We are looking for an experienced Executive Assistant to join our team on a contract basis in St. Helena, California. In this role, you will provide high-level administrative and operational support to the Chief Sales Officer while ensuring the seamless coordination of meetings, events, and special projects. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities with discretion and a focus on detail. Responsibilities: • Coordinate and oversee logistics for sales meetings and events, including bi-weekly calls, leadership gatherings, and national conferences. • Manage all aspects of meeting planning, such as booking travel, arranging accommodations, preparing agendas, and handling post-event follow-up. • Track and assign tasks across departments to ensure timely completion of meeting and project deliverables. • Drive initiatives to improve sales operations, enabling the team to focus on execution in the market. • Provide comprehensive administrative support to the Chief Sales Officer, including calendar management, travel coordination, and expense reporting. • Prepare and organize materials for leadership meetings and reports, ensuring accuracy and timeliness. • Act as a liaison between internal teams and external partners to facilitate clear and effective communication. • Assist in the planning and execution of special projects and team events. • Process invoices, maintain organized records, and ensure proper coding and approvals. • Promote and uphold workplace safety practices, including training staff, following safety protocols, and maintaining a clean and detail-oriented environment.

• Minimum of 5 years’ experience supporting executives or managing sales operations; experience in hospitality, wine, or consumer goods is a plus. • Bachelor’s degree is preferred but not required. • Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. • Strong organizational, communication, and interpersonal skills. • Proven ability to manage complex logistics and handle high-volume projects. • Attention to detail and discretion in handling sensitive information. • Detail-oriented approach, sound judgment, and a commitment to integrity. • Flexible availability for occasional after-hours or weekend communication.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.

St. Helena, CA
onsite
Temporary
28.50 - 33.00 USD / Hourly
We are looking for an experienced Executive Assistant to join our team on a contract basis in St. Helena, California. In this role, you will provide high-level administrative and operational support to the Chief Sales Officer while ensuring the seamless coordination of meetings, events, and special projects. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities with discretion and a focus on detail. Responsibilities: • Coordinate and oversee logistics for sales meetings and events, including bi-weekly calls, leadership gatherings, and national conferences. • Manage all aspects of meeting planning, such as booking travel, arranging accommodations, preparing agendas, and handling post-event follow-up. • Track and assign tasks across departments to ensure timely completion of meeting and project deliverables. • Drive initiatives to improve sales operations, enabling the team to focus on execution in the market. • Provide comprehensive administrative support to the Chief Sales Officer, including calendar management, travel coordination, and expense reporting. • Prepare and organize materials for leadership meetings and reports, ensuring accuracy and timeliness. • Act as a liaison between internal teams and external partners to facilitate clear and effective communication. • Assist in the planning and execution of special projects and team events. • Process invoices, maintain organized records, and ensure proper coding and approvals. • Promote and uphold workplace safety practices, including training staff, following safety protocols, and maintaining a clean and detail-oriented environment.
2026-01-24T00:43:35Z