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3 results for Office Specialist in Albany, NY

Office Manager

Albany, NY
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an organized and dependable Office Manager to support daily operations for a mission-driven nonprofit advocacy center in the Capital Region. This role combines office administration, event and program coordination, and oversight of workplace logistics to help the organization operate efficiently. This contract opportunity with permanent potential is ideal for someone who is proactive, adaptable, and passionate about supporting meaningful programs and services that make a difference in the community. The organization is committed to fostering an inclusive and welcoming environment and provides advocacy, support, and resources for the LGBTQ+ community. Candidates should be comfortable working with people from diverse backgrounds and enjoy contributing to a collaborative, mission-focused team. Responsibilities:• Manage office records, calendars, contact lists, databases, and filing systems to ensure information remains accurate and accessible.• Coordinate internal meetings, staff trainings, and other organizational activities by arranging schedules and related logistics.• Monitor office supply levels, place orders, and maintain inventory of materials needed for daily operations.• Oversee the basic working condition of office equipment and work with technical support or service providers to resolve issues.• Provide administrative and logistical assistance for programs, community outreach efforts, and special events.• Prepare, organize, and distribute communication materials such as flyers, newsletters, and mailed outreach pieces.• Support testing initiatives and Project Sano activities through materials preparation and basic participant intake assistance.• Compile program documentation, maintain organized data records, and submit monthly reporting materials in partnership with program staff.• Guide facility operations by coordinating repairs, tracking building concerns, and working with outside vendors for cleaning, pest control, and maintenance services.• Supervise seasonal staff, interns, and volunteers while assisting with onboarding, orientation, and task assignments. Please contact Mary Christman or Gabrielle Maisonet to learn more about this exciting opportunity! The benefits are just the icing on the cake! We look forward to connecting with you. Thanks!
2026-07-06T00:00:00Z

Office Manager

Loudonville, NY
onsite
Temporary / Contract
25 - 30 USD / Hourly
Office ManagerLocation: On-SiteSchedule: Monday–Friday, 8:00 AM – 5:00 PM (1-hour lunch)Duration: Temporary assignment through approximately November Position OverviewOur client is seeking a friendly, organized, and adaptable Receptionist / Office Manager to provide front-office support and assist with daily office operations. This role is ideal for someone who enjoys working in a fast-paced, collaborative environment, interacting with employees, visitors, and customers while helping to keep the office running smoothly.The successful candidate will be customer-service focused, highly organized, proactive, and comfortable managing multiple priorities throughout the day. Key ResponsibilitiesFront Desk & Customer Service<ul><li>Serve as the first point of contact for visitors, clients, employees, and personal assistants.</li><li>Greet and assist appointments, walk-ins, and guests in a professional and welcoming manner.</li><li>Answer questions, provide information, and direct inquiries to the appropriate departments.</li><li>Support the resolution of customer concerns and escalate more complex issues when necessary.</li><li>Maintain a positive and professional office environment for employees and visitors.</li></ul>Office Operations & Administrative Support<ul><li>Support day-to-day office operations to ensure an organized and efficient workplace.</li><li>Conduct regular office walkthroughs to maintain cleanliness, organization, and adherence to workplace standards.</li><li>Monitor and replenish office, kitchen, and common-area supplies.</li><li>Coordinate office logistics, visitor schedules, meetings, lunches, and onsite events.</li><li>Assist with office communications, policy updates, and procedural changes.</li><li>Partner with Facilities, IT, HR, and other departments to support office needs.</li></ul>Facilities & Event Coordination<ul><li>Coordinate maintenance requests, repairs, and vendor visits.</li><li>Assist with meeting and event planning, including room setup, scheduling, and audiovisual equipment coordination.</li><li>Support office safety initiatives and emergency preparedness procedures.</li><li>Perform occasional light manual tasks such as moving supplies, preparing meeting spaces, and organizing office materials.</li></ul>Onboarding & Offboarding Support<ul><li>Coordinate onsite onboarding logistics, including workstation preparation, office tours, supply distribution, and badge management.</li><li>Assist with employee offboarding processes in partnership with HR, IT, Security, and Facilities.</li><li>Prepare and reset workstations for incoming employees.</li><li>Manage office communication channels and team distribution lists as needed.</li></ul>
2026-07-08T00:00:00Z

Administrative Assistant

Troy, NY
onsite
Temporary / Contract
22 - 23 USD / Hourly
Part-Time Administrative Assistant (Temporary / Potential Long-Term Assignment) Location: Albany, NYSchedule: Monday-Friday, 9:00 AM - 1:00 PM (20 hours per week)Our client in Albany is seeking a reliable and organized Administrative Assistant to support daily office operations in a professional office environment. This is a part-time temporary position with the potential to become a long-term assignment for the right candidate. The ideal individual will be detail-oriented, proactive, and comfortable managing a variety of administrative, reception, and office support responsibilities. Key Responsibilities:<ul><li>Provide front desk coverage from 9:00 AM - 1:00 PM, including greeting visitors, answering phones, and directing inquiries.</li><li>Conduct daily office walkthroughs to ensure conference rooms, reception areas, kitchens, and common spaces are organized and presentable.</li><li>Coordinate conference room scheduling and assist with meeting preparations, including ordering breakfast and lunch when needed.</li><li>Manage office supply inventory and place orders for supplies, kitchen items, and other office necessities.</li><li>Monitor incoming deliveries and coordinate messenger services as requested.</li><li>Assist with office organization projects, including document retention, storage management, e-waste coordination, and general office upkeep.</li><li>Scan and digitize paper records into the company's document management system.</li><li>Support administrative projects such as typing, editing, and data entry as needed.</li><li>Coordinate service requests for office equipment, including printers and coffee machines.</li><li>Assist with workstation setup and breakdown for new hires and departing employees.</li><li>Support attendance tracking and other general administrative functions.</li></ul>
2026-06-24T00:00:00Z