<p>Robert Half is seeking a dedicated and detail-oriented Legal Assistant for a contract role with one of our premier clients in the McLean, VA area. This is an excellent opportunity for individuals with strong organizational and communication skills who are looking to contribute their expertise in a dynamic legal environment. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p><strong>Qualifications:</strong></p><ul><li>Proven experience as a Legal Assistant or in a similar administrative role within a legal setting.</li><li>Proficiency in legal research and familiarity with legal terminology and processes </li><li>Strong organizational skills and attention to detail.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Working knowledge of legal software and tools is a plus (e.g., eDiscovery platforms, document management systems).</li><li>Local to the McLean area or willing to commute, as this position requires an in-office presence.</li></ul><p><br></p>
We are looking for a highly organized and proactive Project Assistant to support the administration and management of solar programming initiatives. Based in Washington, District of Columbia, this long-term contract position offers an opportunity to collaborate with cross-functional teams and contribute to renewable energy development projects. The ideal candidate will have strong project coordination skills and a passion for driving sustainable solutions.<br><br>Responsibilities:<br>• Coordinate daily administrative and operational activities related to solar programming.<br>• Collaborate with project developers to conduct analysis and prioritize target sites for renewable energy opportunities.<br>• Ensure all project documentation is accurately collected, filed, and maintained.<br>• Develop and manage project schedules and budgets, ensuring timely delivery.<br>• Oversee vendor contracting, procurement processes, and material supply chains.<br>• Prepare and present project status reports to senior management.<br>• Participate in vendor and consultant selection, negotiating terms and managing relationships.<br>• Build and maintain effective relationships with key consultants and vendors.<br>• Monitor and suggest improvements for project tracking and reporting processes.<br>• Perform additional duties as assigned by management to support project development.
<p>Do you enjoy being the friendly face that greets clients and the reliable professional who keeps operations flowing behind the scenes? Our client, a <strong>high-profile professional services firm in Rancho Santa Fe</strong>, is looking for a <strong>Front Desk Assistant</strong> to serve as the backbone of their office’s day-to-day operations.</p><p><br></p><p>This is not just a reception role — you’ll be part of a polished, fast-paced environment where clients expect discretion, efficiency, and professionalism. Every day brings variety: from scheduling executive meetings to coordinating vendors to ensuring the lobby sets the right impression.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Greet visitors and clients with warmth and professionalism.</li><li>Manage multi-line phone systems and direct inquiries effectively.</li><li>Schedule meetings, coordinate conference room usage, and manage calendars.</li><li>Handle incoming/outgoing mail, packages, and courier services.</li><li>Support executives and office staff with administrative needs.</li><li>Maintain a professional and well-organized front office environment.</li><li>Assist with light project coordination or client communication as needed.</li></ul>
Job Duties and Responsibilities<br>General Accounting duties include, but are not limited to:<br><br>Update cash register spreadsheet based on bank statements<br><br>Enter invoices into EMS (electronic expense management system)<br><br>Compare AP invoice data between accounting and business systems for accuracy<br><br>Prepare and process payment batches and ensure error-free data in the accounting system<br><br>Record daily/weekly cash receipts<br><br>Run and distribute aged reports; follow up with customers past due over 30 days<br><br>Create and upload invoices into Workflow system<br><br>Deposit checks and book AP entries<br><br>Issue vendor checks and send payment notification emails<br><br>Request parent company to add new vendor bank info in accounting system<br><br>Apply ACH debit payments and upload supporting documents into Workflow<br><br>Manage daily funding and update loan tracking spreadsheet<br><br>Import Citibank CSV files to update daily account balances<br><br>Prepare daily funding reports for accounting manager<br><br>Book closing entries per accountant’s instructions<br><br>Reconcile bank statements monthly<br><br>Handle finance/tax-related mail daily<br><br>Coordinate with Citibank for access updates, signature cards, and other documents<br><br>Support ad-hoc projects, process improvements, and provide team coverage as needed<br><br>Qualifications<br><br>Fluent in written and spoken English<br><br>Proficient in Excel and MS Office; Microsoft Dynamics 365 and CitiDirect preferred<br><br>CPA candidate preferred<br><br>Strong deadline management and communication skills<br><br>Detail-oriented with ability to verify accuracy<br><br>Experience with Japanese companies preferred<br><br>Proactive in raising and resolving issues
<p>A growing organization is seeking a <strong>Human Resources Assistant</strong> to join their busy HR department. This key team member will provide administrative support to the HR team, assist in recruitment efforts, and maintain accurate records. Success in this role requires strong attention to detail, excellent interpersonal skills, and a positive attitude.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with onboarding new employees, including preparation of offer letters, new-hire packets, and coordinating orientation schedules.</li><li>Maintain and update employee records in the HRIS system, ensuring accuracy and confidentiality.</li><li>Schedule interviews, background checks, and other pre-employment screenings.</li><li>Support benefits administration, including responding to employee inquiries and resolving basic issues.</li><li>Help facilitate employee engagement initiatives and events.</li><li>Ensure compliance with federal, state, and company HR policies.</li></ul><p><br></p>
<p><em>The salary range for this position is $80,000-$90,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Job description</u></strong></p><ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul><p><br></p>
<p><strong>Job Summary</strong></p><p>We are seeking a <strong>Real Estate Manager</strong> to oversee all operational aspects of a <strong>single, mixed-use property</strong> with <strong>six distinct budgets</strong>. This role includes <strong>budget oversight, vendor management, lease enforcement</strong>, and overall day-to-day property management responsibilities.</p><p>You will work alongside an <strong>on-site Assistant Manager</strong> to ensure operational excellence and tenant satisfaction across the property.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee <strong>day-to-day property operations</strong> including site inspections, vendor supervision, and service oversight</li><li>Manage and review <strong>vendor contracts, bids, and invoices</strong></li><li>Conduct <strong>lease reviews</strong> and enforce lease terms and property rules</li><li>Participate in <strong>leasing calls and coordination</strong> with stakeholders</li><li>Manage and track <strong>multiple property budgets</strong></li><li>Prepare written reports, emails, and documentation for stakeholders</li><li>Collaborate with the <strong>Assistant Manager</strong> to deliver high-quality property management services</li></ul>
<p>We are seeking an experienced and driven <strong>Assistant Plant Controller</strong> to provide deep analysis for our client in Whitehall, MI. This high-visibility role serves as a strategic business partner to the Plant Controller, overseeing all finance functions at the manufacturing facility and driving impactful decisions to support organizational success. </p><p><br></p><p> This position demands exceptional analytical skills, and a deep understanding of manufacturing operations. It offers a unique opportunity to collaborate with senior management, influence business strategies, and directly contribute to the performance and profitability of the facility. This role is perfect for candidates who are not only highly skilled in financial management but also curious, hands-on, and driven to make a difference across the organization. </p><p><br></p><p> Please call Katie Ruger today for more information at 616-600-8734! </p><p><br></p><p><strong> Key Responsibilities</strong> </p><ul><li>Lead and direct the daily activities of General and Cost Accounting personnel, ensuring compliance with company policies. </li><li>Train and inform plant controlling teams on policies, procedures, and tools to enhance consistency and effectiveness. </li><li>Provide timely and accurate analyses and data insights to assist senior management in decision-making. </li><li>Develop, analyze, and implement plans, forecasts, and projections while maintaining systems to monitor their progress. </li><li>Coordinate and oversee reporting requirements along with internal and external audits, maintaining full compliance. </li><li>Ensure internal accounting controls across various functions, including inventory, payroll, accounts payable, and cash management. </li><li>Participate in physical inventory planning and auditing while driving continuous improvement in processes. </li><li>Manage and maintain the Capital Asset System, ensuring accuracy and timeliness of data entry. </li><li>Actively ensure all activities are conducted safely, environmentally responsibly, and in compliance with company standards. </li><li>Promote adherence to company policies, ASATS compliance and SOX standards. </li><li>Drive standardization and consistency of controlling processes within the Industrial Group, addressing discrepancies where needed. Evaluate financial impacts of action plans and provide clear follow-up for progress tracking. Apply manufacturing principles and techniques to optimize operations and outcomes. </li></ul><p><br></p><p>This position presents an incredible opportunity for a finance leader to step into a highly influential role with visibility across the organization and significant autonomy to drive results. If you are passionate about combining financial expertise with operational collaboration to maximize outcomes, we encourage you to apply</p>
<p>A leading Plaintiff Personal Injury firm in Tacoma is looking to add a Legal Assistant to their team. This is a great position for someone who is looking to grow into a Paralegal role in the future! Firm has amazing training and a collegial work environment. </p><p><br></p><p>Responsibilities:</p><ul><li>Open claims with insurance carriers</li><li>Maintain status of various reports requested from third-parties (insurance representatives, police departments, medical providers) </li><li>Assist with the preparation of demand letters </li><li>Verify balances with insurance carriers</li><li>Prepare case documentation to be provided to case managers and attorneys</li><li>Assist with the maintenance of case calendar and observe deadlines </li><li>Assist with other administrative duties as requested </li></ul><p>Firm offers full medical benefits, 401K, monthly transportation stipend, 12 days PTO, paid court holidays, bonus opportunities, and excellent room for career growth and mentorship.</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>We are looking for an experienced Accounting Assistant to join our client's team on a contract basis in Woodbury, Minnesota. In this role, you will play a key part in maintaining efficient accounting operations while providing exceptional customer service support. </p><p><br></p><p>Responsibilities:</p><p>• Prepare and send test reports and invoices to customers within established timelines.</p><p>• Laminate and mail test tags to ensure timely delivery to clients.</p><p>• Process customer requests for sample kits efficiently and ensure proper documentation.</p><p>• Assist with inventory control and purchasing activities as needed.</p><p>• Support accounts payable and receivable processes, including coding and entering invoices.</p><p>• Conduct bank reconciliations and maintain accurate financial records.</p><p>• Utilize QuickBooks and NetSuite for accounting tasks and vendor invoice management.</p><p>• Collaborate with the customer service manager on miscellaneous duties to enhance overall operations.</p><p><br></p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration.</p>
<p>We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume and call (805) 496-6443 for immediate consideration.</p>
<p>Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. As a Legal Assistant, your role will involve preparing and reviewing various legal documents and correspondence, managing estate planning documents, maintaining trust/estate financial records, and acting as a liaison between lawyers and clients.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare, review, and edit a wide range of legal documents and correspondence, ensuring high quality, accuracy, and comprehensiveness.</p><p>• Prepare and review estate planning documents.</p><p>• Maintain trust/estate financial records.</p><p>• Create and maintain a filing system; open and close files in a timely fashion.</p><p>• Process client intake forms.</p><p>• Manage mail, e-mail, faxes, and phone calls in a confidential, organized, and efficient manner.</p><p>• Arrange meetings, coordinate travel arrangements, and schedule appointments.</p><p>• Prepare attorney expense claims and close transactions.</p><p>• Act as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal, and government departments as requested.</p><p>• Perform other related and administrative duties as assigned.</p>
<p>We are looking for a Loan Assistant to join our team in Fairfax, Virginia. You will provide administrative and operational support in loan processing, servicing, and customer communication. This position is onsite Monday to Friday.</p><p><br></p><p>Responsibilities:</p><ul><li>Assist in collecting, reviewing, and verifying loan application documents to ensure accuracy and completeness. (Source: 2026 RH Salary Guide</li><li>Communicate with clients to provide updates on loan applications, answer inquiries, and request additional documentation if necessary</li><li>Maintain organized loan files, input client data into loan management systems, and update loan status records. (Source: 2026 RH Salary Guide.xlsx)</li><li>Ensure that loan applications and processes comply with company policies and regulatory standards.</li><li>Collaborate with loan officers, underwriters, and other team members to facilitate timely loan approvals and processing</li><li>Assist in resolving issues or discrepancies that arise during the loan application or approval process.</li><li>Prepare reports, schedules, and other loan-related documents as requested by management</li><li>Ensure that loan-related information entered in systems or spreadsheets is accurate and up to data</li><li>Track deadlines for payments, rate adjustments, or loan portfolio updates and notify relevant parties when necessary.</li></ul><p><br></p>
<p>Robert Half's client is looking for a few Administrative Coordinator's to assist with a 4-6 month engagement within the Medical space!</p><p><br></p><p>Responsibilities:</p><p>-Processing incoming/outgoing correspondence</p><p>-Review paperwork</p><p>-Tracking status of deliverables</p><p>-Handle medical records</p><p>-Follow HIPAA guidelines</p><p>-Proficient in MS Office / data entry</p><p>-Follow-up calls to clients</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~4-6 months</p><p>Hours: M-F | 8:30am-5pm</p><p>Work type: Remote</p><p><br></p><p>*If interested, APPLY now!</p>
<p>Litigation Legal Assistant </p><p><br></p><p>Our client a leading law firm in Cherry Creek has an opening for a full-time legal assistant. We’re looking for a litigation legal assistant al who wants to make a difference in the lives of clients whose experiences are catastrophic and life-altering. You will be part of a litigation team working on complex medical malpractice and personal injury cases from start to finish. You will be responsible for your separate portions of case management and will participate in day-to-day case collaboration. The firm's work has resulted in numerous safety changes throughout Colorado and nationwide. You can take pride in knowing that you play a part in those changes.</p><p>Requirements and Responsibilities:</p><p>• A minimum of 3 years *of current complex personal injury/medical malpractice litigation experience</p><p>• *Prioritize tasks/deadlines for multiple cases</p><p>• *Legal and medical terminology</p><p>• *Document preparation, including, but not limited to, properly formatted pleadings, motions, briefs, correspondence, memos, outlines, and summaries</p><p>• *Transcribe from oral dictation and written drafts</p><p>• *Strategize with team</p><p>• *Trial preparation</p><p>• *Proficient with Microsoft Office Suite</p><p>• *Schedule travel, including air, hotels, and vehicles</p><p>• *Familiar with State and Federal Rules of Civil Procedure</p><p>• *Proficient in E-Filing requirements for state, federal, and appellate procedures</p><p>• *Docket and calendar, using electronic database</p><p>Benefits:</p><p>• *Firm paid health insurance</p><p>• *Firm paid dental insurance</p><p>• *Firm paid life insurance</p><p>• *Firm paid covered parking</p><p>• *Paid vacation and sick time</p><p>• *401k with Firm contribution</p><p>• *Retirement plans</p><p>Salary depends on skill level.</p><p>If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>
<p>We are seeking a highly organized and proactive <strong>Legal Assistant</strong> to provide essential support to our legal team. In this role, you will assist with case management, organize and maintain records, draft legal documents, conduct research, and facilitate smooth daily operations. The ideal candidate will have strong administrative skills, attention to detail, and familiarity with legal terminology and processes.</p><p><strong>Responsibilities:</strong></p><ul><li>Assist with drafting, proofreading, and filing legal documents.</li><li>Maintain accurate case files and manage correspondence.</li><li>Conduct legal research and compile relevant information.</li><li>Schedule meetings, depositions, and court appearances.</li><li>Support attorneys and other team members with administrative tasks.</li></ul><p><br></p>
<p>We are looking for a skilled Litigation Legal Assistant to support our client law firm based in Los Angeles, California. This role will support attorneys in civil litigation, including insurance defense and labor & employment matters. The position offers a hybrid work schedule, combining on-site and remote work after initial training.</p><p><br></p><p>Responsibilities:</p><p>• Perform e-filing duties for both state and federal courts, utilizing tools like First Legal and direct court filing systems as needed.</p><p>• Prepare and format legal documents such as pleadings, discovery, and tables of authorities/contents.</p><p>• Collaborate with other legal assistants to access and adapt existing templates for document preparation.</p><p>• Assist with light trial preparation tasks, coordinating with paralegals for more complex needs.</p><p>• Manage case files and documentation using Office software and iManage tools.</p><p>• Maintain accurate calendars for court deadlines and attorney schedules.</p><p>• Support attorneys in handling civil litigation tasks, including insurance defense and labor & employment matters.</p><p>• Ensure compliance with court filing procedures and document formatting requirements.</p>
<p>We currently have an excellent opportunity for a highly skilled and motivated human resources assistant who is deeply passionate about growing in their career. The right HR Assistant is someone who can handle sensitive information, comfortable assisting with trainings, and loves learning and growing their skills.</p><p><br></p><p>The HR Assistant will be over:</p><ul><li>Answers frequently asked questions from applicants and employees relative to the company’s policies, timesheets/paid time off, hiring processes, etc.</li><li>Assists with the 90-day and annual performance evaluation process for support staff</li><li>Assists with firm and HR initiatives including, but not limited to, Staff Appreciation Week, Holiday Party, summer events, and monthly social hours</li><li>Provides full lifecycle recruiting support for support staff, including job postings, sources candidates via resume submissions, schedules interviews, prepares offer letters, initiates and monitors background checks</li></ul>
<p>We are looking for an Administrative Services Coordinator to join our team in Houston, TX. This is a long-term contract position that offers an opportunity to contribute to a dynamic and collaborative environment. The ideal candidate will perform a variety of administrative and financial tasks, ensuring smooth operations and effective communication with stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Provide general office support, including document management, filing, and coordination of routine administrative tasks.</p><p>• Maintain tenant, vendor, and property records, such as insurance certificates and lease abstracts, in compliance with established standards.</p><p>• Open and track work orders, coordinating with vendors to monitor the status of assigned tasks.</p><p>• Assist with lease administration activities, including lease setup, updates, and reporting, as well as preparing internal lease documents.</p><p>• Process accounts payable and accounts receivable, including coding invoices, inputting data into accounting systems, and reconciling accounts.</p><p>• Prepare accounts receivable status worksheets and assist in resolving discrepancies.</p><p>• Handle vendor communications and ensure timely completion of assigned responsibilities.</p><p>• Utilize Microsoft Office Suite to create reports, correspondence, and other documentation as needed.</p><p>• Support financial processes by performing ad hoc calculations and generating reports.</p><p>• Collaborate with team members and stakeholders to address inquiries and provide effective solutions.</p>
We are looking for a dedicated Project Assistant to join our team on a contract basis in Newark, New Jersey. This role requires a well-organized individual who excels in customer service, data management, and administrative support to ensure projects are executed efficiently. If you thrive in fast-paced environments and have a keen eye for detail, we encourage you to apply.<br><br>Responsibilities:<br>• Provide exceptional customer service by addressing inquiries and ensuring smooth communication between team members and stakeholders.<br>• Perform accurate data entry tasks to maintain and update project records.<br>• Manage project timelines by tracking milestones and coordinating schedules.<br>• Utilize Microsoft Excel to create and maintain spreadsheets for data analysis and reporting.<br>• Organize and maintain files both digitally and physically to ensure easy access to project documents.<br>• Handle scanning and shipping tasks to support the timely delivery of materials.<br>• Use Microsoft Outlook to manage email correspondence and calendar scheduling.<br>• Prepare presentations and documents using Microsoft PowerPoint and Word.<br>• Assist in general administrative tasks to support the team’s overall efficiency.
We are looking for a detail-oriented Event Assistant to support the planning, organization, and execution of fundraising events and chapter activities. This role involves working closely with leadership and volunteers to ensure seamless event operations while maintaining a collaborative and proactive approach. The position requires extensive travel and a flexible schedule, including evenings and weekends.<br><br>Responsibilities:<br>• Collaborate with leadership and volunteers to coordinate event logistics and administrative processes.<br>• Organize and prepare event materials, including banquet boxes and essential documentation.<br>• Assist in managing large-scale mailings related to chapter events and communications.<br>• Handle additional administrative duties to support event operations effectively.<br>• Travel extensively to event locations, ensuring on-site support and smooth execution.<br>• Build and maintain positive relationships with volunteers, sponsors, and vendors.<br>• Maintain accurate records of vendor contracts and sponsorships.<br>• Ensure safety protocols are followed during events and address any concerns promptly.<br>• Monitor event budgets and promote cost-saving measures where applicable.<br>• Provide hands-on support during events, including lifting and setting up equipment as needed.
<p><strong>Michelle Espejo with Robert Half Financial Services</strong> is recruiting for a <strong>Controller </strong>at an Innovative Investment Firm. This role has tons of<strong> remote </strong>flexibility. </p><p> </p><p>They are hiring their first finance leader to build and oversee financial operations as it scales. The firm, which focuses on private equity-style investments, is preparing to launch its fourth fund this year, adding significant new capital under management. With strong growth ahead and a culture of collaboration, humility, and entrepreneurial spirit, this is an excellent opportunity for a strategic finance professional to grow with the team.</p><p> </p><p>In this role, you’ll establish and lead the finance function while stepping beyond traditional accounting into strategic finance. With mentorship from seasoned investors and a clear path to CFO, you’ll have direct impact on the firm’s success. The team values flexibility, family-friendly dynamics, and a low-ego environment.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Manage treasury: capital calls, distributions, cash flow, and investments.</li><li>Lead budgeting, forecasting, and cash flow projections.</li><li>Oversee outsourced accounting teams and monthly close.</li><li>Ensure accurate financial statements and quarterly fund reporting.</li><li>Partner with administrators, auditors, and tax teams.</li><li>Track investment performance and fund metrics.</li><li>Improve processes to scale finance operations.</li></ul><p><strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
<p><br></p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule the booking of conference rooms for meetings and events.</p><p>• Prepare and review contracts to ensure accuracy and completeness.</p><p>• Process and code invoices, while maintaining accurate records for accounts payable.</p><p>• Manage the ordering and filing of office supplies to maintain inventory levels.</p><p>• Answer inbound calls and address client or team inquiries effectively.</p><p>• Provide administrative support for onboarding processes and maintain related documentation.</p><p>• Assist with real estate or property management tasks as needed.</p><p>• Utilize Microsoft Excel and Word to create reports, track data, and support business operations.</p><p>• Maintain an organized workspace, adhering to business casual dress code.</p><p>• Collaborate with team managers and maintenance staff to support daily operations.</p>
We are looking for a dedicated and creative Sales & Marketing Assistant to join our team in Houston, Texas. This is a long-term contract position that offers the opportunity to work closely with designers, showrooms, and custom home projects. The ideal candidate will bring relevant experience and a detail-oriented approach while demonstrating a willingness to learn and grow within the business.<br><br>Responsibilities:<br>• Collaborate with designers and showroom teams to support creative and sales initiatives.<br>• Assist in presenting products and services to clients, including walkthroughs of custom homes.<br>• Help maintain and grow social media presence by creating engaging content, including photos and videos.<br>• Provide administrative support to ensure smooth day-to-day operations.<br>• Develop a strong understanding of product specifications and design principles to better serve customers.<br>• Work closely with the part-owner and their assistant to learn and contribute to various aspects of the business.<br>• Handle interactions with high-profile clients, ensuring exceptional service and professionalism.<br>• Offer insights and suggestions for interior design projects and decorative solutions.<br>• Utilize Microsoft Office Suites to prepare presentations and manage documentation.<br>• Occasionally work on Saturdays to accommodate client needs and project schedules.
<p><strong>Position Summary:</strong></p><p> Our client, a growing commercial property management company, is seeking a detail-oriented Assistant Property Manager to support day-to-day property operations. This role is ideal for someone with strong administrative and operational skills who enjoys coordinating with tenants and vendors and managing lease administrations to ensure smooth property operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as a primary point of contact for tenants and vendors, addressing inquiries, service requests, and scheduling maintenance.</li><li>Assist with lease administration, including tracking lease expirations, preparing lease documentation, and maintaining accurate lease files.</li><li>Draft, review, and distribute invoices to tenants and vendors; track payments and coordinate with accounting to ensure timely processing.</li><li>Prepare and coordinate bid proposals, service contracts, and approved invoices</li><li>Support budgeting and expense tracking by reconciling invoices, monitoring property-related costs, and maintaining financial records.</li><li>Maintain records of Certificates of Insurance (COIs), ensuring compliance with company policies and lease requirements.</li><li>Collect, organize, and analyze property-related data for reporting purposes.</li><li>Coordinate vendor contracts, service agreements, and maintenance schedules.</li><li>Assist property managers with operational tasks such as site inspections, reporting, and administrative workflows.</li><li>Ensure timely follow-up on tenant and vendor communications to maintain high levels of service and satisfaction.</li></ul><p><br></p><p><br></p>
