<p>We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Marshalltown, Iowa.</p><p><br></p><p>In this long-term contract position, you will play a key role in managing financial transactions, maintaining accurate records, and ensuring timely communication with clients. This role requires a proactive individual with excellent organizational skills and a strong background in accounts receivable processes.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable processes, including billing, collections, and cash applications.</p><p>• Audit and reconcile financial records to ensure accuracy and compliance.</p><p>• Input invoices and perform data entry to support ongoing system requirements.</p><p>• Reach out to customers to clarify and resolve billing discrepancies.</p><p>• Clean up and organize accounts receivable records to improve efficiency.</p><p>• Collaborate with internal teams to ensure smooth financial operations.</p><p>• Monitor outstanding balances and follow up on overdue payments.</p><p>• Prepare financial reports related to accounts receivable activities.</p><p>• Assist in the preparation of documentation for audits or reviews.</p><p><br></p><p>Please apply directly on the Robert Half careers page!</p>
<p>We are seeking a detail-oriented <strong>A/R Deductions Specialist</strong> to join our Accounting team on a contract-to-hire basis. This role will focus on all aspects of Accounts Receivable related to deductions for a dedicated group of customers, which may include major retailers such as US Foods, Walmart, Publix, Whole Foods, and Albertson’s. Working closely with customer service, sales, and the OS& D department, this position ensures that sales are properly validated, recorded, and paid. The specialist will investigate, manage, and resolve all potential cash and discount discrepancies in a timely and accurate manner according to policies and procedures.</p><p><br></p><p>The ideal candidate is a self-starter who thrives in a fast-paced environment, requires minimal supervision, and is highly skilled in problem-solving and reconciliation. Strong communication, organizational, and cross-functional collaboration skills are essential.</p><p><br></p><p><strong>Job Title:</strong> A/R Deductions Specialist (Contract-to-Hire – Hybrid)</p><p> <strong>Location:</strong> El Segundo, CA (Onsite 4 days per week, Remote 1 day)</p><p> <strong>Department:</strong> Accounting</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage all aspects of Accounts Receivable and deduction resolution related to trade spend allowance, compliance, returns, pricing, and OS& D.</li><li>Research, reconcile, and dispute erroneous deductions.</li><li>Collaborate with brokers, sales, logistics, credit, and internal teams to resolve payment discrepancies.</li><li>Process adjustments and accurately match credits to outstanding deductions.</li><li>Prepare reports and conduct analysis in Excel as needed.</li><li>Update account data in Oracle and support audits.</li><li>Meet KPI-related goals for deduction resolution and overall AR performance.</li><li>Maintain positive relationships with internal and external stakeholders.</li><li>Assist with special projects and cross-train on other AR functions.</li></ul><p>Work Schedule:</p><ul><li><strong>Hybrid schedule</strong>: Onsite in El Segundo, CA <strong>4 days per week</strong>, with <strong>1 remote day</strong>.</li></ul><p><br></p><p><br></p>
<p>Prestigious firm within the manufacturing industry seeks an AP Specialist with proven ERP expertise. The AP Specialist will be responsible for processing invoices, reconciling expenses, resolving purchase order discrepancies, maintaining the general ledger, processing credit memos, reconciling monthly financial statements, preparing checks, communicating with outside vendors as needed, and overseeing the petty cash balance. The successful candidate must have excellent Microsoft Excel skills, knowledge of best practices in accounting, strong to multi-tasking abilities, and the ability to communicate effectively with internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently process and verify vendor invoices in ERP, ensuring control over expenses.</p><p>• Analyze invoice/expense reports and record entries to charge expenses to accounts and cost centers.</p><p>• Verify and post transactions to maintain accounting ledgers.</p><p>• Reconcile monthly statements and related transactions to verify vendor accounts.</p><p>• Disburse petty cash by recording entry and verifying documentation.</p><p>• Calculate requirements on paid invoices to report sales taxes.</p><p>• Maintain confidentiality to protect the organization's value.</p><p>• Participate in educational opportunities to update job knowledge.</p><p>• Complete assigned tasks to support GL Accounting and other tasks assigned by Controller/GL Supervisor.</p>
<p>We’re seeking a <strong>Staff Accountant</strong> to join our FTEP team. This unique opportunity combines the <strong>stability of full-time employment</strong> with the <strong>variety of working across multiple clients and industries</strong>.</p><p>As an <strong>FTEP Staff Accountant</strong>, you’ll play a vital role in supporting organizations through critical accounting projects, interim coverage, and special initiatives—making an immediate and lasting impact where your expertise is needed most.</p><p><br></p><p>To apply, please submit your resume and your relevant experience to Tawnia Kirshen via my email located in LinkedIn. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general ledger accounting, journal entries, and account reconciliations.</li><li>Support month-end and year-end close processes, including financial statement preparation.</li><li>Analyze and resolve discrepancies in accounts, ensuring accuracy and compliance.</li><li>Assist with payroll processing, accounts payable/receivable, and fixed asset accounting.</li><li>Prepare reports for management and provide recommendations for process improvements.</li></ul>
<p><strong>Job Description: Accounts Payable Specialist (Contract-to-Hire)</strong></p><p><strong>Location:</strong> 100% Onsite, Downtown Houston, TX</p><p><strong>Pay Rate:</strong> $22.00–$25.00 per hour (Depends on Experience)</p><p>Robert Half is partnering with a dynamic and growing organization located in the heart of downtown Houston to find an experienced <strong>Accounts Payable (AP) Specialist</strong> for a <strong>contract-to-hire</strong> opportunity. This role is 100% onsite and offers an excellent chance to join a collaborative and professional work environment in an essential capacity.</p><p><br></p><p><strong>Role Overview:</strong></p><p>The AP Specialist will be responsible for managing the full-cycle accounts payable process while ensuring accuracy, compliance, and timeliness. This professional will work closely with the accounting team to provide support in areas such as invoice processing, vendor relationship management, and expense reporting. The ideal candidate is detail-oriented, experienced with high-volume AP functions, and proactive in contributing to process improvements.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Review, code, and process a high volume of invoices.</li><li>Verify, reconcile, and process T& E (travel and expense) reports in compliance with company policies.</li><li>Ensure timely payment of vendor invoices, resolving discrepancies as needed.</li><li>Manage vendor relationships, responding to inquiries, and reconciling statements.</li><li>Perform month-end tasks related to accounts payable including accruals and reconciliations.</li><li>Support 1099 preparation and assist with audits by compiling necessary documentation.</li><li>Enter and maintain accurate records within the AP system and assist with updating process documentation.</li><li>Collaborate cross-functionally with other departments to ensure proper coding and approvals.</li></ul><p><br></p>
<p>Our Client is looking for an Accounts Payable Specialist for their location in East Houston. The ideal candidate will possess strong organizational skills and excel at managing high-volume invoice processing while maintaining accuracy and attention to detail. This role is essential in ensuring smooth financial operations and resolving discrepancies efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage over 300 invoices weekly, ensuring accuracy and timely payments.</p><p>• Reconcile vendor accounts and address discrepancies through thorough investigation and resolution.</p><p>• Handle both purchase order (PO) and non-purchase order (Non-PO) invoices with precision.</p><p>• Collaborate with internal teams to ensure proper coding and approval of invoices.</p><p>• Utilize intermediate to advanced Microsoft Excel skills to streamline processes and analyze data.</p><p>• Manage inventory-related accounts payable tasks effectively and accurately.</p><p>• Research and implement process improvements to enhance efficiency and accuracy.</p><p>• Support intercompany transactions and maintain accurate records.</p><p>• Maintain compliance with financial policies and procedures while managing accounts payable operations.</p>
We are looking for an experienced Accounts Payable Analyst to join our team in Fort Worth, Texas. In this position, you will play a key role in ensuring accurate and efficient processing of invoices, resolving discrepancies, and maintaining smooth payment operations. This role is ideal for individuals with strong analytical skills and a background in accounts payable.<br><br>Responsibilities:<br>• Review incoming invoices for accuracy and identify discrepancies such as short or overpayments.<br>• Resolve payment issues by processing credit and debit memos and ensuring proper adjustments.<br>• Manage the disbursement and release of payments to vendors in a timely manner.<br>• Conduct reconciliations to ensure accounts are balanced and discrepancies are addressed.<br>• Collaborate within a shared services environment to streamline accounts payable processes.<br>• Perform detailed research and analysis to resolve vendor invoice issues.<br>• Approve and process vendor invoices while adhering to company policies.<br>• Audit accounts payable transactions to ensure compliance and accuracy.<br>• Provide support in account analysis and reporting as needed.
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Fresno, California. This contract to permanent position offers an opportunity to contribute to efficient financial operations and ensure timely processing of payments. If you have a strong background in accounts payable and are passionate about accuracy and organization, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices for accuracy, ensuring proper account coding and compliance with company standards.</p><p>• Manage payments through Automated Clearing House (ACH), check runs, and other payment methods.</p><p>• Perform three-way matching to reconcile purchase orders, invoices, and receipts.</p><p>• Maintain accurate records for monthly accruals and other financial transactions.</p><p>• Collaborate with procurement and other departments to address discrepancies and resolve invoice issues.</p><p>• Ensure timely and accurate processing of purchase orders and vendor payments.</p><p>• Monitor accounts payable aging reports and assist with resolving overdue payments.</p><p>• Support month-end and year-end closing activities related to accounts payable.</p><p>• Implement best practices and procedures to enhance efficiency in the accounts payable process.</p>
<p>We are looking for an experienced Accounts Payable Specialist to join our client's team on a long-term contract basis in Saint Paul, Minnesota. In this role, you will play a vital part in ensuring the smooth and accurate processing of financial transactions and maintaining compliance with company standards. Your attention to detail and ability to work efficiently will contribute to the success of their operations.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices with precision, ensuring proper coding and compliance with company policies.</p><p>• Manage account coding to facilitate accurate financial reporting.</p><p>• Handle Automated Clearing House (ACH) transactions efficiently and securely.</p><p>• Conduct regular check runs to ensure timely payments to vendors.</p><p>• Collaborate with internal teams to resolve discrepancies in invoices and payments.</p><p>• Maintain organized records of accounts payable activities for audit purposes.</p><p>• Support month-end closing activities by reconciling accounts payable ledgers.</p><p>• Monitor and address vendor inquiries related to payments and invoices.</p><p>• Ensure adherence to financial regulations and company procedures in all accounts payable tasks.</p><p>• Identify opportunities to improve efficiency in accounts payable processes.</p><p><br></p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration.</p>
<p>Robert Half has a new direct-hire opportunity for an Accounts Payable Specialist for a growing organization in the Pikesville, MD area. The ideal candidate will have strong organizational skills and full-cycle accounts payable experience. Candidates should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Candidates with proven experience in high volume environments are encouraged to apply. Please apply to this posting or reach out to Cody Marshall at Robert Half to learn more.</p><p><br></p><p>Responsibilities</p><ul><li>Review and record invoices from vendors to ensure accuracy in billing</li><li>Process full-cycle accounts payable</li><li>Manage company vendors and new vendor set-up process</li><li>Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses</li><li>Maintain 1099s and generate report at year end</li><li>Special accounting projects as assigned</li></ul><p><br></p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Teaneck, New Jersey. This is a long-term contract position ideal for someone with strong organizational skills and a keen eye for detail. The role involves managing critical financial processes and ensuring the accurate handling of invoices and payments.</p><p><br></p><p>Responsibilities:</p><p>• Process, review, and verify invoices to ensure proper coding and accuracy.</p><p>• Manage payments through Automated Clearing House (ACH) and check runs.</p><p>• Reconcile accounts payable transactions and resolve discrepancies as needed.</p><p>• Ensure all financial records are maintained and compliant with company policies.</p><p>• Collaborate with vendors and internal teams to address payment inquiries.</p><p>• Monitor and maintain accounts payable aging reports to track outstanding balances.</p><p>• Assist in month-end closing processes related to accounts payable.</p><p>• Conduct regular audits of invoices and payment records to uphold accuracy.</p><p>• Support process improvements to enhance efficiency within the accounts payable function.</p>
<p>We are looking for a skilled Accounts Receivable Specialist to join our team in Raleigh, North Carolina. This Contract-to-Permanent position offers an excellent opportunity to leverage your expertise in financial operations and contribute to a dynamic organization. The ideal candidate will be detail-oriented, proficient in handling billing, collections, and cash applications, and committed to ensuring accurate financial transactions.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable transactions, ensuring accuracy and compliance with company policies.</p><p>• Perform cash application duties, including reconciling payments and addressing discrepancies.</p><p>• Oversee commercial collections efforts to maintain timely payments from clients and minimize outstanding balances.</p><p>• Handle billing functions to ensure invoices are generated and distributed efficiently.</p><p>• Monitor and analyze cash activity to ensure proper allocation and reporting.</p><p>• Collaborate with internal departments to resolve customer inquiries and improve payment processes.</p><p>• Prepare regular financial reports and provide insights into accounts receivable performance.</p><p>• Maintain organized records of transactions, invoices, and collections activities.</p><p>• Support audit and compliance processes by providing necessary documentation and data.</p><p>• Identify opportunities for process improvement to enhance efficiency and accuracy in accounts receivable operations.</p>
<p>Are you a detail-oriented and results-driven professional with a passion for accuracy and efficiency in financial processes? Our client is seeking an experienced <strong>Accounts Payable Specialist</strong> for a <strong>temporary contract</strong> position at one of our respected client organizations. This is a fantastic opportunity for someone looking to make an impact while enjoying the flexibility and benefits of contract work.</p><p><strong>Responsibilities</strong></p><p>As an <strong>Accounts Payable Specialist</strong>, you will be responsible for:</p><ul><li><strong>Invoice Processing</strong>: Reviewing, verifying, and processing a high volume of invoices with accuracy and timeliness </li><li><strong>Payment Runs</strong>: Preparing and scheduling payment batches, including ACH, wire transfers, and checks.</li><li><strong>Vendor Management</strong>: Maintaining vendor files, reconciling discrepancies, and responding to inquiries in a professional and timely manner.</li><li><strong>Expense Reporting</strong>: Processing employee expense reimbursements and ensuring compliance with company policies.</li><li><strong>Account Reconciliation</strong>: Reconciling accounts payable transactions and assisting with month/quarter-end close processes.</li><li><strong>Compliance & Audits</strong>: Ensuring adherence to company policies and procedures as well as supporting internal and external audit requests.</li></ul><p><br></p><p><br></p>
<p>We are looking for an Accounts Payable Specialist to join our team in Tuskegee, Alabama. This Contract to permanent position is ideal for a detail-oriented individual with strong organizational skills and a commitment to ensuring financial accuracy. The role involves managing various aspects of accounts payable operations, providing support to internal departments, and maintaining compliance with company policies.</p><p><br></p><p>Responsibilities:</p><p>• Process and validate invoices, ensuring timely and accurate payment issuance, including handling requests for special processing.</p><p>• Perform administrative duties for the Accounts Payable and Finance Department to support daily operations.</p><p>• Maintain compliance with organizational policies while executing controls and procedures efficiently.</p><p>• Assist with both internal and external audit preparations and provide necessary documentation.</p><p>• Sort, organize, and distribute incoming department mail on a daily basis.</p><p>• Collaborate with internal teams to address inquiries and provide accounts payable support.</p><p>• Oversee the full accounts payable cycle, from invoice receipt to payment processing.</p><p>• Reconcile bank accounts and ensure ledger journal entries are accurate and complete.</p><p>• Support month-end close processes, including account reconciliation and reporting.</p><p>• Maintain accurate financial records and contribute to continuous process improvement.</p>
<p>Robert Half is looking for an Accounts Receivable Specialist to join our Full Time Engagement Professional team. As a Full Time Engagement Professional you will be a full time employee of Robert Half earning a salary, comprehensive benefits, overtime and bonuses.</p><p><br></p><p>As a Full Time Engagement Professional, you will be placed on medium to long term engagements that will allow you to excel while gaining knowledge of new software’s, industries and opportunities. When you are in between assignments you will still receive a paycheck from us while working on and developing additional personal and professional skills. If you like going into a foreign set of circumstances and working on a project or fixing what's broken at a company, this is the job for you!</p><p><br></p><p>During these projects you could be responsible for a variety of task, such as:</p><p>• Invoice preparation</p><p>• Review and approval of Cash</p><p>• Preparation of Bank Deposits</p><p>• Charge Backs and Credit Memos</p><p>• Revenue Management</p><p>• Review of customer returns - daily</p><p>• Cash Applications and/or Posting Cash</p><p>• Vendor Contact – Invoice follow up, Commercial Collections</p><p>• Preparation of JE</p><p>• Aging Reports</p><p>• Month End Close experience:</p><p>• Posting & Reconciling AR to the GL</p><p>• Ad Hoc reporting</p><p>• Check Request Approval</p><p>• Payroll Processing</p><p>• Critical thinking and problem solving</p><p>• Project management</p><p><br></p><p>Requirements:</p><p>1) 2+ years of Month End close assistance, Reconciliations, Invoice processing experience with strong business acumen and technology expertise</p><p>2) Accounting software experience</p><p>3) Must be able to work Onsite and Virtually</p><p>4) Must thrive in multiple, diverse, and ever-changing environments, be flexible, work at the service of the client and be able to execute with little to no direction.</p><p><br></p><p>Additional requirements, soft skills, etc.:</p><p>Intangible Traits:</p><p>a. Flexibility</p><p>b. Learning curves need to be short. Must catch on quickly.</p><p>c. Communication – Must be efficient, concise, and accurate in both verbal and oral presentation. Also, must be an excellent listener.</p><p>d. Must be able to build and develop a rapport with client personnel.</p>
The AP Specialist should have strong analytical, technology, communication, and organizational<br>skills. This position generally requires at least three years of experience in a similar role.<br>The role reports to the Accounts Payable Supervisor. This candidate will be responsible for the<br>following:<br> Input and code vendor invoices in an accurate and timely manner<br> Review invoices for appropriate documentation and approval prior to entry and payment<br>processing<br> Print and obtain signatures on vendor checks as needed<br> Distributes signed checks as required<br> Acts a liaison between our corporate office and site location managers and directors. <br> Answer all vendor inquiries in a timely and professional manner<br> Assist Accounting Department with credit applications for new vendors. Review<br>documentation for new vendors including W9s and banking information.<br> Maintains all accounts payable reports, spreadsheets, and corporate accounts payable<br>files<br> Confirm vendor banking information as applicable<br> Assist in monthly closings<br> Prepares analysis of accounts as required<br> Performs other duties and/or projects as assigned<br> Requests and reviews documentation for new vendors including W9s and credit<br>applications<br> Process and document payments made across multiple platforms and with various<br>payment types (online and credit card payments).
We are looking for a meticulous and organized Accounts Payable Specialist to join our team in Houston, Texas. In this role, you will handle manual invoice processing, resolve payment discrepancies, and communicate with vendors to ensure seamless financial operations. This position is ideal for someone who thrives in a detail-oriented environment and is eager to contribute their expertise to a dynamic team.<br><br>Responsibilities:<br>• Process invoices manually, including matching, batching, and coding to ensure accuracy.<br>• Reconcile vendor accounts regularly and resolve any discrepancies or issues.<br>• Perform payment runs while adhering to company policies and procedures.<br>• Communicate effectively with vendors to address payment inquiries and maintain strong relationships.<br>• Collaborate with internal teams to manage purchase orders and ensure proper documentation.<br>• Utilize 3-way matching to verify invoice accuracy and compliance.<br>• Conduct timely and accurate data entry of financial records.<br>• Assist in month-end closing activities related to accounts payable.<br>• Monitor and address outstanding invoices to avoid delays or errors in payment processing.
<p>We are looking for an experienced Accounts Payable Team Lead to join a dynamic healthcare organization in Bellaire, Texas. This Contract-to-Permanent position offers an opportunity to oversee critical areas such as payment processing, vendor management, and business expense systems, ensuring smooth financial operations. The ideal candidate will bring extensive expertise in accounts payable processes and advanced technical skills to lead and optimize these functions effectively. This role is a hybrid position and will require 100% onsite attendance when in training. </p><p><br></p><p>Responsibilities:</p><p>• Manage and supervise payment processing operations to ensure timely and accurate transactions.</p><p>• Oversee vendor master management, including compliance with Form 1099 requirements.</p><p>• Lead the administration and optimization of business expense systems, such as Concur, or similar platforms.</p><p>• Utilize advanced Microsoft Excel skills, including pivot tables and VLOOKUP formulas, to analyze and reconcile accounts.</p><p>• Collaborate with external suppliers and internal teams to maintain strong vendor relationships.</p><p>• Ensure adherence to internal controls and regulatory guidelines in all accounts payable activities.</p><p>• Drive process improvement initiatives to enhance efficiency and accuracy within the accounts payable department.</p><p>• Provide expertise in Oracle Cloud systems to support financial operations effectively.</p><p>• Supervise month-end close processes and account reconciliations.</p><p>• Monitor and manage p-card and one-card systems for business expenses.</p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Towson, Maryland. In this Contract-to-permanent role, you will play a vital part in ensuring the accurate and efficient processing of invoices for a leading construction company with a reputation for excellence. This position offers a great opportunity to contribute to a dynamic team in a prestigious and growing organization.<br><br>Responsibilities:<br>• Accurately code vendor invoices to appropriate accounts and ensure compliance with company policies.<br>• Enter invoice data into the accounting system with attention to detail and accuracy.<br>• Verify remittance addresses and invoice numbers to prevent discrepancies.<br>• Review and balance purchase journals to maintain financial accuracy.<br>• Prepare cash disbursement journals and oversee the check printing process.<br>• Communicate with vendors to confirm bank information and resolve invoice-related queries.<br>• Scan and organize invoices for record-keeping and auditing purposes.<br>• Reconcile vendor statements to address outstanding balances or discrepancies.<br>• Assist in maintaining the functionality of ERP systems and processes related to accounts payable.
We are looking for a meticulous Accounts Receivable Specialist to join our team in Denver, Colorado. This Contract-to-Permanent position offers an excellent opportunity to contribute to the financial operations of a dynamic organization. The ideal candidate will excel in managing billing, collections, and account reconciliations while maintaining a high level of care in customer interactions.<br><br>Responsibilities:<br>• Prepare and process timely and accurate miscellaneous invoices for various accounts.<br>• Monitor aging reports to identify overdue accounts and initiate collection efforts, including calls and correspondence.<br>• Investigate and resolve chargebacks, billing discrepancies, and customer disputes in a prompt and thorough manner.<br>• Collaborate with internal and external parties to gather documentation for deductions and request repayment of invalid charges.<br>• Record, allocate, and reconcile customer payments while resolving unapplied funds efficiently.<br>• Respond to customer inquiries regarding invoices, payment terms, and account balances with clarity and attentiveness.<br>• Process write-offs, credit memos, and debit memos as required and approved.<br>• Generate ad hoc reports for customers, sales teams, and other stakeholders as needed.<br>• Handle sensitive and confidential financial matters with discretion and care.<br>• Support the Accounts Receivable Supervisor and Accounting Manager in fulfilling departmental responsibilities.
<p>We are looking for an Accounts Payable Coordinator to join our client's growing team in New York, New York. In this role, you will manage invoice processing, ensure accurate coding, and oversee reconciliations to maintain smooth financial operations. This position is ideal for someone with a strong background in accounts payable and a commitment to efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of invoices accurately and efficiently.</p><p>• Reconcile vendor statements to ensure timely payments and resolve discrepancies.</p><p>• Manage accounts payable for a dedicated entity independently.</p><p>• Utilize Sage Timberline or Sage 300 software for invoice coding and processing.</p><p>• Perform regular check runs to maintain timely payments.</p><p>• Route invoices appropriately for approval and documentation.</p><p>• Scan and organize financial documents for easy access and record-keeping.</p><p>• Collaborate with vendors and internal teams to address payment inquiries.</p><p>• Maintain compliance with company policies and procedures regarding financial transactions.</p>
<p><strong>Job Overview:</strong></p><p>We are seeking an experienced <strong>Accounts Payable (AP) Analyst</strong> to join our team at a leading medical company. This is a fully remote, full-time position that requires working in the Pacific Standard Time (PST) zone. The ideal candidate will possess strong expertise in <strong>Workday Financials</strong>, <strong>Power Automate</strong>, and <strong>advanced Excel</strong>, along with a proven track record of automating AP processes. If you're detail-oriented, analytical, and excel at streamlining workflows, we want to hear from you!</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>AP Process Management:</strong> Handle full-cycle accounts payable processing, including posting invoices, verifying transactions, reconciling accounts, and ensuring accurate and timely payments.</li><li><strong>Process Automation:</strong> Spearhead the automation of AP workflows using <strong>Power Automate</strong> and other tools, improving operational efficiency and reducing manual workload.</li><li><strong>Workday Expertise:</strong> Leverage extensive experience with <strong>Workday Financials </strong>to<strong> </strong>manage AP processes, reporting, and integrations effectively.</li><li><strong>Data Analysis and Reporting:</strong> Utilize <strong>advanced Excel skills</strong>, including pivot tables, VLOOKUPs, and macros, to analyze and report AP data to stakeholders.</li><li><strong>Vendor Management:</strong> Communicate with vendors to resolve invoice discrepancies, process payments, and maintain strong relationships.</li><li><strong>Compliance and Accuracy:</strong> Adhere to regulatory standards, internal controls, and company policies to ensure financial accuracy and data integrity.</li><li><strong>Collaboration:</strong> Work cross-functionally with finance, procurement, and other departments to align processes and procedures.</li></ul><p><br></p>
We are seeking an Accounts Payable Specialist to join our team in Johnston, Iowa. The role involves comprehensive management of accounts payable operations in our organization. The primary responsibilities include efficient processing of invoices, maintaining vendor relationships, and ensuring adherence to our internal policies and regulatory standards.<br><br>Responsibilities:<br>• Efficiently process and verify invoices, ensuring their accuracy and compliance with company policies and procedures.<br>• Maintain and update vendor information in the accounting system, ensuring all data is current and accurate.<br>• Handle inquiries from vendors in a detail oriented and timely manner, addressing payment status, discrepancies, and account issues.<br>• Conduct regular reviews and reconciliations of purchase orders, contracts, and statements to ensure accurate and authorized payments.<br>• Prepare and process various payment modes such as check runs, ACH payments, and credit card payments, adhering to established schedules.<br>• Maintain and update payment records, reconciling accounts payable ledgers on a monthly basis.<br>• Collaborate with other departments like purchasing, receiving, and finance to resolve discrepancies and ensure proper documentation for payments.<br>• Participate in audits, providing necessary documentation to auditors as required.<br>• Ensure compliance with specific billing regulations, including HIPAA and other regulatory requirements related to finance.<br>• Monitor and report on outstanding payables, ensuring timely payments and identifying any potential issues or discrepancies.<br>• Support continuous improvement initiatives for accounts payable processes and systems.
<p>We are seeking a highly skilled <strong>Accounts Payable Specialist</strong> with a minimum of 3 years of relevant experience to join our team for a 4–6 month onsite project. The ideal candidate will have hands-on experience with large ERP systems and advanced Excel skills. If you are detail-oriented, possess a strong understanding of AP processes, and thrive in a structured environment, this is an excellent opportunity to contribute to key operational workflows and gain project-based experience in a collaborative setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Processing:</strong> Ensure timely receipt, coding, and payment of vendor invoices while maintaining accuracy and adherence to company policies and guidelines.</li><li><strong>Vendor Management:</strong> Maintain and update vendor records, resolve discrepancies, and foster positive relationships to ensure smooth payment processing.</li><li><strong>Reconciliations:</strong> Perform monthly bank account and ledger reconciliations, ensuring alignment across financial records.</li><li><strong>Expense Reporting:</strong> Process employee reimbursements and corporate credit card payments, verifying documentation and compliance standards.</li><li><strong>ERP System Utilization:</strong> Efficiently manage AP operations using a large ERP system (e.g., SAP, Oracle, NetSuite, or Workday), including system updates and analytical reporting.</li><li><strong>Excel Reporting:</strong> Use Excel for data analysis, including pivot tables, VLOOKUPs, and formula-based tracking of accounts payable metrics.</li><li><strong>Audit Support:</strong> Assist in compiling necessary data for internal and external audits.</li><li><strong>Process Improvement:</strong> Identify and suggest enhancements to existing AP workflows for greater efficiency.</li></ul><p><br></p>
<p>We are currently on the search for a detail-oriented, highly organized, and efficient Accounts Payable Specialist. The successful candidate will play a major role in the financial department by ensuring that the company runs its financial transactions smoothly and accurately.</p><p>Key Responsibilities:</p><ul><li>Execute daily processes and controls accurately and in a timely manner; ensure compliance with Company policies.</li><li>Regularly perform data entry associated with accounts payable.</li><li>Review and reconcile invoice discrepancies.</li><li>Conduct three-way matching of invoices for completeness and accuracy.</li><li>Engage in the ongoing maintenance and review of vendor files.</li><li>Cut checks, ensuring that they match the correct invoices, and oversee the cash disbursement process.</li><li>Regularly contact vendors; respond to inquiries and resolve invoice discrepancies.</li><li>Process expense reports; audit and verify expenses against company policies.</li><li>Assist in month-end closing processes and procedures as needed.</li><li>Work collaboratively with internal departments and participate in team meetings or projects.</li></ul><p><br></p>
