<p>Our client, a well-established <strong>construction and development company</strong> known for its high-end commercial projects, is seeking a highly organized and dependable <strong>Administrative Assistant</strong> to support their fast-paced office operations. This is the perfect opportunity for someone who thrives on structure, precision, and teamwork — someone who can balance supporting field teams and executive staff with grace and professionalism. In this role, you’ll be the behind-the-scenes force that keeps operations running smoothly. You’ll assist with document control, coordinate project schedules, process invoices, and help maintain communication between contractors, vendors, and leadership. The team values initiative, attention to detail, and a positive “get it done” attitude.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Support daily administrative operations, including managing correspondence, scheduling meetings, and maintaining digital and physical filing systems.</li><li>Assist project managers with documentation, job costing, and permit tracking.</li><li>Prepare reports, proposals, and bid documents for new construction projects.</li><li>Coordinate vendor communication and assist with invoice processing and purchase orders.</li><li>Track project timelines and ensure deadlines are met.</li><li>Maintain office inventory and order supplies as needed.</li><li>Provide occasional support to accounting and HR teams with data entry or document preparation.</li></ul>
<p>We are seeking a highly organized and detail-oriented Construction Administrative Assistant to support our project managers, superintendents, and office staff with day-to-day administrative and project coordination tasks. The ideal candidate will have strong multitasking skills, excellent communication abilities, and a proactive approach to keeping construction projects running smoothly from the office side.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers, superintendents, and other team members.</li><li>Prepare, process, and track project documentation, including contracts, submittals, change orders, RFIs, and purchase orders.</li><li>Assist with scheduling meetings, coordinating site visits, and maintaining project calendars.</li><li>Organize and maintain physical and electronic filing systems for project records, permits, and compliance documents.</li><li>Draft correspondence, reports, and meeting notes as needed.</li><li>Process invoices, expense reports, and timesheets; coordinate with accounting to ensure accuracy.</li><li>Serve as a point of contact for vendors, subcontractors, and clients regarding administrative and scheduling matters.</li><li>Monitor inventory and order office/construction supplies as needed.</li><li>Support HR and safety compliance efforts, including onboarding paperwork and training records.</li><li>Perform other administrative duties as assigned to ensure smooth office and project operations.</li></ul><p><br></p>
We are looking for a Front Desk Assistant to join our team in Banning, California. This Contract-to-Permanent position requires a motivated individual with strong organizational and communication skills to support daily operations and provide exceptional service to residents and guests. The role involves a blend of administrative tasks and customer-facing responsibilities, offering an opportunity to contribute to the smooth functioning of the facility.<br><br>Responsibilities:<br>• Coordinate and manage the facility scheduling system, meeting with groups to determine setup needs and requirements.<br>• Support the planning and execution of diverse special events, including celebrations, concerts, dinner dances, and community activities.<br>• Prepare marketing materials and maintain the annual and monthly Community Master Calendar.<br>• Handle incoming calls on a multi-line phone system, directing inquiries and taking messages as needed.<br>• Welcome visitors, provide information and directions, and respond to resident and guest inquiries.<br>• Assist with administrative tasks such as research, preparing reports, and completing special projects.<br>• Collect fees for activities and programs, manage ticket sales for events, and oversee equipment checkout processes.<br>• Maintain and update informational racks and resident bulletin boards, ensuring all materials are current.<br>• Report facility issues or concerns to the appropriate personnel, including security, when required.<br>• Provide support to the Recreation Manager in developing goals, objectives, and policies for the department.
<p>Step into the world of healthcare where every interaction makes a difference. Our client, a highly respected <strong>healthcare and wellness practice</strong>, is seeking a <strong>Receptionist</strong> to be the heart of their front office. This role blends administrative expertise with compassion, ensuring patients feel welcome, supported, and cared for the moment they step through the door. In this role, you’re not just answering phones — you’re guiding patients through appointments, helping families navigate insurance details, and making sure providers have everything they need to deliver exceptional care.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Greet patients warmly, check them in, and provide clear instructions for their visit.</li><li>Answer phones, schedule appointments, and manage a busy provider calendar.</li><li>Verify insurance, process patient paperwork, and update electronic health records.</li><li>Coordinate with medical assistants, nurses, and providers to keep daily operations on track.</li><li>Handle billing inquiries with professionalism and tact.</li><li>Ensure the waiting area is clean, organized, and welcoming.</li><li>Maintain confidentiality in line with HIPAA regulations.</li></ul>
<p>Our client, a dynamic and growing <strong>corporate services organization</strong>, is looking for a detail-oriented and motivated <strong>HR Assistant</strong> to join their human resources team. This position offers an opportunity to learn, grow, and build a long-term HR career in an environment that values collaboration, compliance, and employee engagement.</p><p>As the HR Assistant, you’ll support daily operations across onboarding, compliance, payroll administration, and benefits coordination. You’ll act as a trusted liaison between employees and the HR department — maintaining confidentiality and professionalism while helping the company’s people-first culture thrive.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Assist in the recruitment process, including posting jobs, reviewing resumes, and scheduling interviews.</li><li>Coordinate onboarding and new hire paperwork, ensuring compliance with company and legal requirements.</li><li>Maintain accurate HR records, employee files, and HRIS data.</li><li>Support payroll processing, timecard verification, and benefits enrollment.</li><li>Help manage leaves of absence, FMLA, workers’ comp, and unemployment claims.</li><li>Assist with performance review tracking and training logistics.</li><li>Respond to employee inquiries and provide general HR support.</li><li>Participate in employee engagement and wellness initiatives.</li></ul>
We are looking for a detail-oriented Accounting Assistant to join our team on a long-term contract basis in Vista, California. In this role, you will play a key part in ensuring the accuracy of financial records and supporting daily accounting operations. This position offers an excellent opportunity for professionals with a strong background in accounting functions and ERP systems to contribute to the healthcare industry.<br><br>Responsibilities:<br>• Audit and verify cash reports to ensure accuracy and compliance.<br>• Reconcile cash receipts and prepare daily cash reconciliation reports.<br>• Handle twice-weekly bank deposits promptly and accurately.<br>• Support the Accounts Payable team by scanning documents and processing invoices as needed.<br>• Assist with various administrative tasks to maintain smooth accounting operations.<br>• Collaborate with team members to address discrepancies and ensure timely resolution.<br>• Utilize ERP systems to manage and track financial data effectively.
<p>We are looking for an experienced Executive Associate to join our team in Ontario, CA. This role involves supporting high-level professionals in commercial real estate transactions, including acquisitions, leasing, and financing. As a long-term contract position, this role requires excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Draft, review, and manage legal documents related to real estate transactions, such as purchase agreements, leases, and closing documentation.</p><p>• Coordinate and oversee the entire lifecycle of real estate transactions, from initiation to finalization.</p><p>• Conduct detailed reviews of title and survey documents, identifying and resolving any discrepancies or issues.</p><p>• Assist with due diligence efforts by analyzing leases, contracts, and corporate records.</p><p>• Maintain well-organized files and track critical dates, deadlines, and deliverables.</p><p>• Collaborate with senior brokers and staff to provide support in document preparation, client communication, and scheduling.</p><p>• Communicate effectively with attorneys, clients, lenders, title companies, and other stakeholders.</p><p>• Ensure adherence to company policies and compliance with relevant legal standards.</p><p>• Provide day-to-day administrative support to executive-level team members.</p><p>• Utilize software tools like Microsoft Office Suite and document management systems to enhance efficiency.</p>
We are looking for a skilled and detail-oriented Family Law Paralegal to join our team in Corona, California. This is a contract position that requires expertise in family law and the ability to manage multiple cases efficiently. The ideal candidate will have strong organizational skills, technical proficiency, and a commitment to delivering exceptional support to attorneys and clients.<br><br>Responsibilities:<br>• Draft and prepare legal documents such as petitions, motions, responses, and agreements, ensuring accuracy and adherence to templates.<br>• Manage discovery processes, including propounding and responding to discovery requests using established firm procedures and tools.<br>• Oversee case management for a portfolio of 30–60 cases, ensuring timely progress from initial filing to resolution.<br>• Collaborate with legal assistants for filings and document preparation, maintaining a smooth workflow.<br>• Coordinate with intake and receptionist staff to ensure comprehensive case support and client communication.<br>• Maintain organization and tracking of case files and deadlines to ensure compliance with legal timelines.<br>• Provide trial preparation assistance, including assembling necessary materials and supporting attorneys during litigation.<br>• Ensure proper use of platforms such as Clio, Microsoft Office 365, and Dropbox for case management and documentation.<br>• Uphold confidentiality and accuracy in handling sensitive family law matters.
