<p>A powerhouse litigation firm in Costa Mesa is seeking an experienced litigation secretary to join their team-oriented group of legal secretaries. The ideal litigation secretary will have 8+ years of experience in complex business law. Stability on the resume is a must. They want someone to join this team for the rest of their career! </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><ul><li>Working on silicosis cases:</li><li>eFiling in state, federal, and appellate courts (plus occasional filings under seal)</li><li>calendaring litigation deadlines (CompuLaw) – no docketing department</li><li>trial preparation (binders, exhibits, etc.) – office services department does the printing/tabbing</li><li>creating discovery shells and TOAs/TOCs - no word processing department</li></ul><p><strong><u>Perks of Company</u></strong>:</p><ul><li>There is a night secretary who can finish up work after hours.</li><li>Strong tenure. Many support staff have been there 10, 15, 20 years.</li><li>Complex, high-end cases with notable clients.</li><li>“The environment here is very nice. we do not allow any disrespect of anyone - from offices services up. We want to know about issues right away to take care of them. We don't wany anyone to feel like they are on an island. Even Todd, he will ask me what is going on. He doesn't want to assume no news is good news.” – office manager</li><li>Team pitches in to help each other out when one person is slammed.</li><li>“The secretaries operate as a team. If you have 4 attorneys, and one is doing an MSJ, that will take you all day. If you have other things you need to, we can put out an SOS like "who is available to help out with this?" and inevitably, a few will say "I can take it!" We are looking for someone willing to do that. You have to be nice! If not, you'll bring down the whole team!” – office manager </li></ul><p> </p><p><strong><u>Details of Role</u></strong>:</p><ul><li><u>Hours</u>: 7.5 hour days. OT during trial preparation. 8:30-5 or 9-5:30, but depends on attorney needs.</li><li><u>Profile that would be a fit</u>:</li><li>Law firm experience, not in-house litigation.</li><li>Little movement on the resume (they will not entertain folks who switch jobs every year or two).</li><li>Someone willing to step up and help others. The secretary team really does pitch in and help each other out.</li><li>Comfortable supporting high-end attorneys on complex cases</li></ul>
<p>*** This role can sit in LOS ANGELES (DOWNTOWN) or ORANGE COUNTY (IRVINE) or SAN DIEGO (DOWNTOWN) ***</p><p><br></p><p>A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary).</p><p> </p><p>The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team.</p><p> </p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:</p><ul><li>trial prep</li><li>litigation calendaring (no docket clerk)</li><li>TOA/TOCs</li><li>eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)</li><li>discovery shells (from macros)</li><li>redlining legal documents</li></ul><p>Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping.</p><p> </p><p><strong><u>Perks of Firm</u></strong>:</p><p>· Firm has an in-house trainer who helps get people set up</p><p>· Laid back environment</p><p>· Longevity of staff</p><p>· Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance</p><p>· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes</p><p>· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals. </p>
<p><strong>About the Firm:</strong></p><p>This boutique San Diego-based litigation firm was founded by experienced large-firm attorneys seeking to provide top-tier representation with the personal touch of a smaller practice. The firm handles complex business, employment, securities, and intellectual property disputes for a diverse client base, emphasizing practical results, direct partner involvement, and exceptional service. Known for its collegial culture, open-door communication, and collaborative environment, the firm offers a balanced, professional setting where every team member’s contribution is valued.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The firm seeks an experienced <strong>Litigation Secretary</strong> to support a busy team of attorneys handling sophisticated civil litigation matters. The ideal candidate will have strong organizational skills, excellent attention to detail, and a proactive approach to managing deadlines and supporting multiple attorneys.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Calendar and maintain all litigation-related deadlines and court schedules</li><li>Coordinate depositions, including scheduling, booking court reporters, and reserving conference rooms</li><li>Prepare and format legal documents (pleadings, discovery, motions, exhibits, TOAs/TOCs, trial binders)</li><li>Handle e-filing in both state and federal courts</li><li>Draft correspondence and shells for attorney review</li><li>Support 2-3 attorneys in a fast-paced environment</li><li>Assist with trial preparation, including exhibit management and logistics coordination</li><li>Maintain organized electronic and physical files in accordance with firm protocols</li></ul><p><strong>Work Plan:</strong></p><ul><li>Hybrid schedule: <strong>3 days on-site, 2 days remote</strong> after training</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li><strong>Salary:</strong> $90,000-$110,000 DOE (up to $115,000 for exceptional candidates)</li><li><strong>Bonus:</strong> Discretionary annual bonus</li><li><strong>Benefits:</strong> Medical, dental, and vision insurance; 401(k) with <strong>4% match</strong> and profit sharing; PTO (2 weeks vacation, 5 sick days, 7 holidays + 1 floating holiday)</li><li><strong>Perks:</strong> Company lunches, open communication, weekly team meetings, and a strong sense of community</li></ul><p><br></p>
<p><strong>About the Firm:</strong></p><p>This established San Diego litigation firm has built a reputation over nearly six decades for excellence in trial advocacy and client service. The attorneys are known for their dedication, professionalism, and hands-on approach to complex civil matters. The firm’s practice spans professional liability defense, personal injury, real estate and construction disputes, and employment litigation. With multiple attorneys recognized among the top practitioners in Southern California, the firm has earned Martindale-Hubbell’s highest AV® rating and numerous listings in <em>Best Lawyers in America</em> and <em>Super Lawyers</em>.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The firm seeks a highly organized <strong>Litigation Secretary</strong> to support a team of trial attorneys managing a large volume of active cases. The ideal candidate will thrive in a fast-paced, detail-oriented environment and enjoy working collaboratively with a close-knit team of experienced litigators.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and file motions in <strong>state court</strong> (federal filing experience is a plus, training provided)</li><li>Coordinate <strong>discovery and deposition notices</strong>, including scheduling and reserving court reporters</li><li>Handle <strong>calendaring</strong> of court dates, deadlines, and attorney schedules</li><li>Manage case files and maintain organization across approximately <strong>450 active matters</strong></li><li>Assist with <strong>CMS data entry</strong>, filing answers, and drafting <strong>Tables of Authorities (TOAs)</strong></li><li>Support attorneys in trial preparation and document management</li><li>Utilize <strong>MS Office, Worldox, Adobe Pro, and Essential Forms</strong> for daily tasks</li></ul><p><strong>Soft Skills:</strong></p><ul><li>Extremely organized and proactive with task management</li><li>Strong communicator with a positive, team-oriented mindset</li><li>Able to prioritize and manage deadlines across multiple cases</li></ul><p><strong>Work Plan:</strong></p><ul><li>Hybrid schedule: <strong>3 days in office / 2 remote</strong> after initial 30-day training period</li></ul><p><strong>Perks & Benefits:</strong></p><ul><li>Supportive, collegial culture with <strong>10–14 year average staff tenure</strong></li><li>Mutual respect across all levels of the organization</li><li><strong>Catered lunches twice a month</strong>, firm-sponsored social events and happy hours</li><li>Outdoor deck space for staff gatherings and team events</li></ul>
<p>A national law firm with 30 offices nationwide and over 700 attorneys, is seeking a Litigation Assistant for their Commercial Litigation Group. This role will be supporting two partners and two associates. This is a congenial office that gets together and collaborates!</p><p><br></p><p><strong><u>Duties:</u></strong></p><ul><li>Electronically filing pleadings with state and federal courts</li><li>Calendaring litigation deadlines and scheduling depositions</li><li>Formatting briefs, motions, discovery shells, etc. per CA civil codes + procedures</li><li>Handling attorney expense reports and time entry</li></ul><p>*** Experience with iManage, FileSite and Anaqua are a plus.</p><p><br></p><p><strong><u>Keys/Must haves</u></strong>: </p><p>· The more years of litigation experience, the better. The commercial litigation group is extremely busy.</p><p>· Knowledge of eFiling in state (and ideally federal) courts.</p><p>· Ability to commute to downtown San Diego daily.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Robert Half has placed two other litigation assistants in this office!</p><p>· I cannot say enough about the office managing partner and his team. They are casual, approachable, and easy to work with. The partners feel that the most junior person is equally important as the most senior level person. Everyone is an important to the puzzle. They place so much value on everyone. They care about their peoples’ lives: “let’s do whatever we can to support this person.” – ex-firm administrator</p><p>· Once a month, they take the team out to lunch or dinner. They are big on team building activities!</p><p>· Monthly wellness and team building activities (March Madness party, volunteer events, succulent planting party)</p>
<p>Join a national defense firm in Irvine! Our law firm client is seeking an experienced Legal Assistant to join its team of 40+ talented attorneys. The ideal legal assistant will have 3+ years of experience in California civil litigation, with at least some of that experience in employment litigation.</p><p><br></p><p>As a Legal Assistant, you'll support four attorneys who handle labor & employment defense matters. <strong>This firm is offering this Legal Assistant the ability to work hybrid remotely</strong>. <strong><u>This Legal Assistant must be able to commute to Irvine.</u></strong></p><p><br></p><p>The firm offers an excellent compensation package with a comprehensive benefits package (medical, dental, vision, 401k, profit sharing, paid vacation, sick days, holidays, and more)!</p><p><br></p><p>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCalRHL</p>
<p>A well-regarded and established Orange County law firm is seeking an experienced <strong>Legal Secretary</strong> with <strong>5+ years of civil litigation defense</strong> background to join their team. </p><p><br></p><p>This Legal Secretary opportunity is five days in office. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and litigation support to attorneys handling complex civil defense matters.</li><li>Prepare, format, and file pleadings, discovery, motions, and other legal documents in both state and federal courts.</li><li>Manage attorney calendars, deadlines, and case scheduling; coordinate meetings, depositions, and court appearances.</li><li>Maintain case files (electronic and physical), ensuring accuracy and compliance with firm procedures.</li><li>Communicate with clients, courts, and opposing counsel in a professional manner.</li><li>Handle billing, time entry, and other administrative tasks as assigned.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Minimum <strong>5 years’ experience</strong> as a litigation secretary in a civil defense practice.</li><li>Strong knowledge of <strong>state and federal court rules, e-filing procedures, and trial preparation</strong>.</li><li>Proficiency with Microsoft Office Suite; experience with document management and billing systems preferred.</li><li>Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.</li><li>Professional communication skills, both written and verbal, with strong attention to detail.</li></ul><p><strong>Why Join:</strong></p><ul><li>Work with a respected Orange County law firm with a longstanding reputation for excellence.</li><li>Support a collaborative team of attorneys dedicated to providing high-quality defense representation.</li><li>Competitive compensation and benefits package offered.</li></ul><p>To apply, submit resumes to Quidana Dove at Quidana.Dove< at >RobertHalf.< com ></p>
<p>A prestigious AmLaw 200 law firm is seeking a Litigation Assistant to join their growing team. This Litigation Assistant must have experience in one of the following areas: bankruptcy, commercial, or family litigation, and should be fluent in eFiling in those corresponding courts.</p><p><br></p><p>Litigation Assistants who speak Spanish are strongly encouraged to apply! The top end of the pay range is reserved for bilingual Litigation Assistants. </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>· Supporting three partners: one corporate bankruptcy, one commercial litigation, and one family law. </p><ul><li>E-filing in corresponding courts (directly, not with an attorney service - please do not apply if you've only eFiled using an attorney service)</li><li>Formating pleadings</li><li>Completing discovery shells</li><li>Drafting correspondence</li><li>Knowing civil rules well enough to double check docketed litigation deadlines and putting on attorney's calendars</li></ul><p>· Billable requirement: Litigation Assistants bill <strong>800 hours a year</strong>. Their work is mostly administrative, but they bill for things like discovery requests. A paralegal certification or attestation is preferred, but not required</p><p>· Software: Dictation in Big Hand. Document management in iManage. Entering time inTapp. Expense reports in Chrome River.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Size and prestige: they are AmLaw 200, so large enough to have tons of resources for practice growth, professional development, and have a wide variety of clients. Yet we “know everybody’s name on the email list!”</p><p>· The last legal assistant I placed has been there almost two years and loves it! </p><p>· This litigation assistant’s manager is in the SD legal secretary association board, super connected, and a great teacher.</p><p>· Parking is paid for in the building, beautiful suite. </p>
<p>Prestigious mid-sized firm with multiple offices is expanding! Are you an experienced Litigation Paralegal/Secretary with a knack for managing complex cases and supporting a top-tier legal team? Do you have a strong background in business litigation and want to be part of a dynamic, growing firm with a vision for excellence? If so, we have an exciting opportunity for YOU!</p><p><br></p><p>Why Join this team?</p><ul><li><strong>Fast-Paced, Cutting-Edge Environment:</strong> Work on high-stakes, complex business litigation cases alongside a team of legal experts.</li><li><strong>Rapid Growth & Opportunities:</strong> As a growing firm with multiple offices, there’s immense opportunity for career development and advancement.</li><li><strong>Collaborative & Supportive Culture:</strong> Be part of a close-knit, supportive team that values innovation, dedication, and work-life balance.</li><li><strong>Competitive Compensation:</strong> We offer top-notch salaries, benefits, and incentives to ensure your hard work is well-rewarded.</li></ul><p>What You’ll Be Doing:</p><ul><li>Provide essential <strong>support</strong> for complex business litigation matters, from case initiation to resolution.</li><li>Manage and organize <strong>discovery</strong>, <strong>pleadings</strong>, and <strong>motions</strong> for high-stakes litigation.</li><li>Prepare <strong>draft legal documents</strong>, correspondence, and filings, ensuring accuracy and compliance.</li><li>Coordinate <strong>scheduling</strong>, <strong>court filings</strong>, and <strong>trial preparation</strong> for attorneys handling major business disputes.</li><li>Keep track of key <strong>deadlines</strong>, manage case files, and assist with trial preparation and post-trial motions.</li><li>Communicate directly with clients, witnesses, experts, and opposing counsel to ensure smooth case management.</li></ul><p><br></p><p>If you're ready to take on exciting challenges in a rapidly expanding firm, with the opportunity for career growth and the satisfaction of being part of a talented team, we want to hear from you!</p><p><strong>Apply Now and Make Your Mark at a Leading Complex Business Litigation Firm!</strong></p><p><br></p><p>To apply, submit resumes <strong>ONLY</strong> to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com ></p>
<p>We are looking for a meticulous Trust and Probate Paralegal to join our services team in San Diego, California. In this role, you will provide comprehensive support for trust and probate administration, working closely with clients to ensure smooth operations. We have placed two legal support professionals at this firm who are doing great! </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Assist with trust administration processes both before and after a client’s passing, ensuring all legal and procedural requirements are met.</p><p>• Handle the funding of trusts, including addressing client inquiries and ensuring proper documentation.</p><p>• Prepare detailed trust accountings and manage the accurate transfer of assets to revocable living trusts and post-death transfers.</p><p>• Ensure all trusts are adequately funded and compliant with legal standards.</p><p>• Utilize software tools such as Word, Outlook, Excel, DocuSign, and iManage to efficiently manage documentation and client records.</p><p>• Maintain a strong focus on client communication, providing guidance and support throughout the probate and trust administration process.</p><p>• <em>Meet billable hour requirements of 1,340 hours per year.</em></p><p><br></p>
<p>We are looking for a dedicated Paralegal to join our team in San Diego, California. In this role, you will play a vital part in supporting attorneys and managing cases with a focus on plaintiff-side litigation, particularly involving sensitive matters of childhood sexual abuse. This position offers a unique opportunity to contribute to meaningful work while collaborating within a supportive and dynamic environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage a caseload of 60-70 cases, with a mix of single plaintiff cases and coordinated cases.</p><p>• Draft and file legal documents, including discovery, motions, deposition notices, and subpoenas.</p><p>• Coordinate litigation schedules and deadlines <em>(knowing discovery deadlines is a must!).</em></p><p>• Format and electronically file legal documents across state, federal, and appellate courts.</p><p>• Prepare for trial, including organizing materials and assisting attorneys during proceedings.</p><p>• Train and mentor paralegals, fostering growth and ensuring adherence to best practices.</p><p>• Act as a liaison between attorneys and paralegals to address workflow challenges and performance issues.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Casual office (people wear jeans, laid back, dogs in the office) </p><p>· Firm does regular happy hours, baseball games, team dinners</p><p>· Annual firm retreat to discuss goals + fun activities </p><p>· “We’re really proud of the work we do. It’s a cause for us. When clients suffer, and hold onto it for decades, and finally come to us saying they need help getting justice – and you do that – it’s the best feeling in the world. The whole firm feels that! When there is a resolution, everyone feels it. It’s not like car accidents, slip & falls – not to take away from that – but this is a uniquely fulfilling resolutions.” – managing partner </p><p>· Upward mobility opportunities and low turnover </p>
<p>Robert Half is offering an exciting opportunity for an Attorney to join an established law firm in Irvine, California.</p><p><br></p><p>The firm has incredible stability and tenure, with many attorneys and staff having worked together for 10+ years! This is a full-service firm and attorneys will be given an opportunity to touch on practice areas ranging from construction defect litigation, real estate litigation, business litigation, medical malpractice litigation, personal injury litigation, employment litigation, and transactional services</p><p><br></p><p><strong><u>Responsibilities of Role: </u></strong></p><ul><li>There is a mix of cases – people will work with partners across the state and work on different sorts of matters. Civil litigation and construction.</li><li>Initially, this attorney will be working more closely with a partner but the expectation is this associate will grow into doing more autonomous case management.</li><li>Writing – this will take some mentorship and the firm gives it.</li><li> </li><li>A-Z case management of cases in PRACTICE AREA from inception through trial.</li><li>Discovery, including depositions.</li><li>Law and motion.</li><li>Court appearances.</li><li>Pleadings.</li><li>Communicating and reporting up to with clients, carriers, and opposing counsel.</li><li>Attending site inspections.</li><li><u>Billable Hour Req</u></li><li>1800 per year</li></ul><p><strong><u> </u></strong></p><p><strong><u>Perks of Firm:</u></strong></p><ul><li>Great tenure with the firm/group of people – the firm administrator has been with these partners since 1999, the head of Northern CA has been with them for 11 years, another paralegal in Irvine has been with the firm for 25+ years.</li><li>Office lunch once a week with everyone!</li><li>The firm pays 100% of benefits for the employee and dependents.</li><li>Open door policy for everyone – they are big on doing things to keep people happy and want to stay.</li></ul><p><strong><u> </u></strong></p><p><strong><u>Compensation:</u></strong></p><ul><li>Salary range up to 170k</li><li>Monthly bonus for hitting billable hours. Everything after 170 per month gets a $500 bonus,</li><li>Additional discretionary bonuses!</li><li>Medical, dental, and vision are covered 100% for the employee and family, these kick in 30 days after employment. </li><li>PTO / sick Days?</li><li>401k w/ safe harbor matching contribution up to 3%, paid semi-monthly</li><li>Life insurance </li></ul>
<p>Our client in San Diego, CA is seeking a detail-oriented Administrative Assistant to support business operations and enhance productivity within a fast-paced office environment. This role is a great opportunity for individuals with strong organizational skills and a customer service mindset.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage scheduling, calendar coordination, and meeting logistics</li><li>Prepare and edit documents, reports, and presentations</li><li>Respond to phone and email inquiries with professionalism</li><li>Maintain filing systems and manage office supplies</li><li>Support team members and leadership with projects and daily tasks</li><li>Accurately enter data and uphold confidentiality standards</li><li>Perform general office duties to ensure smooth workflow</li></ul><p><br></p>
<p>Robert Half Legal has partnered with a multi office plaintiff law firm in Irvine looking for a full time Associate Attorney. The firm has roughly 20 attorneys across California, Hawaii, Arizona and New Mexico and their main practice areas include construction defect, class action and consumer law. </p><p><br></p><p>This is truly a family oriented environment where the partners care about their employees. They are open to any type of background (Plaintiff, Defense, or entry level) as they are willing to train. The role will have a hybrid work model with a few days in the office and a few days remote.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Independently work with a partner to manage a heavy caseload</li><li>Civil Pleadings, Motions, Discovery, and Trial Work</li><li>Regularly attend court appearances, depositions, and meetings</li><li>Communicate with clients and draft status reports</li></ul><p><strong><u>Perks of Company</u></strong>:</p><ul><li>Firm brings in lunch once or twice a week (this week they had a Bastille Day breakfast, the office manager brought in French food)</li><li>“We are doing something to help people! These are homeowners who have put a big deposit on a house… it’s very rewarding in that matter, rather than working for a corporation to make more money.” – office manager</li><li>Everyone who works here is very smart! The attorneys are very experienced… In the end, you’ve learned and helped society to build better homes.” – office manager</li><li>Rainy day tradition: cater lunch and let people go home early.</li><li>Birthday/anniversary lunch once a month – those with celebrations pick the food!</li><li>Business casual, except for mediations/hearings [via Zoom]</li><li>The legal assistant we placed there two years ago is still there. He’s gotten two raises in two years!</li></ul>
<p>Our client in San Diego is seeking a skilled Administrative Assistant to join their busy office environment. This is an excellent opportunity to leverage your organizational strengths and make a real impact on daily business operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate logistics</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Handle incoming calls and emails with professionalism and efficiency</li><li>Maintain filing systems and manage office supplies</li><li>Support team members and leadership with special projects as needed</li><li>Accurately enter data and ensure confidentiality of documents</li><li>Perform general office duties to ensure smooth workflow</li></ul><p><br></p>
<p>Our client in San Diego is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This is an excellent opportunity for a skilled professional to streamline office operations and play a critical role in driving success across the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, coordinate travel, and organize events for executives</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Serve as the primary point of contact between executives and internal/external stakeholders</li><li>Handle confidential information with utmost discretion and professionalism</li><li>Assist with meeting agendas, note-taking, and follow-ups on action items</li><li>Support special projects and business initiatives as directed by leadership</li><li>Maintain office files and records, ensuring information is up to date and accessible</li></ul><p><br></p>
<p>Our client in San Diego, CA is seeking a talented Sr. Administrative Assistant to support executive leaders and ensure daily business operations run smoothly. This is an excellent opportunity to leverage your advanced organizational, communication, and problem-solving skills in a dynamic and collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support, including managing complex calendars, coordinating travel arrangements, and preparing detailed reports and presentations.</li><li>Serve as a liaison between executives, internal teams, and external contacts.</li><li>Organize meetings, create agendas, record and distribute meeting minutes, and follow up on action items.</li><li>Maintain discretion when handling confidential information.</li><li>Assist in the management of special projects, events, and other assignments as needed.</li><li>Oversee office processes and recommend improvements for greater efficiency.</li><li>Conduct research, prepare documents, and monitor deadlines to ensure objectives are met.</li></ul>
<p>Contribute to groundbreaking work in the biotech sector as a Part-Time Administrative Assistant. Support our team with essential office tasks while gaining experience in an innovative environment focused on research and development. This role will start off at 12-hours per week and will be an ongoing contract opportunity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers, scientists, and the biotech team.</li><li>Assist with scheduling meetings, managing calendars, and coordinating travel arrangements.</li><li>Prepare and organize documents, reports, and presentations related to biotech projects.</li><li>Handle correspondence, maintain records, and support data entry tasks.</li><li>Assist with inventory tracking and ordering laboratory or office supplies as needed.</li><li>Uphold confidentiality and compliance with company policies.</li></ul><p><br></p>
<p>We are seeking a highly organized and adaptable Office Assistant to support daily administrative operations. This is an excellent opportunity to gain experience in a fast-paced office setting and provide immediate value during peak workload periods or special projects.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general clerical duties including filing, scanning, data entry, and managing correspondence.</li><li>Assist with scheduling appointments, meetings, and maintaining office calendars.</li><li>Support document preparation, copying, and distribution tasks as needed.</li><li>Answer phone calls, greet visitors, and direct inquiries to the appropriate staff.</li><li>Maintain organized records and assist with special projects as assigned.</li><li>Ensure office supplies are stocked and request replenishments when necessary.</li></ul><p><br></p>
<p>A growing organization in <strong>San Luis Rey</strong> is seeking an experienced <strong>Executive Assistant</strong> to provide high-level support to senior leadership. This role requires exceptional professionalism, confidentiality, and the ability to anticipate needs before they arise. If you’re a strong communicator who excels in organization, project coordination, and executive-level support, this position may be the perfect fit.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage complex calendars, meeting schedules, and travel arrangements</li><li>Prepare reports, presentations, and executive-level correspondence</li><li>Coordinate department communications and act as a liaison between leadership and staff</li><li>Track deadlines, follow-ups, and operational priorities for the executive team</li><li>Assist with project planning, research, documentation, and event coordination</li><li>Maintain organized filing systems and ensure accurate recordkeeping</li><li>Handle confidential information with discretion and professionalism</li></ul>
<p>A respected <strong>higher education institution</strong> in San Marcos is seeking a dedicated <strong>Administrative Assistant</strong> to support faculty, students, and leadership across multiple academic departments. This position is ideal for someone who enjoys working in a mission-driven environment where collaboration, integrity, and learning are at the heart of the workday.</p><p>The Administrative Assistant will play a critical role in managing departmental communications, organizing events, maintaining records, and ensuring the smooth operation of daily activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department heads, faculty, and staff.</li><li>Manage calendars, schedule meetings, and coordinate logistics for academic events.</li><li>Draft correspondence, prepare reports, and handle document filing (electronic and physical).</li><li>Support student inquiries, appointments, and program information requests.</li><li>Track budgets and expenses, process purchase orders, and assist with invoice approvals.</li><li>Maintain confidentiality of student and institutional records.</li><li>Coordinate communications between departments, faculty, and external partners.</li><li>Assist with onboarding new staff and updating procedural documentation.</li></ul>
<p>Our client, a leader in the property management sector, is seeking a detail-oriented Administrative Assistant to support property operations and office functions. This opportunity is ideal for professionals who excel in organizational and communication skills and are eager to contribute to a fast-paced team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support including scheduling, meeting coordination, and document management.</li><li>Serve as the point of contact for tenants, vendors, and staff, ensuring prompt and professional communication.</li><li>Assist with lease administration, maintenance requests, invoice processing, and record-keeping.</li><li>Maintain accurate files and handle confidential information with discretion.</li><li>Support special projects and assist management as needed.</li></ul><p><br></p>
<p>We are partnering with a reputable firm in San Diego to find a highly experienced litigation paralegal with strong trial preparation skills to support a busy trial team. The ideal candidate is proactive, organized, and able to manage trial preparation with minimal supervision in a fast-paced environment. This is a long-term contract role that starts in November. </p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage all aspects of trial preparation for jury trials, including compiling, organizing, and finalizing trial exhibits, witness binders, and trial notebooks.</li><li>Work extensively in iPro and other eDiscovery platforms to review, de-duplicate, and tag large document sets.</li><li>Handle pagination, labeling, and exhibit management to ensure accuracy and consistency across all trial materials.</li><li>Prepare motions in limine, jury instructions, witness packets, and direct/cross outlines.</li><li>Coordinate and assemble complete judge’s sets, witness sets, and master binders.</li><li>Support trial attorneys by anticipating needs and executing tasks independently with minimal instruction.</li></ul><p>Details:</p><ul><li>Long-term, 6-month contract</li><li>5 days on site in San Diego</li><li>Full-time</li><li>Starts immediately</li></ul>
<p>Our client, a reputable leader in property management, is seeking a skilled Administrative Assistant to support their team. This position offers the opportunity to work in a fast-paced environment and contribute to the success of residential and commercial property operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support, including calendar management, meeting coordination, and document preparation.</li><li>Serve as a primary point of contact for tenants, vendors, and staff, ensuring timely and professional communication.</li><li>Assist with lease administration, property documentation, and maintenance scheduling.</li><li>Support office procedures such as invoice processing, supply ordering, and record-keeping.</li><li>Maintain accurate files and handle sensitive information with discretion.</li><li>Contribute to special projects and assist management as needed.</li></ul><p><br></p>
<p>Our client, a respected organization in the nonprofit sector, is seeking a detail-oriented Administrative Assistant to join their team. This role presents an excellent opportunity for candidates passionate about contributing to a mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support including calendar management, meeting coordination, and document preparation.</li><li>Serve as the first point of contact for internal and external inquiries, demonstrating professionalism and tact.</li><li>Assist with donor communications, event logistics, and tracking volunteer information.</li><li>Maintain confidential files and handle sensitive information with discretion.</li><li>Support general office operations such as supply ordering, mail distribution, and data entry.</li><li>Contribute to special projects as assigned by leadership, ensuring deadlines and quality standards are met.</li></ul><p><br></p>
