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75 results for Assistant in 94565

Administrative Assistant

Palo Alto, CA
remote
Temporary / Contract
26.00 - 30.00 USD / Hourly
We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on delivering accurate intake services, verifying coverage details, securing required documentation, and helping create a detail-oriented experience for patients and care teams. The ideal candidate is organized, service-oriented, and comfortable managing multiple responsibilities in a fast-paced healthcare environment. Responsibilities: • Manage patient intake activities by entering demographic details, confirming insurance information, and ensuring registration records are complete and accurate. • Collect required signatures, co-payments, deductibles, and deposits while following established policies and applicable regulatory standards. • Safeguard patient valuables according to department guidelines and maintain proper documentation throughout the registration process. • Scan and upload registration materials and supporting documents before the end of each shift to keep records current and accessible. • Use payer portals and other online verification tools to confirm eligibility, review coverage details, and update patient information as needed. • Coordinate closely with registration colleagues and clinical teams to provide wristbands, face sheets, labels, and other required materials without delay. • Respond promptly to nursing updates, visitor authorization needs, and related communication to support smooth patient flow across care areas. • Maintain office readiness by monitoring equipment functionality, following downtime procedures when necessary, and contributing to departmental meetings and training sessions.
2026-04-28T13:53:41Z

Project Assistant

Sunnyvale, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a Project Assistant to provide day-to-day support for active construction projects in Sunnyvale, California. This Long-term Contract position is ideal for someone who is organized, proactive, and comfortable handling administrative and project coordination tasks in a fast-paced jobsite or project-based environment. The role will contribute to smooth project execution by supporting records management, purchasing activities, reporting, and field documentation while working with Procore and other web-based project tools. Responsibilities: • Maintain accurate project files and ensure drawings, records, and documentation are properly tracked in Procore and related project platforms. • Assist with weekly and daily timekeeping activities by collecting, reviewing, and organizing labor information for project teams. • Coordinate purchases for office materials, minor equipment, consumable items, and other routine project needs in alignment with established procedures. • Prepare, print, assemble, and distribute work packages so field and project teams have the materials needed to perform assigned tasks. • Use web-based project management systems to support purchasing, document updates, and timesheet processing across ongoing project activities. • Monitor document revisions and help keep current versions of project information available to the appropriate stakeholders. • Support reporting and general administrative coordination to help maintain project schedules, communication flow, and operational efficiency. • Assist with request-for-quote activities and related procurement documentation when sourcing project items and services.
2026-04-28T17:28:51Z

Administrative Assistant

Sunnyvale, CA
onsite
Temporary / Contract
24.70 - 28.60 USD / Hourly
We are looking for an Administrative Assistant to support a scientist with document preparation, office coordination, and day-to-day administrative tasks in Sunnyvale, California. This is a Long-term Contract position suited for someone who can work carefully with technical material, communicate clearly, and provide dependable in-person assistance throughout the workday. The role combines traditional administrative support with hands-on help managing research documents that include mathematical notation and LaTeX formatting. Responsibilities: • Provide direct administrative support to a scientist, helping maintain an organized and efficient daily workflow. • Review research materials aloud as needed to support the scientist’s work and ongoing projects. • Edit and refine research manuscripts in LaTeX, including locating specific sections, adjusting mathematical layouts, and improving document formatting to meet page and margin requirements. • Assist with movement and navigation within the office environment when on-site support is needed. • Prepare or help complete expense documentation in partnership with the labs administrative support team. • Handle general office and clerical assignments, including document updates, coordination tasks, and other administrative requests as assigned.
2026-04-28T18:08:44Z

Legal Administrative Assistant

San Jose, CA
onsite
Temporary / Contract
23.00 - 23.00 USD / Hourly
National law firm has an immediate opening for a Legal Administrative Assistant to join our team in San Jose, California. This position offers an excellent opportunity to support attorneys and assist with immigration-related cases and administrative tasks. The ideal candidate will thrive in a fast-paced environment, ensuring accuracy and efficiency in managing critical legal documents and processes. This is an on-site position in San Jose, CA. The ideal candidate will be a recent college graduate or have at least 6 months of administrative or legal experience. Responsibilities:• Perform high-volume data entry with precision and efficiency.• Organize, maintain, and update legal documents related to visa classifications.• Carry out clerical tasks such as copying, printing, and scanning to support office operations.• Create and manage both electronic and physical client files for easy access and retrieval.• Monitor and track case statuses, ensuring all deadlines and requirements are met.• Distribute incoming mail according to established procedures and guidelines.
2026-04-30T17:23:44Z

Admisitriatve Assistant

Millbrae, CA
remote
Temporary / Contract
25.00 - 35.00 USD / Hourly
Robert Half has an exciting temp to hire position for one of our top clients in Millbrae. Our client is seeking a highly organized, proactive, and detail-oriented Office Management & Field Operations Administrative Assistant to provide critical support across office operations and executive level field leadership. This is an exciting opportunity for an administrative professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and takes pride in creating efficient systems that keep teams running smoothly. This role offers a unique blend of office management, executive support, event coordination, and operational administration, making it ideal for someone who enjoys both people-facing responsibilities and behind-the-scenes problem-solving. Key ResponsibilitiesOffice Management & Administrative Support<ul><li>Provide direct support to the Executive Assistant and Bay Area Group Leaders</li><li>Oversee daily office operations, ensuring a professional, organized, and welcoming workplace environment</li><li>Manage office deliveries, kitchen inventory, vendor coordination, and workspace upkeep</li><li>Support reception duties, light phone coverage, and shared workspace resources such as copier stations</li><li>Coordinate office meeting logistics for trainings, team meetings, employee events, and social gatherings</li><li>Arrange catering, facility setup, and post-event cleanup services as needed</li><li>Process invoices and manage vendor communications for office-related services and utilities</li><li>Assist with planning and execution of regional events, including business meetings, employee resource group events, company celebrations, and seasonal gatherings</li><li>Support onboarding for new hires and interns by tracking materials, equipment, and first-day readiness</li><li>Provide direct administrative support to the Division VP of Field Operations</li><li>Partner with senior leaders, including Field VPs and Directors, to coordinate schedules and priorities</li><li>Manage travel arrangements including flights, accommodations, and meeting logistics</li><li>Coordinate executive leadership visits, business meetings, and strategic planning sessions</li><li>Prepare reports by gathering, reviewing, correcting, and analyzing data</li><li>Collaborate with business development and marketing teams on presentations and materials for leadership meetings</li><li>Organize meeting agendas, attendance tracking, document sharing, and follow-up action items</li><li>Record and distribute leadership meeting minutes</li></ul>
2026-04-29T17:38:45Z

Accounting Assistant

Oakland, CA
remote
Temporary / Contract
25.00 - 30.00 USD / Hourly
We are seeking an organized and detail-oriented Accounting Assistant to support the accounting team in handling accounts payable (AP) and accounts receivable (AR) functions. This role is ideal for early-career professionals or entry level looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes. Key Responsibilities: Assist with the processing, verification, and reconciliation of invoices in accounts payable. Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records. Perform data entry into accounting systems to ensure the accuracy of financial records. Help resolve discrepancies, including research and communication with vendors and clients. Prepare and review weekly reports related to AP and AR activities. Maintain proper documentation of financial transactions in compliance with company policies. Partner with team members to ensure timely month-end and year-end close processes. Provide administrative support to accountants and finance staff as needed. Learn and work within various accounting software systems.
2026-04-24T22:38:46Z

Part Time Administrative Assistant

Fairfield, CA
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for a Part Time Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations. Responsibilities:• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.• Research and compile data from multiple sources to complete forms or create detailed reports.• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.• Organize and maintain departmental files, ensuring records are accurate and easily accessible.• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.• Manage and track official documents, ensuring compliance with departmental regulations.• Utilize computer systems to input data, generate reports, and maintain databases.• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.• Review computer-generated reports for errors and ensure corrections are made promptly.• Train or supervise team members on specific projects or procedures when necessary.par
2026-04-20T15:04:54Z

Event Outreach Assistant

Oakland, CA
onsite
Temporary / Contract
25.00 - 29.00 USD / Hourly
We are looking for a dedicated and detail-oriented Event Outreach Assistant to join our team in Oakland, California. This is a long-term contract opportunity within the non-profit sector, offering an excellent chance to contribute to impactful projects while expanding your attention to detail and organizational abilities. The ideal candidate will play a key role in supporting event outreach, administrative tasks, and project coordination. Responsibilities:• Conduct outreach to firms and organizations through cold calling to promote event attendance.• Maintain and update organizational contact lists to ensure accurate and efficient communication.• Assist in the preparation of documents and presentations, including PowerPoint materials.• Provide administrative support such as scanning, organizing files, and managing timelines.• Coordinate event-related tasks, ensuring smooth execution and adherence to schedules.• Support project management efforts by tracking progress and ensuring deadlines are met.• Collaborate with team members to ensure successful delivery of assigned tasks.• Manage master schedules and timelines for various projects and events.• Perform other duties as assigned to support organizational goals and objectives.
2026-04-02T15:53:43Z

Accounting and Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
72000.00 - 82000.00 USD / Yearly
We are looking for a dedicated Accounting and Administrative Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations while contributing to the smooth functioning of administrative tasks. This position is ideal for someone with a strong foundation in accounting principles and excellent attention to detail. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:• Professional, approachable with all stakeholders• Team‑oriented and collaborative mindset• Handle mail intake, scanning, distribution, and filing• Process, code, and file invoices and documents• Reconcile vendor statements and resolve issues• Review and code credit card activity• Apply payments, credits, and refunds• Prepare bank deposits (mobile and physical)• Generate AR, payment, and receivable reports• Follow up on past‑due balances and send statements• Respond to and document inquiries• Manage key/fob requests and charges• Download and format payroll reports• Research and resolve account discrepancies• Assist with bank, credit card, and system reconciliations• Support financial reports, budgets, forecasts, and filings• Organize annual compliance files• Follow financial policies and controls• Perform other assigned duties
2026-04-15T21:18:47Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
80000.00 - 900000.00 USD / Yearly
We are looking for an experienced Legal Assistant to join a growing law firm in Sacramento, California. This role requires someone who is detail-oriented and excels in managing legal documentation, court filings, and trial preparation. Responsibilities:• Draft and format legal documents in compliance with court-specific rules and regulations.• Submit both electronic and physical filings to courts in a timely and accurate manner.• Maintain and update case and trial lists on a regular basis to ensure team alignment.• Coordinate the preparation of trial materials, including binders, indices, and exhibits.• Arrange client meetings and depositions, including booking conference rooms and setting up required technology.• Communicate effectively with clients, vendors, and opposing counsel to facilitate case progress.• Handle correspondence and ensure timely delivery of client documents.• Process invoices and coordinate with the accounting department for timely payments.• Perform administrative tasks such as copying, scanning, printing, and faxing documents.
2026-04-07T20:28:44Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
85000.00 - 120000.00 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-04-02T16:13:47Z

Administrative Assistant

Woodland, CA
onsite
Temporary / Contract
20.00 - 24.00 USD / Hourly
Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our team. The ideal candidate will be a proactive problem-solver with advanced Excel skills, capable of managing data, creating reports, and streamlining administrative processes. This role requires excellent organizational abilities, strong communication skills, and the ability to handle multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Provide high-level administrative support to executives and team members, including scheduling meetings, managing calendars, and coordinating travel arrangements</li><li>Prepare, format, and distribute professional documents, reports, presentations, and correspondence</li><li>Manage and maintain accurate records, databases, and filing systems (both physical and digital)</li><li>Create and maintain complex spreadsheets using advanced Excel functions, including:</li><li>VLOOKUP, XLOOKUP, and other lookup functions</li><li>Pivot Tables and Pivot Charts for data analysis and reporting</li><li>Formulas, data validation, conditional formatting, and macros (preferred)</li><li>Analyze data and generate regular and ad-hoc reports for management</li><li>Handle incoming and outgoing communications (phone, email, mail) with professionalism</li><li>Coordinate meetings, events, and office activities, including logistics and material preparation</li><li>Assist with expense tracking, invoice processing, and basic bookkeeping tasks</li><li>Maintain office supplies inventory and place orders as needed</li><li>Support special projects and perform other administrative duties as assigned</li></ul>
2026-03-26T23:18:41Z

Administrative Assistant - On-Site

Santa Clara, CA
onsite
Temporary to Hire
27.55 - 30.00 USD / Hourly
We are looking for a highly organized Administrative Assistant to support project management and field operations in Santa Clara, California. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-paced construction environment and can keep documentation, communication, and daily coordination on track. The role plays a key part in supporting project execution from kickoff through closeout while providing dependable administrative support to internal teams. Responsibilities: • Coordinate day-to-day administrative support for project and field teams, including document preparation, filing, scanning, data entry, and general office tasks. • Assist with assembling and submitting bid packages, proposals, and related project documentation in a timely and organized manner. • Support project administration from startup through completion by maintaining records, tracking milestones, organizing approvals, and preparing closeout materials such as warranty documentation and O& M manuals. • Manage project transmittals, submittals, contracts, and change documentation, ensuring accurate routing, approvals, and distribution to accounting and other stakeholders. • Administer certificates of insurance and construction bond documentation, including bid, payment, and performance bonds. • Monitor potential change order activity within project tracking systems and help reconcile related records with accounting documentation. • Arrange travel, meetings, and occasional on-site or office events to support team operations and project needs. • Prepare, reproduce, scan, and distribute drawings and other project materials as requested by project personnel.
2026-04-23T20:04:03Z

Property Management Assistant

Oakland, CA
onsite
Temporary / Contract
25.00 - 28.00 USD / Hourly
Property Management AssistantSupport property managers with administrative, tenant, and maintenance activities for commercial or residential properties.Job Responsibilities:<ul><li>Respond to tenant inquiries and coordinate service requests.</li><li>Process lease documents and rental payments.</li><li>Assist with property inspections and vendor communications.</li><li>Maintain accurate records and reports.</li></ul>
2026-04-10T22:33:45Z

Assistant Controller

Alameda, CA
remote
Temporary / Contract
65.00 - 80.00 USD / Hourly
Our client in Alameda is seeking an interim Assistant Controller for a 2+ year engagement. This is a long-term contract position, offering an exciting opportunity to oversee key financial operations and contribute to the success of the organization. The ideal candidate will bring a strong background in corporate accounting and financial reporting, as well as a proactive approach to managing complex responsibilities. This 100% remote role is expected to pay $65-$80/hr. DOE experience and location. The ability to work Pacific time is required Responsibilities:• Oversee the month-end close process to ensure accurate and timely financial reporting• Manage the general ledger and maintain financial data integrity• Prepare and analyze financial statements in compliance with accounting standards• Handle corporate accounting functions, including payroll management and audit preparation• Provide leadership and guidance during audits by coordinating with internal and external stakeholders• Utilize Lawson software to streamline accounting processes and enhance efficiency• Collaborate with cross-functional teams to ensure alignment with organizational goals• Develop and implement financial controls to safeguard company assets• Support compliance with regulatory requirements and industry best practices
2026-03-30T21:24:15Z

Human Resources (HR) Assistant

Rancho Cordova, CA
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a Human Resources Assistant to join a wholesale distribution organization in California. This contract-to-permanent opportunity supports day-to-day HR operations while helping maintain compliance with company policies and applicable employment laws. The role works closely with HR leadership to coordinate employee-related processes, manage documentation, and contribute to special projects that strengthen HR systems and programs. Responsibilities: • Support the administration of employee leave cases by tracking requests, maintaining documentation, and applying relevant federal and state regulations. • Help oversee compliance-related programs by monitoring required records, following internal procedures, and coordinating with HR contacts across multiple locations. • Prepare, review, and process HR forms, files, and other departmental documentation in a timely and accurate manner. • Partner with the HR Manager on projects involving HR systems by assisting with testing, identifying issues, and helping improve process accuracy. • Research changes in employment regulations and HR best practices to support ongoing compliance efforts. • Assist with onboarding and other employee lifecycle activities, including candidate screening coordination and related administrative support. • Respond professionally to routine HR inquiries from employees and internal partners while maintaining confidentiality. • Perform additional administrative and operational tasks as needed to support the Human Resources function. • Maintain dependable attendance and consistent participation in daily office operations.
2026-04-28T22:14:02Z

Assistant Controller

Rancho Cordova, CA
onsite
Permanent / Full Time
150000.00 - 200000.00 USD / Yearly
Lisa Cole with Robert Half is partnering with a well-established government contractor and manufacturing company that is looking for an experienced Assistant Controller to join our dynamic team in Rancho Cordova, California. This role offers the opportunity to oversee essential accounting operations and ensure compliance with regulatory standards, while driving financial accuracy and process improvements. The ideal candidate will bring strong leadership skills, technical expertise, and a passion for developing high-performing teams. This is an onsite position in Rancho Cordova CA and the client is willing to pay a relocation fee for the right candidate. For more information about this position, please call Lisa Cole at 916-649-0832. Responsibilities:• Supervise all accounting functions, including general ledger, accounts payable and receivable, cost accounting and internal and external audits.• Lead the month-end closing process and prepare accurate financial reporting packages in a timely manner.• Implement and maintain robust internal controls to ensure compliance with Sarbanes-Oxley and government standards.• Oversee cost accounting procedures, reconcile inventory, and collaborate with operations to address discrepancies.• Ensure accurate revenue recognition in accordance with ASC606 and work closely with program teams on contract obligations.• Manage and coordinate internal and external audits while addressing regulatory requirements.• Identify opportunities for process enhancements and lead initiatives to improve accounting systems.• Provide mentorship and guidance to the accounting team to foster growth and operational efficiency.
2026-04-10T13:58:46Z

Assistant Controller

Santa Clara, CA
onsite
Permanent / Full Time
130000.00 - 150000.00 USD / Yearly
We are looking for an Assistant Controller to join our team in Santa Clara, California. In this role, you will assist the Controller in managing accounting operations, financial reporting, and internal controls. This position requires strong attention to detail, expertise in construction accounting, and a collaborative approach to working with various departments. Responsibilities: • Lead and support monthly, quarterly, and annual financial close processes to ensure timely and accurate reporting. • Prepare and analyze financial statements in compliance with industry standards and organizational requirements. • Manage job cost accounting tasks, including tracking schedules, cost-to-complete calculations, and percentage-of-completion reports. • Perform reconciliations for general ledger accounts and balance sheet items to maintain data accuracy. • Contribute to cash flow forecasting and budgeting to support organizational financial planning. • Oversee revenue recognition and contract accounting processes to ensure compliance with relevant guidelines. • Collaborate with project managers to evaluate job performance, profitability, and variance analysis. • Develop and enhance internal controls, accounting policies, and procedures to improve operational efficiency. • Coordinate audits, tax preparation, and external reporting to meet regulatory and compliance obligations. • Supervise and guide accounting staff, supporting growth and effective team collaboration.
2026-04-09T22:53:46Z

Legal Assistant

Burlingame, CA
onsite
Temporary to Hire
25.00 - 30.00 USD / Hourly
A Burlingame-based law firm is seeking a highly organized and detail-oriented Legal Assistant to support a Trusts & Estates team. This is a process-driven, administrative-focused role supporting a group of paralegals with document management, file organization, and day-to-day workflow coordination.This position is ideal for someone who thrives in a structured environment, takes ownership of routine processes, and can work independently with strong attention to detail. Key Responsibilities:<ul><li>Manage daily document flow, including scanning, organizing, and filing incoming mail and client documents </li><li>Maintain and organize physical and electronic client files, including file creation and ongoing file management </li><li>Prepare and process outgoing correspondence and document transmittals </li><li>Finalize documents for signature, ensuring accuracy and completeness </li><li>Track certified mail receipts and delivery confirmations </li><li>Assemble exhibits and supporting documentation for legal filings, tax returns, and petitions </li><li>Coordinate administrative filings, including lodging wills and recording deeds </li><li>Prepare proofs of service and assist with post-recording document processing </li><li>Support file audits, document organization, and records management projects </li><li>Provide administrative support to a team of five paralegals, including remote team members </li></ul>
2026-04-15T21:58:42Z

Assistant Controller

Mill Valley, CA
onsite
Permanent / Full Time
140000.00 - 160000.00 USD / Yearly
We are looking for an experienced Assistant Controller to oversee the Accounts Payable and Procure-to-Pay functions within a dynamic, multi-brand organization. This role offers an exciting opportunity to lead a critical shared services function, drive operational efficiency, and make impactful contributions in a fast-paced, private equity-backed environment. Responsibilities:• Manage end-to-end Accounts Payable operations, including invoice processing and payment workflows, across multiple entities.• Lead and mentor both onshore and offshore AP teams to ensure high performance and attention to detail in their development.• Identify inefficiencies and implement process improvements, automation, and scalable solutions.• Collaborate with departments such as operations, procurement, treasury, and senior leadership to align organizational goals.• Strengthen internal controls and ensure compliance with regulatory standards while preparing for audits.• Support month-end close activities, including accruals, reporting, and analytics.• Ensure readiness for financial audits and maintain accurate records for compliance purposes.• Contribute to the development of reporting tools and dashboards to enhance decision-making.• Participate in cross-functional initiatives aimed at enhancing financial systems and processes.• Drive the transformation and optimization of shared services functions to support organizational growth.
2026-04-18T01:34:03Z

Administrative Assistant

Menlo Parjk, CA
onsite
Temporary / Contract
25.00 - 35.00 USD / Hourly
Overview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:48:42Z

Entry Level Legal Assistant

San Jose, CA
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
A leading boutique law firm in San Jose specializing in plaintiff-side litigation seeks an organized and proactive Entry Level Legal Assistant to join our growing team. The firm is recognized for its commitment to excellence in legal service and its collaborative, supportive work culture. With a practice dedicated to defending clients across a wide spectrum of civil litigation matters—including personal injury, employment law, real estate disputes, and professional liability—the firm offers the opportunity to manage high-quality cases and gain hands-on experience in complex litigation. The ideal candidate will be eager to contribute to a collegial environment and enhance their litigation skills while providing outstanding representation for the firm's diverse client base. This is an on-site position offering the opportunity to learn and develop alongside experienced attorneys in a collaborative environment. Key Responsibilities:<ul><li>Provide administrative and clerical support to attorneys and staff, including filing, photocopying, scanning, and managing incoming/outgoing correspondence.</li><li>Assist with preparation and formatting of legal documents and pleadings.</li><li>Maintain and organize physical and electronic case files.</li><li>Manage calendars, schedule meetings, and track key litigation deadlines.</li><li>Support attorneys with trial preparation, including organizing exhibits and coordinating logistics.</li><li>Answer phones, direct calls, and greet clients and visitors professionally.</li><li>Assist with general office operations as needed.</li></ul>
2026-04-17T21:38:41Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-04-02T15:28:45Z

Administrative Assistant

Sacramento, CA
onsite
Temporary to Hire
20.00 - 25.00 USD / Hourly
Job SummaryWe are seeking a highly organized and proactive Office Administrator to join the team at a reputable firm in Sacramento. The ideal candidate will play a key role in ensuring the smooth day-to-day operation of our office and delivering exceptional support to staff and visitors in a professional, high-caliber environment.Key Responsibilities<ul><li>Staff the front desk, warmly and professionally greeting guests, and managing incoming mail and packages</li><li>Schedule and set up on-site meetings, including room arrangements and required equipment</li><li>Prepare meeting materials as needed</li><li>Order and maintain inventory of office snacks and supplies</li><li>Manage relationships with vendors to ensure timely deliveries</li><li>Coordinate with the IT department to resolve office-wide IT issues</li><li>Provide basic IT troubleshooting support to staff when necessary</li><li>Perform general administrative tasks, including filing, data entry, and document preparation</li><li>Support team members with various administrative needs as required</li><li>Contribute to a positive and collaborative team culture</li></ul>
2026-04-16T16:44:03Z

Assistant Controller - Property Accounting

Berkeley, CA
remote
Permanent / Full Time
130000.00 - 170000.00 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions. Assistant Property Controller | Real Estate Private Equity Firm | Berkeley| Hybrid; 2-3 Days Onsite Our client is a fast-growing private equity real estate firm with a successful portfolio. They’re continuing to scale through new investments, partnerships, and successful fundraising. This is a great opportunity to join a collaborative, high-growth team where you’ll gain hands-on exposure to both property and fund operations, work across teams, and play a direct role in the firm’s continued Responsibilities<ul><li>Oversee property accounting and lease administration</li><li>Manage payments, compliance, and AP processes (including exception handling)</li><li>Act as a liaison between accounting, asset management, and third-party partners</li><li>Review and approve leases, COIs, and tenant-related billing</li><li>Track property payments, leasing activity, and financial documentation</li><li>Support monthly close, CAM reconciliations, and construction/escrow tracking</li><li>Maintain accurate records across systems and ensure policy adherence</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-04-16T18:34:10Z

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