We are looking for a dedicated Administrative Assistant to join our team in Palm Desert, California. In this long-term contract position, you will play a vital role in ensuring the smooth operation of our front office by providing exceptional administrative support and delivering a welcoming experience for visitors and clients. If you thrive in a fast-paced environment and enjoy multitasking, this opportunity is perfect for you. Responsibilities: • Welcome visitors and clients with professionalism, ensuring they are directed to the appropriate person or department. • Manage appointment scheduling, conference room bookings, and coordinate calendars efficiently. • Perform administrative tasks such as data entry, filing, and organizing documents to maintain smooth office operations. • Handle incoming and outgoing mail, packages, and deliveries promptly. • Monitor and manage office supplies inventory, placing orders as needed to maintain a well-stocked workspace. • Maintain accurate logs, databases, and records for front office activities. • Ensure all visitors comply with check-in procedures, including logging and ID verification when applicable. • Provide support in answering inbound calls and directing them to the appropriate parties. • Collaborate with team members to address daily operational needs and resolve any issues that arise.

• High school diploma or equivalent; an associate degree is preferred but not required. • Minimum of 1 year of experience in a receptionist or administrative role. • Strong organizational skills with the ability to multitask and pay attention to detail. • Excellent verbal and written communication skills. • Customer service mindset with the ability to remain calm and focused under pressure. • Familiarity with scheduling or office software is a plus. • Reliable and punctual with a positive attitude. • Ability to handle sensitive information and maintain confidentiality.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Palm Desert, CA
onsite
Temporary
19.00 - 20.00 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Palm Desert, California. In this long-term contract position, you will play a vital role in ensuring the smooth operation of our front office by providing exceptional administrative support and delivering a welcoming experience for visitors and clients. If you thrive in a fast-paced environment and enjoy multitasking, this opportunity is perfect for you. Responsibilities: • Welcome visitors and clients with professionalism, ensuring they are directed to the appropriate person or department. • Manage appointment scheduling, conference room bookings, and coordinate calendars efficiently. • Perform administrative tasks such as data entry, filing, and organizing documents to maintain smooth office operations. • Handle incoming and outgoing mail, packages, and deliveries promptly. • Monitor and manage office supplies inventory, placing orders as needed to maintain a well-stocked workspace. • Maintain accurate logs, databases, and records for front office activities. • Ensure all visitors comply with check-in procedures, including logging and ID verification when applicable. • Provide support in answering inbound calls and directing them to the appropriate parties. • Collaborate with team members to address daily operational needs and resolve any issues that arise.
2025-09-03T22:24:10Z

Administrative Assistant Job in Palm Desert | Robert Half