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2 results for Office Specialist in Albany, NY

Office Manager

Albany, NY
onsite
Temporary to Hire
23 - 25 USD / Hourly
Mary Christman and Gabrielle Maisonet are working with a mission-driven nonprofit organization seeking a detail-oriented Office & Program Coordinator to join their team! This temp-to-hire opportunity is ideal for someone who enjoys balancing administrative operations, program support, and facility coordination while contributing to a meaningful community-focused organization.In this role, you’ll manage day-to-day office operations, support programs and events, assist with facility oversight, and help ensure smooth coordination across staff, volunteers, and leadership. If you’re organized, proactive, and enjoy wearing multiple hats in a collaborative environment, this could be a great fit. What you’ll be doing:Administrative & Office Management • Managing front desk operations, including greeting visitors, answering phones, and responding to inquiries • Maintaining and updating organizational records, calendars, mailing lists, and filing systems (digital and paper) • Coordinating schedules for meetings, trainings, and internal activities • Ordering, tracking, and maintaining office supply inventory • Ensuring office equipment functionality and coordinating with IT/technical support as neededProgram & Event Support • Providing logistical and administrative support for programs, outreach initiatives, and events • Assisting with preparation and distribution of outreach materials such as flyers, newsletters, and mailings • Supporting HIV/HCV testing initiatives and Project Sano, including materials coordination and basic intake support • Collecting, organizing, and submitting program documentation, data, and monthly reports in coordination with staffFacilities Management • Supervising the Maintenance Manager and coordinating repairs, maintenance, and facility improvements • Serving as the primary point of contact for facility-related issues across multiple locations • Tracking and managing facility needs related to safety, accessibility, HVAC, plumbing, and general upkeep • Coordinating with external vendors for janitorial services, pest control, and building maintenance • Maintaining documentation of facility issues and communicating updates to leadershipStaff & Volunteer Oversight • Supervising and providing guidance to seasonal staff, interns, and volunteers • Supporting onboarding, orientation, and task coordination for volunteers • Assisting with day-to-day coordination of administrative and program support staff
2026-05-12T00:00:00Z

Administrative Assistant

Pittsfield, MA
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
Our client in Pittsfield, Massachusetts is seeking a Contract Administrative Assistant to support day-to-day office operations. This role is ideal for a highly organized professional with strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative support to team members and department leadership</li><li>Answer phones, manage correspondence, and greet visitors professionally</li><li>Schedule meetings, coordinate calendars, and assist with travel arrangements</li><li>Prepare reports, presentations, and other business documents</li><li>Maintain organized filing systems, records, and office documentation</li><li>Enter and update data in internal systems accurately and efficiently</li><li>Order office supplies and support general office operations</li><li>Assist with special projects and other administrative tasks as needed</li></ul>
2026-06-04T00:00:00Z