1498 results for Admin jobs

Receptionist

Kirkland, WA
onsite
Temporary
24.00 - 28.00 USD / Hourly
We are looking for an organized and detail-oriented Receptionist to join our team on a contract basis in Kirkland, Washington. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support. This position requires excellent interpersonal skills and attention to detail to maintain a welcoming and productive environment. Responsibilities: • Greet visitors and ensure a positive and detail-oriented first impression. • Answer and manage a multi-line phone system, directing calls to the appropriate departments. • Handle inbound calls, providing accurate information and support as needed. • Maintain organization by filing and scanning important documents. • Process incoming and outgoing mail efficiently and accurately. • Deliver exceptional customer service to both internal and external stakeholders. • Provide administrative assistance to support various office functions.
2026-03-24T22:38:39Z

Receptionist

Houston, TX
onsite
Temporary
18.00 - 20.00 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Houston, Texas. In this role, you will be the first point of contact for visitors and clients, ensuring smooth communication and efficient administration. This position offers an excellent opportunity to contribute to a dynamic environment while showcasing your communication and multitasking skills. Responsibilities: • Greet visitors and clients warmly, directing them to the appropriate personnel or departments. • Answer and manage multi-line phone systems, transferring calls effectively and handling inquiries with care. • Sort and distribute incoming mail and deliveries promptly. • Maintain confidentiality while handling sensitive documents and information. • Coordinate with managers and clients to address any job-related or deadline issues. • Perform additional administrative projects and tasks as assigned. • Operate switchboard systems efficiently, ensuring smooth call management. • Collaborate with team members to ensure seamless office operations. • Provide general support to office staff, including scheduling and document preparation.
2026-03-23T18:04:02Z

Affordable Housing Administrator

South San Francisco, CA
remote
Temporary
25.00 - 30.00 USD / Hourly
We are looking for an organized and approachable Administrative Coordinator to support daily operations at an affordable senior housing community in South San Francisco, California. In this contract role, you will serve as the primary point of contact for residents, visitors, and staff, ensuring smooth communication and efficient administrative processes. Ideal candidates will thrive in a service-oriented environment and excel in maintaining confidentiality and attention to detail. Responsibilities:<ul><li>Welcome residents, visitors, vendors, and staff with a friendly and attentive demeanor.</li><li>Coordinate and distribute work orders to appropriate maintenance or management personnel.</li><li>Manage the intake and processing of housing applications, ensuring all required information is complete and accurate.</li><li>Oversee building access, including monitoring guest and service personnel entry.</li><li>Maintain a clean, organized, and welcoming front desk environment.</li><li>Provide administrative support to property management, including scheduling and document handling.</li><li>Uphold confidentiality and adhere to fair housing regulations in all interactions.</li><li>Assist with general communication tasks, including answering inbound calls and managing calendars.</li><li>Monitor budgets and financial processes to ensure compliance.</li><li>Utilize tools such as CRM platforms and scheduling software to streamline operations.</li></ul>
2026-03-25T17:18:41Z

Client Services Administrator

Chattanooga, TN
onsite
Contract / Temporary to Hire
24.50 - 30.25 USD / Hourly
Client Services Administrator Are you a highly professional administrator with a passion for helping others? Our wealth management team is seeking a Client Services Administrator to deliver exceptional administrative and client service support in a fast-paced, client-focused office environment. Key Responsibilities: Meet and greet clients, providing a welcoming and polished first impressionAnswer client and internal phone calls promptly and courteouslyOversee office operations, ensuring a smooth and efficient workplaceSchedule, set up, and coordinate client meetings and appointmentsOrder office supplies and proactively maintain inventory levelsMonitor and ensure that all office equipment is fully operable and well stockedCollect and process client fees on a monthly basisEnter client orders into our internal system with accuracy and attention to detailProcess account changes and updates at client requestHandle other general administrative duties as needed to support the team Why Join Our Team? Direct hire, full-time opportunity with a well-established wealth management firmExcellent benefits package, including a robust PTO/Vacation allowance How to Apply: Please submit your resume via this job posting and call our office directly to schedule a personal interview at 423-265-5561. We look forward to hearing from you—apply today to take the next step in your administrative career!
2026-03-12T15:39:03Z

Legal Assistant

Snellville, GA
onsite
Temporary
- USD / Hourly
We are looking for a dedicated Legal Assistant to join our team on a contract basis in Snellville, Georgia. In this role, you will provide crucial administrative and legal support to ensure the smooth functioning of daily operations. This position is ideal for someone with strong organizational skills and a keen eye for detail. Responsibilities: • Prepare and manage legal documents, including contracts and correspondence, with attention to accuracy and confidentiality. • Perform receptionist duties, such as answering calls, scheduling appointments, and greeting clients professionally. • Organize and maintain physical and digital files for easy accessibility and compliance. • Assist attorneys and legal staff with research, case preparation, and other administrative tasks. • Coordinate meetings and ensure timely communication between clients and legal professionals. • Monitor deadlines and ensure timely filing of legal documents. • Utilize word processing software to draft, edit, and format legal paperwork. • Maintain office supplies and manage inventory to support daily operations. • Handle sensitive information with discretion and professionalism. • Provide general administrative support to ensure the office runs efficiently.
2026-03-19T20:08:43Z

Receptionist

Dallas, TX
onsite
Temporary
20.00 - 25.00 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis at a construction firm in Dallas, Texas. In this role, you will serve as the first point of contact for visitors and clients, ensuring a welcoming and organized reception area. This position involves a variety of administrative and customer service tasks to support daily office operations and maintain efficiency. Responsibilities:• Welcome visitors and clients with a friendly and detail-oriented attitude, directing them to the appropriate personnel or meeting space.• Oversee the reception area, maintaining a clean, organized, and inviting environment.• Manage incoming and outgoing mail, deliveries, and packages efficiently.• Keep accurate visitor logs and ensure compliance with office security protocols, including issuing guest badges.• Coordinate meeting schedules, book conference rooms, and assist in organizing company events as needed.• Perform basic administrative tasks such as data entry, filing, scanning, and photocopying.• Provide support to team members with special projects and miscellaneous administrative duties.• Monitor and maintain office supplies inventory, placing orders as necessary.• Answer and manage multi-line phone systems, directing calls appropriately.• Assist guests and employees with inquiries or requests to ensure smooth office operations.
2026-02-25T16:44:04Z

Staff Accountant

Newark, CA
onsite
Temporary
25.00 - 35.00 USD / Hourly
Location: Newark, CA 94560 Work Arrangement: Onsite Duration: Approximately 6 months Start Date: ASAP Employment Type: contract Position Overview We are seeking a Staff Accountant (Contract) to support day-to-day accounting and administrative functions for a fast-paced finance team in Newark, CA. This is a hands-on, administrative-heavy accounting role with a strong focus on vendor management, purchase order processing, and contract support. The ideal candidate has a solid accounting or finance foundation, is highly organized, detail-oriented, and eager to learn new systems and processes. Experience with Tyler New World is a plus but not required. Key Responsibilities Accounting & Vendor Management Process and maintain purchase orders (POs), vendor contracts, and related documentation Support vendor onboarding, setup, and ongoing vendor communication Review invoices for accuracy, proper coding, and compliance with contracts and POs Assist with vendor reconciliations and resolve invoice discrepancies Administrative & Accounting Support Maintain organized accounting records and supporting documentation Assist with contract tracking, renewals, and compliance documentation Support accounts payable processes and internal approvals Provide general administrative support to the finance team as needed Systems & Data Entry Enter and maintain data in Tyler New World (or similar ERP/accounting systems) Ensure accuracy and completeness of financial and vendor records Support reporting and ad hoc finance-related requests Qualifications Required Accounting, finance, or related educational background or experience Strong attention to detail and organizational skills Comfortable with administrative, process-driven work Proficiency with Microsoft Excel and general office tools Willingness and eagerness to learn new software and processes Preferred Experience with vendor management, purchase orders, or contract administration Prior exposure to ERP or accounting systems (Tyler New World a plus, not required) Previous accounting clerk, staff accountant, or finance administrative experience Ideal Candidate Profile Detail-oriented and process-driven Comfortable handling administrative accounting tasks Strong communicator when working with vendors and internal teams Reliable, organized, and proactive Open to learning and growing within a finance environment
2026-03-20T23:08:43Z

Litigation Legal Assistant

Philadelphia, PA
onsite
Permanent
75000.00 - 95000.00 USD / Yearly
A leading national law firm is seeking an experienced Legal Administrative Assistant to join its Philadelphia office in a permanent, fully in-office capacity. This role supports a team of litigation and transactional attorneys and is ideal for a highly organized, proactive detail oriented who thrives in a fast-paced, collaborative environment. Candidates with large law firm backgrounds supporting groups of attorneys are encouraged to apply. If you would like to hear more about the role and be considered immediately, please reach out to Kevin Ross with Robert Half in Philadelphia. Great Firm, Great comp range, stable work!
2026-03-25T16:08:41Z

Legal Assistant

Southfield, MI
onsite
Permanent
- USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Southfield, Michigan. In this role, you will provide comprehensive administrative support to attorneys in the Finance Practice Group, ensuring smooth workflows and successful project outcomes. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. Responsibilities: • Deliver proactive administrative assistance to attorneys in the Finance Practice Group, ensuring tasks are completed efficiently and accurately. • Edit and proofread complex legal documents, identifying and addressing discrepancies or inconsistencies. • Review, catalog, and organize signature pages for legal transactions. • Compile and manage transaction documentation using detailed checklists, ensuring all materials are prepared for closings. • Collaborate with attorneys and paralegals to collect and organize documents for closing books, including assembling final versions for attorney review. • Communicate clearly and professionally with legal team members regarding project updates, transaction status, and specific needs. • Coordinate with legal and accounting teams to gather cost and time data for transaction preparation. • Perform administrative tasks such as proofreading, editing, and submitting attorney time entries, managing Continuing Legal Education credits, and handling reimbursements. • Draft and review letters and memoranda in compliance with firm standards. • Utilize Microsoft Office programs effectively, maintaining strong technical skills and embracing opportunities to learn new software.
2026-03-18T20:08:43Z

Housing Assistant Rep I

Oakland, CA
onsite
Temporary
30.00 - 32.00 USD / Hourly
We are looking for a motivated Housing Assistant Rep I to join our team in Oakland, California. In this role, you will provide essential administrative and clerical support under the guidance of a department director or senior executive. This is a long-term contract position that offers an excellent opportunity to contribute to the efficiency and success of housing-related operations. Responsibilities: • Manage scheduling and coordinate appointments to ensure smooth daily operations. • Assist in preparing audit reports and other comprehensive documentation. • Create detailed reports and summaries based on data analysis. • Collaborate with various stakeholders, including government officials and police officers, to address administrative needs. • Utilize Yardi software to support housing-related tasks and maintain accurate records. • Conduct evaluations of existing procedures and recommend improvements for operational efficiency. • Support budget preparation and monitor expenditures as needed. • Handle correspondence and draft procedural memoranda to ensure clear communication. • Maintain confidential files and administrative records with precision. • Address payroll-related processes and monitor attendance records effectively.
2026-03-25T20:33:42Z

HR Coordinator

Phoenix, AZ
onsite
Temporary
23.00 - 25.00 USD / Hourly
We are looking for a detail-oriented HR Coordinator to join our team on a contract basis in Phoenix, Arizona. In this role, you will provide essential administrative and operational support to the Human Resources department, ensuring smooth onboarding and offboarding processes, maintaining compliance, and managing accurate employee records. This position offers an opportunity to contribute to a mission-driven organization dedicated to education and growth. Responsibilities: • Facilitate comprehensive onboarding for new hires, including offer documentation, system setup, and orientation coordination. • Manage employee offboarding tasks such as system access removal, benefits notifications, and final documentation. • Ensure Form I-9 documentation is completed and maintained in compliance with federal and state regulations. • Conduct regular audits of employee files and I-9 records to uphold accuracy and compliance standards. • Maintain and update employee data within the HRIS system, ensuring consistency and confidentiality. • Assist with benefits administration, timekeeping, and basic payroll coordination. • Respond to employee inquiries regarding HR policies, systems, and procedures. • Support recruitment efforts by scheduling interviews and communicating with candidates. • Participate in HR projects, initiatives, and special assignments as needed. • Perform general administrative duties, including document preparation, filing, and correspondence.
2026-03-03T22:58:47Z

Legal Executive Assistant

St Paul, MN
onsite
Temporary
23.00 - 30.00 USD / Hourly
We are looking for an experienced Legal Executive Assistant to provide comprehensive administrative support to our client in the east Metro. This long-term contract position requires a highly organized individual with strong attention to detail who excels at managing schedules, coordinating events, and assisting with community relations projects. The ideal candidate will thrive in a fast-paced environment while maintaining confidentiality and attention to detail. Responsibilities:• Organize and oversee activities, events, and initiatives for a busy Attorney.• Provide technical and administrative support, including document preparation, editing, and filing of legal materials.• Manage the Attorney’s calendar, appointments, and daily tasks to ensure efficient workflow.• Arrange and confirm travel accommodations while handling travel requests, vouchers, and reimbursements.• Prepare and revise various documents, including letters and legal filings, with accuracy and professionalism.• Maintain strict confidentiality while handling sensitive information and correspondence.
2026-03-16T17:23:47Z

Case Assistant

San Francisco, CA
remote
Temporary
24.00 - 26.00 USD / Hourly
Our client, an AMLAW 100 Litigation Firm, is seeking a dedicated and motivated Case Assistant to support their San Francisco teams on a remote, open-ended contract basis. This position offers a fantastic opportunity for recent graduates or individuals with some administrative experience in a law firm setting to establish and grow their careers in the legal industry. Key Responsibilities:<ul><li>Provide administrative and case management support to attorneys and paralegals in a fast-paced litigation environment.</li><li>Assist with document organization, case file maintenance, and preparation of materials for court filings.</li><li>Conduct basic legal research and compile information as directed by supervising attorneys or paralegals.</li><li>Manage and maintain case calendars, including scheduling meetings, hearings, and deadlines.</li><li>Communicate professionally with clients, opposing counsel, and other parties as needed.</li><li>Perform other administrative tasks such as scanning, filing, data entry, and preparing correspondence.</li></ul>
2026-03-26T22:08:42Z

Accounting Coordinator

Colorado Springs, CO
onsite
Permanent
45760.00 - 49920.00 USD / Yearly
Are you an administrative professional with a background in accounting? We are seeking an Accounting Clerk for our client located on the southeast side of town. If you thrive in a fun, upbeat atmosphere and have 1+ years of experience in administration and accounting, we want to hear from you! Responsibilities:<ul><li>Perform a variety of administrative and accounting duties</li><li>Manage accounts payable and accounts receivable</li><li>Process and match purchase orders</li><li>Handle billing and manage aging reports</li><li>Conduct soft collections as needed</li><li>Oversee inventory and perform reconciliations</li><li>Match daily cash against cash receipts</li><li>Issue refunds promptly and accurately</li><li>Generate customer reports upon request</li><li>Answer phones and provide excellent customer service</li><li>Occasionally assist minimal walk-in foot traffic</li></ul>Why Apply?<ul><li>Join a friendly, supportive, and energetic office environment</li><li>Opportunity to learn and grow in your accounting career</li></ul>Ready to take the next step? Contact Victor Granados directly at 719-249-5153 to learn more.
2026-03-11T20:58:45Z

Legal Assistant, Trusts & Estates

Minneapolis, MN
onsite
Permanent
50000.00 - 80000.00 USD / Yearly
We are seeking a Legal Assistant to join a Tax, Trusts & Estates team in Minneapolis. This is an excellent opportunity to provide high-level administrative support in a dynamic, client-focused environment. If you thrive in a fast-paced setting, have strong organizational skills, and enjoy delivering exceptional service, we’d love to hear from you. Key Responsibilities<ul><li>Provide comprehensive administrative support to attorneys and paralegals.</li><li>Serve as a liaison for clients, ensuring excellent communication and service.</li><li>Manage client/matter openings, including conflicts checks and engagement letters.</li><li>Maintain attorneys’ calendars, anticipate deadlines, and implement follow-up procedures.</li><li>Draft, edit, and proofread legal documents.</li><li>Enter and review attorney time entries for accuracy and compliance.</li><li>Assist with billing processes, including proforma review and invoice distribution.</li><li>Organize and maintain client files (electronic and hard copy).</li><li>Handle incoming/outgoing mail and process reimbursement/vendor requests.</li><li>Coordinate meetings, travel arrangements, and CLE registrations.</li><li>Delegate tasks to administrative assistants as needed.</li><li>Deliver a high level of customer service to attorneys and clients.</li></ul>
2026-03-13T13:53:44Z

Legal Assistant

Wilmington, DE
onsite
Permanent
80000.00 - 85000.00 USD / Yearly
A top-tier Am Law firm is seeking a highly experienced Legal Administrative Assistant to join its Philadelphia office in a permanent, in-office capacity. This role supports a group of Commercial Litigation and Business attorneys and is best suited for a =+ years of experience, detail-oriented detail oriented accustomed to working in sophisticated, fast-paced law firm environments. This is an excellent opportunity for a candidate coming from a large firm who is seeking a collaborative culture, high-level work, and strong attorney engagement. Candidates who want to be considered immediately please reach out to Kevin Ross with Robert Half in Philadelphia.
2026-03-25T16:28:42Z

Office Specialist

San Marcos, CA
onsite
Temporary
23.00 - 27.00 USD / Hourly
Organization and efficiency are the backbone of any successful office. Robert Half is working with a growing organization in San Marcos that is seeking an experienced Office Specialist to help maintain smooth day-to-day operations while supporting multiple departments with administrative coordination. This role is ideal for someone who thrives in a structured office environment and enjoys keeping things organized, on schedule, and running efficiently. The Office Specialist will help ensure that administrative systems remain organized, documentation is maintained accurately, and internal teams have the support they need to stay focused on their core responsibilities. Our client is looking for a professional who brings strong attention to detail, reliability, and a proactive mindset to the workplace. Candidates who enjoy supporting teams, managing office tasks, and maintaining organized systems will find this role to be a great opportunity to contribute to a collaborative and productive work environment. Key Responsibilities<ul><li>Provide administrative support to multiple departments</li><li>Maintain organized office records and documentation</li><li>Coordinate schedules, meetings, and internal communications</li><li>Assist with data entry, reporting, and general office tasks</li><li>Manage incoming calls and correspondence</li><li>Help maintain an organized and efficient office environment</li></ul>
2026-03-13T23:08:42Z

Data Entry Clerk

South Portland, ME
onsite
Temporary
19.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join our team in South Portland, Maine. In this long-term contract position, you will play a vital role in maintaining accurate data records and supporting administrative tasks as needed. This is an excellent opportunity for someone with strong organizational skills and a proactive approach to learning new systems and processes. Responsibilities: • Accurately input and maintain data in various systems and spreadsheets. • Provide administrative support to the team by assisting with documentation and organizational tasks. • Ensure data integrity by performing regular reviews and quality checks. • Utilize Microsoft Excel to create, update, and manage data reports. • Collaborate with team members to streamline processes and improve efficiency. • Adapt to evolving project needs and learn new tools or systems as required. • Assist in compiling and organizing information for reports and presentations. • Maintain confidentiality and security of sensitive data. • Respond to inquiries and provide support related to data entry and administrative tasks.
2026-03-25T19:08:42Z

Sr. Receptionist

Los Gatos, CA
onsite
Temporary
28.20 - 29.00 USD / Hourly
We are looking for an experienced Sr. Receptionist to join our team in Los Gatos, California. This is a long-term contract position offering the opportunity to contribute to an engaging and dynamic environment. The role requires exceptional organizational skills and the ability to manage multiple tasks effectively, ensuring smooth day-to-day operations. Responsibilities: • Welcome and assist visitors, vendors, and internal employees in a detail-oriented and friendly manner. • Coordinate and oversee vendor activities, including managing their entry and exit at various locations. • Utilize Slack channels to communicate effectively across multiple departments and locations. • Handle catering arrangements and scheduling requests to meet organizational needs. • Travel between nearby campus buildings to support administrative tasks, all within a two-block radius. • Operate and manage a multi-line phone system, ensuring calls are answered promptly and efficiently. • Provide administrative support by maintaining schedules and managing office procedures. • Facilitate communication using tools like Gmail and G Chat, ensuring timely responses and streamlined workflows. • Assist with day-to-day office operations, ensuring the workplace runs smoothly and efficiently.
2026-03-25T14:48:42Z

Human Resources (HR) Assistant

Glendale, CA
onsite
Contract / Temporary to Hire
22.00 - 28.00 USD / Hourly
The Medical Human Resources (HR) Coordinator provides administrative and operational support to the Human Resources department within a healthcare environment. This role assists with employee onboarding, HR documentation, compliance tracking, and day‑to‑day HR operations, while ensuring adherence to healthcare regulations, organizational policies, and confidentiality standards. The position is ideal for candidates with HR or administrative experience who are interested in growing their career in healthcare human resources. Key Responsibilities:<ul><li>Support new hire onboarding, including offer letters, onboarding paperwork, and orientation coordination</li><li>Maintain and update employee personnel files in HRIS and electronic filing systems</li><li>Assist with credentialing, licensing, and compliance tracking for clinical and non‑clinical staff</li><li>Coordinate background checks, TB testing, immunization records, and other pre‑employment requirements</li><li>Track employee certifications, trainings, and annual compliance requirements</li><li>Assist with HR reporting, data entry, and spreadsheet tracking using Excel</li><li>Serve as a point of contact for basic HR inquiries from employees and managers</li><li>Support HR initiatives related to employee engagement, audits, and policy updates</li><li>Maintain strict confidentiality of employee and organizational information</li><li>Perform additional HR and administrative support duties as assigned</li></ul>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-03-24T18:38:48Z

Receptionist

Port Jefferson Station, NY
onsite
Temporary
20.00 - 22.00 USD / Hourly
We are looking for a dedicated Receptionist to join our healthcare team in Port Jefferson Station, New York. In this active and dynamic office environment, you will play a vital role in supporting children with specialized needs. This is a long-term contract position, offering an opportunity to make a meaningful impact while utilizing your administrative and communication skills. Responsibilities: • Serve as the first point of contact by welcoming visitors and answering inquiries both in-person and over the phone. • Manage multi-line phone systems, including handling inbound calls and routing them appropriately. • Provide accurate translations and communication support in Spanish when necessary. • Maintain an organized reception area and ensure all administrative tasks are completed efficiently. • Support office operations by scheduling appointments and managing calendars. • Assist with general administrative duties, including data entry and document preparation. • Foster a welcoming and detail-oriented environment for clients, staff, and visitors. • Collaborate with team members to ensure smooth daily operations in a lively and fast-paced setting. • Uphold confidentiality and maintain a detail-oriented approach when handling sensitive information. • Address and resolve any immediate issues or concerns raised by clients or visitors.
2026-03-24T18:38:48Z

SharePoint / Document Management Specialist

Brentwood, TN
remote
Temporary
43.54 - 50.41 USD / Hourly
We are looking for a skilled SharePoint and Document Management Specialist to join our team on a contract basis. In this role, you will focus on optimizing an existing SharePoint implementation, designing scalable digital filing systems, and transitioning workflows from paper to digital formats. Based in Brentwood, Tennessee, this position offers an exciting opportunity to support organizational growth and improve operational efficiency across multiple locations. Responsibilities: • Assess and troubleshoot the current SharePoint environment, resolving access issues and improving permission structures. • Reorganize SharePoint sites, libraries, and folders for better usability and scalability. • Design and implement a structured digital filing system to replace physical paperwork and support future expansion. • Develop retention policies, metadata structures, and access controls to ensure compliance and security. • Plan and oversee the digitization and migration of paper-based files and documents stored in various systems. • Provide training and support to staff on navigating and utilizing the newly developed document management systems. • Collaborate with leadership and department heads to understand business needs and create tailored solutions. • Document processes and establish best practices for long-term usage and minimal IT confusion. • Ensure SharePoint becomes the central repository while integrating with tools like Salesforce, Connecteam, and Gusto. • Recommend strategies for aligning multi-location document management under a unified structure.
2026-03-20T16:48:39Z

Office Svcs Coordinator

Ontario, CA
remote
Temporary
20.00 - 23.50 USD / Hourly
We are looking for a motivated Office Services Coordinator to join our team in Ontario, California. As part of a close-knit and fast-paced work environment, this role involves supporting various administrative and operational tasks while ensuring high attention to detail. This is a long-term contract position with the potential to grow within the organization, offering an excellent opportunity to gain experience in the real estate industry. Responsibilities: • Provide administrative support to a team of professionals, ensuring tasks are completed efficiently and accurately. • Proofread, format, and edit documents, including templates and redlined materials, to maintain quality standards. • Assist with event setup and takedown, ensuring smooth execution of office events. • Act as a backup for reception desk duties, welcoming guests and managing inquiries. • Manage multiple tasks simultaneously, prioritizing responsibilities in a fast-paced environment. • Use Microsoft Office Suite to create presentations, reports, and correspondence. • Coordinate the distribution of internal and external marketing materials. • Conduct research and gather documentation to support operational and financial tasks. • Maintain calendars and schedule appointments for team members. • Support ad hoc administrative tasks and collaborate with the operations team as needed.
2026-03-23T17:04:16Z

Office ./ Events Administrator

San Francisco, CA
onsite
Temporary
35.00 - 40.00 USD / Hourly
Our client, a fast-growing and innovative technology company, is seeking a proactive and detail-oriented Events / Office Assistant to join their team. This is an exciting opportunity for a professional who thrives in a dynamic, fast-paced environment and enjoys balancing administrative execution and multi tasking, The ideal candidate is organized, solutions-driven, and comfortable wearing multiple hats in a scaling organization. This role will support the HR Manager while partnering closely with leadership to help build and maintain a highly efficient operation. Office Administration:<ul><li> Coordinate office maintenance, IT support requests, and overall workplace logistics</li><li>Provide administrative support to team members, including HR-related tasks</li><li>Assist with onboarding logistics for new hires (ADP onboarding, benefits setup, and coordination with HR)</li><li>Support recruiting efforts, including job postings, coordinating and scheduling remote and onsite interviews, and drafting offer letters</li><li>Manage general office operations and ensure a smooth day-to-day work environment</li></ul> Event Coordination:<ul><li> Assist with planning, organizing, and executing company events (team meetings, conferences, and team-building activities)</li><li>Coordinate with vendors and manage event communications</li><li>Manage event logistics, including venue sourcing, catering, travel, and accommodations</li><li> Ensure a high-quality experience for employees and attendees</li></ul>
2026-03-18T23:18:45Z

Payroll Administrator

Pasadena, CA
onsite
Temporary
25.00 - 26.00 USD / Hourly
Ongoing opportunities for ambitious Payroll Administrators. As a Payroll Administrator, you will be responsible for data entry, reconciliation of timecards, paycheck distribution and providing statements to various departments. This temporary assignment with a well known company offers great career growth. Please apply today for immediate consideration.Payroll Processing:· Calculate and process employee salaries, wages, bonuses, and deductions.· Ensure accuracy in time and attendance records and apply relevant payroll policies.Data Entry and Record Keeping:· Enter and maintain employee data in the payroll system.· Keep accurate records of employee information, tax withholdings, and other payroll-related details.Tax Compliance:· Ensure compliance with tax regulations and statutory requirements.· Calculate and withhold income taxes, Social Security contributions, and other deductions as required.Benefits Administration:· Administer employee benefits programs, such as health insurance and retirement plans.· Deduct and remit employee contributions to benefit plans.Payroll Reporting:· Prepare and distribute payroll reports to management and relevant departments.· Generate reports for tax purposes, including year-end reports and W-2 forms.
2026-03-27T07:04:46Z

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