We are looking for a highly organized Fleet Coordinator to oversee fleet administration and ensure compliance with all relevant obligations. This role requires candidates to be fully bilingual in Portuguese and English. Fleet administration and compliance, top priority<ul><li>Maintain and update documentation for every vehicle, registrations, renewals, plates, tags, insurance, inspections when applicable, and any other required obligations</li><li>Build and maintain a renewal calendar with reminders and follow through until completion</li><li>Organize and maintain digital and physical records by vehicle, with clear structure and traceability</li><li>Prepare, review, route, and sign fleet and administrative documents according to internal procedures</li><li>Support processes related to tickets, tolls, towing, incidents, and disputes, ensuring deadlines and evidence are managed correctly</li><li>Keep the fleet database updated, including document status, history, and open items</li></ul>Administrative back office and coordination with third parties<ul><li>Maintain organized vendor files, contracts, subscriptions, recurring payments, and supporting documentation</li><li>Coordinate document requests and submissions to insurers, partners, vendors, and other parties as needed</li><li>Support basic finance administration in coordination with the outsourced bookkeeper and CPA, such as organizing receipts, invoices, and monthly documentation packages, and ensuring deadlines are met</li></ul>Operational support as needed<ul><li>Support reservations and customer service during peak demand, following processes defined by the Operations Coordinator</li><li>Assist with delivery and return checklists and tracking operational open items when requested</li></ul>Success metrics<ul><li>Fleet documentation and obligations are always current, with no missed critical renewals</li><li>Records are organized, audit ready, and easy to locate by vehicle</li><li>Low rework with insurers, partners, and accounting vendors due to complete and consistent documentation</li><li>Monthly admin packages to bookkeeper and CPA are delivered on time with minimal corrections</li><li>Operational support is effective during peaks without compromising administrative compliance</li></ul>

<ul><li>MUST be fully bilingual in Portuguese and English</li><li>Background in the automotive or car rental industry</li><li>Strong Excel skills and comfort working with systems and structured trackers</li><li>Comfortable working in a small, fast growing business with autonomy and urgency</li><li>Willingness to sign documents and take responsibility for compliance workflows</li></ul>

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Orlando, FL
onsite
Permanent
70000.00 - 80000.00 USD / Yearly
We are looking for a highly organized Fleet Coordinator to oversee fleet administration and ensure compliance with all relevant obligations. This role requires candidates to be fully bilingual in Portuguese and English. Fleet administration and compliance, top priority<ul><li>Maintain and update documentation for every vehicle, registrations, renewals, plates, tags, insurance, inspections when applicable, and any other required obligations</li><li>Build and maintain a renewal calendar with reminders and follow through until completion</li><li>Organize and maintain digital and physical records by vehicle, with clear structure and traceability</li><li>Prepare, review, route, and sign fleet and administrative documents according to internal procedures</li><li>Support processes related to tickets, tolls, towing, incidents, and disputes, ensuring deadlines and evidence are managed correctly</li><li>Keep the fleet database updated, including document status, history, and open items</li></ul>Administrative back office and coordination with third parties<ul><li>Maintain organized vendor files, contracts, subscriptions, recurring payments, and supporting documentation</li><li>Coordinate document requests and submissions to insurers, partners, vendors, and other parties as needed</li><li>Support basic finance administration in coordination with the outsourced bookkeeper and CPA, such as organizing receipts, invoices, and monthly documentation packages, and ensuring deadlines are met</li></ul>Operational support as needed<ul><li>Support reservations and customer service during peak demand, following processes defined by the Operations Coordinator</li><li>Assist with delivery and return checklists and tracking operational open items when requested</li></ul>Success metrics<ul><li>Fleet documentation and obligations are always current, with no missed critical renewals</li><li>Records are organized, audit ready, and easy to locate by vehicle</li><li>Low rework with insurers, partners, and accounting vendors due to complete and consistent documentation</li><li>Monthly admin packages to bookkeeper and CPA are delivered on time with minimal corrections</li><li>Operational support is effective during peaks without compromising administrative compliance</li></ul>
2026-01-28T13:18:42Z

Fleet Coordinator Job in Orlando, FL | Robert Half