57 Results for Assistant Jobs in 94565

Add your latest resume to match with open positions.

Legal Assistant

Burlingame, CA
onsite
Permanent / Full Time
60000.00 - 80000.00 USD / Yearly
We are looking for a dependable Legal Assistant to support a trusts and estates practice in Burlingame, California. This position plays an important role in keeping client files, correspondence, and administrative workflows organized for a group of paralegals. The right candidate is comfortable handling recurring processes, communicating clearly, and maintaining a high level of accuracy in a structured office environment. Responsibilities: • Manage daily incoming and outgoing mail by sorting materials, preparing correspondence, and ensuring timely distribution to the appropriate team members. • Create, update, and maintain organized paper and digital client files, including document intake, scanning, indexing, and ongoing records upkeep. • Prepare documents for signature by reviewing formatting, completeness, and supporting materials before circulation. • Draft transmittal letters and other client-facing correspondence to send completed documents and related information. • Monitor certified mail activity, including receipt tracking and confirmation of delivery for important legal communications. • Support legal and administrative filings by coordinating check requests, lodging wills, recording deeds, and preparing proofs of service. • Assemble exhibits and backup documentation for petitions, tax filings, and other matters handled by the trusts and estates team. • Assist with post-recording follow-up by attaching confirmations, updating files, and sending final transmittal materials as needed.
2026-09-22T16:58:44Z

Paralegal

Walnut Creek, CA
onsite
Permanent / Full Time
80000.00 - 120000.00 USD / Yearly
We are looking for an experienced Legal Assistant/Paralegal to support a small practice in the East Bay. This role combines substantive paralegal work with legal administrative and office coordination responsibilities in a firm focused on real estate, construction, and business disputes. The ideal candidate brings strong judgment, advanced organizational skills, and confidence using legal technology in a fast-paced civil litigation environment. Responsibilities:• Manage case documents from intake through trial, including organizing, reviewing, and analyzing records for active civil litigation matters.• Prepare discovery materials and assist with drafting pleadings, motions, and other case-related documents as needed.• Conduct legal research using platforms such as Westlaw and other technology tools to support attorneys in case strategy and preparation.• Evaluate and screen prospective client inquiries, gathering key information and helping determine next steps for attorney review.• Coordinate trial preparation by assembling exhibits, binders, and other materials required for hearings, depositions, and trial.• Handle civil court filings, arrange service of documents, and ensure submissions meet court rules and deadlines.• Maintain calendars and scheduling for litigation events, client meetings, and court-related obligations.• Build and maintain organized electronic and administrative files, while also supporting office operations, recordkeeping, and supply management.• Assist with accounts payable and accounts receivable tasks to help keep daily firm operations running smoothly.
2026-10-07T15:53:59Z

Community Manager

Union City, CA
remote
Temporary / Contract
27.00 - 29.00 USD / Hourly
Position Overview:We are seeking an experienced Community Manager to oversee the daily operations of an affordable housing property or portfolio. The ideal candidate will have strong knowledge of affordable housing programs, property management operations, resident relations, leasing, compliance, and staff supervision. This role requires a hands-on professional who can maintain high occupancy, ensure regulatory compliance, and support a positive resident experience. Based on general knowledge.Key Responsibilities:<ul><li>Manage day-to-day property operations for an affordable housing community, including leasing, rent collections, maintenance coordination, and resident services. Based on general knowledge.</li><li>Ensure compliance with affordable housing regulations and programs such as LIHTC, HUD, Section 8, and other applicable local, state, and federal requirements. Based on general knowledge.</li><li>Supervise onsite staff, including leasing, maintenance, and administrative team members. Based on general knowledge.</li><li>Monitor occupancy, delinquency, and budget performance, and implement strategies to meet operational goals. Based on general knowledge.</li><li>Conduct resident relations activities, respond to concerns, and help resolve escalated issues professionally and promptly. Based on general knowledge.</li><li>Oversee recertifications, file audits, inspections, and reporting to ensure compliance standards are met. Based on general knowledge.</li><li>Coordinate with vendors, contractors, and internal teams to maintain property standards and address capital or repair needs. Based on general knowledge.</li><li>Prepare reports related to property performance, compliance, and resident matters. Based on general knowledge.</li></ul>
2026-09-25T16:28:49Z

Paralegal

San Francisco, CA
onsite
Temporary / Contract
28.00 - 40.00 USD / Hourly
A San Francisco-based nonprofit legal organization is seeking a Litigation Paralegal to provide day-to-day litigation and legal administrative support on a contract basis. The position focuses on preparing discovery responses, handling state and federal electronic court filings, and supporting civil litigation matters, primarily involving unlawful detainer (eviction) proceedings and housing-related disputes.This opportunity is ideal for a hands-on civil litigation paralegal who is comfortable balancing substantive litigation responsibilities with traditional legal secretarial and administrative duties in a collaborative nonprofit environment where flexibility and attention to detail are essential. Responsibilities<ul><li>Prepare and assist with written discovery responses, including interrogatories, requests for production, and requests for admission.</li><li>Gather client information, organize responsive documents, and assist with subpoenas and document production.</li><li>Prepare, format, and electronically file pleadings, motions, and other litigation documents in California state and federal courts.</li><li>Assist with drafting pleadings, answers, demurrers, and other legal documents using established templates and attorney direction.</li><li>Maintain case files, manage litigation calendaring, track court deadlines, and coordinate hearings, depositions, and meetings.</li><li>Provide legal secretarial and administrative support, including document preparation, correspondence, client communication, occasional intake and phone coverage, and office-related errands.</li></ul>
2026-10-10T00:08:45Z

Receptionist

Palo Alto, CA
onsite
Temporary / Contract
24.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a corporate office in California. This Long-term Contract position is ideal for someone who is comfortable managing incoming calls, greeting visitors, and providing dependable administrative support in a fast-paced environment. The role requires strong communication skills, sound judgment when handling confidential information, and the ability to coordinate effectively with management and client contacts regarding priorities and deadlines. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, creating a welcoming and detail-oriented experience. • Manage a multi-line phone system, direct incoming calls accurately, and take clear messages when needed. • Provide day-to-day administrative assistance, including general office support and coordination of routine front-desk tasks. • Handle confidential documents and sensitive information with discretion and careful attention to privacy. • Communicate with managers and client contacts to address scheduling needs, work priorities, and deadline-related concerns. • Support back-office activities by assisting with clerical tasks and maintaining organized office records and materials. • Operate standard office equipment and ensure reception and common administrative areas remain functional and well organized. • Contribute to additional assignments and special projects as business needs arise.
2026-10-07T16:43:45Z

Corporate Paralegal

San Jose, CA
onsite
Permanent / Full Time
115000.00 - 175000.00 USD / Yearly
Inhouse legal team is seeking a Corporate Paralegal/Senior Legal Assistant to join their team in San Jose, CA. This role offers an exciting opportunity to contribute to a company that is reshaping the future of energy. As a key member of the Legal Department, you will provide advanced administrative and legal support, ensuring the smooth operation of corporate governance and legal processes. This role offers excellent benefits package including medical, dental, vision, paid time off, and 401k. Responsibilities:• Provide direct administrative and legal support to the Chief Legal Officer and Corporate Secretary.• Manage legal invoices, set up purchase orders, and track expenses to maintain alignment with budgetary goals.• Prepare and distribute Board of Directors meeting materials, draft agendas and consents, and oversee compliance with governance requirements.• Maintain corporate records, assist with entity formation, and handle annual filings to support subsidiary governance.• Organize, draft, review, and archive contracts, agreements, and other critical legal documents.• Coordinate document execution processes, including electronic signatures and contract lifecycle management systems.• Update and maintain legal knowledge databases and systems to ensure accessibility and accuracy.• Conduct research on legal matters and create summaries or reports to support decision-making.• Facilitate onboarding and training for new Legal team members to ensure seamless integration.• Collaborate with internal teams and external vendors to address legal inquiries and improve department processes.
2026-09-10T17:53:41Z

Billing Coordinator

Burlingame, CA
remote
Temporary / Contract
23.00 - 28.00 USD / Hourly
Billing CoordinatorIndustry: Supply Chain & LogisticsEmployment Type: Part-Time (3 Days) About the OpportunityA growing company in the supply chain and logistics industry is looking for a Billing & Accounts Receivable Coordinator to join its accounting team. This position will play an important role in keeping customer billing accurate, payments organized, and financial records up to date.The right candidate will be comfortable working with high-volume transactions, investigating discrepancies, and communicating with both internal teams and customers. This is a hands-on opportunity for someone with billing, AR, or bookkeeping experience who enjoys a fast-moving operational environment.What You'll Do<ul><li>Generate, review, and maintain customer invoices and other billing documentation.</li><li>Enter invoices, payments, bills, receipts, and adjustments into QuickBooks or related accounting systems.</li><li>Compare billing information against purchase orders and supporting documentation to identify pricing, quantity, freight, or other discrepancies.</li><li>Track open receivables and assist with follow-up on past-due customer balances.</li><li>Research customer billing questions and coordinate with internal departments to resolve issues.</li><li>Process account adjustments, credits, refunds, and other billing corrections when appropriate.</li><li>Assist with account reconciliations and maintain organized supporting documentation.</li><li>Prepare routine AR, billing, and revenue reports for management.</li><li>Maintain accurate electronic and physical records for accounting and audit purposes.</li><li>Work closely with sales, logistics, transportation, and operations teams to ensure transactions are billed correctly.</li><li>Provide additional accounting and administrative support to the finance team as needed.</li></ul>
2026-10-07T15:28:43Z

57 results for Assistant in 94565