1,786 Results for Admin Jobs

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Paralegal

Wakefield, MA
onsite
Permanent / Full Time
70000.00 - 95000.00 USD / Yearly
Robert Half is hiring on behalf of a Wakefield Trust & Estates firm looking for an experienced Paralegal to support a busy estate planning and probate practice in Massachusetts. This fully on-site role is well suited for an organized individual who can balance legal support duties with operational coordination across the office. The position plays a key part in keeping probate and trust administration matters organized, maintaining efficient daily workflow, and ensuring the team has the structure and resources needed to deliver excellent client service. Responsibilities:• Coordinate daily activity across probate and trust administration matters to keep files moving, priorities clear, and deadlines on schedule.• Track court filings, task lists, follow-up items, and caseload status, while helping distribute assignments based on team capacity and business needs.• Partner with attorneys and staff to resolve workflow challenges, strengthen office processes, and support consistent matter progression.• Create and refine procedural documents, training guides, and practical checklists that improve accuracy, organization, and team efficiency.• Provide day-to-day guidance to legal and administrative team members, including assistance with onboarding, scheduling, and timekeeping administration.• Manage general office operations such as vendor coordination, supply oversight, service agreements, insurance administration, and related operational needs.• Assist firm leadership with administrative and personnel-related matters that support an organized and well-run office environment.• Contribute hands-on support for probate, trust administration, estate planning, and other legal or administrative work as needed.• Handle sensitive client, employee, and firm information with discretion and sound judgment at all times.
2026-10-28T15:18:45Z

Project Manager

San Bernardino, CA
onsite
Temporary / Contract
33.25 - 38.50 USD / Hourly
We are looking for a Contract Project Manager to support departmental initiatives in San Bernardino, California. This role focuses on evaluating programs, coordinating administrative and financial activities, and developing practical recommendations that help leadership make informed decisions. The ideal candidate brings strong experience in contract oversight, budget coordination, and policy-related analysis within a structured public-sector or regulated environment. Responsibilities: • Lead reviews of departmental programs, administrative operations, and management processes to identify issues, assess options, and recommend effective solutions. • Gather and evaluate records, financial information, and supporting documentation to prepare clear reports, summaries, and presentation materials for leadership review. • Perform research and data analysis to help shape policies, procedures, and implementation plans that address operational needs and compliance requirements. • Create written communications and supporting documentation needed to roll out program updates, administrative changes, or process improvements. • Support contract-related activities by monitoring vendor performance, maintaining compliance with agreement terms, and assisting with contract administration tasks. • Contribute to budget planning and financial tracking by assisting with program budgets, project budgets, and related administrative reporting. • Provide day-to-day coordination for departmental support activities, including assistance with accounting transactions and general administrative functions. • Work with internal stakeholders and external partners to keep project activities organized, on schedule, and aligned with department objectives.
2026-10-22T15:48:44Z

HR Coordinator

Berkeley, CA
remote
Temporary / Contract
24.00 - 27.00 USD / Hourly
We're seeking a Human Resources Coordinator to support the day-to-day operations of the HR department and help ensure a positive employee experience throughout the employee lifecycle. This position plays a key role in onboarding, employee relations, benefits administration, HR compliance, recordkeeping, and recruitment coordination.The ideal candidate is detail-oriented, highly organized, and enjoys working in a collaborative environment. This role offers an excellent opportunity for an HR professional looking to expand their experience across multiple areas of human resources. Responsibilities:<ul><li>Coordinate new hire onboarding, orientation, and employee setup activities.</li><li>Prepare and maintain employee records and HR documentation.</li><li>Facilitate offboarding processes, including exit documentation and system updates.</li><li>Ensure employment files remain accurate, organized, and compliant.</li><li>Support recruitment efforts by screening resumes and coordinating hiring processes.</li><li>Assist with offer letters, background checks, and pre-employment requirements.</li><li>Assist with benefits enrollment, changes, and employee communications.</li><li>Support leave administration, workers' compensation, and other employee programs.</li><li>Process employment verifications and other HR-related requests.</li><li>Maintain confidential employee files and HR databases.</li><li>Assist with I-9 administration and employment compliance requirements.</li><li>Ensure HR policies and procedures are followed consistently.</li><li>Support audits, reporting, and documentation requests.</li><li>Promote a positive and inclusive workplace culture.</li></ul>
2026-10-16T23:38:39Z

Employee Installation Rep

Wausau, WI
onsite
Temporary / Contract
26.00 - 27.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a healthcare-focused team in Wausau, Wisconsin. This Long-term Contract position is fully in office and offers the opportunity to collaborate closely with a small on-site group while also coordinating with a large remote workforce. The ideal candidate will bring strong communication, organizational, and customer service abilities to help manage administrative tasks, support benefit-related activities, and maintain efficient workflow throughout the workday. Responsibilities: • Provide day-to-day administrative support for the office, ensuring tasks are completed accurately and on schedule. • Respond to inbound calls and assist internal or external contacts with professionalism, clarity, and timely follow-up. • Enter, update, and maintain records in internal systems with a high level of accuracy and attention to detail. • Support benefit-related processes, including renewals, COBRA administration, and other enrollment-focused activities as needed. • Coordinate effectively with in-office colleagues and remote team members to keep work moving smoothly across departments. • Assist with clerical functions such as document handling, tracking information, and organizing operational materials. • Help monitor inventories, maintain office resources, and support routine reporting or tracking activities. • Contribute to hiring-related administrative tasks, including scheduling and phone interview coordination when required.
2026-10-07T12:58:44Z

Insurance Authorization Coordinator

Muskogee, OK
onsite
Temporary / Contract
29.69 - 31.00 USD / Hourly
Insurance ProcessorLocation: Tulsa, OKTravel/Commute: Regular travel to Muskogee, OK requiredPay: $50,000–$65,000 DOESchedule: Full-Time | Temp-to-HireEnvironment: Construction / Blue-Collar Setting Position OverviewA growing construction company is seeking a highly organized and detail-oriented Insurance Processor to manage insurance documentation, verification, compliance, and administrative processing for ongoing construction projects. This position will work closely with subcontractors, vendors, insurance providers, and internal project teams to ensure all required insurance documentation is accurate, current, and compliant with company and project requirements.The ideal candidate is proactive, dependable, and comfortable managing multiple deadlines while maintaining accurate records and following up on outstanding insurance requirements. This individual must be able to work independently, communicate effectively, and ensure insurance-related processes are completed efficiently and accurately. Key Responsibilities<ul><li>Process, review, and maintain insurance documentation for subcontractors, vendors, and construction projects.</li><li>Request, collect, and verify Certificates of Insurance (COIs) to ensure compliance with contractual and company requirements.</li><li>Review insurance policies and documentation for required coverage limits, expiration dates, endorsements, and additional insured requirements.</li><li>Track insurance renewals, policy expirations, and outstanding documentation to prevent lapses in coverage.</li><li>Communicate with subcontractors, insurance agents, brokers, and internal teams to obtain missing or updated insurance information.</li><li>Maintain accurate and organized electronic records of insurance policies, certificates, endorsements, and related documentation.</li><li>Monitor subcontractor insurance compliance and proactively follow up on deficiencies or discrepancies.</li><li>Assist with processing insurance-related forms, applications, renewals, and policy updates.</li><li>Support the collection and organization of insurance documentation required for project onboarding, compliance reviews, and closeout.</li><li>Coordinate with Project Managers, Accounting, and other departments to ensure insurance requirements are satisfied before work begins.</li><li>Assist with insurance audits, compliance reporting, and documentation requests.</li><li>Track and maintain insurance-related data using spreadsheets, databases, and internal management systems.</li><li>Identify potential insurance compliance issues and escalate concerns to appropriate team members.</li><li>Assist with administrative support related to claims documentation and communication with insurance providers as needed.</li><li>Maintain confidentiality and accuracy when handling sensitive company, vendor, and insurance information.</li><li>Identify opportunities to improve insurance tracking, documentation, and administrative processes.</li><li>Provide regular updates regarding outstanding insurance requirements, renewals, and compliance status.</li></ul>
2026-10-29T22:08:45Z

Client Services & Office Coordinator

Denver, CO
onsite
Temporary / Contract
20.00 - 20.00 USD / Hourly
We are seeking a highly organized and customer-focused Client Services & Office Coordinator to support a busy professional office in Denver. This role is ideal for someone who enjoys being the go-to person in the office, thrives in a fast-paced environment, and can confidently balance client-facing responsibilities with administrative support. You will serve as the first point of contact for visitors and clients while providing operational and administrative support to a team of approximately 20 professionals. This position requires a proactive, adaptable individual who enjoys wearing multiple hats and helping keep the office running smoothly. Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional manner</li><li>Answer and route incoming phone calls</li><li>Schedule appointments, meetings, and conference rooms</li><li>Support client service requests and administrative inquiries</li><li>Maintain client records and documentation</li><li>Process incoming correspondence and deposits</li><li>Manage office supplies and coordinate maintenance requests</li><li>Assist with expense reporting and administrative projects</li><li>Coordinate branch meetings, seminars, and special events</li><li>Provide administrative support to leadership and office personnel</li><li>Enter and update information across multiple systems</li><li>Help deliver an exceptional client experience while supporting daily office operations</li><li>Adapt to changing priorities and provide support where needed</li></ul>
2026-10-22T15:38:42Z

Office Assistant

Carlsbad, CA
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
A local government department is seeking a dependable Office Assistant to support daily clerical operations, document management, and internal service requests. This opportunity is ideal for someone who enjoys organized, detail-oriented work and wants to gain experience in a structured public-sector environment. The successful candidate will help maintain records, process incoming correspondence, assist with data entry, and provide general administrative support to department staff. Experience in a city office, public agency, school district, or other regulated administrative setting is a plus. What You’ll Do<ul><li>Sort, scan, file, and retrieve documents for electronic and physical recordkeeping.</li><li>Enter information into departmental databases and verify records for accuracy.</li><li>Route incoming mail, invoices, forms, and correspondence to the appropriate staff.</li><li>Assist with records requests by locating and organizing responsive documents for review.</li><li>Answer routine phone calls and direct inquiries to the appropriate department.</li><li>Maintain spreadsheets, filing systems, supply inventories, and office logs.</li><li>Prepare documents, labels, forms, and basic reports using Microsoft Office.</li><li>Assist with meeting preparation, room scheduling, and document distribution.</li><li>Track paperwork requiring signatures, approvals, or additional information.</li><li>Follow established procedures for document retention and confidential information.</li><li>Provide backup clerical support to other administrative staff as needed.</li></ul>
2026-10-26T23:28:41Z

Administrative Services Managers LL.US.11-3012

Cleveland, OH
remote
Temporary / Contract
32.00 - 36.00 USD / Hourly
We are looking for an experienced contract and administrative specialist with strong attention to detail to support complex agreement management for a long-term contract position based in Cleveland, Ohio. This role focuses on preparing, reviewing, and overseeing a wide range of contract documents while partnering with internal stakeholders to align terms with operational and business goals. The ideal candidate brings strong judgment in compliance, risk evaluation, reporting, and process improvement within a structured business environment. Responsibilities: • Prepare, review, and manage complex contract documentation while ensuring timelines and stakeholder expectations are met. • Partner with program leaders and business teams to develop master agreements, purchase-related contracts, and supporting terms that reflect organizational objectives. • Evaluate contract performance and prepare reports that confirm alignment with negotiated terms, procurement standards, and cost control expectations. • Examine clauses and conditions to identify concerns, determine business impact, and support sound risk-based decisions. • Collaborate with legal resources and subject matter experts to address exposure areas and strengthen contract language where needed. • Monitor and communicate key performance metrics to improve contract administration effectiveness and overall service quality. • Maintain organized historical contract and legal records to support audits, reference needs, and ongoing business operations. • Present updates to leadership and cross-functional partners on contract status, potential risks, and recommended mitigation or contingency actions. • Recommend workflow and tool improvements that increase efficiency, streamline processes, and enhance the quality of deliverables. • Represent the organization in contract-related discussions and provide guidance on contractual interpretation, administration, and medium-sized project support.
2026-10-07T20:23:47Z

Operations Specialist

Trumbull, CT
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are seeking a highly organized Operations Assistant to support day-to-day workforce coordination and administrative operations across multiple programs and locations. This role is ideal for someone with HR administration experience who thrives in a fast-paced environment and enjoys working closely with both employees and supervisors. Key Responsibilities Coordinate and manage employee scheduling across various programs and locations. Track special placements and help ensure all contract-specific clearances, documentation, and requirements are completed before employees are scheduled. Support supervisors in understanding scheduling and timekeeping processes. Assist employees with Employee IDD and basic Paylocity timekeeping, including clocking in/out and resolving common timecard questions. Provide hands-on follow-up and administrative support to keep scheduling, compliance, and documentation organized and on track. Help maintain accurate records and ensure operational processes are completed efficiently and in a timely manner. Required Qualifications HR administration experience required. Experience with employee scheduling and compliance tracking. Ability to manage multiple priorities in a fast-paced environment. Strong organizational and administrative support skills. Comfortable communicating and working with both supervisors and employees. Preferred Qualifications Experience using Paylocity preferred. Familiarity with timekeeping systems and employee support processes. Top Skills for Success Highly organized with strong attention to detail. Strong interpersonal and communication skills. Adaptable and comfortable navigating a high-volume, fast-paced environment. Why Join Us This is a great opportunity for an operations-focused detail oriented who enjoys keeping processes moving, supporting teams, and ensuring employees are set up for success. Temporary professionals working through our company may be eligible for a range of benefits, which can include: Medical, dental, and vision coverage. Enrollment in a retirement savings plan. Holiday pay eligibility, depending on assignment terms. Employee discounts and wellness offerings. Access to detail oriented development resources and training. State Specific Earned Absence pay
2026-10-27T18:43:44Z

Director of Operations- Administrative

Hidden Valley Lake, CA
onsite
Permanent / Full Time
90000.00 - 115000.00 USD / Yearly
We are seeking an experienced operations leader to support executive leadership in overseeing organizational operations, strategic initiatives, budgeting, policy development, and community services. This role will coordinate operational activities in accordance with established policies, goals, and objectives while supporting long-range planning, personnel initiatives, financial performance, and organizational growth. Please reach out to Robyn Rosemon directly for more information: 707.387.0299 What You'll Do<ul><li>Coordinate operational activities in alignment with organizational goals and objectives.</li><li>Assist with strategic planning, budgeting, and financial oversight.</li><li>Develop, implement, and evaluate policies, procedures, and operational controls.</li><li>Monitor organizational performance and recommend improvements.</li><li>Lead and support department heads and staff.</li><li>Oversee reporting systems, training programs, and process improvements.</li><li>Ensure compliance with local, state, and federal regulations.</li><li>Represent the Association with community stakeholders, agencies, and business partners.</li><li>Assist with Reserve Projects and other organizational initiatives.</li></ul>
2026-10-30T16:08:49Z

office Operations Coordinator

St. Petersburg, FL
onsite
Permanent / Full Time
70000.00 - 75000.00 USD / Yearly
We are looking for an Administrative Coordinator to help keep daily business functions organized and efficient for a growing company in St. Petersburg, Florida. This role supports office administration, benefits-related coordination, and cross-functional operational needs in a fast-paced, highly regulated environment. Responsibilities:• Coordinate day-to-day office operations to ensure administrative activities run smoothly and efficiently.• Support benefits administration tasks by assisting with employee documentation, enrollment coordination, and related communications.• Partner with leadership to manage operational priorities and maintain organized workflows across the business.• Maintain records, reports, and office documentation with a high level of accuracy and confidentiality.• Assist with compliance-related administrative processes, including activities tied to cybersecurity and other regulated operating requirements.• Prepare materials, schedules, and communications for internal meetings, projects, travel coordination and ongoing operational initiatives.• Use Microsoft Office tools to create documents, track information, and support routine office reporting needs. This is a permanent opportunity that is paying up to $75,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-10-27T20:14:06Z

Sr. Trademark Paralegal Manager

New York, NY
onsite
Permanent / Full Time
130000.00 - 155000.00 USD / Yearly
A full-service law firm providing comprehensive legal services to businesses, institutions, and individuals across a broad range of industries. The firm offers expertise in corporate law, litigation, intellectual property, real estate, employment, trusts and estates, and other legal disciplines. With multiple office locations, the firm emphasizes client service, collaboration, and practical, strategic legal solutions tailored to clients’ needs. Trademark Operations ManagerThe Trademark Operations Manager oversees the daily operations, systems, and workflows of a trademark practice across multiple locations. This role partners with practice leadership to improve efficiency, manage trademark docketing and deadlines, support financial and strategic objectives, and ensure consistent policies and procedures. Responsibilities include process improvement, knowledge management, technology administration, staff supervision and development, and coordination with attorneys, clients, vendors, and administrative teams. A full-service law firm providing comprehensive legal services to businesses, institutions, and individuals across a broad range of industries is seeking a Trademark Operations Manager. The Trademark Operations Manager oversees the daily operations, systems, and workflows of a trademark practice across multiple locations. This role partners with practice leadership to improve efficiency, manage trademark docketing and deadlines, support financial and strategic objectives, and ensure consistent policies and procedures. Responsibilities include process improvement, knowledge management, technology administration, staff supervision and development, and coordination with attorneys, clients, vendors, and administrative teams. Key Responsibilities<ul><li>Oversee trademark docketing systems, deadline tracking, filings, renewals, and reporting.</li><li>Identify and implement process improvements to enhance efficiency, accuracy, and productivity.</li><li>Develop and maintain standard operating procedures, templates, and knowledge resources.</li><li>Supervise, train, mentor, and support trademark paralegals, docketing staff, and legal assistants.</li><li>Coordinate with attorneys, practice leadership, vendors, and administrative departments to support operational and strategic goals.</li><li>Manage trademark-related technology, system access, and client support.</li><li>Monitor USPTO, TTAB, and international trademark developments and communicate relevant updates.</li><li>Support workload management, special projects, and continuous improvement initiatives.</li></ul>
2026-10-20T14:28:44Z

Legal Administrative Assistant / Paralegal

New Hyde Park, NY
onsite
Permanent / Full Time
55000.00 - 70000.00 USD / Yearly
We are looking for a Paralegal to support a busy estate planning and elder law practice in New Hyde Park, New York. This in-office opportunity is well suited for someone who enjoys balancing legal document preparation with day-to-day administrative coordination in a collaborative firm environment. The ideal candidate brings prior law firm experience, strong organizational abilities, and the confidence to manage assignments independently while supporting attorneys across trust and estate matters. Responsibilities: • Prepare and organize legal documents related to estate planning matters, including foundational drafts of wills, powers of attorney, and related client materials. • Coordinate electronic filing of court submissions and related documents with the appropriate New York courts, including Surrogate’s Court. • Provide administrative and case support to attorneys by maintaining files, tracking deadlines, and helping keep matters progressing efficiently. • Communicate with clients, court personnel, and internal team members in a thorough and responsive manner regarding case status and document needs. • Manage matter records and support the accuracy of case information within legal databases and document management systems. • Assist with probate and estate administration workflows by gathering documents, organizing correspondence, and preparing materials for attorney review. • Help prioritize multiple assignments in a fast-paced office while ensuring work is completed accurately and on schedule.
2026-10-08T18:48:47Z

Benefits Administrator

Richmond, VA
onsite
Temporary to Hire
32.00 - 36.00 USD / Hourly
We are looking for a Benefits Administrator to support employee benefits, leave administration, and workers’ compensation activities for a growing healthcare-focused organization in Richmond, Virginia. This contract to hire position works closely with Human Resources, payroll, finance, and operational leaders to maintain accurate program administration, strengthen compliance practices, and provide employees with clear guidance on benefit-related matters. The ideal candidate brings hands-on experience managing benefit plans, coordinating leave cases, and assisting team members through time away from work and return-to-work processes with professionalism and care. Responsibilities:• Oversee daily administration of employee benefit programs, ensuring enrollments, changes, terminations, and related records are processed accurately and on time.• Coordinate leave of absence cases from intake through resolution, communicating with employees and leaders about eligibility, documentation, timelines, and return-to-work steps.• Manage workers’ compensation activities by tracking claims, partnering with carriers and internal stakeholders, and supporting timely case follow-up.• Lead key aspects of open enrollment, including preparation, employee communication, system updates, and issue resolution during the enrollment period.• Collaborate with Human Resources, payroll, finance, and department leadership to reconcile benefit data, address discrepancies, and support accurate deductions and reporting.• Help reduce compliance exposure by maintaining organized records, monitoring required documentation, and supporting adherence to applicable benefits and leave regulations.• Serve as a point of contact for employees seeking assistance with benefit options, coverage questions, leave processes, and related administrative concerns.• Work with external vendors, brokers, and insurance carriers to resolve service issues, clarify plan details, and improve the employee experience.
2026-10-19T18:23:49Z

Firm Administrator

Richmond, VA
onsite
Temporary to Hire
40.00 - 48.00 USD / Hourly
We are looking for a versatile Firm Administrator to support the daily operations of a legal practice. This contract to permanent opportunity is ideal for someone who can balance administrative leadership, human resources coordination, and financial oversight while helping the organization run efficiently across multiple offices. The person in this role will serve as a central point of support for staff, leadership, and office operations, bringing a proactive approach to organization, communication, and problem-solving. Responsibilities:• Oversee day-to-day administrative operations for the organization and provide broad support wherever needed to keep the offices functioning smoothly.• Lead human resources activities, including employee onboarding, benefits coordination, performance guidance, employee relations support, and separation processes.• Manage recruiting efforts by coordinating job postings, screening activity, interview scheduling, and new employee administration across the organization.• Organize events, maintain calendars, and coordinate scheduling needs for internal meetings and operational priorities.• Support financial administration by assisting with budgeting, accounts payable activities, general ledger-related tasks, and annual planning processes.• Supervise office and facilities matters, including vendor coordination, lease-related discussions, and planning for office improvements or buildout projects.• Assist with the implementation and use of business systems and legal office software to improve operational effectiveness.• Maintain office supply levels, coordinate purchasing needs, and ensure each location has the resources required for daily operations.
2026-10-20T12:13:45Z

Benefits Administrator

Birmingham, AL
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
Robert Half is recruiting for a Benefits Representative to join a well-established, family-owned company in Birmingham. This position will support benefits administration for approximately 1,200 employees across multiple states and offers an excellent opportunity for long-term career growth, including a planned transition into a Benefits Manager role within the next two years. The ideal candidate will have hands-on experience administering employee benefits, strong organizational skills, and a customer-focused approach to supporting employees.Responsibilities<ul><li>Administer employee benefits programs, including medical, dental, vision, life insurance, disability, and retirement plans.</li><li>Process employee enrollments, benefit changes, and terminations.</li><li>Serve as a primary resource for employee benefits questions, claims assistance, and coverage issues.</li><li>Coordinate annual open enrollment activities and employee communications.</li><li>Work with insurance carriers, brokers, and third-party administrators to resolve benefits-related issues.</li><li>Review and reconcile benefits invoices, payroll deductions, and general ledger accounts.</li><li>Assist with short-term disability and workers' compensation documentation.</li><li>Maintain accurate employee benefits records and prepare reports.</li><li>Partner with HR and payroll to ensure accurate benefits administration and compliance.</li></ul>Why Consider This Opportunity?<ul><li>Defined career path to Benefits Manager within approximately 20–24 months.</li><li>Opportunity to learn directly from an experienced benefits leader before retirement.</li><li>Stable, family-owned organization with a long history of employee retention.</li><li>Competitive compensation with potential semiannual bonuses.</li><li>Comprehensive benefits package, including medical, dental, vision, life and disability insurance, and 401(k) with company match.</li></ul>For immediate consideration, apply today or contact Robert Half to learn more about this opportunity.
2026-10-21T19:48:43Z

Accounting Manager/Supervisor

Springfield, MA
onsite
Permanent / Full Time
65000.00 - 90000.00 USD / Yearly
We are seeking a detail-oriented and versatile Accounting Manager to manage day-to-day accounting functions through the trial balance while supporting key human resources and employee benefits activities. Reporting directly to the CFO, this individual will play an important role in maintaining accurate financial records, supporting the month-end close process, coordinating with the company’s outside CPA firm, and assisting with employee onboarding and benefits administration. Responsibilities:• Oversee daily payables and receivables activity, ensuring transactions are processed accurately and within established timelines.• Complete account, bank, and general ledger reconciliations to support reliable financial records.• Prepare and record journal entries while maintaining documentation that supports accounting activity through the trial balance.• Assist with month-end closing tasks and compile financial data needed for internal reporting and year-end review.• Work with the external accounting partner to provide information, resolve questions, and support annual accounting requirements.• Coordinate onboarding activities for new hires, including employment documents and related administrative follow-up.• Support administration of employee benefit programs, including 401(k) coordination and benefits-related recordkeeping.• Manage insurance-related documentation, renewals, and communication with carriers or service providers.• Maintain organized and confidential employee and financial files while providing general administrative support for HR processes.Accounting & HR Coordinator Accounting<ul><li>Manage accounts payable and accounts receivable activities, ensuring accurate and timely processing.</li><li>Perform general ledger and bank reconciliations.</li><li>Prepare and post journal entries and maintain accurate financial records.</li><li>Assist with month-end close activities and prepare financial information through the trial balance.</li><li>Maintain supporting schedules and documentation for accounting transactions.</li><li>Coordinate with the company’s outside CPA firm on accounting matters, reporting, and year-end activities.</li><li>Assist the CFO with additional accounting and financial reporting needs as required.</li></ul>Human Resources & Benefits Administration<ul><li>Coordinate new employee onboarding, including paperwork, documentation, and related administrative tasks.</li><li>Assist with the administration of the company’s 401(k) plan and employee benefits.</li><li>Manage company insurance policies, including renewals, documentation, and communication with insurance providers.</li><li>Maintain organized and confidential employee records.</li><li>Provide general administrative support for HR-related processes as needed.</li></ul>The ideal candidate is a hands-on accounting professional who is comfortable managing a broad range of accounting responsibilities while taking ownership of HR-related administrative functions. They are organized, dependable, proactive, and comfortable working closely with the CFO in a role that requires flexibility and attention to detail. Please send resumes to Chelsea Halon - chelsea.halon@roberthalf com
2026-10-26T16:28:45Z

Part-Time Human Resources Specialist

Whitehall, PA
onsite
Temporary to Hire
26.00 - 30.00 USD / Hourly
Robert Half is seeking a detail-oriented and people-focused Part-Time HR Specialist to support day-to-day human resources operations. This role will assist with key HR functions such as employee onboarding, records management, benefits administration, compliance support, and employee relations. The ideal candidate is organized, discreet, and comfortable managing multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Support recruitment activities, including posting jobs, scheduling interviews, and coordinating candidate communications</li><li>Assist with new hire onboarding, orientation, and offboarding processes</li><li>Maintain accurate employee files, HR records, and documentation</li><li>Help administer benefits, leave tracking, and other employee programs</li><li>Respond to employee questions regarding HR policies, procedures, and programs</li><li>Assist with payroll coordination and timekeeping review as needed</li><li>Support compliance with employment laws, workplace policies, and internal procedures</li><li>Prepare HR reports, letters, and other documentation</li><li>Help coordinate training, performance review cycles, and employee engagement activities</li><li>Maintain confidentiality when handling sensitive employee information</li><li>Perform additional HR and administrative duties as assigned</li></ul>
2026-10-30T12:23:42Z

HR Administrator / Receptionist

Watsonville, CA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Administrator to support daily HR activities and front office operations in California. This Long-term Contract position is ideal for someone who enjoys balancing employee-facing administrative work with reception support in an organized on-site setting. The person in this role will help keep HR processes organized, provide a welcoming experience for visitors and candidates, and contribute to smooth office coordination. Responsibilities: • Welcome employees, applicants, and guests at the front desk while creating a courteous first impression. • Provide day-to-day administrative assistance to the HR function by organizing records, entering information accurately, and maintaining documentation. • Coordinate pre-employment and onboarding activities, including preparing onboarding materials, supporting screening process steps, and updating employee files. • Arrange interviews, meetings, and other appointments by managing calendars and communicating with internal teams and candidates. • Support benefit-related and general HR administrative tasks by preparing forms, tracking paperwork, and responding to routine inquiries. • Manage incoming mail, order office supplies, and help maintain shared spaces so the workplace remains efficient and well organized. • Draft and process routine business and legal correspondence, forms, and related documentation with a high level of accuracy. • Handle sensitive employee and company information with discretion and follow confidentiality standards at all times. • Assist with additional HR or office projects as priorities shift during the contract assignment.
2026-10-30T13:28:44Z

Human Resources (HR) Assistant

Thomson, GA
onsite
Temporary / Contract
19.95 - 23.10 USD / Hourly
We are looking for a dependable Human Resources (HR) Assistant to support daily administrative and employee-related activities in Georgia. This Long-term Contract position offers the opportunity to contribute across HR and accounting support functions while helping keep office operations organized and responsive. The ideal candidate is detail-oriented, service-minded, and comfortable managing routine coordination tasks in a fast-paced environment. Responsibilities: • Manage daily distribution of incoming mail and ensure outgoing correspondence is prepared and delivered to the post office on schedule. • Track and replenish postage supplies while maintaining accurate oversight of stamp inventory. • Support recruiting activities by assisting with job advertisements, coordinating interview calendars, and preparing pre-employment and onboarding documentation. • Arrange travel lodging such as hotel accommodations and help organize meal catering for meetings and business events as needed. • Keep vendor insurance certificate records current and well organized for compliance purposes. • Provide backup assistance for payroll-related processing when primary support is unavailable. • Maintain employee vacation scheduling records and help ensure calendar information remains up to date. • Address routine employee inquiries promptly and escalate more sensitive or complex concerns to HR leadership. • Enter bill of lading invoice information and assist with filing activities related to accounts payable and accounts receivable. • Perform other administrative and operational duties assigned by management to support departmental needs.
2026-10-15T18:18:41Z

HR Assistant

San Diego, CA
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
Our client is seeking a detail-oriented and organized HR Assistant to support daily human resources operations in a fast-paced professional environment. This role is ideal for someone who enjoys administrative support, employee interaction, and helping maintain efficient HR processes. Key Responsibilities<ul><li>Provide administrative support to the human resources team</li><li>Assist with onboarding, new hire paperwork, and orientation coordination</li><li>Maintain employee files and ensure documentation is accurate and up to date</li><li>Respond to employee inquiries regarding HR policies, procedures, and basic benefits information</li><li>Support scheduling for interviews, meetings, and training sessions</li><li>Assist with data entry and updates in HRIS and other internal systems</li><li>Prepare correspondence, reports, and other HR-related documents</li><li>Help track compliance documents, background checks, and onboarding requirements</li><li>Support benefits enrollment and other HR administrative processes</li><li>Assist with special projects and additional duties as assigned</li></ul>
2026-10-16T17:03:59Z

Benefits and Payroll Manager

San Diego, CA
remote
Temporary / Contract
43.00 - 60.00 USD / Hourly
Job SummaryOur client, a growing hospitality property management company with multiple locations throughout California, is seeking a Benefits & Payroll Manager to oversee payroll processing, employee benefits administration, and related HR operations for approximately 300–400 employees.This individual will play a key role in ensuring accurate and timely payroll, effective benefits administration, and compliance with California employment regulations. The ideal candidate is hands-on, detail-oriented, and experienced managing payroll and benefits for a multi-location workforce. Experience with Paycom is strongly preferred. Responsibilities<ul><li>Manage end-to-end payroll processing for approximately 300–400 employees across multiple California locations using Paycom.</li><li>Ensure accurate calculation of wages, overtime, bonuses, deductions, paid time off, and other payroll adjustments.</li><li>Maintain compliance with California wage and hour laws, including overtime, meal and rest period requirements, paid sick leave, and final pay requirements.</li><li>Review payroll reports, reconcile discrepancies, and ensure accurate payroll records and reporting.</li><li>Oversee employee benefits administration, including medical, dental, vision, life insurance, disability, and retirement plans.</li><li>Manage benefits enrollment, qualifying life events, open enrollment, and employee benefit changes.</li><li>Coordinate with benefits brokers, insurance carriers, and third-party administrators to resolve employee questions and coverage issues.</li><li>Reconcile benefits deductions and carrier invoices to ensure accuracy.</li><li>Support COBRA administration, ACA reporting, and other applicable payroll and benefits compliance requirements.</li><li>Maintain employee records, payroll data, and benefits information within Paycom.</li><li>Generate payroll, benefits, and headcount reports for management and support payroll audits and reconciliations.</li><li>Partner with HR, Finance, and property leadership to address payroll and benefits questions and improve processes across multiple locations.</li><li>Maintain confidentiality of employee information and ensure compliance with applicable federal, state, and local regulations.</li></ul>
2026-10-16T17:03:59Z

Systems Administrator

Greenville, SC
onsite
Temporary to Hire
32.00 - 38.00 USD / Hourly
We are looking for a Systems Administrator to join a manufacturing client in Greenville, South Carolina in a contract-to-hire capacity. This fully onsite position will strengthen internal IT operations while improving the reliability of end-user and infrastructure support. The role combines hands-on technical administration with daily user assistance, making it ideal for someone who is comfortable managing both systems and support responsibilities in a fast-paced environment. Responsibilities:• Provide day-to-day technical support for employees across a manufacturing site, resolving hardware, software, and access-related issues in a timely manner.• Administer Windows-based systems and user environments, including account management, device configuration, and operating system support.• Manage Microsoft 365, Azure, and Entra ID administration to maintain secure access, identity controls, and productivity services.• Configure and maintain Group Policy settings, security permissions, and endpoint policies to support organizational standards.• Prepare, deploy, and refresh user devices through imaging and Intune-based device management processes.• Support local network hardware and infrastructure, helping ensure stable connectivity and dependable on-premises operations.• Partner with internal IT staff to expand in-house technical capabilities and strengthen support coverage for the facility.• Contribute to infrastructure improvement efforts, including initiatives related to moving on-premises environments into Azure cloud services.• Assist with SharePoint and related collaboration tools when needed as part of broader systems support activities.
2026-10-22T20:28:44Z

Project Coordinator

Jessup, MD
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
The Project Coordinator provides administrative and operational support for commercial projects from project initiation through completion. This role serves as a key point of coordination between internal departments, vendors, contractors, and customers, ensuring project documentation, reporting, and communication are managed accurately and efficiently. The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced environment. Key ResponsibilitiesProject Documentation & Coordination<ul><li>Prepare, review, and distribute project documentation to support commercial projects.</li><li>Ensure all project submissions are completed accurately and in accordance with customer requirements and internal procedures.</li><li>Maintain organized electronic and physical project files.</li><li>Monitor project milestones and assist with tracking project progress throughout the lifecycle.</li><li>Coordinate the distribution of project-related materials, technical documentation, and closeout packages.</li><li>Support project startup and closeout activities, ensuring all required documentation is complete and properly archived.</li><li>Assist with maintaining project records and historical documentation for future reference.</li></ul>Reporting & Administrative Support<ul><li>Generate and maintain various project, sales, and operational reports.</li><li>Compile data and prepare reports for management review using spreadsheet and database applications.</li><li>Maintain accurate records of project activity and departmental metrics.</li><li>Support commission processing and administrative tracking functions as needed.</li><li>Assist with document preparation, presentations, marketing materials, and customer-facing communications.</li></ul>Customer & Team Support<ul><li>Provide exceptional customer service to both internal and external stakeholders.</li><li>Act as a liaison between departments to facilitate communication and ensure timely project execution.</li><li>Respond to inquiries and assist with resolving documentation and project-related issues.</li><li>Support general office operations, including reception coverage and phone support when required.</li><li>Assist team members with special projects and administrative tasks as assigned.</li></ul>Systems & Process Support<ul><li>Utilize business software and project management systems to track project information and maintain records.</li><li>Update and manage pricing, vendor, and project-related information as required.</li><li>Identify opportunities to improve administrative processes and workflow efficiency.</li><li>Perform additional duties and responsibilities as assigned.</li></ul>
2026-10-30T14:14:06Z

Legal Assistant

Menlo Park, CA
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
Boutique law firm is seeking a part-time Legal Assistant to support legal and administrative operations in Menlo Park, California. This Legal Assistant position is ideal for someone who can manage deadlines, coordinate court-related documentation, and keep case activity organized in a fast-paced environment. The role requires strong administrative judgment, accuracy in legal filings, and the ability to work effectively across multiple litigation matters. This part-time role is 20-25 hours per week with a flexible schedule within standard business hours and requires on-site work. The ideal candidate will have at least one year of administrative experience in a corporate work environment; legal experience is a plus but not required. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems while ensuring compliance with court rules and deadlines.• Maintain attorney calendars by tracking hearings, filing dates, case milestones, and other time-sensitive litigation events.• Organize case files, correspondence, and supporting records so materials are current, accessible, and properly documented.• Coordinate court filings and related follow-up activities, including confirming submissions and resolving filing issues when needed.• Assist with civil litigation matters by supporting document preparation, case tracking, and general legal administrative tasks.• Monitor scheduling changes and communicate important updates to attorneys and internal stakeholders in a timely manner.• Perform routine legal support duties that contribute to efficient case management and day-to-day workflow continuity.Botui
2026-10-30T15:23:42Z

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