br>• Internal: Key job contacts are primarily with clerical and technical personnel and managers outside of the job’s immediate work unit/department.<br>• External: Daily contact with vendors, partners, and members (agency owners & advisors).
<p>We are looking for a motivated and detail-oriented Receptionist to join our team on a contract basis in The Woodlands, Texas area. In this role, you will be the first point of contact for visitors and play a vital role in maintaining a welcoming and organized office environment. This position offers an excellent opportunity for someone who thrives in a dynamic, fast-paced setting and enjoys multitasking while supporting various administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and check in guests with a friendly and attentive demeanor, ensuring an exceptional visitor experience.</p><p>• Maintain the front desk and lobby areas, keeping them organized, clean, and ready for guests.</p><p>• Coordinate meeting room schedules and assist with visitor logistics as needed.</p><p>• Oversee daily office operations, including managing supplies, vendor relationships, and equipment maintenance.</p><p>• Support onboarding processes for new employees by preparing workspaces and welcome materials.</p><p>• Act as the primary contact for building management and facilities-related requests.</p><p>• Plan and organize internal events, meetings, and team celebrations.</p><p>• Provide administrative assistance such as scheduling, travel coordination, and expense tracking.</p><p>• Collaborate with HR and Operations teams to manage documentation and support internal communication.</p><p>• Identify opportunities for process improvements to enhance office efficiency.</p>
<p>Robert Half is currently seeking a highly professional and personable Bilingual Spanish Receptionist for one of our reputable clients in the Miami area. This is an excellent opportunity for an individual who excels in a fast-paced environment, enjoys interacting with diverse groups of people, and is looking for long-term career growth.</p><p><br></p><p>Position Summary:</p><p> The Bilingual Receptionist will serve as the first point of contact for clients, visitors, and internal staff. This role requires exceptional communication skills in both English and Spanish, strong customer service abilities, and a polished, professional demeanor. The ideal candidate is detail-oriented, reliable, and capable of managing multiple tasks efficiently.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors in a friendly, professional manner</li><li>Answer and direct incoming calls using a multi-line phone system</li><li>Provide information to clients and visitors while maintaining confidentiality</li><li>Schedule appointments, manage calendars, and coordinate meeting rooms</li><li>Handle incoming and outgoing mail, packages, and correspondence</li><li>Maintain a clean and organized reception area</li><li>Assist with basic administrative tasks, including data entry and filing</li></ul>
<p>I came across your profile and couldn’t help but notice how strong your Azure background is — I think you may be a great fit for a role I’m supporting.</p><p>We’re looking for an <strong>Azure Solutions Architect</strong> to help design and implement large-scale, enterprise cloud solutions. If you enjoy solving complex problems and shaping cloud strategy, this could be worth a look.</p><p><strong>Here’s a quick snapshot of the role:</strong></p><ul><li>Architect scalable, secure Azure solutions for enterprise applications</li><li>Lead cloud migration and integration initiatives</li><li>Design integrations using Logic Apps, API Management, Service Bus, Functions, etc.</li><li>Collaborate directly with business stakeholders & technical teams</li><li>Establish cloud best practices around security, governance & cost optimization</li><li>Mentor teams and guide Azure adoption across the organization</li></ul><p><strong>What we’re looking for:</strong></p><ul><li>5+ years focused on Azure architecture</li><li>Strong integration experience between cloud + on-prem</li><li>Deep expertise with core Azure services</li><li>Strong communicator who can guide both strategy & execution</li></ul><p>If this aligns with what you're looking for, would you be open to a quick chat?</p><p>Happy to share more details!</p>
<p>We are looking for an experienced Executive Assistant to join our clients' team in New York, New York. The ideal candidate will provide comprehensive support to executives overseeing business operations, ensuring smooth daily functions and managing sensitive information with discretion. This role is best suited for a proactive individual with excellent organizational skills and the ability to thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize executives’ schedules, ensuring all appointments and meetings are effectively managed.</p><p>• Coordinate travel arrangements, including booking transportation and accommodations, to meet executives’ requirements.</p><p>• Handle confidential and sensitive information with the utmost discretion and professionalism.</p><p>• Screen incoming calls and manage inquiries, providing support and solutions where appropriate.</p><p>• Process and reconcile travel expenses promptly and accurately.</p><p>• Assist with meeting preparation, including gathering materials and coordinating logistics.</p><p>• Act as a reliable point of contact between executives and internal or external stakeholders.</p><p>• Ensure seamless communication and follow-up on tasks as directed by executives.</p><p>• Provide administrative support for day-to-day business operations, ensuring efficiency and productivity.</p><p><br></p><p>If this person is you, please send your most recent resume directly to victoria.iacoviello@roberthalf</p>
We are looking for a meticulous and detail-oriented Document Controller to join our team in Houston, Texas. In this contract position, you will play a key role in organizing and managing documents to ensure accurate storage and easy accessibility. The role requires strong organizational skills and a proactive approach to maintaining the integrity of files and information.<br><br>Responsibilities:<br>• Scan and digitize physical documents to ensure proper electronic storage.<br>• Organize and upload files into designated drive folders for seamless access.<br>• Accurately categorize and identify documents to ensure they are saved in appropriate locations.<br>• Collaborate with team members to clarify document requirements and resolve any ambiguities.<br>• Maintain a consistent and systematic approach to document control processes.<br>• Ensure compliance with organizational standards for document handling and storage.<br>• Review files for completeness and accuracy before uploading.<br>• Assist in identifying improvements to enhance document management workflows.<br>• Provide support in managing land-related documentation, leveraging administrative expertise.<br>• Uphold a business casual dress code while working onsite.
We are looking for a dedicated Executive Assistant to join our team in Manchester, New Hampshire. This Contract-to-permanent position offers an excellent opportunity to support executive leadership and contribute to key organizational initiatives. The role requires a highly organized individual with exceptional communication skills and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Coordinate and oversee executive schedules, including organizing meetings, sending reminders, and rescheduling when necessary.<br>• Arrange international and domestic travel, including booking flights, accommodations, and transportation for executives.<br>• Prepare detailed reports, presentations, and briefs to support decision-making and organizational planning.<br>• Develop and maintain an efficient filing system to ensure records and documents are easily accessible.<br>• Track and manage expense reports for the president, providing accurate documentation to the accounting team.<br>• Assist the sales team with administrative tasks, including processing quotes and sales as directed.<br>• Plan and manage logistics for industry-specific tradeshows, conferences, and speaking engagements.<br>• Create and monitor tradeshow budgets while coordinating closely with relevant departments.<br>• Ensure tradeshow materials are prepared, packed, and delivered on time to venues.<br>• Represent the organization at tradeshows and events, ensuring smooth execution and addressing any on-site issues.
<p>We are looking for a detail-oriented Logistics Clerk to join our team in Downey, California. This Contract to permanent position offers an excellent opportunity to contribute to daily logistics operations within a fast-paced manufacturing environment. The ideal candidate will bring at least one year of logistics or administrative experience and a proactive approach to ensuring smooth and efficient product delivery.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and send invoices to customers in a timely and accurate manner.</p><p>• Input and process purchase orders, ensuring all details are entered correctly.</p><p>• Monitor incoming shipments and containers, providing updates to customers and internal teams.</p><p>• Maintain accurate records through data entry and regular updates in the company systems.</p><p>• Collaborate with vendors, carriers, and internal departments to facilitate on-time deliveries.</p><p>• Address and resolve order or shipping issues, ensuring customer satisfaction.</p><p>• Perform general office duties to support logistics operations as needed.</p><p>• Communicate effectively with stakeholders to sustain smooth workflow and operational efficiency.</p><p>• Support troubleshooting efforts related to shipment discrepancies or delays.</p>
<p>We are looking for a meticulous Legal Billing Specialist to join a firm's team on a contract basis in Salem, Massachusetts. In this role, you will focus on managing billing processes, ensuring accuracy, and maintaining strong communication with clients. This position requires a proactive and organized individual with excellent customer service skills.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage the firm's billing, ensuring accuracy and timeliness.</p><p>• Collaborate with attorneys and associates to address billing inquiries and requests.</p><p>• Contact clients to provide updates on retainer balances and handle billing-related communications.</p><p>• Coordinate weekly billing cycles, ensuring all tasks are completed efficiently.</p><p>• Maintain and update billing records using Bill4Time software.</p><p>• Monitor and track billing data to ensure compliance with firm policies.</p><p>• Identify and resolve discrepancies in billing processes.</p><p>• Provide exceptional customer service through clear and effective communication.</p><p>• Support the firm with additional administrative billing tasks as needed.</p>
<p>Customer Support Associate</p><p><strong>Location: </strong>Pipersville, PA</p><p><strong>Schedule: </strong>Monday–Friday, 8:00 AM – 5:00 PM</p><p><strong>Type: </strong>Full-Time, Temporary-to-Hire (Initial Onsite Requirement; Hybrid Potential Later)</p><p><strong>Overview:</strong> A medical equipment distributor based in Pipersville is seeking a proactive and detail-oriented Customer Support Associate to join their team. This role will begin fully onsite, with the potential to transition into a hybrid schedule once training and performance milestones are met. The ideal candidate will have strong communication skills, experience working in a fast-paced environment, and familiarity with order processing, customer service support, and accounting-related tasks.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>Customer Support</p><p>• Serve as the first point of contact for incoming phone calls and customer inquiries.</p><p>• Enter and process sales orders, verify pricing, and send confirmations to customers.</p><p>• Generate purchase orders to vendors and track shipments to ensure timely delivery.</p><p>• Keep customers and sales representatives informed of order status and delivery timelines, including updating internal CRM systems.</p><p>• Assist with inventory control, including preparing shipments, receiving product, and ordering replacement stock as needed.</p><p>• Maintain and update records for equipment sales, warranties, and related documentation.</p><p>• Prepare and distribute weekly sales order status reports.</p><p>• Organize and maintain sales literature and marketing materials.</p><p><br></p><p>Accounts Receivable</p><p>• Create and send invoices for parts and accessory sales.</p><p>• Monitor and follow up on past due payments.</p><p>• Process deposits and record customer payments.</p><p>• Maintain organized filing of closed receivables.</p><p><br></p><p>Accounts Payable</p><p>• Receive and distribute vendor invoices.</p><p>• Enter bills into QuickBooks and process expense submissions.</p><p>• Send ACH notifications and update related payables records.</p><p>• Record commissions for service-related sales.</p><p>• Maintain organized filing of closed payables.</p><p>Administrative Support</p><p>• Provide backup support to customer service and internal sales staff during peak periods or absences.</p><p>• Assist with general office support, supply ordering, and special projects as assigned.</p>
<p>Our client is a highly sought-after Wealth Management firm in Boston and looking to add a Registered Client Service Associate to the team.</p><p>Essential tasks include client account servicing, new account opening, assisting with financial professional transitions, and office administrative duties. Personal career growth initiative, as well as strong collaboration and communication skills, are highly valued.</p><p>Ideal candidate will bring 2+ years of experience in a similar role, FINRA Series 7 and ideally Series 66 (63/65).</p><p>Please reach out to Thatiane Abrantes for more details. Thank you!</p>
<p>Robert Half is working with a local financial services organization who are looking for a Client Relations Specialist to support their financial advisors. The <strong>Client Relations Specialist </strong>is a key member of the administrative and customer support team, responsible for delivering a superior client experience throughout all stages of service interaction. This role combines strong communication skills, a customer-first mindset, problem-solving abilities, and the ability to work effectively in a fast-paced environment.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Serve as a primary point of contact for clients, managing inquiries, addressing requests, and resolving issues with efficiency and professionalism.</li><li>Foster positive client relationships by ensuring timely follow-up, maintaining clear communication, and consistently delivering solutions that exceed expectations.</li><li>Collaborate with internal teams to coordinate workflow, gather relevant information, and ensure responses meet client needs and company service standards.</li><li>Document all client interactions in the appropriate systems, maintaining accurate records and ensuring compliance with company policies.</li><li>Identify opportunities to enhance client satisfaction, proactively offering recommendations and escalating concerns when necessary.</li><li>Utilize technology platforms to track requests, monitor progress, and keep clients informed of status updates.</li><li>Support data analytics and reporting activities by collecting and organizing client feedback to help inform continuous improvement initiatives.</li><li>Maintain up-to-date knowledge of products, services, company policies, and industry trends to provide accurate and effective assistance.</li></ul>
We are looking for a detail-oriented Accounting Clerk to join our team in Cardiff by the Sea, California. This is a long-term contract opportunity ideal for someone with a passion for accuracy and organizational skills. In this role, you will support essential accounting functions, ensuring smooth operations and timely processing of financial tasks.<br><br>Responsibilities:<br>• Process vendor invoices and ensure accurate coding in alignment with company guidelines.<br>• Prepare and execute check runs for timely payment of accounts payable.<br>• Manage the distribution of checks, including mailing them to vendors as required.<br>• Handle email correspondence to address inquiries and resolve payment-related issues.<br>• Assist with coding invoices to the appropriate accounts and departments.<br>• Maintain organized records of financial transactions and documentation.<br>• Support administrative office functions to ensure seamless operations.<br>• Collaborate with team members to improve efficiency in accounting processes.
We are looking for a meticulous and proactive Sales Assistant to join our team in Troy, Michigan. This role involves providing administrative and operational support to ensure the smooth execution of sales activities and customer engagement. The ideal candidate will thrive in a dynamic environment and demonstrate exceptional organizational and communication skills.<br><br>Responsibilities:<br>• Manage and maintain schedules, meetings, and travel arrangements for the sales team.<br>• Prepare thorough correspondence, presentations, and reports to support sales efforts.<br>• Track and reconcile expenses, ensuring accurate records and timely submissions.<br>• Coordinate personal appointments, events, and reservations for key stakeholders.<br>• Communicate effectively with vendors, service providers, and household staff to ensure seamless operations.<br>• Provide logistical support for events, gifting, and travel arrangements.<br>• Assist with various projects, including real estate and philanthropic initiatives, ensuring deadlines are met.<br>• Maintain organized filing systems for both digital and physical documents.<br>• Handle sensitive information with confidentiality and professionalism.<br>• Utilize sound judgment and problem-solving skills to address challenges efficiently.
<p>This role is the first point of contact for visitors and callers, ensuring a welcoming and efficient front desk experience. The ideal candidate will have excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors and maintain a welcoming reception area.</li><li>Answer and direct calls using a multi-line phone system, ensuring accurate and timely communication.</li><li>Manage incoming and outgoing mail, including sorting and distributing correspondence.</li><li>Handle confidential documents and information with discretion.</li><li>Coordinate deliveries and ensure timely distribution to appropriate personnel.</li><li>Communicate effectively with managers and clients regarding job priorities and deadlines.</li><li>Assist with additional administrative projects and tasks as assigned.</li><li>Operate switchboard systems to transfer calls and provide information to callers.</li><li>Maintain accurate records of office supplies and assist with inventory management.</li><li>Support daily office functions to ensure smooth operations</li></ul>
<p>We're hiring a detail-oriented <strong>Customer Service Representative</strong> to support customer engagement and account management efforts within a growing team. This position offers long-term stability, opportunities to develop your skills, and the chance to be part of a supportive and team-oriented environment. This is a great opportunity for someone who enjoys helping people, solving problems, and is looking for a long-term role with room to grow.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Provide excellent customer service via phone, email, and in person</li><li>Respond to customer inquiries, resolve issues, and provide product/service information</li><li>Accurately document all customer interactions in internal systems</li><li>Collaborate with internal teams to ensure customer needs are met</li><li>Handle order entry, account updates, and general administrative support as needed</li><li>Assist with special projects and support team initiatives as assigned</li></ul>
The Service Center Agent supports the day-to-day operations, systems and processes related to all Tier 1 support activities globally. This position promotes teamwork and Service Center success by applying outstanding interpersonal, communication and customer service skills.<br> <br>Essential duties and responsibilities include the following. Other duties may be assigned.<br>1. Responsible for answering inbound communications via phone and email, with the possibility of chat and social media, and responding to multi-channel requests/inquiries as prescribed by Service Level Agreements (SLAs) with a high degree of professionalism. <br>2. Daily contact with agencies and consultants, travel industry suppliers, and their respective luxury clientele.<br>3. Execute Tier 1 troubleshooting steps to provide first call resolution when possible.<br>4. Escalate complicated issues to Tier 2 groups as appropriate and monitor their resolutions.<br>5. Work request queue cases in a timely, efficient, and thorough manner ensuring complete documentation of troubleshooting, reproduction steps, plus any measures taken toward resolution.<br>6. Support and educate Virtuoso network in the use of all Virtuoso sales tools, processes, and programs by assisting with general questions related to Virtuoso technology, products, events, and services.<br>7. Contribute to Virtuoso’s knowledge base by documenting processes and drafting “How-To” instructions and FAQs for various recurring tasks. <br>8. Support Virtuoso in promotional campaigns and marketing by executing outbound call campaigns as assigned.<br> <br>Educational and Skills Requirements:<br>• High School diploma<br>• 2-4 years of experience in Service Center environment<br>• 2-4 years of experience in customer service<br>• Excellent verbal and written communications skills in English required<br>• Excellent verbal and written communications skills in Spanish preferred<br>• Experience in travel or hospitality industries highly preferred<br>• Ability to identify solutions based on established processes and procedures <br>• Excellent verbal and written communication skills are required<br>• Proficiency with Microsoft Office, Outlook, CRM, and ticketing/tracking systems required<br>• Organized with the ability to multitask, prioritize, and problem solve required; operational administrative experience a plus<br>• Able to collect and analyze complex information, problem solve, and make decisions <br>• Strong skills in inspiring the win-win-win <br> <br>Travel Requirements:<br>• Travel is rarely required for this position (0-1 trips per year).<br>• Any travel will be entirely domestic.<br> <br>Type/Nature of Contacts:<br>• Internal: Key job contacts are primarily with clerical and technical personnel and managers outside of the job’s immediate work unit/department.<br>• External: Daily contact with vendors, partners, and members (agency owners & advisors).
<p>Our biotech client in San Diego is seeking a reliable and detail-oriented Data Entry Specialist to join their growing team. In this role, you will support business operations by ensuring accurate data input and record keeping, contributing to critical research and discovery efforts.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter and update large volumes of data into various databases and systems accurately and efficiently</li><li>Review and verify data for completeness and correctness</li><li>Support research and lab teams by maintaining organized and up-to-date records</li><li>Assist in compiling reports and analyzing datasets as requested</li><li>Ensure compliance with company procedures and confidentiality standards</li><li>Collaborate with colleagues to resolve discrepancies quickly</li><li>Assist with administrative tasks and special projects as needed</li></ul><p><br></p>
We are looking for an organized and proactive Project Coordinator to join our team in Beaverton, Oregon. In this long-term contract position, you will play a critical role in ensuring smooth daily operations and supporting project management activities. This opportunity is ideal for someone with strong computer skills and a knack for multitasking in a dynamic environment.<br><br>Responsibilities:<br>• Oversee front desk operations, including welcoming visitors and managing access to the premises.<br>• Utilize computer systems effectively to support office tasks, including Teams, SharePoint, and other tools.<br>• Maintain and update schedules to ensure projects stay on track and deadlines are met.<br>• Perform basic data management duties, including scanning and organizing project-related documents.<br>• Handle receptionist duties such as answering calls and directing inquiries appropriately.<br>• Coordinate timelines and track project progress to ensure seamless execution.<br>• Use Excel to manage and analyze basic data sets and project information.<br>• Assist with master scheduling and maintain records for ongoing projects.<br>• Provide administrative support to the team, ensuring efficient communication and workflow.<br>• Collaborate with team members to resolve issues and ensure project success.
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>LOVE PAYROLL?</p><p><br></p><p>AMAZING CAREER OPPORTUNITY for candidates with 1-2 years of payroll experience.</p><p>Payroll day in and day out! If that's what you love, this is for you!</p><p>Utilize Time & Attendance and automated payroll system to process hundreds of employees' payroll.</p><p>Follow payroll regulations and abide by tax rules.</p><p>TEAM ENVIRONMENT.</p><p>ADP Experience a PLUS!</p><p>Garnishments, deduction, lots of </p>
