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639 results for Admin Assistant jobs

Office Manager

Trenton, NJ
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for a highly organized Office Manager to support daily business operations and oversee key administrative and HR-related activities. This is a Contract position suited for someone who can create an efficient office environment while balancing front-desk coordination, employee support, and vendor communication. The ideal candidate brings strong judgment, attention to detail, and the ability to manage multiple priorities in a structured setting. Responsibilities: • Oversee day-to-day office operations to maintain an organized, productive, and well-supported workplace. • Coordinate front desk and reception activities, including greeting visitors and directing inquiries in a courteous manner. • Monitor inventory levels for workplace materials and arrange timely purchasing of office supplies as needed. • Support hiring efforts by coordinating full-cycle recruiting activities such as scheduling, candidate communication, and related administrative tasks. • Facilitate onboarding for new hires by preparing documentation, coordinating orientation steps, and ensuring a smooth start. • Assist with employee benefits administration by handling records, responding to routine questions, and supporting enrollment processes. • Build and maintain effective relationships with external vendors to help ensure reliable office services and supply delivery. • Maintain accurate administrative and HR records while supporting general office procedures and employee-facing needs.
2026-05-20T00:00:00Z

Office Manager

Hillside, NJ
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
Our client in the Hillside area is hiring an Office Manager to support their team. This role is fully on-site; Monday-Friday with flexible hours of 10-5pm/10-6pm.Please note: Animals/pets are regularly on-site.Overview: This position leans more heavily on accounting responsibilities while also managing key HR and payroll functions. Key Responsibilities:Accounting Responsibilities (Primary Focus)<ul><li>QuickBooks (experience is required)</li><li>Lead Accounts Payable (AP) processes; weekly check writing</li><li>Manage account reconciliations and sales tax for multiple entities</li><li>Oversee various insurance policies (auto, business, liability, etc.)</li></ul>Payroll & HR Responsibilities<ul><li>Manage onboarding and I-9 processing</li><li>Run payroll using ADP (approx. 20-25 employees)</li><li>Verify timesheets and handle both commission-based and salaried employees</li><li>Administer the 401(k) plan</li><li>Maintain HR-related documentation</li></ul>Benefits: Medical, Dental, Vision, PTOThis is an excellent opportunity for an experienced office manager with a strong accounting background looking to join a mission-driven environment.Benefits are provided and this role is paying between $85-95k base, depending on experience.
2026-05-01T00:00:00Z

Office Manager

Rochester, NY
onsite
Permanent / Full Time
50000 - 58000 USD / Yearly
We are looking for an experienced Bookkeeper/Office Manager to support daily accounting and administrative operations in Rochester, New York. This position is ideal for someone with a strong bookkeeping background who can help keep financial records accurate, organized, and up to date while serving as a dependable partner to the finance team. The role offers the opportunity to contribute to core accounting activities, assist with office administration, and provide reliable backup support for the accounting team in an on-site environment. Responsibilities:• Oversee day-to-day bookkeeping functions by maintaining accurate financial records and keeping ledger activity properly balanced.• Record routine and adjusting entries, including items related to payroll, accruals, and prepaid expenses.• Assist with monthly and annual close activities by preparing supporting documentation and helping meet reporting deadlines.• Manage incoming and outgoing cash activity, including deposit recording, payment processing, and related transaction tracking.• Reconcile bank accounts and other financial records to identify discrepancies and ensure reporting accuracy.• Help prepare financial statements, reports, and schedules needed for internal review and business operations.• Provide documentation and accounting support during audit activities and other financial reviews.• Monitor adherence to internal procedures and applicable financial requirements while maintaining organized records.• Recommend and support more efficient administrative and accounting workflows, including potential improvements to existing systems and processes.• Serve as backup support to the Staff Accountant while contributing to general office administration as needed.
2026-05-06T00:00:00Z

Office Manager

Saint Paul, MN
onsite
Temporary / Contract
23 - 29 USD / Hourly
We are seeking a highly organized and proactive Office Manager to join our growing organization. In this position, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and ensuring a productive and professional work environment. The Office Manager will play a vital role in supporting staff and executives while ensuring the office runs efficiently and smoothly. Responsibilities:<ol><li>Oversee and manage general office operations, including supply inventory, equipment maintenance, and vendor relationships.</li><li>Provide ongoing support to staff and executives, including scheduling, meeting coordination, and operational tasks.</li><li>Supervise and maintain office procedures, ensuring compliance with company standards.</li><li>Greet and assist visitors, vendors, and clients with a warm and professional demeanor.</li><li>Handle inbound and outbound mail, including courier services and document management.</li><li>Organize and manage office events, meetings, conference calls, and team-building activities.</li><li>Prepare, edit, and manage reports, documents, and spreadsheets.</li><li>Ensure the office environment remains organized, clean, and conducive to productivity.</li><li>Oversee the administrative team, align schedules to ensure front desk is always covered, helping with miscellaneous administrative tasks, and ordering office supplies. </li><li>Support all communications, ensuring social media consultants are proactive in their workload. </li><li>Communicating with property and insurance brokers. Retain Vendor relations. </li></ol>
2026-05-21T00:00:00Z

Office Manager

Wausau, WI
onsite
Temporary / Contract
19 - 26 USD / Hourly
Our client is seeking an Office Manager to oversee the daily operations of a busy technician team. This role serves as a central point of coordination between field technicians, customers, and internal leadership to ensure service requests are scheduled efficiently and office operations run smoothly. This is a great opportunity for someone who enjoys organization, communication, leadership, and problem-solving in a fast-paced environment. Responsibilities<ul><li>Oversee and manage daily office operations and administrative functions</li><li>Coordinate and schedule service appointments for field technicians</li><li>Communicate schedule updates, job details, and customer needs to technicians in the field</li><li>Assist with incoming calls and provide professional, responsive customer support</li><li>Track service activities and maintain accurate documentation in internal systems</li><li>Support leadership with reporting, office coordination, and operational tasks</li><li>Assist with receiving and organizing materials and supplies as needed</li><li>Help maintain an organized, efficient, and professional office environment</li><li>Collaborate with team members to improve processes and workflow</li><li>Ensure smooth communication between office staff, technicians, and management</li></ul>
2026-05-07T00:00:00Z

Office Manager

Salinas, CA
onsite
Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for an experienced Office Manager to join a manufacturing company in Salinas, California. In this role, you will support the R&D department by ensuring seamless office operations, managing critical research data, and leveraging advanced Microsoft Excel skills to assist with data analysis and reporting. This is a contract position with the potential for permanent employment, offering an opportunity to contribute to innovative projects in a dynamic industry. Responsibilities: • Oversee daily administrative functions for the R&D office, including supply management, scheduling, and coordinating meetings and travel arrangements. • Organize and maintain both digital and physical records for research projects and office documentation. • Perform accurate data entry, cleaning, and database management to support research initiatives. • Create and manage complex spreadsheets, utilizing advanced Excel features such as pivot tables, formulas, charts, and macros. • Prepare presentations, summaries, and technical documentation to support team activities. • Collaborate with internal teams and external partners to ensure smooth project execution. • Implement and uphold data security and privacy protocols within the office environment. • Identify and propose improvements to office workflows, recommending tools and processes to enhance efficiency.
2026-05-18T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are seeking a highly organized and proactive Office Manager to oversee daily office operations for a real estate organization based in San Diego, CA and ensure the workplace runs efficiently. The Office Manager will support administrative functions, coordinate office procedures, manage supplies and vendor relationships, and help create a productive and professional environment. Key Responsibilities<ul><li>Oversee daily office operations and administrative processes. </li><li>Manage office supplies, equipment, and vendor relationships. </li><li>Coordinate meetings, schedules, and office communications. </li><li>Support onboarding, filing, records management, and general administrative tasks. </li><li>Assist leadership with special projects and operational needs. </li><li>Maintain office policies and help ensure an organized, efficient workplace. </li><li>Additional tasks and special projects as needed</li></ul>
2026-05-19T00:00:00Z

Office Manager

Washington, DC
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an organized and proactive Office Manager to support a busy workplace in Washington, District of Columbia. This Long-term Contract position is ideal for someone who can keep office operations running smoothly while coordinating vendors, facilities, employee support, and executive-level administrative needs. The successful candidate will bring strong judgment, attention to detail, and a service-oriented approach to maintaining an efficient and welcoming office environment. Responsibilities: • Oversee day-to-day office operations, ensuring facilities, vendors, and essential services are managed effectively. • Lead discussions with suppliers, landlords, and service partners to secure favorable terms while tracking invoices and coordinating timely payments. • Source and purchase office materials, furniture, and equipment in line with company guidelines and approved budgets. • Act as the main point of contact for building-related matters, including access badges, keys, repairs, cleaning concerns, maintenance requests, and workplace technology coordination. • Coordinate onboarding logistics for new employees by preparing documentation, arranging workspace setup, facilitating system and tool access, and supporting orientation activities. • Arrange routine cleaning and upkeep for office spaces and equipment while helping maintain an organized, functional workplace layout. • Support special initiatives such as team events, company gatherings, and other workplace programs that enhance employee experience. • Provide executive administrative support through calendar coordination, travel booking, accommodation arrangements, and expense report processing. • Partner with People & Culture to assist with employee benefits administration and help promote a safe, secure, and positive work environment. • Monitor office inventory levels and review requests for supply purchases to ensure materials remain available without exceeding budget expectations.
2026-05-14T00:00:00Z

Office Manager

Tacoma, WA
onsite
Temporary / Contract
25 - 29 USD / Hourly
We are looking for an experienced Office Manager to oversee day-to-day branch operations in Tacoma, Washington, supporting administrative, financial, and people-related functions within a busy office setting. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, can keep multiple workflows organized, and brings a hands-on approach to team coordination and operational support. The successful candidate will help maintain smooth office performance, uphold accuracy across key business processes, and work closely with leadership to strengthen efficiency and service levels. Responsibilities: • Direct daily office activities across administrative support, front desk coverage, and general branch coordination to keep operations running smoothly. • Supervise and assist staff members, organize schedules and coverage, and promote consistent execution of office procedures. • Manage high-volume billing and financial transactions, including invoice processing, accounts payable, accounts receivable, and payroll-related tasks with a strong focus on accuracy. • Support certified payroll activities and maintain organized records to meet client, contract, and compliance requirements. • Coordinate hiring, onboarding, and offboarding administration while partnering with leadership on employee-related documentation and workflow needs. • Maintain office supply inventory, place orders as needed, and ensure the workplace remains properly stocked and functional. • Handle reception responsibilities by greeting visitors, answering incoming communications, and directing requests to the appropriate teams. • Assist with audit preparation, contract documentation, and reporting activities to support operational compliance and readiness. • Identify process improvement opportunities and collaborate with management to enhance team performance, accountability, and efficiency.
2026-05-22T00:00:00Z

Office Manager

Hyattsville, MD
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are seeking a highly organized and proactive Office Manager to oversee daily office operations and support a productive, efficient workplace. The ideal candidate will manage administrative functions, coordinate office procedures, support staff, and help maintain a positive office environment. Responsibilities<ul><li>Oversee day-to-day office operations and administrative procedures. </li><li>Track budgets, supplies, and records.</li><li>Coordinate schedules, meetings, and internal communications. </li><li>Supervise administrative staff</li><li>Maintain office policies, filing systems, and operational workflows. </li><li>Support onboarding and internal coordination.</li></ul>
2026-05-21T00:00:00Z

Office Manager

Chicopee, MA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Our client in Chicopee, Massachusetts is seeking a Contract Office Manager to support daily office operations, project administration, and accounting-related functions. This is a great opportunity for a highly organized professional who can manage a wide range of administrative, billing, compliance, and office support responsibilities in a fast-paced environment.Key Responsibilities<ul><li>Provide administrative support by setting up job files, maintaining documentation, and coordinating daily project schedules</li><li>Handle customer invoicing, including standard billing and AIA billing, and assist with collections and accounts receivable</li><li>Support accounts payable by processing purchase orders, vendor invoices, weekly disbursements, and reconciliations</li><li>Assist with financial reporting, job costing, revenue tracking, and month-end, quarter-end, and year-end close activities</li><li>Maintain contracts, insurance certificates, subcontractor agreements, W-9s, and other compliance-related documentation</li><li>Track employee records, licenses, certifications, safety training, DOT files, PPE inventory, and maintenance logs</li><li>Oversee warehouse and inventory records, including customer storage documentation, materials tracking, and office and uniform supplies</li><li>Support payroll, records management, system backups, and other office functions while providing general team support as needed</li></ul>
2026-05-19T00:00:00Z

Office Manager

Dallas, TX
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily administrative operations at a religious organization in Dallas, Texas. This is a contract to hire position ideal for someone who enjoys creating an efficient workplace, coordinating office resources, and providing dependable front-desk support. The successful candidate will help keep office activities running smoothly while assisting with various administrative and organizational tasks. Responsibilities:• Oversee day-to-day office activities to maintain an orderly, detail-focused, and efficient work environment• Coordinate the purchasing of office materials and supplies to ensure teams have the resources they need• Track inventory levels and replenish stock as needed to avoid shortages of essential items• Serve as the first point of contact for visitors and incoming calls, providing courteous and attentive reception support• Manage general administrative duties such as filing, record upkeep, and office coordination• Monitor office needs and resolve routine operational issues to support uninterrupted business activitiesAssisting with registration and strong communication and customer service skills
2026-05-20T00:00:00Z

Office Manager

Heber City, UT
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a contract position. This role is ideal for someone who can keep the office running efficiently, provide front-desk support, and handle routine accounting-related tasks with accuracy. The successful candidate will bring a practical, service-focused approach to office coordination while helping maintain a well-stocked, organized workplace. Responsibilities: • Oversee day-to-day office activities to ensure an efficient and well-organized administrative environment. • Welcome visitors, answer incoming calls, and provide courteous front-desk support for staff and guests. • Monitor inventory levels for office materials and place supply orders as needed to avoid shortages. • Keep common areas, administrative records, and office resources organized and accessible. • Assist with accounts payable tasks, including processing invoices and supporting timely payment workflows. • Perform basic accounting support duties and help maintain accurate financial and administrative documentation. • Coordinate routine office services and respond to operational needs that support overall business continuity.
2026-05-04T00:00:00Z

Administrative Asst/Exec. Asst 2 (2-4 years)

Rochester, NY
onsite
Temporary / Contract
17 - 22 USD / Hourly
We are looking for a detail-oriented administrative team member to support daily operations for an on-site Facilities team in Rochester, New York. This Contract position is well suited for someone who enjoys organized, process-driven work and takes pride in keeping tasks moving efficiently. The role focuses on coordinating service activity, maintaining accurate records, and serving as a reliable point of contact for internal customers and technicians. You will play an important part in helping the team stay organized and responsive in a fast-paced operational environment. Responsibilities: • Coordinate incoming facilities-related work requests, monitor status updates, and ensure items are completed and formally closed in a timely manner. • Maintain accurate space, asset, and move information within internal tracking systems to support daily operational needs. • Distribute service assignments to Facilities technicians and maintain visibility on progress from initiation through completion. • Communicate with technicians and internal customers to gather updates, resolve routine questions, and support timely follow-through. • Prepare and enter purchase requisitions and related procurement transactions using Ariba and other internal tools as needed. • Keep administrative records organized and up to date to support efficient facilities operations and reporting. • Provide day-to-day office coordination and administrative assistance for the on-site Facilities team. • Support service request workflows by reviewing details for accuracy, updating system information, and helping maintain consistent process execution.
2026-05-21T00:00:00Z

Administrtive/Clerical

Wheat Ridge, CO
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for an Administrative/Clerical team member to support day-to-day office activities in Colorado. This Long-term Contract position focuses on accurate data entry, document preparation, and dependable administrative assistance for a team or department. The ideal candidate is organized, communicates clearly, and works comfortably with common business software in a structured environment. Responsibilities: • Enter, update, and verify data in company records with a high level of accuracy and attention to detail. • Prepare correspondence, reports, and other business documents using word processing, spreadsheet, and presentation software. • Provide administrative assistance to assigned staff or departments by organizing files, tracking information, and handling routine clerical tasks. • Review documents for formatting, spelling, grammar, and completeness before distribution or submission. • Maintain organized electronic and paper records so information can be retrieved quickly when needed. • Communicate with team members and internal contacts to clarify information, resolve minor issues, and support daily business operations. • Assist with compiling data, creating basic presentations, and producing spreadsheet-based reports for business needs.
2026-05-21T00:00:00Z

Human Resource Assistant

Rialto, CA
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for a Human Resource Assistant to support compensation and benefits activities for a government organization in Rialto, California. This Contract position is expected to last 2 to 3 months and offers a four-day workweek from Tuesday through Friday. The ideal candidate will bring strong administrative accuracy, responsive customer service, and experience handling employee information in a fast-paced HR environment. Responsibilities: • Enter and maintain compensation and benefits information with a high level of accuracy in HR records and related systems. • Respond to employee questions regarding pay, benefits, and general HR matters while providing attentive customer support. • Collect, review, and organize employee documents and personal data needed for compensation and benefits processing. • Assist with benefits coordination tasks, including tracking enrollments, updates, and supporting required follow-up actions. • Support compensation-related administrative work by preparing records, verifying details, and ensuring information is complete. • Help maintain orderly and confidential employee files in accordance with organizational and regulatory standards.
2026-05-18T00:00:00Z

Administrative Coordinator

Reno, NV
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Katie Weigel with Robert Half Finance and Accounting is recruiting to fill an Administrative Coordinator position for a closely held company in the Reno area. Primary Responsibilities: ● Proactively manage and coordinate complex, high-volume calendars of the various team members, scheduling internal and external meetings, conference calls, and other interactions with meticulous attention to detail. ● Coordinate internal and external meeting logistics, ensuring all participants have necessary materials and technical support. ● Serve as a primary point of contact for external partners and grantees regarding scheduling and logistics. ● Organize and book comprehensive domestic and international travel arrangements, including airfare, lodging, and ground transportation. ● Process expense reports with high attention to detail. ● Collaborate with cross-functional teams to streamline communication and assist with successful delivery of Quest projects as needed. ● Contribute to special projects as needed, such as event planning for internal and external events. ● Other duties as assigned. Qualifications: ● Bachelor’s degree preferred, or equivalent professional administrative experience. ● 5+ years of experience in an administrative support role, ideally supporting multiple team members. ● Proven track record of success in managing high-stakes scheduling and complex travel logistics for teams. ● Strong communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders. ● Excellent proactive problem-solving and analytical abilities to resolve scheduling conflicts and logistical hurdles. ● Exceptional organizational skills and the ability to work both independently and as part of a team in a fast-paced environment. ● Ability to demonstrate initiative and resourcefulness. ● Proficiency in Gmail, including Google Calendar, Microsoft Office Suite applications and Google Drive applications. ● Discretion and confidentiality in handling sensitive information and maintaining a high level of professionalism. This organization offers a very generous bonus and benefits program, including full healthcare benefits for the employee and their dependents, at no cost. It is a highly professional atmosphere, and requires very strong communication skills and experience. If you are interested in learning more, please apply today!
2026-05-08T00:00:00Z

Administrative Coordinator

Tampa, FL
onsite
Temporary / Contract
15.0385 - 17.413 USD / Hourly
We are looking for an Administrative Coordinator to join a growing company in Tampa, Florida and provide hands-on support across sales, marketing, and day-to-day administrative operations. This Long-term Contract position is best suited for someone who is organized, proactive, and comfortable managing multiple priorities in a fast-paced, in-office setting. The role works closely with leadership and the sales team to keep client information accurate, materials prepared, and internal workflows running smoothly. It offers an excellent opportunity for someone who wants to build experience and grow within a collaborative, team-focused environment. Responsibilities: • Coordinate sales collateral, client records, and supporting documents so materials remain accurate, organized, and easy to access • Prepare marketing packets and presentation materials for client outreach and business development efforts • Maintain and update client databases, contact lists, and related administrative records with strong attention to detail • Provide day-to-day administrative support to company leadership and assist the sales team with operational needs • Contribute to sales support activities by helping organize follow-up items, materials, and communication tasks • Assist with marketing projects and other business development initiatives as priorities evolve • Support a busy office environment by handling multiple assignments efficiently while meeting deadlines • Participate in future outbound client outreach efforts as needed, including introductory follow-up communication
2026-05-21T00:00:00Z

Administrative Coordinator

Gaithersburg, MD
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking a highly organized Administrative Coordinator to support daily office operations and help ensure an efficient, productive workplace. This role will manage administrative tasks, coordinate schedules, support internal teams, and serve as a key point of contact for office-related needs. The ideal candidate has excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite. Responsibilities: • Coordinate daily administrative activities and ensure smooth operations across departments. • Manage schedules, calendars, and meeting logistics for multiple managers. • Prepare reports, presentations, and correspondence with attention to accuracy and detail. • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information. • Assist with vendor management, supply ordering, and invoice tracking. • Provide project coordination support, tracking deadlines and deliverables.
2026-04-28T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a highly organized and proactive Administrative Coordinator to support daily office operations and ensure efficient workflow across departments. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Based on general knowledge.Key Responsibilities:<ul><li>Coordinate day-to-day administrative activities and office operations. </li><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare reports, presentations, correspondence, and other business documents. </li><li>Maintain office records, files, and supply inventory. </li><li>Serve as a point of contact for internal teams, clients, and vendors. </li><li>Assist with project coordination and support special initiatives as needed. </li><li>Handle incoming communications and direct inquiries appropriately. </li><li>Support onboarding, event planning, and other operational tasks. </li></ul>
2026-05-15T00:00:00Z

Administrative Coordinator

Silver Spring, MD
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are seeking a highly organized Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly for our client based in Gaithersburg . The ideal candidate is detail-oriented, proactive and able to manage multiple priorities while providing excellent support to internal teams and external contacts. Responsibilities<ul><li>Coordinate calendars, meetings, and administrative workflows</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain records, databases, and confidential files</li><li>Support vendor coordination and supply ordering</li><li>Track deadlines and follow up on action items</li></ul>
2026-05-20T00:00:00Z

Administrative Coordinator

Gaithersburg, MD
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are seeking a highly organized Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. The ideal candidate is detail-oriented, proactive and able to manage multiple priorities while providing excellent support to internal teams and external contacts. Responsibilities<ul><li>Coordinate calendars, meetings, and administrative workflows</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain records, databases, and confidential files</li><li>Support vendor coordination and supply ordering</li><li>Track deadlines and follow up on action items</li></ul>
2026-05-20T00:00:00Z

Administrative Coordinator

Hyattsville, MD
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are seeking a highly organized Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. The ideal candidate is detail-oriented, proactive and able to manage multiple priorities while providing excellent support to internal teams and external contacts. Responsibilities:<ul><li>Coordinate day-to-day administrative activities and office operations. </li><li>Manage calendars, schedule meetings and assist with travel arrangements. </li><li>Prepare correspondence, reports, presentations and other documents. </li><li>Maintain filing systems, records and office supplies. </li><li>Serve as a point of contact for internal staff, clients and vendors. </li><li>Support special projects and help improve administrative workflows. </li><li>Assist with data entry, expense reporting and other clerical tasks as needed.</li></ul>
2026-05-20T00:00:00Z

Administrative Coordinator

La Jolla, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Position OverviewA reputable financial services organization is seeking an Administrative Coordinator to provide high-level administrative and operational support to ensure smooth day-to-day business functions. This role is well-suited for a detail-oriented, highly organized professional who excels at managing competing priorities, supporting multiple stakeholders, and maintaining a polished, service-oriented approach in a fast-paced corporate environment.The Administrative Coordinator will play a key role in supporting leadership and internal teams through scheduling, document management, communication coordination, and general office administration, while helping to improve overall operational efficiency. Key Responsibilities<ul><li>Provide comprehensive administrative support to leadership and internal teams</li><li>Manage calendars, schedule meetings, coordinate logistics, and arrange conference calls and travel as needed</li><li>Prepare, format, and distribute internal and external correspondence, reports, and presentations</li><li>Maintain organized filing systems (digital and physical) ensuring accuracy and accessibility of records</li><li>Support document processing, contract routing, and basic compliance tracking</li><li>Assist with expense reporting, invoice submissions, and vendor coordination</li><li>Serve as a point of contact for internal inquiries and direct requests to appropriate departments</li><li>Coordinate office operations including supplies, mail distribution, and general office support needs</li><li>Assist with onboarding support for new hires, including workspace setup and system access coordination</li><li>Support special projects and ad hoc administrative initiatives as assigned </li></ul>
2026-05-15T00:00:00Z

Administrative Coordinator

Odessa, FL
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an organized Administrative Coordinator to support daily office operations and keep teams working efficiently in Odessa, Florida. This Long-term Contract position is ideal for someone who can manage competing priorities, maintain accurate records, and provide dependable administrative support across multiple functions. The role offers a mix of coordination, documentation, scheduling, and office support responsibilities in a fast-paced environment. Responsibilities: • Maintain inventory levels for office, pantry, and cleaning supplies, and arrange replenishment to keep the workplace fully operational. • Coordinate calendars, meetings, and conference arrangements, ensuring schedules are accurate and logistics are handled smoothly. • Draft, format, and revise letters, reports, and other business documents with strong attention to detail and professionalism. • Support project leaders with administrative assignments, including special projects and assistance with submittal-related tasks for estimating activities. • Arrange domestic and international travel, including airfare, lodging, housing, and ground transportation, while tracking all travel and accommodation requests accurately in Teams. • Organize and safeguard both paper and digital project files to ensure documentation remains accessible, complete, and properly stored. • Assist accounting and project teams by receiving deliveries, routing materials appropriately, and providing administrative help as needed. • Collaborate with internal teams on workflow-related tasks such as purchase requisition support and other office coordination activities. • Perform routine checks of shared office spaces, including pantry and conference rooms, to maintain cleanliness, organization, and readiness for use.
2026-05-20T00:00:00Z

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