We are looking for a dedicated Administrative Assistant to provide essential support to the Property Manager, ensuring smooth operations across a portfolio of commercial properties. This long-term contract position is based in Wauwatosa, Wisconsin, and requires a strong focus on tenant communication, vendor coordination, and administrative tasks. The ideal candidate will excel in organization, customer service, and attention to detail.<br><br>Responsibilities:<br>• Act as the primary administrative support for the Property Manager, assisting with day-to-day operations of the property portfolio.<br>• Respond promptly and professionally to tenant inquiries, ensuring a high level of customer service.<br>• Maintain and update tenant records, Certificates of Insurance (COIs), and building distribution lists.<br>• Assist in the creation and distribution of tenant notices regarding property updates, maintenance schedules, or operational changes.<br>• Coordinate vendor services, including scheduling for janitorial work, signage installations, and other maintenance tasks.<br>• Track and manage internal records such as project updates, meter readings, and monthly spreadsheets for maintenance and accounting teams.<br>• Support accounts receivable tasks and contribute to the preparation of monthly reporting packages.<br>• Participate in accounts payable processes, such as invoice coding and coordinating bill-to changes.<br>• Ensure vacant suites are clean, accessible, and properly staged for showings.<br>• Provide secondary support for card access systems, assisting with troubleshooting and access modifications as needed.

• Proven experience in administrative or office support roles within a setting requiring attention to detail.<br>• Strong customer service and interpersonal communication skills.<br>• Excellent organizational abilities, with the capacity to manage multiple priorities under tight deadlines.<br>• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.<br>• Detail-oriented, proactive, and capable of working independently or collaboratively.<br>• Associate or bachelor’s degree preferred, or equivalent experience requiring attention to detail.<br>• Ability to sit, stand, stoop, kneel, and bend for extended periods, with occasional lifting of objects up to 25 pounds.<br>• Availability for 100% on-site work at the office or managed properties.

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