We are seeking a highly organized and detail‑oriented Administrative Assistant to provide essential support to daily office operations. The ideal candidate is proactive, professional, and able to handle a wide range of administrative tasks while ensuring smooth workflow across the organization. Key Responsibilities:General Administrative Support<ul><li>Answer and direct phone calls; greet and assist visitors</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread correspondence, reports, and other documents</li><li>Handle filing, scanning, copying, and data entry tasks</li></ul>Office Coordination<ul><li>Maintain office supplies and inventory; process orders as needed</li><li>Coordinate incoming/outgoing mail and package deliveries</li><li>Assist with office maintenance requests and vendor communication</li><li>Support the planning and execution of meetings or small events</li></ul>Documentation & Recordkeeping<ul><li>Maintain accurate and organized records, both electronic and physical</li><li>Prepare spreadsheets, reports, and presentations as requested</li><li>Update databases and ensure information is current and accurate</li></ul>Communication & Customer Support<ul><li>Serve as a point of contact for internal staff and external clients</li><li>Respond to emails and inquiries in a professional and timely manner</li><li>Provide administrative support to multiple team members as needed</li></ul>Additional Support Tasks<ul><li>Assist with travel arrangements and itineraries</li><li>Process invoices, expense reports, or basic bookkeeping tasks (if applicable)</li><li>Support special projects and routine administrative initiatives</li></ul>

1–3+ years of administrative or office support experienceStrong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)Excellent written and verbal communication skillsStrong attention to detail and ability to prioritize multiple tasksProfessional demeanor and strong customer service mindsetAbility to maintain confidentiality and work independently

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Syracuse, NY
onsite
Temporary
18.00 - 22.00 USD / Hourly
We are seeking a highly organized and detail‑oriented Administrative Assistant to provide essential support to daily office operations. The ideal candidate is proactive, professional, and able to handle a wide range of administrative tasks while ensuring smooth workflow across the organization. Key Responsibilities:General Administrative Support<ul><li>Answer and direct phone calls; greet and assist visitors</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread correspondence, reports, and other documents</li><li>Handle filing, scanning, copying, and data entry tasks</li></ul>Office Coordination<ul><li>Maintain office supplies and inventory; process orders as needed</li><li>Coordinate incoming/outgoing mail and package deliveries</li><li>Assist with office maintenance requests and vendor communication</li><li>Support the planning and execution of meetings or small events</li></ul>Documentation & Recordkeeping<ul><li>Maintain accurate and organized records, both electronic and physical</li><li>Prepare spreadsheets, reports, and presentations as requested</li><li>Update databases and ensure information is current and accurate</li></ul>Communication & Customer Support<ul><li>Serve as a point of contact for internal staff and external clients</li><li>Respond to emails and inquiries in a professional and timely manner</li><li>Provide administrative support to multiple team members as needed</li></ul>Additional Support Tasks<ul><li>Assist with travel arrangements and itineraries</li><li>Process invoices, expense reports, or basic bookkeeping tasks (if applicable)</li><li>Support special projects and routine administrative initiatives</li></ul>
2026-02-11T14:08:38Z

Administrative Assistant Job in Syracuse, NY | Robert Half