We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Grapevine, Texas. In this role, you will provide essential administrative support, ensuring smooth operations and assisting with project coordination. This position is ideal for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Manage schedules and coordinate appointments to ensure efficient time management.<br>• Perform accurate data entry tasks, including processing new customer information and contracts.<br>• Create and manage tickets based on client requests using relevant systems.<br>• Answer inbound calls and make outbound calls to schedule services with customers.<br>• Support the Project Manager with administrative tasks and project-related activities.<br>• Handle purchase orders and ensure accurate documentation.<br>• Collaborate with team members to streamline workflows and improve efficiency.<br>• Provide exceptional customer service by addressing inquiries and resolving issues.<br>• Assist in maintaining and updating ERP systems as needed.
<p>We are looking for a detail-oriented Project Coordinator - Administrative Assistant to join our team in Fort Worth, Texas. In this role, you will play a key part in supporting construction projects by managing documentation, ensuring compliance, and coordinating administrative tasks. The ideal candidate will have strong organizational skills and a background in construction or project coordination.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and format project proposals, ensuring all supporting documents are compiled accurately.</p><p>• Submit and track project submittals and product data for approval, coordinating with architects, engineers, and clients.</p><p>• Collaborate with project managers to develop and monitor contract budgets.</p><p>• Draft, manage, and log change orders while ensuring consistency with project scope and budget.</p><p>• Organize and submit Requests for Information (RFIs), following up to ensure timely responses.</p><p>• Coordinate the preparation and submission of project closeout documentation.</p><p>• Maintain detailed and organized records for projects in both digital and physical formats.</p><p>• Communicate with various internal departments to support operational needs and ensure timely delivery.</p><p>• Generate progress reports and cost analysis to track project performance.</p><p>• Ensure compliance with contractual and regulatory requirements throughout project execution.</p><p>Submit your resume directly to: rosemarie.jones@roberthalf.< com ></p>
<p><strong>About the Team</strong></p><p>This role supports a large-scale connectivity initiative expanding across international markets. The team spans the U.S., Taiwan, and India, requiring strong coordination across global time zones and multiple workstreams. You will partner closely with cross‑functional groups to track deliverables, manage workflows, and support successful execution of key project milestones.</p><p><strong>Position Overview</strong></p><p>The <strong>Project/Program Manager I</strong> will be responsible for managing schedules, deliverables, and communication for 15–20 distributed teams. This role requires strong organization, attention to detail, and experience working within large, complex environments.</p><p> <strong>Key Responsibilities</strong></p><ul><li>Manage project schedules, delivery plans, and documentation.</li><li>Coordinate cross‑functional teams across multiple countries and time zones.</li><li>Track deliverables, risks, and progress for several workstreams.</li><li>Facilitate communication across internal groups using standard project tools.</li><li>Build and maintain reports on deliverables, timelines, and team status (weekly or bi-weekly).</li><li>Organize team meetings and support project administrative tasks.</li><li>Ensure clear communication and alignment across 15–20 internal teams.</li><li>Provide consistent documentation and time management support.</li></ul><p><strong>Daily Workflow</strong></p><ul><li>Meetings with U.S., India, and Taiwan teams.</li><li>Scheduling and coordination activities.</li><li>Tracking and reporting project updates.</li><li>Supporting the hiring manager to ensure deadlines are met.</li><li>Working within a collaborative, responsible team environment.</li></ul><p><strong>What Makes This Role Exciting</strong></p><ul><li>Opportunity to support one of the largest connectivity initiatives of its kind.</li><li>High impact through coordination across numerous global teams.</li><li>Exposure to international project and program management.</li></ul>
<p>Our team is seeking an experienced Project Manager to oversee and drive research publication activities related to Quality programs for a leading professional association. This is a long-term contract position with a hybrid work arrangement based in Dallas, TX.</p>
We are looking for a detail-oriented and resourceful Project Manager to oversee critical initiatives while providing executive-level support to senior leadership. This hybrid role combines project management expertise with administrative assistance, ensuring seamless coordination across various priorities. This is a Contract position with the potential for transition to a long-term role based on performance and organizational needs.<br><br>Responsibilities:<br>• Develop comprehensive project plans, set milestones, and manage timelines to ensure successful completion.<br>• Coordinate with cross-functional teams and stakeholders to align on project goals and deliverables.<br>• Monitor budgets and resource allocation, ensuring financial efficiency and adherence to project scope.<br>• Identify potential risks and implement contingency measures to mitigate disruptions.<br>• Facilitate regular communication, providing updates and reports to leadership and stakeholders.<br>• Manage schedules, travel arrangements, and correspondence for executive team members.<br>• Organize and prepare materials for meetings, including agendas and follow-ups.<br>• Act as a liaison between departments, vendors, and external partners to streamline operations.<br>• Ensure the quality and timeliness of all deliverables, adapting plans as needed.<br>• Support daily administrative tasks, including data entry, receptionist duties, and inbound call management.
<p><strong>Confidential Search – Accounting Supervisor</strong></p><p><strong>Location:</strong> Farmington Hills, MI ( 5 days in-office)</p><p>Our client, a small but rapidly growing <strong>manufacturing consulting firm</strong>, is seeking a driven and detail-oriented <strong>Accounting Supervisor</strong> to join their expanding finance and operations team. This highly visible role offers the opportunity to work closely with firm leadership and project managers across global offices while helping to shape the financial infrastructure of a dynamic organization. You’ll be part of a collaborative, high-performing team that values innovation, accountability, and professional growth.</p><p><strong>Position Overview:</strong></p><p>The Accounting Supervisor will oversee the daily accounting operations and support strategic financial initiatives. This includes managing an administrative clerk, overseeing project accounting, billing, and receivables, and developing improved financial processes and reporting tools. The ideal candidate is both hands-on and forward-thinking—comfortable working in a fast-paced environment and motivated by building scalable systems to support continued international growth.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Supervise and mentor an administrative clerk, fostering accuracy, efficiency, and professional development.</li><li>Manage <strong>project accounting and financial tracking</strong>, ensuring accurate reporting of chargeable hours, project budgets, and profitability.</li><li>Oversee <strong>client invoicing, billing, and collections</strong>, working closely with project managers and managing directors to ensure timely and accurate billings.</li><li>Oversee vendor payment processes, including review, approval, and accurate entry of bank transactions.</li><li>Manage the expense reporting process for consultants and management team members, ensuring compliance and timely reimbursement.</li><li>Develop and maintain financial models to support business decisions, including project profitability analyses, cost modeling, and prospective employee compensation structures.</li><li>Reconcile corporate credit card transactions to ensure accurate allocation and billing of client-related expenses.Develop and implement a <strong>billing automation tool</strong> to streamline workflows and enhance reporting capabilities.</li><li>Prepare monthly and quarterly <strong>financial statements and project profitability reports and presentations</strong>, highlighting key performance metrics and variances.</li><li>Coordinate with leadership on project updates, forecasting, and resource allocation.</li><li>Assist with <strong>budget preparation, cash flow management, and internal controls</strong>.</li><li>Support the implementation of best practices for accounting processes as the company continues its international expansion.</li><li>Participate in system and process improvement initiatives to support scalability and efficiency.</li></ul><p>For immediate and confidential consideration, please call Jeff Sokolowski directly at (248)365-6131 or apply today.</p>
<p>Our client in the construction industry is seeking a proactive and highly organized Executive Assistant to support the senior leadership team. This essential role will facilitate effective communication, streamline administrative processes, and ensure operational efficiency in a robust, project-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to executives, including managing complex calendars, coordinating meetings, booking travel, and handling internal and external communications.</li><li>Prepare and edit construction project reports, RFPs, board materials, and confidential documentation.</li><li>Act as a liaison between the executive team, project managers, subcontractors, clients, vendors, and field staff, facilitating timely information flow.</li><li>Organize and support company events, project meetings, job site visits, and leadership presentations, handling all logistics and materials.</li><li>Maintain construction documentation, including contracts, permits, project schedules, and compliance files.</li><li>Assist with onboarding for new office and project staff as well as cross-functional initiatives that support project delivery and business goals.</li><li>Support workflow automation and identify opportunities for improving process efficiency in office and field operations.</li></ul><p><br></p>
We are looking for a detail-oriented Project Manager Assistant to join our team in Raleigh, North Carolina. In this contract-to-permanent position, you will play a pivotal role in supporting project management activities within the metal fabrication industry. This role requires excellent organizational skills, a proactive attitude, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Organize and establish new job setups, ensuring all required documentation is complete and accurate.<br>• Handle vendor onboarding processes, including approvals and data entry.<br>• Draft and distribute subcontract agreements, purchase orders, and related modifications.<br>• Process and manage change orders, including potential and prime contract adjustments.<br>• Review general contractor contracts for signatures, verify contract amounts, and coordinate tax exemption certificates and bonds.<br>• Input budgets and recaps into systems to maintain accurate financial records.<br>• Verify invoices for accuracy, including vendor details and billing requirements, and submit them for approval.<br>• Request and manage vendor lien waivers and notarize documents when necessary.<br>• Prepare and send warranties to general contractors to ensure compliance.<br>• Assist with annual insurance certificate updates, prequalification processes, and project closeout activities.
<p>Our client is in need of a dedicated Project Administrative Assistant to join their team in Castroville, Texas. The right candidate will provide essential administrative support to a construction site project team, ensuring smooth operations and effective communication. This position offers an opportunity to contribute to dynamic projects while fostering collaboration and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Provide daily administrative support to the construction site project team, ensuring efficient workflows.</p><p>• Process expense reports and maintain accurate financial documentation for Project Executives and Managers.</p><p>• Organize and manage project-specific tools, calendars, conference rooms, and access materials.</p><p>• Maintain project organizational charts and seating arrangements, keeping records updated.</p><p>• Coordinate travel arrangements, including reservations, accommodations, and itineraries for team members.</p><p>• Schedule and organize project-related meetings, prepare agendas, and document minutes for distribution.</p><p>• Address office inquiries from staff, clients, and vendors, escalating issues when necessary.</p><p>• Facilitate project staff orientations and transitions, ensuring smooth integration into the team.</p><p>• Oversee the ordering and management of supplies to support project office operations.</p><p>• Assist with special projects and events, contributing to the overall effectiveness of administrative services.</p>
<p>Robert Half is working with a well-established public sector organization supporting regional water supply and conservation initiatives. We are seeking a detail-oriented and service-driven <strong>Administrative Assistant</strong>. This role supports daily administrative operations while assisting with community-focused water conservation programs that serve residents, businesses, and public agencies throughout the Bay Area. This is an excellent opportunity for a professional who enjoys combining administrative support with public outreach and environmental sustainability initiatives.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Administrative Assistant will provides administrative and program support to internal staff, leadership, and external stakeholders. Reporting to the Office Manager, this role supports multiple departments and plays a key part in coordinating office operations and assisting with water conservation programs and community education efforts.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative Support</strong></p><ul><li>Provide general administrative support to ensure efficient office operations</li><li>Respond to and resolve administrative inquiries from internal and external stakeholders</li><li>Receive and direct incoming calls from public officials, partner agencies, media, vendors, and the general public</li><li>Greet visitors and manage incoming and outgoing mail distribution</li><li>Coordinate preventive maintenance, service calls, and inventory tracking for office equipment</li><li>Maintain and monitor office supply inventory, including ordering and expediting materials as needed</li><li>Maintain and organize office filing systems, including vendor and contract documentation</li><li>Maintain and distribute calendars for staff, board meetings, and agency events</li><li>Draft, edit, and proofread correspondence, reports, and internal communications</li><li>Coordinate meeting logistics, including reserving facilities and organizing onsite and offsite events</li><li>Assist with preparation, assembly, and distribution of meeting agendas and materials for board and committee meetings</li><li>Support special projects requiring data collection, tracking, and reporting</li><li>Perform additional administrative duties as assigned</li></ul>
We are looking for an experienced Program Manager to oversee the operations of a university program or department in Houston, Texas. This role involves managing day-to-day activities, supervising staff, and ensuring compliance with regulatory standards. As a Long-term Contract position, this opportunity is ideal for professionals with a background in research oversight, regulatory compliance, or ethics.<br><br>Responsibilities:<br>• Manage daily operations of a university program or department, ensuring efficiency and alignment with organizational goals.<br>• Supervise and provide guidance to staff members, including evaluating performance and coordinating tasks.<br>• Develop and implement procedures for effective program administration.<br>• Monitor program expenditures and ensure adherence to budgetary constraints.<br>• Prepare and review reports, including budgets, activity summaries, and ad hoc analyses as needed.<br>• Coordinate grant-related communications and oversee related processes such as scholarships and funding proposals.<br>• Create and maintain comprehensive documentation, including abstracts, research reports, and procedural manuals.<br>• Ensure compliance with policies, procedures, and conflict of interest regulations.<br>• Collaborate with research faculty, staff, and university offices such as Contracts and Grants, Technology Transfer and Innovation, and Research Integrity and Oversight.<br>• Perform additional duties as assigned to support program success.
<p>We are looking for a detail-oriented Administrative Coordinator to join our team on a long-term contract basis. This hybrid role offers the opportunity to work both on-site and remotely, with occasional travel required to organizational locations using company vehicles. The position involves supporting various planning and administrative tasks within the higher education sector, ensuring smooth workflows and effective communication.</p><p><br></p><p>Responsibilities:</p><p>• Prepare technical documents, reports, and analyses to support planning initiatives and projects.</p><p>• Collect, organize, and analyze planning data, contributing to surveys and creating presentation materials.</p><p>• Design graphics and visual aids using tools like Microsoft Office and Adobe Creative Suite to enhance communication efforts.</p><p>• Review and summarize plans and documentation from other teams to assist the Manager in decision-making.</p><p>• Collaborate on division-level planning projects, ensuring deadlines and quality standards are met.</p><p>• Attend agency meetings alongside the Manager and document developments that may affect organizational operations.</p><p>• Manage schedules, meetings, and calendars to ensure efficient time management across the team.</p><p>• Handle administrative tasks such as answering inbound calls and coordinating schedules.</p><p>• Occasionally travel to organizational locations using company vehicles, requiring a valid driver’s license.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Newton, Massachusetts. This role involves providing essential support to ensure the smooth operation of daily administrative tasks. If you thrive in a fast-paced environment and excel at multitasking, we encourage you to apply.<br><br>Responsibilities:<br>• Manage inbound calls, ensuring inquiries are handled promptly and professionally.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Assist with receptionist duties, including greeting visitors and directing them appropriately.<br>• Provide general administrative support to the team, including scheduling meetings and managing calendars.<br>• Organize and maintain office files, ensuring accessibility and proper documentation.<br>• Coordinate communication between departments to support efficient workflow.<br>• Prepare reports and presentations as needed to support team objectives.<br>• Monitor office supplies and place orders to ensure the workspace remains fully equipped.<br>• Support the Director of Training with specific administrative tasks and project coordination.<br>• Ensure adherence to organizational procedures and standards in all administrative activities.
<p>Robert Half is partnering with a well-established organization to identify an experienced and proactive Office Manager to oversee daily office operations and provide administrative and operational leadership. This role is ideal for a highly organized professional who can manage multiple priorities, support internal teams, and ensure efficient office workflows.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee day-to-day office operations to ensure a smooth, efficient, and professional work environment for staff and visitors</li><li>Manage office supply inventory, place orders as needed, and coordinate with vendors, building management, and service providers</li><li>Act as the main point of contact for office-related needs, including maintenance requests, IT coordination, and facility issues</li><li>Support employee onboarding and offboarding processes, including coordinating workspace setup, access, and internal documentation</li><li>Coordinate calendars, meetings, and internal communications for leadership and department teams</li><li>Develop, maintain, and improve office procedures, policies, and administrative workflows to increase efficiency</li><li>Assist with basic accounting and administrative tasks such as invoice processing, expense tracking, purchase orders, and vendor payments</li><li>Maintain organized records, contracts, and documentation while ensuring confidentiality and compliance</li><li>Provide administrative support to leadership as needed, including reporting, correspondence, and special projects</li></ul><p><br></p>
<p>We are looking for a skilled Bookkeeper & Office Administrator to join our team in Shirley, Massachusetts. In this role, you will be responsible for managing financial operations, handling administrative tasks, and supporting project coordination. The ideal candidate will possess strong organizational skills and have experience in bookkeeping, billing, and office management.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable processes, including preparing invoices, reconciling billing data, and tracking retainage for construction projects.</p><p>• Review and process monthly client invoices while ensuring all job-related entries are accurate and approved.</p><p>• Facilitate communication and coordination between project managers, field teams, and administrative staff to ensure timely and accurate documentation.</p><p>• Assist with maintaining the chart of accounts and support the preparation of monthly financial statements and internal reports.</p><p>• Oversee day-to-day office administration tasks, such as data entry, filing, and general organizational support.</p><p>• Send account statements and make collection calls as needed to ensure timely payments.</p><p>• Coordinate project-related paperwork, invoices, and supporting documents to ensure accuracy and completeness.</p><p>• Provide operational support to streamline workflows and enhance collaboration among team members.</p><p>• Utilize construction-specific billing systems to ensure compliance with industry practices and standards.</p><p>• Support the Controller with financial operations and reporting initiatives.</p><p><br></p><p><strong><em><u>For immediate consideration please call me directly 508-205-2127, Eric Lebow</u></em></strong></p>
<p>We are seeking a Staff Accountant to join our team based in Washington, District of Columbia. The role is located in Georgetown and provides free parking. The role is 100% in office. This role involves various accounting and administrative responsibilities within a dynamic organization. The successful candidate will manage all accounting and financial processes, ensuring accurate record-keeping and efficient operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the full cycle of accounting duties, including but not limited to, accounts payable, accounts receivable, payroll and general ledger management.</p><p>• Prepare, analyze, and present monthly financial statements, budgets, and forecasts.</p><p>• Conduct bank reconciliations, manage cash flow, and ensure accurate financial record-keeping.</p><p>• Handle invoicing, bill payments, and expense reporting in a timely manner.</p><p>• Collaborate with external accountants for tax preparation and annual audits.</p><p>• Communicate effectively with vendors, project managers, designers, and clients on any issues around billing and invoicing.</p><p>• Manage administrative and operational tasks of the office, including but not limited to, managing leases, insurance, supplies, equipment, and facility emails and files.</p><p>• Maintain employee records, including attendance, benefits, and performance evaluations.</p><p>• Address employee inquiries and resolve HR-related issues in accordance with labor laws and company policies.</p><p>• Oversee day-to-day office operations, including supply management, equipment maintenance, and vendor relationships.</p><p>• Provide administrative support to the leadership team as needed.</p><p><br></p><p>Please reach out to Ian Gainor via LinkedIn if interested.</p>
<p><strong>Position:</strong> Project Assistant (temp to hire)</p><p><strong>Industry:</strong> Zoning / Land Use</p><p><strong>Location:</strong> 100% Onsite</p><p><strong>Pay Rate:</strong> $19/hour (increase upon conversion)</p><p><br></p><p><strong>Job Summary</strong></p><p>We are seeking a detail-oriented Project Assistant to support zoning and land-use projects through research, report preparation, data management, and administrative coordination. This role plays a key part in ensuring accurate, well-documented reports and compliance with applicable regulations. The Project Assistant will collaborate closely with Client Managers, Analysts, and Information Specialists to support project execution and client needs.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Conduct research to verify zoning regulations, codes, and compliance requirements</li><li>Collect, organize, analyze, and manage project data and supporting documentation</li><li>Assist with drafting, reviewing, and formatting project reports to ensure accuracy and clarity</li><li>Apply relevant zoning codes and regulatory requirements within written reports</li><li>Support Client Managers by responding to client inquiries and providing requested information</li><li>Maintain and update databases to ensure accurate project records</li><li>Perform additional administrative and project-related duties as needed</li></ul>
<p>Robert Half is currently recruiting for an established and reputable construction company in Naples, FL is seeking an experienced Project Accountant to join our growing team. This role plays a critical part in ensuring accurate financial reporting, seamless project accounting, and strong collaboration with project management teams.</p><p>We are looking for a detail‑oriented, organized accounting professional with construction industry experience and strong job‑costing knowledge.</p><p><br></p><p><strong>Responsibilities: </strong></p><p><br></p><p><strong>Accounts Payable & Accounts Receivable</strong></p><ul><li>Process full‑cycle accounts payable, including invoice entry, coding, and routing for approval.</li><li>Handle full‑cycle accounts receivable, including generating invoices and posting cash receipts.</li></ul><p><strong>Project & Job Cost Accounting</strong></p><ul><li>Manage full‑cycle job costing, from new project setup through job close‑out.</li><li>Review, verify, and enter subcontractor AIA pay applications.</li><li>Prepare and submit AIA billings to project owners.</li><li>Track and record Notices to Owner and ensure compliance with project requirements.</li></ul><p><strong>Contracts & Compliance</strong></p><ul><li>Process subcontractor and owner contracts, including amendments and change orders.</li><li>Process subcontractor payments and prepare/releases of lien.</li><li>Track and update Certificates of Insurance for subcontractors.</li><li>Assist with Workers’ Compensation and General Liability audits.</li></ul><p><strong>Financial Reporting & Close Support</strong></p><ul><li>Support month‑end and year‑end close, including:</li><li>Balance sheet account reconciliations</li><li>Work‑in‑Progress (WIP) schedules</li><li>Percentage‑of‑completion reporting</li><li>Prepare loan draw requests for developer entities and submit to lenders.</li></ul><p><strong>Cross‑Department Collaboration</strong></p><ul><li>Work closely with Project Managers, superintendents, and internal staff to ensure accurate, timely project accounting.</li><li>Assist real estate agents with purchase contracts for prospective buyers of developer entities.</li></ul><p><strong>Systems & Administrative Support</strong></p><ul><li>Maintain Community Management Systems (CMS) software.</li><li>Prepare contract addendums, coordinate buyer signatures, and process related payments.</li><li>Track, process, and reconcile escrow deposits.</li></ul><p><br></p><p>For immediate consideration, please reach out to Derek Slowinski (Vice President/Practice Director) on LinkedIn or contact him at 239-900-1321.</p><p><br></p>
<p>We are looking for a detail-oriented and organized Executive Assistant to provide vital support to a small, collaborative team in Charlotte, North Carolina. This role involves managing administrative tasks, overseeing bookkeeping functions, and ensuring smooth communication across the team. The ideal candidate will be proactive and skilled in financial operations, with a strong ability to maintain accuracy and efficiency.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Executive Support</strong></p><ul><li>Collaborate with fellow administrators to deliver exceptional service and consistent support across the organization.</li><li>Manage complex travel logistics for investment professionals, including:</li><li>Full-cycle travel planning</li><li>Monitoring flight schedules and adjustments</li><li>Coordinating group travel and aligning schedules across teams</li><li>Completing expense reports and related documentation</li><li>Maintain and manage executive calendars; proactively identify conflicts and respond quickly to unexpected scheduling changes.</li><li>Coordinate board meetings, investment-related travel, and multi‑party scheduling needs.</li></ul><p><strong>Office & Operational Support</strong></p><ul><li>Organize internal and external meetings, including onsite and offsite arrangements.</li><li>Partner with third‑party vendors and service providers.</li><li>Occasionally assist with select personal requests (e.g., family travel) for senior leaders.</li><li>Build strong, professional relationships with executives across partner companies, advisory contacts, and other external stakeholders.</li><li>Support general office operations and maintain shared spaces as needed.</li><li>Own long-term administrative projects and manage them with minimal oversight.</li><li>Maintain the highest level of confidentiality, professionalism, and discretion.</li></ul><p><strong>Team Culture & Function-Specific Expertise</strong></p><ul><li>Demonstrate a positive attitude, reliability, and a commitment to excellence.</li><li>Offer assistance proactively and complete tasks independently.</li><li>Over time, develop subject‑matter expertise in certain operational areas (e.g., events, IT coordination, philanthropic activities, office services, office relocations).</li><li>Experience with office moves is helpful but not required.</li></ul><p><br></p>
<p>We are looking for a dedicated Scheduler to join our client's team in Indianapolis, Indiana. In this role, you will play a vital part by coordinating schedules, dispatching crews, and ensuring seamless communication between teams, managers, and customers. You will also oversee administrative tasks and help maintain operational efficiency while fostering strong relationships across all levels of the organization.</p><p><br></p><p>Responsibilities:</p><p>• Organize daily dispatch for installation teams, ensuring schedules are accurate and routes are optimized.</p><p>• Adjust schedules promptly to accommodate last-minute changes or evolving project needs.</p><p>• Respond to service calls and logistical updates throughout the day to ensure smooth operations.</p><p>• Collaborate with branch managers to streamline workflows and support operational goals.</p><p>• Address inquiries from installers regarding job details, schedules, and clarifications.</p><p>• Resolve discrepancies related to invoices, work orders, or job documentation efficiently.</p><p>• Communicate professionally with customers, project managers, and site managers to confirm job requirements and updates.</p><p>• Prepare quotes and assist with pricing inquiries to support customer needs.</p><p>• Maintain detailed records of schedules, job progress, and installation documentation.</p><p>• Identify opportunities for process improvements to enhance team productivity and operational efficiency.</p>
<p>We are looking for an experienced Epicor/Syteline Consultant to join our team in Green Bay, Wisconsin. In this Contract to permanent role, you will play a critical part in supporting and enhancing our ERP and CRM systems, with a strong focus on report writing and administrative tasks. This position requires a detail-oriented individual who can collaborate with various departments, address technical challenges, and provide insights for system improvements.</p><p><br></p><p>Responsibilities:</p><p>• Design and develop custom reports to meet the needs of various departments, ensuring accuracy and usability.</p><p>• Act as a technical liaison between end-users and system administrators, providing solutions to technical inquiries and challenges.</p><p>• Research and resolve issues within the Syteline ERP system, ensuring seamless functionality.</p><p>• Collaborate with the team on system upgrades and enhancements, including participation in the potential migration to cloud-based solutions.</p><p>• Streamline and optimize the report library by consolidating similar reports into reusable formats.</p><p>• Provide administrative support for ERP and CRM systems, maintaining data integrity and system performance.</p><p>• Work closely with stakeholders, including sales teams, project managers, and shop floor personnel, to understand reporting needs and deliver effective solutions.</p><p>• Utilize Microsoft SQL and SSRS for database queries and reporting.</p><p>• Explore opportunities to incorporate Power BI for advanced analytics and visualization.</p><p>• Ensure system configurations align with business requirements and support ongoing improvements.</p>
We are looking for a motivated Account Coordinator to join our team in Newport Beach, California. This long-term contract position offers an excellent opportunity to contribute to a detail-oriented services environment by supporting marketing and branding initiatives. The role involves collaborating with multiple departments to execute projects efficiently and ensure client satisfaction.<br><br>Responsibilities:<br>• Provide administrative and project support to account executives and managers, ensuring smooth operations and timely delivery.<br>• Coordinate project timelines, manage creative asset trafficking, and ensure deliverables meet quality standards and client expectations.<br>• Organize and schedule client meetings, team discussions, and presentations to facilitate seamless communication.<br>• Assist in the execution of marketing campaigns, including tracking social media activities, coordinating with vendors, and conducting competitor research.<br>• Prepare and manage sales contracts, campaign reports, and meeting agendas to support the account services team.<br>• Maintain and update client databases to ensure accurate and accessible records.<br>• Act as a liaison between internal teams and clients to address inquiries and resolve issues promptly.<br>• Monitor billing functions and ensure all administrative tasks are completed efficiently.<br>• Collaborate with cross-functional teams to enhance service delivery and support strategic business goals.<br>• Order office supplies and manage inventory to ensure the workspace remains organized and functional.
<p>Robert Half is recruiting for a detail-oriented Accounts Receivable Specialist to join our client's team. In this role, you will be responsible for managing billing and invoicing processes within the construction industry while supporting daily office operations. The ideal candidate will possess strong communication skills and a commitment to accuracy, ensuring smooth coordination with project managers, clients, and vendors.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and issue invoices and billings in alignment with established company procedures.</p><p>• Provide administrative support for day-to-day office operations.</p><p>• Process accurate billing through construction web portals.</p><p>• Collaborate with project managers to guarantee timely and precise invoicing.</p><p>• Organize and maintain construction job files and client documentation for audits and reporting.</p><p>• Perform regular data entry tasks and manage billing logs.</p><p>• Address additional duties and special projects as assigned.</p><p><br></p><p>For immediate consideration please apply or call Steve Fields at 919-787-8226 for immediate consideration.</p>
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Phoenix, Arizona. In this role, you will handle compliance-related tasks such as business licensing, sales tax processing, and internal reporting. You will collaborate across departments to ensure timely and accurate completion of compliance projects.<br><br>Responsibilities:<br>• Oversee the shared mailbox, acting as a liaison with corporate employees to address licensing inquiries.<br>• Partner with third-party licensing providers to fulfill information requests, compile necessary documentation, and monitor outstanding items.<br>• Keep internal records updated, including licensing tracking systems and performance metrics.<br>• Support compliance initiatives by assisting with projects assigned by the Business Licensing Manager.<br>• Perform additional administrative tasks as needed to ensure seamless operations.
<p>Robert Half's client in Concord, CA is in need of a PART-TIME contract-to-hire Office Manager. The anticipated commitment is 24 hours per week.</p><p><br></p><p><strong>Office Manager - Key Responsibilities:</strong></p><ul><li>Manage and update accounting records (e.g., Quicken), process payments for company bills, credit cards, property taxes, and conduct bank statement reconciliations</li><li>Handle vendor purchases (e.g., Amazon), supply ordering, and maintain kitchen/office inventory and basic upkeep</li><li>Prepare and type business correspondence; sort, distribute, and process incoming mail and deliveries</li><li>Support HR administration, including onboarding/offboarding, employee handbook updates, benefits enrollment, compliance reminders, and maintenance of training records</li><li>Assist with quarterly and annual reporting; submit documents to external accountants as needed</li><li>Organize company events, meetings, and coordinate facility needs (e.g., holiday parties, safety meetings)</li><li>Maintain organized files for leases, contracts, administrative calendars, and compliance documentation</li><li>Coordinate implementation of new office systems (IT, phone, postage) as needed</li><li>Track employee vacation requests and professional license renewals</li></ul><p><strong>Skills & Requirements:</strong></p><ul><li>Exceptional attention to detail and accuracy in record management</li><li>Strong organizational, multitasking, and prioritization abilities</li><li>Proficiency with office and accounting software (e.g., MS Office, Quicken)</li><li>Excellent written and verbal communication skills</li><li>Previous experience in office management or HR administration preferred</li></ul><p>If you are interested in this part time Office Manager role, please apply today for immediate consideration!</p>
