We are seeking an experienced Office Manager to oversee daily administrative operations and manage key office functions at a non-profit organization in Reading, Pennsylvania. This is a Contract-to-Permanent position, offering an opportunity to contribute to the smooth operations of both organizational and outreach programs. The ideal candidate will be highly organized, detail-oriented, and skilled in managing financial, personnel, and administrative tasks. Key Responsibilities:<ul><li>Oversee the day-to-day operations of the business office, ensuring smooth and efficient workflows.</li><li>Process bi-weekly payroll for staff, maintaining accuracy and timeliness.</li><li>Manage accounts payable by ensuring all invoices are paid on time and deposits and withdrawals are appropriately posted.</li><li>Administer personnel policies, maintain staff personnel files, and handle HR-related documentation for payroll employees.</li><li>Prepare and submit financial reports associated with program funding and grants.</li><li>Collaborate with leadership to develop and manage annual budgets for the organization, programs, and related initiatives.</li><li>Create quarterly and annual financial reports for presentation to the Finance Council and stakeholders.</li><li>Attend key events, such as annual fundraisers or community programs, to oversee financial transactions, track revenue, and ensure proper cash flow management.</li><li>Coordinate with maintenance staff or contractors on facility-related tasks and contracts.</li><li>Manage office supplies, equipment, and petty cash, ensuring resources are stocked and systems function properly.</li></ul>This role is essential for ensuring the successful operation and growth of the non-profit’s mission-centered activities. We're looking for someone who thrives in a dynamic environment and can help drive positive impacts within the community.

<ul><li>A bachelor's degree in business administration, management, or a related field is preferred.</li><li>Minimum of 3–5 years of experience in office management, administrative operations, or a related role, ideally within a non-profit organization.</li><li>Expertise in managing payroll, accounts payable/receivable, and financial reporting, including experience with budgeting and bookkeeping software (e.g., QuickBooks, Sage).</li><li>Ability to prepare and analyze financial statements and reports for stakeholders.</li><li>Strong ability to oversee daily office operations, manage workflows, coordinate schedules, and ensure efficiency.</li><li>Exceptional organizational and multitasking abilities with strong attention to detail.</li><li>Knowledge of HR policies, employment laws, and personnel file management.</li><li>Experience handling payroll documentation, benefits administration, and maintaining confidentiality of sensitive employee details.</li><li>Excellent written and verbal communication skills to effectively liaise with leadership, staff, and community members.</li><li>Proven ability to collaborate with multiple stakeholders and manage relationships with vendors, contractors, and government agencies.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook), accounting tools, and office management software.</li><li>Familiarity with CRM systems and online reporting mechanisms is an asset.</li><li>Strong problem-solving skills and the ability to remain calm under pressure while meeting deadlines.</li><li>Adaptability to managing conflicting priorities in a dynamic non-profit environment.</li><li>Experience with supporting events, overseeing financial transactions at fundraisers, and ensuring cash flow management.</li></ul>

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Reading, PA
onsite
Contract / Temporary to Hire
23.00 - 24.00 USD / Hourly
We are seeking an experienced Office Manager to oversee daily administrative operations and manage key office functions at a non-profit organization in Reading, Pennsylvania. This is a Contract-to-Permanent position, offering an opportunity to contribute to the smooth operations of both organizational and outreach programs. The ideal candidate will be highly organized, detail-oriented, and skilled in managing financial, personnel, and administrative tasks. Key Responsibilities:<ul><li>Oversee the day-to-day operations of the business office, ensuring smooth and efficient workflows.</li><li>Process bi-weekly payroll for staff, maintaining accuracy and timeliness.</li><li>Manage accounts payable by ensuring all invoices are paid on time and deposits and withdrawals are appropriately posted.</li><li>Administer personnel policies, maintain staff personnel files, and handle HR-related documentation for payroll employees.</li><li>Prepare and submit financial reports associated with program funding and grants.</li><li>Collaborate with leadership to develop and manage annual budgets for the organization, programs, and related initiatives.</li><li>Create quarterly and annual financial reports for presentation to the Finance Council and stakeholders.</li><li>Attend key events, such as annual fundraisers or community programs, to oversee financial transactions, track revenue, and ensure proper cash flow management.</li><li>Coordinate with maintenance staff or contractors on facility-related tasks and contracts.</li><li>Manage office supplies, equipment, and petty cash, ensuring resources are stocked and systems function properly.</li></ul>This role is essential for ensuring the successful operation and growth of the non-profit’s mission-centered activities. We're looking for someone who thrives in a dynamic environment and can help drive positive impacts within the community.
2025-10-28T14:28:45Z