<p>We are seeking a proactive and organized Project Assistant to support our team at a leading construction company in Honolulu. This is an onsite role and, due to in-person work and interview requirements, preference will be given to Hawaii residents. If you are interested in this opportunity, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist project managers and construction teams with administrative tasks such as project documentation, scheduling, and tracking progress.</li><li>Coordinate meetings, site visits, and communicate project updates to stakeholders.</li><li>Maintain project records, prepare reports, and ensure documentation is current and organized.</li><li>Support procurement processes, track supply deliveries, and liaise with vendors and subcontractors.</li><li>Help monitor construction timelines and assist with compliance to safety and quality standards.</li><li>Perform general office duties to support daily operations within the project team.</li></ul>
<p>As a Project Manager, you'll oversee jobs from start to finish. You'll make sure the work is completed on time, the team has the tools and support they need, and the customer is satisfied. You'll lead the crew, communicate clearly, and solve problems as they come up.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Communicate with Production Manager and client.</p><p>Visit site, assess needs, and plan next steps.</p><p>Oversee project progress, timelines, safety, and quality.</p><p>Complete final client checks and project paperwork.</p><p>Mentor and support technicians, ensuring accountability.</p><p>You might be a great fit if you...</p><p><br></p><p>3–5 years in a leadership role in construction.</p><p>A calm, solution-oriented mindset when challenges come up.</p><p>A hands-on attitude and you're not afraid to jump in and support the crew.</p><p>Strong organizational skills to manage schedules, paperwork, and project details.</p><p>Natural leadership that motivates and guides your team with clarity.</p><p>A team-first mentality and the ability to collaborate with all departments.</p><p>Reliability, showing up, following through, and staying calm in urgent situations.</p><p><br></p><p>Position Details:</p><p><br></p><p>Schedule: On-call, Monday to Friday, with nights and weekends as needed based on project requirements</p><p>Bonus: Based on individual and company performance</p><p>Travel: As needed</p><p><br></p><p><br></p><p>Full benefits (medical, dental, 401k)</p><p>Team-first culture with growth opportunities</p><p>Local support + national brand strength</p><p>A company that will actually deliver what it sells</p><p>Leadership team who values your hustle and industry expertise</p>
We are looking for a detail-oriented and proactive Project Manager to support strategic initiatives within our organization. This long-term contract position will involve coordinating multiple workstreams, ensuring that projects are executed efficiently, and maintaining clear communication across teams. The ideal candidate will possess strong organizational skills and the ability to transform complex ideas into actionable plans.<br><br>Responsibilities:<br>• Manage and oversee multiple project workstreams, ensuring timelines, deliverables, and milestones are consistently met.<br>• Develop and maintain dashboards and SharePoint lists to track progress and provide transparent updates.<br>• Organize and structure complex information into actionable themes, initiatives, and strategies.<br>• Facilitate communication and collaboration across teams, ensuring alignment with program goals.<br>• Prepare and deliver high-quality PowerPoint presentations and leadership meeting materials.<br>• Coordinate and schedule meetings, ensuring logistical efficiency and documentation of outcomes.<br>• Track project updates and gather key information from managers to support reporting and accountability.<br>• Support general administrative duties, including expense handling and reconciliations.<br>• Assist with stakeholder engagement and ensure effective methods of content delivery.<br>• Drive operational efficiency by maintaining detailed records and supporting team communications.
We are looking for a skilled Project Administrator to join our team on a long-term contract basis. In this role, you will play a key part in supporting project operations by managing schedules, budgets, and administrative tasks. This position offers the opportunity to collaborate with project managers and contribute to the success of various initiatives.<br><br>Responsibilities:<br>• Coordinate project schedules and ensure adherence to deadlines.<br>• Manage budgeting processes and track project expenses.<br>• Organize and facilitate logistics for meetings, including arranging conference rooms and conference calls.<br>• Record detailed meeting minutes and track action items for follow-up.<br>• Assist in the creation and refinement of presentations for project updates.<br>• Support project teams by ensuring smooth communication and collaboration.<br>• Utilize industry best practices and procedures to drive project success.<br>• Provide administrative support to project leaders and managers.<br>• Monitor project progress and report on key milestones.
<p>We are looking for a highly skilled GIS Support Project Manager/Lead to join our team in Tampa, Florida. This position offers the opportunity to contribute to local government operations by managing geospatial resources and ensuring accurate property data. As a Contract-to-permanent role, you will play a key part in maintaining parcel mapping systems and supporting property valuation efforts while collaborating with various stakeholders and departments.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the management and accuracy of the countywide parcel mapping system, ensuring reliable property boundaries and ownership data.</p><p>• Coordinate geospatial data analysis projects.</p><p>• Collaborate to resolve discrepancies in property records and integrate data.</p><p>• Supervise staff and consultants, providing technical guidance, training, and ensuring quality control across all projects.</p><p>• Manage special mapping requests.</p><p>• Establish detailed project scopes, timelines, and budgets while adhering to state and organizational requirements.</p><p>• Ensure compliance with Florida statutes and appraisal standards in all updates, map changes, and data corrections.</p><p>• Oversee the production of maps, graphics, and reports used for property valuation, appeals, and public records.</p><p>• Monitor and maintain geospatial resources, including digital and physical map libraries.</p><p>• Provide technical support to appraisers, analysts, and administrative staff in utilizing GIS tools for property appraisal tasks.</p>
<p>We are looking for an experienced Project Manager to join our client's team in Bingham Farms, MI. In this role, you will oversee all stages of digital an in-person events and market research projects, ensuring their successful execution from planning to completion. This is a Contract to permanent position, offering an exciting opportunity to grow within a dynamic marketing research environment. If you are a Project Manager with 3+ years of experience leading marketing research projects and events, apply today! </p><p><br></p><p>Responsibilities:</p><p>• Manage the end-to-end lifecycle of marketing research projects, ensuring seamless execution across planning, fieldwork, and reporting stages.</p><p>• Coordinate and collaborate with internal teams and external partners to meet project milestones and deliverables.</p><p>• Develop and maintain detailed project documentation, including proposals, timelines, cost estimates, and progress reports.</p><p>• Communicate potential challenges, risks, or uncertainties to project leadership while proposing effective solutions.</p><p>• Provide regular updates and status reports to leadership and clients as needed.</p><p>• Oversee on-site activities such as project setup, respondent recruitment tracking, and event logistics.</p><p>• Handle venue sourcing and logistics, ensuring smooth operations during project events.</p><p>• Manage shipping coordination and other administrative tasks to support project execution.</p><p>• Conduct training sessions and ensure team readiness for project delivery.</p><p>• Travel approximately once a month for on-site management, typically for about one week.</p>
<p>Job Summary</p><p>We are seeking an experienced Project Coordinator with a strong background in construction to support our project management team. The ideal candidate will handle administrative and coordination tasks to ensure smooth project execution, from initial planning through to completion. This role requires excellent organizational skills, familiarity with construction documentation, and the ability to communicate effectively with contractors, city entities, and internal stakeholders. The position operates during normal business hours and offers opportunities for growth in a fast-paced environment.</p><p>Key Responsibilities</p><ul><li>Assist with scheduling meetings and coordinating calendars during normal business hours.</li><li>Help file documents in SharePoint for easy access and organization.</li><li>Approve and file Certificates of Insurance (COIs) to ensure compliance.</li><li>Run checks to city/public utility entities for project-related verifications.</li><li>Submit coded and approved invoices to Accounts Payable (AP) for timely processing.</li><li>Assist with Tenant Improvement (TI) documentation, including preparation and tracking.</li><li>Organize, track, and file construction preliminary notices.</li><li>Correspond with contractors on open project items to resolve issues promptly.</li><li>Correspond with city/public utility entities on open project items for updates and approvals.</li><li>Correspond with insurance brokers on COI requests to maintain coverage.</li><li>Organize, track, and complete open project items/documents to keep projects on schedule.</li><li>Review and code invoicing/applications for payment to ensure accuracy.</li><li>Track budgetary items and forecast overspending to support financial oversight.</li><li>Ensure Contractor/Tenant Contractor compliance by reviewing all required construction documentation and escalating to the Project Manager (PM) as needed.</li><li>Submit bond and builder’s risk requests to secure necessary protections.</li><li>Create Construction Contracts, Engineering Agreements, Architect Agreements, Service Agreements, and Contractor Rules.</li><li>Consult with the legal team on pending contracts and review with the PM for final approval.</li><li>Attend job site meetings with the Project Manager to stay informed on progress.</li><li>Perform other tasks assigned from time to time to support team needs.</li></ul><p><br></p>
<p><strong>Confidential Search – Accounting Supervisor</strong></p><p><strong>Location:</strong> Farmington Hills, MI ( 5 days in-office)</p><p>Our client, a small but rapidly growing <strong>manufacturing consulting firm</strong>, is seeking a driven and detail-oriented <strong>Accounting Supervisor</strong> to join their expanding finance and operations team. This highly visible role offers the opportunity to work closely with firm leadership and project managers across global offices while helping to shape the financial infrastructure of a dynamic organization. You’ll be part of a collaborative, high-performing team that values innovation, accountability, and professional growth.</p><p><strong>Position Overview:</strong></p><p>The Accounting Supervisor will oversee the daily accounting operations and support strategic financial initiatives. This includes managing an administrative clerk, overseeing project accounting, billing, and receivables, and developing improved financial processes and reporting tools. The ideal candidate is both hands-on and forward-thinking—comfortable working in a fast-paced environment and motivated by building scalable systems to support continued international growth.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Supervise and mentor an administrative clerk, fostering accuracy, efficiency, and professional development.</li><li>Manage <strong>project accounting and financial tracking</strong>, ensuring accurate reporting of chargeable hours, project budgets, and profitability.</li><li>Oversee <strong>client invoicing, billing, and collections</strong>, working closely with project managers and managing directors to ensure timely and accurate billings.</li><li>Oversee vendor payment processes, including review, approval, and accurate entry of bank transactions.</li><li>Manage the expense reporting process for consultants and management team members, ensuring compliance and timely reimbursement.</li><li>Develop and maintain financial models to support business decisions, including project profitability analyses, cost modeling, and prospective employee compensation structures.</li><li>Reconcile corporate credit card transactions to ensure accurate allocation and billing of client-related expenses.Develop and implement a <strong>billing automation tool</strong> to streamline workflows and enhance reporting capabilities.</li><li>Prepare monthly and quarterly <strong>financial statements and project profitability reports and presentations</strong>, highlighting key performance metrics and variances.</li><li>Coordinate with leadership on project updates, forecasting, and resource allocation.</li><li>Assist with <strong>budget preparation, cash flow management, and internal controls</strong>.</li><li>Support the implementation of best practices for accounting processes as the company continues its international expansion.</li><li>Participate in system and process improvement initiatives to support scalability and efficiency.</li></ul><p>For immediate and confidential consideration, please call Jeff Sokolowski directly at (248)365-6131 or apply today.</p>
We are looking for a dedicated Program Manager to join our team on a contract basis in Richmond, California. In this role, you will be responsible for managing and delivering projects efficiently while ensuring objectives are met within the established timelines. You will work closely with cross-functional teams to coordinate resources, monitor progress, and implement adjustments as needed to achieve successful outcomes. This position requires strong organizational skills and the ability to oversee budgets, personnel, and equipment to optimize project execution.<br><br>Responsibilities:<br>• Track and manage contract budgets and expenditures, including preparing reports and handling administrative tasks related to financial oversight.<br>• Address project challenges proactively, resolving issues to maintain progress and ensure successful delivery.<br>• Collaborate with organizational leadership and staff to develop strategies for improving grants administration processes.<br>• Assist in overseeing grants administration, ensuring compliance with operational and financial guidelines.<br>• Provide support with invoicing, accounting, reporting, and other administrative duties to facilitate smooth grant execution.<br>• Monitor and maintain documentation related to grant-funded programs, ensuring accuracy and compliance.<br>• Identify potential risks within projects and implement mitigation strategies to keep initiatives on track.<br>• Develop and maintain project timelines, adjusting schedules as necessary to meet deadlines.<br>• Offer guidance on optimal utilization of resources, including personnel, budgets, and equipment.<br>• Analyze data and performance metrics to improve project outcomes and efficiency.
<p>Hannah Savage with Robert Half is seeking a detail-oriented Contract Administrator to join her client's team in Rochester, New York. This role involves supporting 3 project managers with critical administrative tasks, ensuring smooth contract management processes, and maintaining accurate documentation. The ideal candidate will bring expertise in contract administration and billing, along with strong organizational skills. Previous construction industry experience is a must have for this position.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to multiple project managers, ensuring timely completion of tasks.</p><p>• Prepare and manage documentation required for bids, ensuring accuracy and compliance.</p><p>• Handle contract billings, including creating and submitting invoices to clients.</p><p>• Submit certified payrolls in alignment with project requirements.</p><p>• Manage monthly billing processes and ensure deadlines are met efficiently.</p><p>• Coordinate pre-bid activities, including gathering necessary documents and details.</p><p>• Maintain organized records of contracts and client-related documentation.</p><p>• Communicate with clients to provide required documents and address inquiries.</p><p><br></p><p>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch TODAY!</p>
<p>We are seeking a detail-oriented Administrative Assistant to support operations at our thriving construction company in Honolulu. This is an onsite role, with a preference for candidates who reside in Hawaii due to in-person requirements. Call 808-531-0800 to become part of our growing team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers and site supervisors, including preparing reports, permits, and construction documentation.</li><li>Manage schedules, coordinate subcontractor meetings, and assist with logistics for job site activities.</li><li>Track purchase orders, invoices, and materials deliveries, working closely with vendors and suppliers.</li><li>Maintain organized electronic and paper files for multiple ongoing construction projects.</li><li>Support compliance efforts with safety protocols and regulatory paperwork.</li><li>Assist with basic accounting support, including timesheet collection and expense tracking.</li><li>Communicate professionally with clients, crew members, and external partners.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to support our project management team in Piedmont, South Carolina. In this role, you will handle a variety of administrative tasks to ensure smooth operations and effective team collaboration. This is a contract position with the potential for long-term employment, offering an excellent opportunity to grow within the construction industry.<br><br>Responsibilities:<br>• Organize and manage schedules, appointments, and meetings for project managers.<br>• Perform accurate data entry to maintain records and project documentation.<br>• Create and distribute correspondence, ensuring timely communication within the team.<br>• Maintain organized filing systems for easy access to project-related information.<br>• Assist in coordinating project timelines and deliverables.<br>• Provide back-office support to enhance the efficiency of project workflows.<br>• Monitor and track project progress, updating managers as needed.<br>• Handle general administrative tasks to ensure smooth daily operations.<br>• Collaborate with team members to resolve administrative challenges.<br>• Support the preparation of reports and presentations for project reviews.
<p>Robert Half is looking for an energized HR Project Manager to play a pivotal role in shaping a new chapter for our clients organization. This is an excellent opportunity to work side-by-side with executive leadership, drive meaningful change, and make an immediate impact in a fast-paced environment. If you are detail-oriented, thrive on managing multiple projects, and are passionate about supporting employees through organizational transitions, we invite you to bring your skills and enthusiasm to this high-visibility, on-site contract role.</p><p><br></p><p>Responsibilities:</p><ul><li>Coordinate and document high-volume meetings with executive leaders, ensuring accurate recordkeeping and timely follow-through on action items.</li><li>Oversee complex employee offboarding processes and legal documentation distribution for approximately 200 staff members.</li><li>Manage project timelines, deadlines, and priorities while supporting a dynamic, fast-paced office environment.</li><li>Provide direct administrative support to senior executives, requiring discretion, professionalism, and a detail-oriented approach.</li><li>Assist with HR finance functions, including payroll and compensation, in collaboration with Finance and HR teams.</li><li>Prepare and maintain reports using Excel and process data in ADP.</li></ul><p><br></p>
<p>A construction company is seeking a detail-oriented Office Manager for a temp-to-possible-permanent position. In this role, you will:</p><ul><li>Manage day-to-day office operations, keeping the office organized, stocked, and efficient</li><li>Greet visitors and serve as the first point of contact for our team</li><li>Set up and maintain the office environment, manage supplies, and ensure common areas are presentable</li><li>Provide daily coordination and administrative support to leadership and project managers</li><li>Plan and support office meetings, events, and company activities</li><li>Create and maintain documents, reports, and presentations in Excel and PowerPoint</li></ul><p>Ideal candidates are proactive, organized, and have previous administrative experience, preferably in construction or a related industry.</p><p>Interested? Apply today to join our dynamic team!</p>
We are looking for a detail-oriented and dependable Office Manager to oversee the daily operations of our office in San Francisco, California. This role requires strong organizational skills, proficiency in administrative tasks, and the ability to effectively support both internal teams and visitors. As a key contributor to maintaining a smooth and efficient office environment, you will play a vital role in ensuring operational success. This is a long-term contract position.<br><br>Responsibilities:<br>• Manage the day-to-day operations of the office, ensuring smooth functioning and organization.<br>• Coordinate mail handling, including both incoming and outgoing correspondence.<br>• Oversee office supply inventory and orders, primarily through online platforms such as Amazon.<br>• Maintain a clean and organized office space to create a welcoming environment.<br>• Provide administrative support, including preparing and submitting expense reports.<br>• Arrange travel logistics such as flights, hotels, and itineraries for team members.<br>• Utilize and manage office tools and systems, including Microsoft Office, Google Workspace, and Concur.<br>• Collaborate with the team on ad hoc operational and administrative projects.<br>• Serve as a point of contact for visitors, ensuring a courteous and friendly experience.<br>• Work independently while maintaining effective communication with the broader team.
<p>We are seeking a detail-oriented and proactive Entry Level Project Assistant to support our project management team. This fully on-site position provides administrative and operational support on various assignments, ensuring projects are executed efficiently and on schedule.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist project managers with day-to-day tasks, such as scheduling meetings, preparing agendas, and taking meeting minutes.</li><li>Support the coordination and tracking of project timelines, tasks, and deliverables.</li><li>Prepare and maintain project documentation and reports.</li><li>Communicate with team members and stakeholders to gather and relay information.</li><li>Help organize project files and maintain accurate records.</li><li>Perform data entry and support in tracking budgets, expenses, and resources.</li><li>Help coordinate logistics for project events, meetings, and activities.</li><li>Respond promptly to project-related inquiries and provide general administrative support as needed.</li></ul>
<p>We are seeking an Administrative Assistant to join our fast-paced team. This new position was created to support increased volume and ensure smooth operations.</p><p><br></p><p>Responsibilities:</p><ul><li>Perform basic accounting tasks, including AP/AR</li><li>Prepare and process invoices, expense reports, and purchase orders</li><li>Maintain accurate financial records and assist with reconciliations</li><li>Manage office communications, including answering calls and emails</li><li>Schedule meetings and coordinate calendars for team members</li><li>Organize and maintain filing systems (digital and physical)</li><li>Assist with onboarding new employees and maintaining HR documentation</li><li>Support project managers with administrative tasks as needed</li><li>Handle vendor communication and assist with procurement processes</li><li>Ensure compliance with company policies and procedures</li></ul>
<p><strong>Job Summary</strong></p><p>We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the daily operations of a construction and transportation company. The ideal candidate will be the backbone of our office, managing administrative tasks, coordinating communication, and ensuring smooth workflows between field teams, project managers, clients, and vendors.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors, answer and direct phone calls, and manage general email inquiries</li><li>Schedule and coordinate meetings, appointments, and travel arrangements for management and field staff</li><li>Prepare, edit, and distribute correspondence, reports, invoices, and bids</li><li>Maintain and update project files, permits, certifications, safety records, and compliance documents (both digital and physical)</li><li>Assist with payroll processing, time-sheet collection from field crews, and basic bookkeeping support using QuickBooks or similar software</li><li>Track and order office supplies, safety gear, and uniforms</li><li>Coordinate vehicle and equipment maintenance scheduling with fleet manager</li><li>Manage incoming/outgoing mail, shipments, and courier services</li><li>Assist in preparing bid packages, subcontract agreements, change orders, and close-out documents</li><li>Perform data entry and maintain accurate records in company CRM/ERP systems (e.g., Procore, Viewpoint, HCSS, or similar)</li><li>Provide general support to project managers and executives as needed </li></ul><p><br></p>
We are looking for a dedicated Project Assistant to join our team in Yorba Linda, California. In this Contract to permanent position, you will play a vital role in coordinating installation activities and ensuring projects are executed efficiently and exceed customer expectations. This role demands strong organizational skills, attention to detail, and the ability to foster effective communication among all stakeholders.<br><br>Responsibilities:<br>• Coordinate installation activities with sales representatives, subcontractors, and customers to ensure smooth project execution.<br>• Conduct pre-sale site visits to identify potential challenges and incorporate them into project quotes.<br>• Review incoming orders to identify those classified as projects and manage their scheduling.<br>• Facilitate project startup meetings to establish clear communication among customers, contractors, and team members.<br>• Maintain and update the electronic installation schedule for the district.<br>• Monitor subcontractor performance, ensuring compliance with safety standards and quality expectations.<br>• Perform cost-control measures by reviewing subcontractor invoices and managing project budgets.<br>• Support workplace safety initiatives by collaborating with service managers and field technicians, conducting audits, and promoting safe practices.<br>• Stay updated on product knowledge, including company and allied products, to better support project coordination.
We are looking for a detail-oriented Administrative Coordinator to join our team in Greenville, South Carolina. In this Contract to permanent position, you will play a vital role in managing project bids, coordinating deadlines, and ensuring smooth communication with contractors and clients. This is an excellent opportunity for someone with strong organizational skills and a proactive mindset to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Identify and reach out to potential contractors within a defined geographic area using database tools.<br>• Filter and organize contractor information to match project requirements and deadlines.<br>• Communicate bid submission deadlines clearly to contractors and ensure timely delivery to clients.<br>• Coordinate with project managers and estimators to ensure bids are accurately passed along for review.<br>• Make outbound calls to contractors, including cold calls, to secure participation in project bids.<br>• Maintain and update databases with contractor and bid information.<br>• Handle administrative tasks such as scheduling, calendar management, and responding to inbound inquiries.<br>• Monitor progress on bid submissions and address any issues or delays.<br>• Support the team in achieving project goals by ensuring all administrative processes are efficient.<br>• Collaborate with team members to improve bidding workflows and communication strategies.
<p>We’re looking for a detail-oriented and organized <strong>Project Coordinator</strong> to support project teams and ensure initiatives stay on track from start to finish. This role is ideal for someone who enjoys working behind the scenes, managing timelines, and collaborating with multiple stakeholders in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate day-to-day project activities, schedules, and deliverables</li><li>Track project timelines, milestones, and action items to ensure deadlines are met</li><li>Communicate project updates to internal teams and stakeholders</li><li>Prepare and maintain project documentation, reports, and status updates</li><li>Assist with resource coordination, meeting scheduling, and follow-ups</li><li>Support project managers with administrative and operational tasks</li></ul><p><br></p>
<p>We are seeking a Staff Accountant to join our team based in Washington, District of Columbia. The role is located in Georgetown and provides free parking. The role is 100% in office. This role involves various accounting and administrative responsibilities within a dynamic organization. The successful candidate will manage all accounting and financial processes, ensuring accurate record-keeping and efficient operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the full cycle of accounting duties, including but not limited to, accounts payable, accounts receivable, payroll and general ledger management.</p><p>• Prepare, analyze, and present monthly financial statements, budgets, and forecasts.</p><p>• Conduct bank reconciliations, manage cash flow, and ensure accurate financial record-keeping.</p><p>• Handle invoicing, bill payments, and expense reporting in a timely manner.</p><p>• Collaborate with external accountants for tax preparation and annual audits.</p><p>• Communicate effectively with vendors, project managers, designers, and clients on any issues around billing and invoicing.</p><p>• Manage administrative and operational tasks of the office, including but not limited to, managing leases, insurance, supplies, equipment, and facility emails and files.</p><p>• Maintain employee records, including attendance, benefits, and performance evaluations.</p><p>• Address employee inquiries and resolve HR-related issues in accordance with labor laws and company policies.</p><p>• Oversee day-to-day office operations, including supply management, equipment maintenance, and vendor relationships.</p><p>• Provide administrative support to the leadership team as needed.</p><p><br></p><p>Please reach out to Ian Gainor via LinkedIn if interested.</p>
<p>We are looking for a detail-oriented Office Manager to join our team in Gaithersburg, Maryland. The Office Manager oversees administrative functions and ensures smooth day-to-day office operations.</p><p>This role requires leadership, organization, and business acumen.</p><p>Responsibilities:</p><p>• Manage office operations, including budgeting, supplies, and vendor contracts.</p><p>• Supervise administrative staff and delegate responsibilities.</p><p>• Maintain records, reports, and office systems.</p><p>• Support HR functions such as onboarding and timesheet approval.</p><p>• Coordinate meetings, events, and communication between departments.</p><p><br></p>
<p>We are looking for a detail-oriented Project Assistant to join our team on a contract basis. In this role, you will provide essential administrative support to a construction site project team, ensuring operations run smoothly and efficiently. This position requires strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide daily administrative support to the construction site team, ensuring all tasks are completed efficiently.</p><p>• Coordinate travel arrangements, including reservations, itineraries, and agendas for team members.</p><p>• Organize and facilitate project-related meetings by preparing agendas, scheduling, and recording minutes.</p><p>• Maintain and update project-specific tools such as calendars, seating charts, and access cards.</p><p>• Process expense reports for project executives and managers promptly and accurately.</p><p>• Address general office inquiries, escalating issues as needed to maintain productivity.</p><p>• Assist with technical issues, including internet access and office equipment, and liaise with the Information Systems team when necessary.</p><p>• Manage project filing systems, ensuring documents are organized and accessible.</p><p>• Order and maintain office supplies to support the needs of the project team.</p><p>• Contribute ideas to improve administrative processes and support special projects or events as required.</p>
<p>We are seeking a proactive Project Coordinator to support project planning, execution, and administration. This role is ideal for organized professionals who thrive in fast-paced settings and are committed to helping teams succeed.</p><p><strong>Key Responsibilities</strong></p><p>· Assist in coordinating project schedules, resources, and information</p><p>· Support project managers and teams with administrative tasks and documentation</p><p>· Track project progress and prepare regular updates for stakeholders</p><p>· Schedule meetings, prepare minutes, and ensure effective communication among team members</p><p>· Help maintain project management systems and ensure data accuracy</p><p>· Contribute to the successful delivery of projects within established timelines</p>
