1,833 Results for Admin Jobs

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Firm Administrator

Richmond, VA
onsite
Temporary to Hire
40.00 - 48.00 USD / Hourly
We are looking for a versatile Firm Administrator to support the daily operations of a legal practice. This contract to permanent opportunity is ideal for someone who can balance administrative leadership, human resources coordination, and financial oversight while helping the organization run efficiently across multiple offices. The person in this role will serve as a central point of support for staff, leadership, and office operations, bringing a proactive approach to organization, communication, and problem-solving. Responsibilities:• Oversee day-to-day administrative operations for the organization and provide broad support wherever needed to keep the offices functioning smoothly.• Lead human resources activities, including employee onboarding, benefits coordination, performance guidance, employee relations support, and separation processes.• Manage recruiting efforts by coordinating job postings, screening activity, interview scheduling, and new employee administration across the organization.• Organize events, maintain calendars, and coordinate scheduling needs for internal meetings and operational priorities.• Support financial administration by assisting with budgeting, accounts payable activities, general ledger-related tasks, and annual planning processes.• Supervise office and facilities matters, including vendor coordination, lease-related discussions, and planning for office improvements or buildout projects.• Assist with the implementation and use of business systems and legal office software to improve operational effectiveness.• Maintain office supply levels, coordinate purchasing needs, and ensure each location has the resources required for daily operations.
2026-10-20T12:13:45Z

Payroll & Benefits Specialist

Albany, NY
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
Are you a detail-oriented payroll professional who enjoys supporting employees while keeping critical processes running smoothly? Our client, a well-established educational organization in the Capital Region, is seeking a Payroll & Benefits Specialist to join its administrative team. This position plays a key role in ensuring accurate payroll processing, maintaining employee records, administering benefits, and supporting day-to-day HR operations. It's an excellent opportunity for someone who enjoys balancing payroll responsibilities with employee support and administrative coordination. What You'll Do<ul><li>Process bi-weekly payroll from start to finish and ensure timely, accurate payments</li><li>Maintain payroll records, employee information, tax elections, and status changes</li><li>Review and verify timecards and payroll-related documentation</li><li>Serve as the primary point of contact for employee payroll and benefits questions</li><li>Support benefits administration, employee enrollments, changes, and related documentation</li><li>Maintain confidential personnel files, payroll records, and compliance documentation</li><li>Assist with onboarding activities and new hire processing</li><li>Support HR leadership with day-to-day departmental operations and special projects</li><li>Ensure payroll and employee data is accurate, complete, and up to date</li><li>Provide administrative support across payroll, benefits, and HR functions as needed</li></ul>Don't Let the Wish List Intimidate You!While payroll experience is important, we're also open to individuals who have built a strong administrative, accounting, HR, or employee support foundation and are looking to continue developing their career. If you have experience working with payroll, employee records, benefits administration, HR support, accounting coordination, or highly detailed administrative processes, we'd love to hear from you. Training and support will be available for the right candidate with the right attitude, professionalism, and attention to detail. Why You'll Love This Opportunity<ul><li>Join a collaborative and supportive administrative team</li><li>Opportunity to build experience across payroll, benefits, and human resources</li><li>Stable organization with strong leadership and long-term career potential</li><li>Meaningful role supporting employees throughout their employment lifecycle</li><li>Diverse responsibilities that keep every day interesting</li><li>Comprehensive benefits package including medical, dental, vision, retirement savings, and paid time off upon permanent hire</li><li>Professional development and growth opportunities</li></ul> If you're looking for an opportunity to combine your payroll expertise, organizational skills, and passion for helping others in a stable and professional environment, we'd love to hear from you! Apply today and call Mary Christman and team at 518-462-1430. We're looking forward to connecting
2026-10-31T04:28:42Z

Employee Engagement Coordinator - Temp to Hire

Oklahoma City, OK
onsite
Temporary to Hire
23.00 - 27.00 USD / Hourly
We are looking for a personable and highly organized Engagement Coordinator to support employee-facing operations and create a positive first impression for visitors, candidates, and staff. This contract to hire opportunity is ideal for someone who enjoys balancing front-office coordination with administrative and people-support responsibilities. The person in this role will help keep daily culture and community activities running smoothly while providing responsive, attentive service across recruiting, onboarding, and employee engagement efforts. Responsibilities:• Create a welcoming and positive experience at the front desk by assisting guests, applicants, and employees with courtesy.• Answer main phone lines, respond to routine inquiries, and oversee incoming mail, packages, and office deliveries in an organized manner.• Monitor office entry practices and workplace safety expectations, escalating concerns through the appropriate channels when needed.• Provide day-to-day administrative assistance for culture, community, and human resources activities while handling standard questions and routing sensitive matters to leadership.• Coordinate recruitment support tasks such as scheduling interviews, communicating with candidates, and tracking pre-employment steps including screenings and background checks.• Assist with onboarding by helping prepare orientation materials, collecting employment documentation, and supporting a smooth start for incoming employees.• Maintain accurate and confidential records related to assigned employee engagement and HR support functions.• Contribute to employee recognition programs, internal messaging, and engagement initiatives that strengthen workplace culture.
2026-11-05T16:44:06Z

Accounting Manager/Supervisor

Springfield, MA
onsite
Permanent / Full Time
65000.00 - 90000.00 USD / Yearly
We are seeking a detail-oriented and versatile Accounting Manager to manage day-to-day accounting functions through the trial balance while supporting key human resources and employee benefits activities. Reporting directly to the CFO, this individual will play an important role in maintaining accurate financial records, supporting the month-end close process, coordinating with the company’s outside CPA firm, and assisting with employee onboarding and benefits administration. Responsibilities:• Oversee daily payables and receivables activity, ensuring transactions are processed accurately and within established timelines.• Complete account, bank, and general ledger reconciliations to support reliable financial records.• Prepare and record journal entries while maintaining documentation that supports accounting activity through the trial balance.• Assist with month-end closing tasks and compile financial data needed for internal reporting and year-end review.• Work with the external accounting partner to provide information, resolve questions, and support annual accounting requirements.• Coordinate onboarding activities for new hires, including employment documents and related administrative follow-up.• Support administration of employee benefit programs, including 401(k) coordination and benefits-related recordkeeping.• Manage insurance-related documentation, renewals, and communication with carriers or service providers.• Maintain organized and confidential employee and financial files while providing general administrative support for HR processes.Accounting & HR Coordinator Accounting<ul><li>Manage accounts payable and accounts receivable activities, ensuring accurate and timely processing.</li><li>Perform general ledger and bank reconciliations.</li><li>Prepare and post journal entries and maintain accurate financial records.</li><li>Assist with month-end close activities and prepare financial information through the trial balance.</li><li>Maintain supporting schedules and documentation for accounting transactions.</li><li>Coordinate with the company’s outside CPA firm on accounting matters, reporting, and year-end activities.</li><li>Assist the CFO with additional accounting and financial reporting needs as required.</li></ul>Human Resources & Benefits Administration<ul><li>Coordinate new employee onboarding, including paperwork, documentation, and related administrative tasks.</li><li>Assist with the administration of the company’s 401(k) plan and employee benefits.</li><li>Manage company insurance policies, including renewals, documentation, and communication with insurance providers.</li><li>Maintain organized and confidential employee records.</li><li>Provide general administrative support for HR-related processes as needed.</li></ul>The ideal candidate is a hands-on accounting professional who is comfortable managing a broad range of accounting responsibilities while taking ownership of HR-related administrative functions. They are organized, dependable, proactive, and comfortable working closely with the CFO in a role that requires flexibility and attention to detail. Please send resumes to Chelsea Halon - chelsea.halon@roberthalf com
2026-10-26T16:28:45Z

Part-Time Human Resources Specialist

Whitehall, PA
onsite
Temporary to Hire
26.00 - 30.00 USD / Hourly
Robert Half is seeking a detail-oriented and people-focused Part-Time HR Specialist to support day-to-day human resources operations. This role will assist with key HR functions such as employee onboarding, records management, benefits administration, compliance support, and employee relations. The ideal candidate is organized, discreet, and comfortable managing multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Support recruitment activities, including posting jobs, scheduling interviews, and coordinating candidate communications</li><li>Assist with new hire onboarding, orientation, and offboarding processes</li><li>Maintain accurate employee files, HR records, and documentation</li><li>Help administer benefits, leave tracking, and other employee programs</li><li>Respond to employee questions regarding HR policies, procedures, and programs</li><li>Assist with payroll coordination and timekeeping review as needed</li><li>Support compliance with employment laws, workplace policies, and internal procedures</li><li>Prepare HR reports, letters, and other documentation</li><li>Help coordinate training, performance review cycles, and employee engagement activities</li><li>Maintain confidentiality when handling sensitive employee information</li><li>Perform additional HR and administrative duties as assigned</li></ul>
2026-11-05T21:23:42Z

Systems Administrator

Greenville, SC
onsite
Temporary to Hire
32.00 - 38.00 USD / Hourly
We are looking for a Systems Administrator to join a manufacturing client in Greenville, South Carolina in a contract-to-hire capacity. This fully onsite position will strengthen internal IT operations while improving the reliability of end-user and infrastructure support. The role combines hands-on technical administration with daily user assistance, making it ideal for someone who is comfortable managing both systems and support responsibilities in a fast-paced environment. Responsibilities:• Provide day-to-day technical support for employees across a manufacturing site, resolving hardware, software, and access-related issues in a timely manner.• Administer Windows-based systems and user environments, including account management, device configuration, and operating system support.• Manage Microsoft 365, Azure, and Entra ID administration to maintain secure access, identity controls, and productivity services.• Configure and maintain Group Policy settings, security permissions, and endpoint policies to support organizational standards.• Prepare, deploy, and refresh user devices through imaging and Intune-based device management processes.• Support local network hardware and infrastructure, helping ensure stable connectivity and dependable on-premises operations.• Partner with internal IT staff to expand in-house technical capabilities and strengthen support coverage for the facility.• Contribute to infrastructure improvement efforts, including initiatives related to moving on-premises environments into Azure cloud services.• Assist with SharePoint and related collaboration tools when needed as part of broader systems support activities.
2026-10-22T20:28:44Z

Accounting Assistant

Birmingham, AL
onsite
Temporary to Hire
23.00 - 26.00 USD / Hourly
We are looking for an Accounting Assistant to support daily financial and administrative operations at an equipment center in Birmingham, Alabama. This contract opportunity with potential for a permanent role is ideal for someone who is comfortable balancing accounting tasks with general office support in a busy, team-oriented setting. The role offers the chance to work closely with supervisors and operations staff while helping keep reporting, documentation, and payment processes organized and accurate. Responsibilities:<ul><li>Provide administrative support to the equipment center by managing paperwork, maintaining files, and ensuring documentation is organized and up to date</li><li>Assist with invoice processing by reviewing information, entering data, and preparing documents for approval and payment</li><li>Handle data entry and record maintenance within accounting and operational systems, ensuring accuracy and completeness</li><li>Prepare, update, and distribute reports using Excel and other software to support supervisors and department leadership</li><li>Manage vehicle tag records, departmental paperwork, and other compliance-related documentation</li><li>Serve as a point of contact for routine office inquiries and coordinate information between operations, transportation, and project teams</li><li>Track incoming documents, maintain records, and assist with reporting to support daily business operations</li><li>Help coordinate office activities, schedules, and administrative processes to keep workflows running efficiently</li><li>Support accounts payable and accounts receivable functions through document collection, coding assistance, and recordkeeping</li><li>Perform other general administrative and office support duties as needed in a fast-paced environment</li></ul>
2026-11-05T17:38:41Z

Receptionist

Miami, FL
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
We are looking for a dependable Receptionist / Administrative Assistant to support front desk operations and general administrative needs within the office. This contract position will serve as the first point of contact for visitors, callers, and employees while also assisting with day-to-day office coordination. The ideal candidate is professional, organized, proactive, and comfortable balancing front desk responsibilities with administrative support. Responsibilities:<ul><li>Greet visitors, manage office entry, and ensure guests are directed appropriately in a professional and welcoming manner.</li><li>Answer incoming calls through a multi-line phone system, take accurate messages, and route inquiries to the appropriate team members.</li><li>Provide general administrative support, including data entry, filing, email correspondence, document preparation, and scheduling.</li><li>Assist with calendar management and coordination of appointments and meetings.</li><li>Maintain organized physical and digital files and ensure records are accurate and easy to access.</li><li>Monitor office and kitchen supplies and assist with restocking as needed.</li><li>Help keep shared office spaces neat, organized, and presentation-ready.</li><li>Support employees and management with general office needs and special projects.</li><li>Assist with additional clerical and administrative tasks as needed to help keep daily operations running smoothly.</li></ul>
2026-11-06T21:43:42Z

Executive Legal Assistant

Philadelphia, PA
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
A well-established law firm in Center City Philadelphia is seeking an experienced Executive Assistant to provide direct administrative support to a Partner in its litigation practice. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. Interested candidates with legal and executive administrative experience, should reach out to Kevin Ross w/ Robert Half in Philadelphia.
2026-11-03T19:24:06Z

Project Coordinator

Jessup, MD
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
The Project Coordinator provides administrative and operational support for commercial projects from project initiation through completion. This role serves as a key point of coordination between internal departments, vendors, contractors, and customers, ensuring project documentation, reporting, and communication are managed accurately and efficiently. The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced environment. Key ResponsibilitiesProject Documentation & Coordination<ul><li>Prepare, review, and distribute project documentation to support commercial projects.</li><li>Ensure all project submissions are completed accurately and in accordance with customer requirements and internal procedures.</li><li>Maintain organized electronic and physical project files.</li><li>Monitor project milestones and assist with tracking project progress throughout the lifecycle.</li><li>Coordinate the distribution of project-related materials, technical documentation, and closeout packages.</li><li>Support project startup and closeout activities, ensuring all required documentation is complete and properly archived.</li><li>Assist with maintaining project records and historical documentation for future reference.</li></ul>Reporting & Administrative Support<ul><li>Generate and maintain various project, sales, and operational reports.</li><li>Compile data and prepare reports for management review using spreadsheet and database applications.</li><li>Maintain accurate records of project activity and departmental metrics.</li><li>Support commission processing and administrative tracking functions as needed.</li><li>Assist with document preparation, presentations, marketing materials, and customer-facing communications.</li></ul>Customer & Team Support<ul><li>Provide exceptional customer service to both internal and external stakeholders.</li><li>Act as a liaison between departments to facilitate communication and ensure timely project execution.</li><li>Respond to inquiries and assist with resolving documentation and project-related issues.</li><li>Support general office operations, including reception coverage and phone support when required.</li><li>Assist team members with special projects and administrative tasks as assigned.</li></ul>Systems & Process Support<ul><li>Utilize business software and project management systems to track project information and maintain records.</li><li>Update and manage pricing, vendor, and project-related information as required.</li><li>Identify opportunities to improve administrative processes and workflow efficiency.</li><li>Perform additional duties and responsibilities as assigned.</li></ul>
2026-10-30T14:14:06Z

Legal Assistant

Menlo Park, CA
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
Boutique law firm is seeking a part-time Legal Assistant to support legal and administrative operations in Menlo Park, California. This Legal Assistant position is ideal for someone who can manage deadlines, coordinate court-related documentation, and keep case activity organized in a fast-paced environment. The role requires strong administrative judgment, accuracy in legal filings, and the ability to work effectively across multiple litigation matters. This part-time role is 20-25 hours per week with a flexible schedule within standard business hours and requires on-site work. The ideal candidate will have at least one year of administrative experience in a corporate work environment; legal experience is a plus but not required. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems while ensuring compliance with court rules and deadlines.• Maintain attorney calendars by tracking hearings, filing dates, case milestones, and other time-sensitive litigation events.• Organize case files, correspondence, and supporting records so materials are current, accessible, and properly documented.• Coordinate court filings and related follow-up activities, including confirming submissions and resolving filing issues when needed.• Assist with civil litigation matters by supporting document preparation, case tracking, and general legal administrative tasks.• Monitor scheduling changes and communicate important updates to attorneys and internal stakeholders in a timely manner.• Perform routine legal support duties that contribute to efficient case management and day-to-day workflow continuity.Botui
2026-10-30T15:23:42Z

Bilingual Spanish Executive Assistant

Miami, FL
remote
Temporary / Contract
- USD / Hourly
We are seeking a highly organized and polished Bilingual Spanish Executive Assistant to provide high-level administrative support to senior leadership. This individual will serve as a key point of contact, manage complex schedules, coordinate meetings and travel, and help ensure day-to-day operations run smoothly. The ideal candidate is proactive, detail-oriented, professional, and comfortable working in a fast-paced environment. Fluency in both English and Spanish is required, as this role will regularly communicate with internal and external contacts in both languages. Responsibilities<ul><li>Provide direct administrative support to executives and senior leadership</li><li>Manage complex calendars, meetings, appointments, and scheduling priorities</li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics</li><li>Prepare correspondence, presentations, reports, and other business documents</li><li>Handle incoming calls, emails, and requests with professionalism and discretion</li><li>Communicate with clients, vendors, employees, and business partners in both English and Spanish</li><li>Coordinate meetings, conference calls, and special events</li><li>Prepare meeting agendas, materials, and follow-up items</li><li>Track deadlines, action items, and important projects</li><li>Process expense reports, invoices, and other administrative documentation</li><li>Maintain confidential and sensitive information</li><li>Assist with special projects and additional administrative responsibilities as needed</li></ul>
2026-10-23T22:13:45Z

System Administrator

Timmonsville, SC
onsite
Temporary / Contract
25.00 - 29.00 USD / Hourly
We are looking for a Systems Administrator / Infrastructure Support Engineer to support and maintain enterprise server and infrastructure environments. This role will focus heavily on Windows Server administration, virtualization, monitoring, database support, scripting, and general IT operations. Key Responsibilities:· Install, configure, maintain, and troubleshoot Windows Server environments.· Support Linux servers in a mixed operating system environment.· Monitor and remediate server vulnerabilities while following security best practices.· Install, configure, and maintain database platforms including Microsoft SQL Server and PostgreSQL.· Administer and support middleware platforms such as IIS.· Manage VMware virtual infrastructure and virtual machines.· Configure, maintain, and support PRTG monitoring environments.· Develop and maintain scripts using PowerShell, VBScript, batch files, and SQL queries to automate administrative tasks.· Support Active Directory and Microsoft Entra ID administration.· Participate in change management processes and maintain technical documentation.· Troubleshoot infrastructure issues, perform root cause analysis, and implement corrective actions.· Collaborate with internal teams on infrastructure projects, upgrades, and operational support initiatives.
2026-10-20T15:48:44Z

Systems Administrator

Los Angeles, CA
onsite
Permanent / Full Time
125000.00 - 145000.00 USD / Yearly
Systems Administrator OverviewA growing organization is seeking a Systems Administrator to support enterprise cloud platforms, end-user technologies, identity management, and core infrastructure services. This individual will play a key role in maintaining secure, scalable, and reliable technology operations while supporting ongoing modernization and automation initiatives. The ideal candidate combines strong systems administration experience with a proactive approach to process improvement, platform management, and end-user support. Responsibilities<ul><li>Administer and support enterprise productivity, collaboration, and cloud platforms</li><li>Manage identity, access, authentication, and user lifecycle processes</li><li>Support endpoint management, device administration, and security initiatives</li><li>Maintain backup, recovery, and business continuity processes</li><li>Assist with integration and administration of enterprise applications and SaaS platforms</li><li>Develop and maintain automation solutions to improve operational efficiency</li><li>Monitor platform health, system performance, and operational reliability</li><li>Troubleshoot and resolve complex infrastructure and application issues</li><li>Maintain technical documentation, standards, and operational procedures</li><li>Partner with internal stakeholders to support technology initiatives and business operations</li></ul>
2026-10-21T22:48:45Z

Human Resources (HR) Administrator

Denver, CO
onsite
Temporary / Contract
32.30 - 37.40 USD / Hourly
We are seeking a Human Resources Onboarding Coordinator to support a fast-paced Information Technology organization in Denver, Colorado. This contract position will focus on coordinating and administering the employee onboarding process while providing general HR support as needed. The ideal candidate is highly organized, tech-savvy, energetic, and eager to learn. Prior HR experience is helpful but not required for someone who demonstrates strong administrative skills, initiative, and the ability to thrive in a high-volume environment. Responsibilities:<ul><li>Coordinate employee onboarding activities from offer acceptance through start date.</li><li>Collect, review, and maintain employee records and onboarding documentation with a high degree of accuracy and confidentiality.</li><li>Manage background check and employment screening processes, including tracking status updates and following up on outstanding items.</li><li>Process onboarding paperwork and ensure all required employment documents are completed and submitted on time.</li><li>Maintain employee data and personnel records within HR systems.</li><li>Communicate with new hires regarding onboarding requirements, start dates, documentation, and next steps.</li><li>Support orientation scheduling and other new hire administrative processes.</li><li>Respond to routine employee questions and provide general HR administrative support.</li><li>Assist with special projects and miscellaneous administrative tasks as requested by the HR team.</li><li>Partner with internal stakeholders to ensure a smooth and efficient onboarding experience for new employees.</li></ul>
2026-10-30T14:44:06Z

Project Administrator II (Contractor)

Philadelphia, PA
onsite
Temporary / Contract
27.00 - 29.00 USD / Hourly
We are looking for an experienced Project Administrator II to support project operations for a Contract position based in Philadelphia, Pennsylvania. This role will help keep initiatives organized by coordinating schedules, managing administrative activities, and ensuring project teams have the logistical support needed to work efficiently. The ideal candidate brings strong judgment, attention to detail, and the ability to handle multiple priorities while partnering closely with project leaders and stakeholders. Responsibilities: • Coordinate project timelines, calendars, and administrative workflows to help teams stay aligned with key milestones and deliverables. • Arrange meeting logistics, including reserving conference rooms, scheduling conference calls, and confirming attendance for project discussions. • Capture clear meeting notes, document decisions and action items, and follow up with participants to track progress on next steps. • Assist with budget-related tracking and reporting by organizing project information and maintaining accurate administrative records. • Prepare and refine presentations, status materials, and supporting documents for project updates and stakeholder meetings. • Support day-to-day project activities by monitoring schedules, organizing materials, and responding to routine coordination needs. • Work closely with project managers and team members to identify administrative priorities and help maintain smooth project execution.
2026-10-20T15:24:10Z

Human Resources (HR) Manager

Dallas, TX
onsite
Permanent / Full Time
110000.00 - 150000.00 USD / Yearly
We are looking for an experienced Human Resources (HR) Manager to oversee the people and business operations that keep a growing law firm running smoothly in Dallas, Texas. This role is ideal for someone who enjoys building structure, supporting employees, and managing day-to-day administrative functions in a collaborative, fast-moving environment. You will partner closely with leadership to strengthen recruitment, employee support, vendor coordination, benefits administration, and select financial processes so legal teams can stay focused on client work. Responsibilities: • Direct the full employee lifecycle, including recruitment coordination, onboarding, performance support, and offboarding activities. • Provide day-to-day guidance to staff and help maintain an organized, positive, and productive workplace culture. • Coordinate new employee setup by ensuring employees have the tools, access, and administrative support needed to begin work successfully. • Oversee relationships with external vendors and service providers, monitoring responsiveness, service quality, and ongoing business needs. • Administer employee benefits programs, manage annual renewals, and serve as a resource for benefits-related questions. • Organize firm events and assist with internal initiatives that support team engagement and brand visibility. • Handle light accounting-related tasks such as invoice tracking, accounts payable and receivable support, and payroll coordination with outsourced partners. • Improve operational workflows and maintain reliable administrative processes that support a growing multi-state law firm.
2026-11-04T23:08:42Z

Program Operations Coordinator

Austin, TX
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
We are looking for a Program Operations Coordinator to support the successful delivery of learning programs, group experiences, and cross-functional initiatives in Austin, Texas. This role combines administrative precision with day-to-day operational coordination, helping ensure participants, facilitators, and internal teams have what they need before, during, and after each program. The ideal candidate is highly organized, responsive, and comfortable managing multiple priorities while maintaining accurate records, clear communication, and smooth logistics. Responsibilities: • Coordinate operational details for multiple programs and initiatives, keeping schedules, trackers, files, and documentation current and organized. • Manage administrative transactions such as invoices, reimbursements, vendor payments, agreements, tax forms, and related records in alignment with internal procedures. • Monitor key milestones and pending action items, following up with team members, participants, speakers, and external partners to keep work moving forward. • Maintain reliable participant and program information in Salesforce and other platforms, ensuring data is complete, timely, and accurate. • Draft, review, assemble, and distribute schedules, updates, materials, and other program communications for internal and external audiences. • Arrange meeting calendars and provide general administrative support, including coordination for team discussions, planning sessions, and follow-up activities. • Organize logistics for onsite and virtual events, including registration, travel, lodging, meals, transportation, and accessibility accommodations. • Serve as a point of contact for participant logistics, answering questions and sharing important details throughout the program lifecycle. • Prepare and manage event materials such as badges, printed resources, signage, supply kits, rooming details, and hospitality items. • Provide live program support through setup, check-in, participant assistance, basic audiovisual coordination, troubleshooting, and collaboration with venues, vendors, and facilitators.
2026-11-06T15:33:43Z

Project Coordinator (Construction)

Portland, OR
onsite
Temporary to Hire
26.00 - 28.00 USD / Hourly
We are looking for a highly organized Project Coordinator (Construction) to support billing accuracy and project administration for a busy team in Portland, Oregon. This contract position with potential for a permanent role focuses on coordinating project documentation, tracking job-related financial details, and helping ensure invoices are issued correctly and on schedule. The ideal candidate brings construction-related experience, strong attention to detail, and the ability to manage multiple priorities in a fast-moving environment while communicating effectively with both internal teams and customers. Responsibilities: • Partner with project managers to prepare timely and accurate customer invoices based on project activity and contract terms. • Establish new jobs in internal systems and maintain organized project records throughout the lifecycle of each assignment. • Review project cost data, investigate discrepancies, and assist with reconciliation to support reliable billing and reporting. • Prepare cost-to-complete information and contribute to the tracking of financial progress on active construction projects. • Compile and distribute recurring project reports, including weekly updates and workforce-related summaries, to relevant stakeholders. • Monitor payment status, follow up with customers regarding outstanding balances, and support collection efforts in a thorough manner. • Assist with administrative contract documentation such as subcontract records, change order paperwork, insurance compliance items, and lien release tracking. • Support project closeout activities by confirming required billing, documentation, and final project records are completed accurately.
2026-10-08T20:58:45Z

Legal Assistant

New York, NY
onsite
Permanent / Full Time
65000.00 - 70000.00 USD / Yearly
We are looking for a Legal Admin Assistant to support a busy patent prosecution team. This position plays an important role in keeping administrative workflows organized, preparing written communications, and maintaining accurate case records for attorneys and paralegals. The ideal candidate is comfortable managing time-sensitive documentation, handling high-volume correspondence, and helping the team stay aligned with filing requirements and deadlines. This position does not require experience working with patents, just a desire to learn. Responsibilities:• Provide administrative and clerical support to patent prosecution attorneys and paralegals, helping manage daily workflow efficiently.• Draft routine client updates, reporting letters, and clear email communications with accuracy and clarity.• Enter citation information into designated records systems and verify data for completeness.• Assist with the preparation and ongoing maintenance of Information Disclosure Statement forms and related patent prosecution documents.• Review correspondence and legal materials for grammar, formatting, and content accuracy before distribution or filing.• Monitor incoming communications from clients and foreign associates, confirm receipt, and organize records appropriately.• Open new matter files, maintain electronic case records, and keep prosecution documents updated in document management systems.• Retrieve published applications, patents, and related materials from U.S. and international patent databases to support legal work.• Help track deadlines, maintain patent status reporting, and provide docketing and expense report support as needed.
2026-11-05T22:38:43Z

HR Administrator / Receptionist

Watsonville, CA
onsite
Temporary / Contract
30.00 - 35.00 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Administrator to support daily HR activities and front office operations in California. This Long-term Contract position is ideal for someone who enjoys balancing employee-facing administrative work with reception support in an organized on-site setting. The person in this role will help keep HR processes organized, provide a welcoming experience for visitors and candidates, and contribute to smooth office coordination. Responsibilities: • Welcome employees, applicants, and guests at the front desk while creating a courteous first impression. • Provide day-to-day administrative assistance to the HR function by organizing records, entering information accurately, and maintaining documentation. • Coordinate pre-employment and onboarding activities, including preparing onboarding materials, supporting screening process steps, and updating employee files. • Arrange interviews, meetings, and other appointments by managing calendars and communicating with internal teams and candidates. • Support benefit-related and general HR administrative tasks by preparing forms, tracking paperwork, and responding to routine inquiries. • Manage incoming mail, order office supplies, and help maintain shared spaces so the workplace remains efficient and well organized. • Draft and process routine business and legal correspondence, forms, and related documentation with a high level of accuracy. • Handle sensitive employee and company information with discretion and follow confidentiality standards at all times. • Assist with additional HR or office projects as priorities shift during the contract assignment.
2026-11-06T23:38:44Z

Human Resources (HR) Administrator

Lakeland, FL
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a Human Resources (HR) Administrator at a methodist church to join an onsite team in Lakeland, Florida in a contract capacity with the potential for a permanent role. This position supports core human resources, payroll, and benefits activities within a church-based organization while offering broad exposure to compliance, employee support, and departmental operations. The role is well suited for someone who wants to expand their knowledge across multiple HR functions and grow into greater responsibility over time. Responsibilities:• Coordinate day-to-day administrative work across human resources, payroll, and employee benefits to help keep department operations running smoothly.• Prepare, organize, and maintain personnel records, employment documents, and other sensitive files with a high level of accuracy and confidentiality.• Assist with payroll processing activities, including data review, updates, and communication related to employee pay and related records.• Support benefits administration for both clergy and lay staff by helping with enrollments, changes, questions, and related documentation.• Contribute to employee relations and HR compliance efforts by tracking required paperwork, monitoring processes, and helping maintain policy-related records.• Help facilitate onboarding tasks such as background checks, legal forms, and orientation activities for incoming employees.• Provide administrative support for budgeting and departmental coordination, including gathering information and assisting with routine reporting needs.• Partner closely with HR leadership and team members to build knowledge across functions and take on expanded duties as business needs evolve.
2026-10-28T17:13:45Z

Human Resource Information System Assistant

Santa Barbara, CA
onsite
Temporary / Contract
25.00 - 27.50 USD / Hourly
We are looking for a detail-oriented Human Resource Manager to support HR operations in California. This position focuses on reviewing employee records for completeness and compliance while assisting with core administrative tasks that keep the department organized and responsive. The ideal candidate is comfortable handling sensitive information, maintaining accurate documentation, and providing day-to-day support across HR processes. Responsibilities:• Examine personnel records to confirm required documents are present, accurate, and aligned with established compliance standards.• Organize, update, and maintain employee files while ensuring confidential information is handled appropriately.• Assist with posting open roles on approved job boards and internal hiring channels.• Track and update HR data in spreadsheets and related administrative records with a high level of accuracy.• Support filing, document retrieval, and general clerical tasks that contribute to efficient HR operations.• Coordinate hiring documentation and help monitor completion status for hiring activities.• Provide administrative assistance related to employee benefit processes and supporting paperwork.
2026-10-12T15:38:44Z

Property Administrator

Annandale, VA
onsite
Temporary / Contract
18.05 - 20.90 USD / Hourly
We are looking for a detail-oriented Property Administrator to support daily operations for a community property management team in Annandale, Virginia. This Contract position is ideal for someone with at least 1 year of experience who is comfortable handling administrative coordination, maintaining organized records, and assisting with property-related documentation. The role requires strong office skills, confidence using Microsoft Office, and the ability to work effectively with property management software such as Yardi. Responsibilities: • Provide day-to-day administrative support to the Community Property Manager, helping keep property operations organized and on schedule. • Maintain tenant, vendor, and property records with accuracy, ensuring files and documentation are current and easy to access. • Assist with preparing correspondence, reports, notices, and other routine materials related to property administration. • Enter and update information in Yardi and other internal systems to support leasing, maintenance, and operational activities. • Coordinate office tasks such as scheduling, document tracking, data entry, and general follow-up with internal and external contacts. • Support communication with residents, contractors, and service providers by responding to inquiries and routing requests appropriately.
2026-11-06T21:53:45Z

Human Resources (HR) Assistant

East Syracuse, NY
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to support recruiting and HR operations in East Syracuse, New York. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable handling a high volume of administrative tasks in a service-focused environment. The role will partner closely with recruiters and the broader HR team to help move hiring activities forward while maintaining accurate records and a positive candidate experience. Responsibilities: • Manage a large volume of employment reference checks and document results accurately for recruiting records. • Enter and maintain information related to background screenings, candidate status updates, and other recruiting support activities within HR systems. • Assist recruiters with day-to-day coordination tasks that keep the recruitment process organized and on schedule. • Participate in team meetings, share updates, and collaborate with HR and recruiting staff on ongoing workload priorities. • Review HR and onboarding data for completeness and follow up on missing or inconsistent information. • Support administrative processes tied to pre-employment screening and new employee readiness. • Help maintain accurate employee and candidate records in HRIS and related tracking tools.
2026-11-04T21:23:46Z

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