We are looking for an Administrative Assistant to join our team on a contract basis in San Antonio, Texas. This role involves supporting daily office operations while delivering exceptional service to both internal and external stakeholders. The ideal candidate will be detail-oriented, proactive, and capable of handling physical tasks with ease.<br><br>Responsibilities:<br>• Welcome visitors and provide outstanding hospitality to ensure a positive experience.<br>• Manage beverage supplies by restocking drinks and preparing the coffee machine with fresh beans.<br>• Handle physical tasks, including lifting up to 25 pounds and carrying 10 pounds overhead.<br>• Navigate stairs comfortably to support various office needs.<br>• Deliver excellent customer service and maintain clear communication with team members.<br>• Compile end-of-day summary reports, addressing concerns, complaints, and positive feedback.<br>• Perform mailroom duties, including sorting and distributing mail efficiently.<br>• Assist with receptionist tasks, such as answering phones and greeting guests.
We are looking for a highly organized and dependable Administrative Assistant to join our team in San Antonio, Texas. In this Contract-to-permanent position, you will play a key role in managing day-to-day administrative tasks while delivering exceptional customer service. This role offers an opportunity to grow within the organization while contributing to its operational success.<br><br>Responsibilities:<br>• Provide detail-oriented administrative support, including scheduling, filing, and managing correspondence.<br>• Answer incoming calls, address inquiries, and direct callers to the appropriate departments.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Welcome visitors and handle receptionist duties with a friendly and detail-oriented demeanor.<br>• Ensure deadlines are met by effectively prioritizing and managing assigned tasks.<br>• Collaborate with team members to support office operations and improve efficiency.<br>• Maintain a clean and organized workspace and contribute to overall office organization.<br>• Assist in preparing reports, presentations, or other documents as needed.<br>• Demonstrate reliability and accountability in completing tasks and meeting expectations.
We are looking for a dedicated Administrative Assistant to join a senior center in San Antonio, Texas on a short-term contract basis. This hands-on role offers the opportunity to make a meaningful impact by providing direct support to daily operations and assisting families in need. Ideal for someone who values flexibility and enjoys contributing to a variety of tasks.<br><br>Responsibilities:<br>• Monitor and track daily meal deliveries to ensure accuracy and timely distribution.<br>• Coordinate Meals on Wheels shipments twice a month, including assembling care packages for families.<br>• Provide general administrative support across the center, adapting to immediate needs as they arise.<br>• Assist with physical tasks such as organizing supplies and preparing shipments.<br>• Answer inbound calls and respond to inquiries to support smooth communication.<br>• Perform data entry tasks to maintain accurate records and documentation.<br>• Greet visitors and manage receptionist duties to create a welcoming environment.<br>• Maintain organization within office spaces and communal areas to support efficient operations.
We are looking for a skilled and resourceful Senior Executive Assistant to provide high-level administrative support to organizational leadership and the Board of Directors. This Contract position is based in San Antonio, Texas, and requires someone with strong attention to detail who excels in managing complex schedules, handling confidential information, and facilitating communication between key stakeholders. The ideal candidate will bring exceptional organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Serve as the primary administrative liaison for the leadership team and Board of Directors, ensuring seamless communication and coordination.<br>• Manage and prioritize executive calendars, resolving scheduling conflicts and ensuring timely organization of appointments.<br>• Coordinate and facilitate board meetings, including preparing agendas, recording minutes, and distributing relevant materials.<br>• Reconcile credit card statements, process expense reports, and submit timesheets for designated executives.<br>• Organize logistics for internal and external meetings, including securing venues, arranging catering, and ensuring technical readiness for presentations.<br>• Prepare and format presentations with a high level of accuracy and distribute meeting documents as needed.<br>• Maintain and update confidential records and databases with accuracy and discretion.<br>• Establish and oversee both digital and physical filing systems to ensure efficient document management.<br>• Provide technical support for video conferencing and virtual meetings, ensuring seamless execution.<br>• Assist with data entry, reporting, and preparation of documentation to support leadership initiatives.
