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81 results for Assistant in 94565

Administrative Assistant

San Francisco, CA
onsite
Permanent
70000.00 - 75000.00 USD / Yearly
We are looking for a proactive and detail-oriented Administrative Assistant to join our team in San Francisco, California. In this role, you will support daily operations and provide essential administrative assistance to ensure the smooth functioning of the office. The ideal candidate is detail oriented, organized, and has excellent communication skills. Responsibilities: • Welcome clients and visitors while managing package deliveries at the reception area. • Handle incoming calls, screen them appropriately, and take detailed messages when necessary. • Sort, distribute, and file incoming mail to ensure timely processing. • Assist select partners with personal concierge services, including scheduling and reservations. • Draft and send correspondence, faxes, and other necessary communications. • Coordinate travel arrangements and book reservations for team members as needed. • Operate office equipment, addressing any technical issues that arise. • Maintain office supplies by monitoring inventory levels and placing orders when needed. • Ensure common areas such as the kitchen, conference rooms, and supply rooms are clean and organized. • Perform miscellaneous tasks, errands, and special projects to support the team and office operations.
2026-04-07T19:43:55Z

Office Assistant

Walnut Creek, CA
onsite
Temporary
22.00 - 23.00 USD / Hourly
Robert Half client is looking for a detail-oriented Office Assistant to join our team on a contract basis in Walnut Creek, California. In this role, you will be responsible for supporting daily operations through a variety of clerical and administrative tasks. This is an excellent opportunity for individuals with strong organizational skills and a commitment to providing exceptional service. Office Assistant Responsibilities:• Welcome and assist clients as they arrive, ensuring a positive experience.• Manage incoming and outgoing mail, including sorting, distributing, and preparing bulk mailings.• Perform filing tasks to maintain organized and accessible records.• Handle document scanning and ensure files are properly stored and labeled.• Answer inbound calls professionally and route them to the appropriate departments.• Assist with general clerical duties to support office operations.• Maintain the mailbox and ensure timely handling of correspondence. If you are interested in this Office Assistant position, please submit your resume today.
2026-04-17T17:54:05Z

Executive Assistant

Walnut Creek, CA
onsite
Contract / Temporary to Hire
35.00 - 40.00 USD / Hourly
Robert Half's non-profit client is seeking a contract to hire Executive Assistant to provide high-level administrative support to the CEO. This is a fully on-site role. The ideal candidate is detail-oriented, tech saavy, anticipates needs, and is comfortable working in a dynamic, fast-paced environment. Executive Assistant Key Responsibilities:<ul><li>Manage and coordinate the CEO’s complex calendar, scheduling meetings and prioritizing inquiries and requests.</li><li>Assist with donor meetings, including preparation, logistics, and follow-up communication.</li><li>Serve as a liaison and primary point of contact for both internal and external stakeholders.</li><li>Use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams with a high level of proficiency.</li><li>Order, set up, and coordinate lunches for meetings and on-site events.</li><li>Prepare correspondence, reports, and presentations as needed.</li><li>Support the CEO proactively by thinking ahead, identifying potential needs, and resolving issues before they arise.</li><li>Ensure the CEO’s day-to-day needs are met, handling personal and business tasks with confidentiality and discretion.</li><li>Maintain a positive and professional demeanor; be easy to work with and adaptable.</li><li>Handle additional administrative tasks as assigned.</li></ul>Qualifications:<ul><li>Minimum 3 years’ experience as an Executive Assistant, ideally supporting C-level executives.</li><li>Excellent MS Office and MS Teams skills; comfortable with technology and quickly learning new platforms.</li><li>Strong organization skills, attention to detail, and an ability to prioritize effectively.</li><li>Excellent written and verbal communication skills.</li><li>Proactive attitude with demonstrated ability to anticipate needs and take initiative.</li><li>Professional demeanor and strong customer service orientation.</li></ul>If you are interested in the Executive Assistant role, please apply today.
2026-04-17T17:54:05Z

Administrative Assistant

San Francisco, CA
onsite
Temporary
23.75 - 27.50 USD / Hourly
We are looking for an experienced Administrative Assistant to join our real estate team in San Francisco, California. This contract position requires a highly organized and tech-savvy detail-oriented individual who excels in managing expenses, scheduling, and providing administrative support. The role involves working on-site for four days a week, with flexibility for occasional adjustments. Responsibilities: • Manage expense reporting using Concur, ensuring accuracy and timely submission. • Coordinate complex calendars for multiple leaders, including scheduling meetings and appointments. • Provide general administrative support, including data entry and document management. • Answer inbound calls and assist with receptionist duties as needed. • Support virtual and in-person meetings, utilizing tools like Microsoft Office and Zoom. • Collaborate with team members to ensure smooth daily operations. • Assist with special projects and additional administrative tasks as required. • Maintain confidentiality and demonstrate attention to detail in handling sensitive information.
2026-04-17T18:23:44Z

Office Assistant

Mountain View, CA
onsite
Temporary
23.75 - 27.50 USD / Hourly
We are looking for an organized and proactive Office Assistant to join our team on a contract basis in Mountain View, California. In this role, you will be responsible for maintaining the smooth operation of the office, providing exceptional support to staff and visitors, and ensuring a welcoming and attentive environment. This position is ideal for someone with strong organizational skills and a hands-on approach to problem-solving. Responsibilities: • Manage the daily operations of the office, ensuring all tasks are completed efficiently. • Provide excellent hospitality and support to both employees and visitors, maintaining an attentive and welcoming atmosphere. • Monitor office supplies and reorder items as needed to ensure inventory is well-stocked. • Coordinate lunch orders and oversee vendor deliveries to meet office needs. • Greet guests, handle incoming and outgoing mail, and manage basic administrative tasks. • Collaborate with team members to address facility-related issues promptly and effectively. • Maintain cleanliness and organization in common areas, meeting rooms, and supply stations. • Respond to requests and complete assigned tasks in a timely and reliable manner.
2026-04-15T20:18:45Z

Legal Assistant

San Jose, CA
onsite
Temporary
28.00 - 35.00 USD / Hourly
Mid‑size litigation team seeking an experienced Litigation Legal Assistant to support attorneys across all phases of litigation. This Litigation Legal Assistant role is ideal for someone who is detail‑oriented, deadline‑driven, and comfortable managing multiple cases in a fast‑paced environment, offering close collaboration with attorneys and exposure to complex litigation matters. Key responsibilities<ul><li>Support litigation attorneys with pleadings, discovery, motions, and trial preparation</li><li>Draft, format, file, and serve legal documents in state and federal courts</li><li>Manage calendars, deadlines, and court rules compliance</li><li>Coordinate filings, e‑filings, and service of process</li><li>Organize and maintain case files (electronic and physical)</li><li>Communicate with courts, clients, and opposing counsel as needed</li></ul>
2026-04-17T23:38:44Z

Executive Assistant

San Francisco, CA
remote
Temporary
35.00 - 40.00 USD / Hourly
We are looking for a detail-oriented Executive Assistant to join our team on a contract basis in San Francisco, California. In this role, you will provide high-level administrative support to executives, ensuring their schedules and travel arrangements run seamlessly. This position requires exceptional organizational skills and the ability to manage multiple priorities efficiently. Responsibilities: • Manage and maintain executives' calendars, ensuring all appointments and meetings are accurately scheduled. • Coordinate and arrange complex travel plans, including flights, accommodations, and transportation. • Prepare materials and agendas for executive meetings, ensuring all necessary documents are organized and accessible. • Provide general administrative support, including handling correspondence and managing records. • Serve as the main point of contact for executives, addressing inquiries and resolving scheduling conflicts. • Monitor and prioritize tasks to ensure deadlines are met and operations run smoothly. • Assist in organizing events or conferences as needed. • Ensure compliance with company policies and procedures while handling sensitive information. • Collaborate with other departments to streamline communication and operational efficiency.
2026-03-25T23:38:42Z

Executive Assistant

Oakland, CA
onsite
Temporary
27.00 - 32.00 USD / Hourly
Executive AssistantProvide dedicated support to senior executives, managing complex schedules and handling confidential communications.Job Responsibilities:<ul><li>Coordinate executive calendars, travel, and meetings.</li><li>Prepare and edit reports, presentations, and memos.</li><li>Screen calls and correspondence on behalf of executives.</li><li>Organize events and executive projects.</li></ul>
2026-04-10T22:33:45Z

Executive Assistant

San Francisco, CA
onsite
Temporary
42.75 - 49.50 USD / Hourly
We are looking for an experienced Executive Assistant to join a dynamic AI startup based in San Francisco, California. In this contract position, you will play a vital role in supporting a founder who is deeply involved in product development, fundraising, and organizational operations. This role is perfect for someone who thrives in fast-paced, tech-driven environments and can adapt seamlessly to changing priorities. Responsibilities: • Provide comprehensive executive support, including managing inboxes, calendars, scheduling, and prioritization. • Act as a trusted partner to the founder by staying ahead of tasks, preparing for meetings, and introducing structure to a high-energy environment. • Handle personal assistant duties, such as coordinating travel, running errands, and managing personal schedules. • Track action items, manage follow-ups, and collaborate with internal teams to ensure projects progress smoothly. • Assist with communications involving investors, partners, and clients as needed. • Support light operational and administrative tasks related to product development, finance, or hiring. • Maintain confidentiality and exercise sound judgment in all interactions. • Leverage technology tools to improve productivity and streamline processes. • Coordinate executive meetings and ensure all necessary materials are prepared in advance.
2026-04-08T01:53:43Z

Executive Assistant

San Francisco, CA
onsite
Temporary
35.00 - 35.00 USD / Hourly
We are looking for an experienced and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This contract position, based in San Francisco, California, offers an exciting opportunity for someone who excels in organization and thrives in a fast-paced, client-focused environment. The role requires a proactive individual capable of managing multiple priorities with discretion and precision. Responsibilities: • Manage complex calendars and schedules for senior leaders, ensuring efficient coordination of meetings and appointments. • Organize and prepare materials such as agendas, presentations, and notes for internal and external meetings. • Arrange detailed travel plans, including booking flights, accommodations, and transportation, and handle associated expense reporting. • Oversee confidential communications and document preparation with a high level of attention to detail. • Support onboarding processes for new hires and assist with team operations, including office logistics and vendor coordination. • Collaborate with various departments, including HR and Operations, on key administrative tasks and projects. • Maintain a high standard of conduct and poise while interacting with clients, internal teams, and executive leadership. • Track deadlines and ensure all deliverables are completed with accuracy and attention to detail. • Serve as a reliable point of contact for inquiries and correspondence, ensuring timely and effective communication.
2026-04-14T20:38:45Z

Legal Assistant

San Jose, CA
onsite
Permanent
85000.00 - 125000.00 USD / Yearly
We are looking for a skilled Legal Assistant to join our dynamic team in San Jose, California. This role requires a detail-oriented individual with a strong background in family law and litigation procedures, who can handle a variety of administrative and legal tasks efficiently. The ideal candidate will bring exceptional organizational abilities, attention to detail, and proficiency in legal software and document management systems. Responsibilities: • Manage and coordinate the scheduling of court dates, deadlines, and client meetings to ensure smooth case progress. • Prepare and format legal documents, including pleadings, motions, and correspondence, adhering to proper grammar and punctuation standards. • Conduct e-filing and handle submissions for court filings in compliance with local and state regulations. • Assist attorneys with case preparation, including organizing discovery materials and managing e-discovery processes. • Maintain and update case files, ensuring all documents are accurately filed and easily accessible. • Communicate effectively with clients, attorneys, and court personnel to provide updates and address inquiries. • Support the team by monitoring deadlines and ensuring timely completion of tasks. • Utilize document management systems and legal software to streamline workflows and improve efficiency. • Collaborate with team members to ensure all administrative tasks are handled effectively. • Perform general administrative duties, such as managing correspondence and handling incoming calls.
2026-03-24T17:13:42Z

Human Resources (HR) Assistant

Fremont, CA
onsite
Permanent
- USD / Yearly
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
2026-03-20T23:34:05Z

Legal Assistant

Emeryville, CA
remote
Permanent
31200.00 - 52000.00 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-04-01T17:38:46Z

Administrative Assistant

Pleasant Hill, CA
onsite
Contract / Temporary to Hire
23.00 - 24.00 USD / Hourly
Robert Half client is looking for a detail-oriented Administrative Assistant to join their team in Pleasant Hill, CA. This is a contract to permanent position offering the opportunity to work in a dynamic environment supporting essential administrative tasks. Experience working in medical office environments is preferred. The ideal candidate will contribute to the smooth operation of our office and ensure deadlines are consistently met. Administrative Assistant Responsibilities:• Provide clerical support to ensure efficient daily operations.• Manage front desk duties, including greeting visitors and handling inquiries.• Coordinate the scheduling of couriers and ensure timely mail send-outs.• Communicate with offices to confirm information and clarify details as needed.• Place electronic orders by contacting offices and ensuring accuracy.• Ensure materials are sent to laboratories promptly and meet established deadlines.• Assist staff with administrative needs and facilitate workflow.• Pull and organize supplies to fulfill client orders. If you are interested in this Administrative Assistant opportunity, please apply today!
2026-04-17T17:59:00Z

Administrative Assistant

Vallejo, CA
onsite
Temporary
20.00 - 21.00 USD / Hourly
Robert Half client is seeking a detail-oriented Administrative Assistant to join our team in Vallejo, CA. This is a long-term contract position where you will play a vital role in ensuring smooth office operations and providing excellent support to both clients and team members. The ideal candidate will thrive in a fast-paced environment, possess strong multitasking abilities, and demonstrate exceptional communication skills. This position is 100% onsite. Administrative Assistant Responsibilities:• Assign repossession tasks and coordinate with field agents to secure collateral efficiently.• Manage redemption processes and schedule personal property appointments with professionalism.• Handle inbound and outbound calls with customers and clients, maintaining a courteous and composed demeanor.• Interact with customers in person, resolving issues calmly and de-escalating tense situations when necessary.• Ensure compliance with company policies and state regulations in all administrative processes.• Accurately document and send repossession notices, such as Notices of Seizure, in a timely manner.• Update customer account records using multiple software platforms, ensuring accuracy and completeness.• Perform data entry tasks for repossession documents and communicate updates to assigned clients.• Handle general office tasks, including scanning, faxing, emailing, and maintaining organized records.• Collaborate with team members to provide high-quality support and resolve challenging situations through critical thinking and negotiation. If you are interested in this Administrative Assistant position, please submit your resume today.
2026-04-17T17:54:05Z

Executive Assistant - Bilingual in Mandarin

Sunnyvale, CA
onsite
Permanent
90000.00 - 125000.00 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior executives in Sunnyvale, California. This permanent, on-site role offers a dynamic opportunity to contribute to the efficiency and success of leadership operations. The ideal candidate will excel in managing schedules, fostering relationships, and handling complex tasks with attention to detail and discretion. Responsibilities: • Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed. • Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives. • Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up. • Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met. • Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives. • Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency. • Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity. • Assist executives in maintaining a high level of organization and time management to optimize productivity. • Provide support for office management tasks, ensuring smooth day-to-day operations. • Handle sensitive information with discretion and confidentiality.
2026-03-31T16:03:54Z

Case Assistant

San Jose, CA
onsite
Temporary
22.00 - 25.00 USD / Hourly
An entry‑level opportunity as a Case Assistant supporting employment‑based immigration matters. This Case Assistant role is ideal for an early‑career candidate interested in immigration and legal operations, with strong attention to detail and process follow‑through. Key Responsibilities<ul><li>Assist with preparation and filing of employment‑based immigration petitions and applications (H‑1B, L‑1, TN, PERM, I‑140, I‑485, EAD, AP)</li><li>Collect, organize, and review supporting documentation from clients, beneficiaries, and employers</li><li>Maintain case files, deadlines, and status updates across multiple matters</li><li>Coordinate filing steps, forms, and supporting evidence under attorney supervision</li><li>Communicate professionally with clients regarding document requests and case progress</li><li>Track expirations, RFEs, and filing receipts using case management systems</li><li>Support attorneys and paralegals with administrative and case‑related tasks</li></ul>
2026-04-18T00:13:43Z

Administrative Assistant

Santa Clara, CA
onsite
Temporary
25.34 - 29.34 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis in Santa Clara, California. In this role, you will provide vital support to the Human Resources department, ensuring smooth operations and exceptional service. This position offers an exciting opportunity to contribute to a dynamic and collaborative work environment. Responsibilities: • Deliver high-quality customer service by responding promptly to inquiries and requests. • Manage service desk operations, including call logging and inquiry tracking. • Assist visitors, handle HR-related documentation, and support onboarding procedures. • Verify the completion of required employment paperwork, including I-9 and W-4 forms. • Provide administrative support to the VP of Human Resources and HR leadership team, including calendar management and travel coordination. • Prepare reports, presentations, and communications for departmental use. • Maintain personnel records and ensure adherence to retention policies. • Oversee office management tasks, including facilities coordination and supply inventory. • Support HR projects and initiatives, identifying areas for process improvement. • Supervise student assistants and ensure adequate staffing for service desk operations.
2026-04-01T18:18:42Z

Legal Assistant

San Jose, CA
onsite
Temporary
25.00 - 25.00 USD / Hourly
National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field. Responsibilities:<ul><li>Perform tasks related to case preparation and filing of petitions with government agencies, including document gathering, document review, case drafting, and case filing.</li><li>With the guidance of your supervisor, communicate with foreign nationals and client contacts, providing clear and prompt responses regarding case status or other general inquiries.</li><li>Meet assigned deadlines that adhere to Service Level Agreements (SLAs) and communicate case progress, status, escalations to supervisor.</li><li>Compile and summarize large quantities of data within case management systems for reporting to clients, managers and team.</li><li>Understand and contribute to team and individual productivity goals.</li><li>Demonstrate flexibility and initiative.</li><li>Follow documented firm standards and policies to mitigate risk and ensure regulatory, operational and client compliance (e.g., following Data Privacy protocols, using Connect accurately and in line with team and client protocols, etc.).</li></ul>
2026-04-13T16:33:45Z

Legal Assistant

Oakland, CA
onsite
Permanent
50000.00 - 70000.00 USD / Yearly
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills. Responsibilities: • Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs. • Manage e-filing processes and ensure timely submission of court documents. • Coordinate and maintain legal calendars, including deadlines and court appearances. • Conduct thorough analysis and prioritization of legal tasks and projects. • Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations. • Communicate effectively in English and Spanish to assist with bilingual legal needs. • Apply in-depth knowledge of California Superior Court civil litigation rules and procedures. • Ensure accuracy and compliance in all court filings and documentation. • Collaborate with attorneys and other team members to meet case deadlines and objectives.
2026-03-25T17:13:43Z

Escrow Assistant

Half Moon Bay, CA
onsite
Temporary
23.00 - 26.00 USD / Hourly
Escrow Assistant (Contract) | Half Moon Bay, CA Seeking a detail-oriented Escrow Assistant to provide administrative support during real estate transactions. In this role, you’ll assist the Escrow Officer with file preparation, closing tasks, document handling, and fund disbursement. You will coordinate communications among clients, agents, lenders, and attorneys, review contracts and assemble documentation for closings, and help finalize sales and refinancing. Responsibilities include submitting post-closing documents, ensuring all parties receive final statements, managing transaction information, and supporting e-recordings with county offices. Additional tasks may be assigned by management.
2026-04-02T17:58:46Z

Office Assistant

Alameda, CA
onsite
Temporary
24.70 - 28.60 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment. Responsibilities: • Handle receptionist duties, including greeting visitors and answering inbound calls professionally. • Scan and organize documents to maintain accurate and accessible records. • Perform general clerical tasks such as filing, data entry, and managing correspondence. • Assist with scheduling and coordinating meetings or events as needed. • Support the team in maintaining a clean and efficient workspace. • Collaborate with staff to ensure timely completion of administrative tasks. • Monitor office supplies and place orders to ensure adequate inventory. • Provide additional administrative support to departments as requested. • Uphold confidentiality and professionalism in all interactions and responsibilities.
2026-04-02T19:28:45Z

Administrative Assistant

Oakland, CA
onsite
Temporary
23.00 - 26.00 USD / Hourly
Administrative AssistantSupport daily office operations by providing high-quality administrative services to staff and clients.Job Responsibilities:<ul><li>Manage schedules, meetings, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence.</li><li>Maintain filing systems and office supplies.</li><li>Greet visitors and respond to inquiries.</li></ul>
2026-04-10T22:33:45Z

Administrative Assistant

Stockton, CA
onsite
Temporary
26.60 - 28.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Stockton, California. In this Contract position, you will play a key role in maintaining smooth office operations, providing exceptional administrative support, and ensuring organizational efficiency. This opportunity is ideal for someone who excels at multitasking and thrives in a dynamic environment. Responsibilities: • Manage day-to-day administrative tasks, including scheduling, document preparation, and general office support. • Answer and direct inbound calls with a high standard of communication and customer service. • Perform accurate data entry to maintain and update records, databases, and spreadsheets. • Support receptionist duties by greeting visitors and addressing inquiries in a friendly and attentive manner. • Assist in coordinating meetings, events, and appointments, ensuring timely arrangements. • Handle correspondence such as emails and memos to facilitate clear communication within the organization. • Utilize Microsoft Office Suite to create, edit, and organize documents effectively. • Monitor office supplies and place orders as needed to ensure uninterrupted operations. • Collaborate with team members to address administrative needs and improve workflow efficiency.
2026-04-14T21:38:51Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent
48000.00 - 50000.00 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-04-15T16:18:47Z