Robert Half is looking for an experienced Administrative Coordinator to join our team in Spokane Valley, Washington. In this role, you will oversee essential administrative tasks that support the daily operations of our construction and contractor services. This is a Contract to permanent position, offering an opportunity to transition into a long-term role based on performance. The ideal candidate will thrive in a fast-paced environment, excel in multitasking, and deliver exceptional organizational and customer service skills. Responsibilities:• Manage and maintain preventive maintenance contracts, ensuring accuracy from setup to invoicing.• Coordinate scheduling and dispatching of service technicians, including ordering necessary parts and verifying documentation.• Handle monthly invoicing processes, reconcile records, and maintain accurate contract information.• Prepare performance reports for internal teams and customers, ensuring compliance with company procedures.• Support administrative functions such as dispatching, inspection coordination, and permit processing.• Assist with accounts receivable tasks, including following up on payments and processing credit card transactions.• Create and manage purchase orders, packing slips, and vendor invoices using QuickBooks and Excel.

• Previous experience in administrative roles, preferably within construction or contractor services.• Proficiency in Microsoft Office Suite, especially Excel, and QuickBooks.• Experience in handling accounts receivable and invoicing processes.• Familiarity with dispatching and scheduling operations is a plus.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Spokane Valley, WA
onsite
Contract / Temporary to Hire
24.00 - 26.00 USD / Hourly
Robert Half is looking for an experienced Administrative Coordinator to join our team in Spokane Valley, Washington. In this role, you will oversee essential administrative tasks that support the daily operations of our construction and contractor services. This is a Contract to permanent position, offering an opportunity to transition into a long-term role based on performance. The ideal candidate will thrive in a fast-paced environment, excel in multitasking, and deliver exceptional organizational and customer service skills. Responsibilities:• Manage and maintain preventive maintenance contracts, ensuring accuracy from setup to invoicing.• Coordinate scheduling and dispatching of service technicians, including ordering necessary parts and verifying documentation.• Handle monthly invoicing processes, reconcile records, and maintain accurate contract information.• Prepare performance reports for internal teams and customers, ensuring compliance with company procedures.• Support administrative functions such as dispatching, inspection coordination, and permit processing.• Assist with accounts receivable tasks, including following up on payments and processing credit card transactions.• Create and manage purchase orders, packing slips, and vendor invoices using QuickBooks and Excel.
2025-12-09T23:58:34Z

Administrative Coordinator Job in Spokane Valley | Robert Half