We are seeking a skilled Facilities Administrative Office Staff member to join our team in San Luis Obispo, California. This long-term contract position is ideal for an organized and detail-oriented individual who excels in managing office operations and coordinating essential administrative tasks. The role requires strong communication and problem-solving skills to support various departmental functions effectively. Responsibilities: • Manage and update the department’s intranet system, ensuring it aligns with current needs and participate in training as required. • Monitor the progress of contracts, ensuring timely execution, and promptly address any scheduling concerns with the Facilities Director. • Collaborate with representatives from other departments to research and resolve issues, ensuring smooth interdepartmental operations. • Handle accounts payable processes, including reviewing invoices and managing purchase orders. • Perform accurate and efficient data entry to maintain and update office records. • Utilize tools such as ADP, Concur, and About Time to streamline financial and administrative functions. • Support office operations by maintaining organized records and ensuring compliance with protocols. • Assist in preparing reports and documentation for departmental use. • Communicate effectively with team members and stakeholders to ensure clarity in administrative tasks.

• Proven experience in office administration or management roles. • Proficiency in tools such as ADP, Concur, and About Time for financial and administrative tasks. • Strong knowledge of accounts payable processes and purchase order management. • Exceptional organizational skills with the ability to manage multiple tasks simultaneously. • High attention to detail, especially in data entry and record-keeping. • Effective communication skills, both written and verbal. • Ability to work collaboratively with different departments to resolve issues. • Familiarity with intranet systems and willingness to undergo training as needed.

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San Luis Obispo, CA
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are seeking a skilled Facilities Administrative Office Staff member to join our team in San Luis Obispo, California. This long-term contract position is ideal for an organized and detail-oriented individual who excels in managing office operations and coordinating essential administrative tasks. The role requires strong communication and problem-solving skills to support various departmental functions effectively. Responsibilities: • Manage and update the department’s intranet system, ensuring it aligns with current needs and participate in training as required. • Monitor the progress of contracts, ensuring timely execution, and promptly address any scheduling concerns with the Facilities Director. • Collaborate with representatives from other departments to research and resolve issues, ensuring smooth interdepartmental operations. • Handle accounts payable processes, including reviewing invoices and managing purchase orders. • Perform accurate and efficient data entry to maintain and update office records. • Utilize tools such as ADP, Concur, and About Time to streamline financial and administrative functions. • Support office operations by maintaining organized records and ensuring compliance with protocols. • Assist in preparing reports and documentation for departmental use. • Communicate effectively with team members and stakeholders to ensure clarity in administrative tasks.
2025-12-05T01:04:12Z

Facilities Administrative Office Staff Job in San Luis Obispo | Robert Half