We are looking for an experienced and detail-oriented Senior Administrative Assistant to join our team in Tacoma, Washington. In this contract position, you will provide high-level administrative support to executives, commissioners, and other key stakeholders within the organization. This role requires professionalism, discretion, and exceptional organizational skills to ensure smooth operations in a dynamic environment. Responsibilities: • Provide comprehensive administrative support to the Executive Director, Port Commissioners, and Chief of Strategic Projects & Commission Relations. • Manage and coordinate calendars for executives and commissioners, ensuring optimal scheduling and prioritization of appointments and meetings. • Prepare and handle confidential communications, including drafting letters, reports, and memoranda with a high level of professionalism. • Serve as a liaison between the Executive Office and internal staff, fostering effective communication and a welcoming environment. • Coordinate logistics for high-profile events and assist with special event planning as needed. • Support onboarding activities for newly elected commissioners, ensuring smooth integration into the team. • Utilize Microsoft Office Suite, including Outlook and Excel, to manage documentation and streamline administrative tasks. • Represent executives and commissioners in external communications, maintaining confidentiality and professionalism at all times. • Anticipate the needs of executives and commissioners by understanding organizational priorities and goals.

• Proven experience in administrative support roles, preferably in executive-level environments. • Strong proficiency in Microsoft Office Suite, including Outlook, Excel, and SharePoint. • Excellent calendar management skills, with the ability to coordinate schedules for multiple executives. • Demonstrated ability to handle confidential documents and communications with discretion. • Experience planning and coordinating events, including high-profile functions. • Exceptional organizational skills and attention to detail. • Ability to communicate effectively with internal and external stakeholders. • Detail-oriented approach and ability to maintain a high level of confidentiality.

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Tacoma, WA
onsite
Temporary
23.00 - 28.00 USD / Hourly
We are looking for an experienced and detail-oriented Senior Administrative Assistant to join our team in Tacoma, Washington. In this contract position, you will provide high-level administrative support to executives, commissioners, and other key stakeholders within the organization. This role requires professionalism, discretion, and exceptional organizational skills to ensure smooth operations in a dynamic environment. Responsibilities: • Provide comprehensive administrative support to the Executive Director, Port Commissioners, and Chief of Strategic Projects & Commission Relations. • Manage and coordinate calendars for executives and commissioners, ensuring optimal scheduling and prioritization of appointments and meetings. • Prepare and handle confidential communications, including drafting letters, reports, and memoranda with a high level of professionalism. • Serve as a liaison between the Executive Office and internal staff, fostering effective communication and a welcoming environment. • Coordinate logistics for high-profile events and assist with special event planning as needed. • Support onboarding activities for newly elected commissioners, ensuring smooth integration into the team. • Utilize Microsoft Office Suite, including Outlook and Excel, to manage documentation and streamline administrative tasks. • Represent executives and commissioners in external communications, maintaining confidentiality and professionalism at all times. • Anticipate the needs of executives and commissioners by understanding organizational priorities and goals.
2025-12-18T22:04:24Z

Sr. Administrative Assistant Job in Tacoma, WA | Robert Half