We are looking for a detail-oriented Office Coordinator to join our team on a contract basis in Westbrook, Maine. This role is vital to ensuring smooth operations across multiple departments and locations within our organization. The position requires strong organizational skills, multitasking abilities, and a welcoming demeanor to support both internal staff and external visitors. Responsibilities:• Serve as the primary point of contact for reception duties, welcoming visitors, and managing sign-in/sign-out processes for agency classes and events.• Provide support and guidance to guests, ensuring they are directed to the appropriate locations and resources.• Manage incoming and outgoing mail, including sorting, distributing, and handling postage for various departments.• Track and verify package deliveries, ensuring accuracy and timely distribution.• Maintain multiple calendars for scheduling conferences and meetings using Microsoft Office Suite.• Ensure all office operations run smoothly, addressing any logistical challenges that arise.• Support the coordination of resources and materials.• Collaborate with other departments to streamline administrative tasks and improve efficiency.

• Proficiency in Microsoft Office Suite, particularly in managing calendars and scheduling. • Previous experience in receptionist duties or front office coordination. • Strong organizational skills with the ability to multitask in a fast-paced environment. • Excellent communication skills and a friendly, detail-oriented demeanor. • Ability to manage incoming mail and packages efficiently. • Experience with ordering platforms or supply chain coordination is preferred. • Familiarity with working in a non-profit setting is a plus. • Ability to handle sensitive information with discretion and attention to detail.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Westbrook, ME
onsite
Temporary
19.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Office Coordinator to join our team on a contract basis in Westbrook, Maine. This role is vital to ensuring smooth operations across multiple departments and locations within our organization. The position requires strong organizational skills, multitasking abilities, and a welcoming demeanor to support both internal staff and external visitors. Responsibilities:• Serve as the primary point of contact for reception duties, welcoming visitors, and managing sign-in/sign-out processes for agency classes and events.• Provide support and guidance to guests, ensuring they are directed to the appropriate locations and resources.• Manage incoming and outgoing mail, including sorting, distributing, and handling postage for various departments.• Track and verify package deliveries, ensuring accuracy and timely distribution.• Maintain multiple calendars for scheduling conferences and meetings using Microsoft Office Suite.• Ensure all office operations run smoothly, addressing any logistical challenges that arise.• Support the coordination of resources and materials.• Collaborate with other departments to streamline administrative tasks and improve efficiency.
2025-09-29T13:18:57Z

Office Coordinator Job in Westbrook | Robert Half