We are looking for a dedicated Administrative Assistant to join our team in Portland, Maine. This position is a long-term contract opportunity ideal for someone eager to grow and develop their skills in a dynamic, smaller office environment. The role requires flexibility, adaptability, and a commitment to delivering exceptional administrative support. Responsibilities: • Manage inbound phone calls and provide attentive assistance to clients and colleagues. • Deliver excellent customer service by responding to inquiries and resolving issues promptly. • Perform accurate data entry tasks to maintain organized and up-to-date records. • Assist in daily office operations and ensure smooth workflows. • Prioritize and adjust tasks as needed throughout the day to meet deadlines. • Collaborate with team members to support various business functions. • Maintain a welcoming reception area and greet visitors with courtesy and professionalism. • Take initiative to learn and cross-train on multiple aspects of the office processes. • Uphold confidentiality and handle sensitive information with care. • Ensure compliance with office policies and procedures at all times.

• Previous experience in administrative or receptionist roles. • Strong customer service skills with a client-focused mindset. • Proficiency in data entry and basic computer applications. • Ability to handle multiple tasks and prioritize effectively in a fast-paced environment. • Excellent communication skills, both verbal and written. • Willingness to learn and cross-train in various areas of the organization. • High level of professionalism and attention to detail. • Comfortable working in a smaller office setting and contributing to a team-oriented atmosphere.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Portland, ME
onsite
Temporary
19.00 - 21.00 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Portland, Maine. This position is a long-term contract opportunity ideal for someone eager to grow and develop their skills in a dynamic, smaller office environment. The role requires flexibility, adaptability, and a commitment to delivering exceptional administrative support. Responsibilities: • Manage inbound phone calls and provide attentive assistance to clients and colleagues. • Deliver excellent customer service by responding to inquiries and resolving issues promptly. • Perform accurate data entry tasks to maintain organized and up-to-date records. • Assist in daily office operations and ensure smooth workflows. • Prioritize and adjust tasks as needed throughout the day to meet deadlines. • Collaborate with team members to support various business functions. • Maintain a welcoming reception area and greet visitors with courtesy and professionalism. • Take initiative to learn and cross-train on multiple aspects of the office processes. • Uphold confidentiality and handle sensitive information with care. • Ensure compliance with office policies and procedures at all times.
2025-10-08T18:53:46Z

Administrative Assistant Job in Portland | Robert Half