<p>Robert Half Administrative and Customer Support is seeking a receptionist with a strong sense of ownership and attention to detail. In this Receptionist role you will be responsible for answering phones, acting as the company liaison, and interacting professionally with customers. This is a great opportunity for those looking for a dynamic team environment, offering a great workspace/office, excellent benefits and great career advancement and opportunity. This is a long-term temporary-to-fulltime position located in San Jose, California.</p>
<p>A San Francisco law office has an urgent need for a Receptionist to serve as the firm’s primary front desk presence. This is a fully onsite role supporting client onboarding, daily office operations, and general clerical functions. The team is targeting candidates with 1–3 years of professional experience who bring reliability, professionalism, and strong attention to detail. Legal experience is welcome but not required. This role is structured as a contract-to-hire opportunity.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>• Provide front desk coverage, greet visitors, and maintain a polished, professional presence</p><p>• Support client onboarding processes using Clio (training provided)</p><p>• Process and distribute mail; stamp incoming documents and route to appropriate attorneys</p><p>• Maintain office and kitchen spaces; ensure supplies are stocked and common areas are tidy</p><p>• Perform clerical tasks including scanning, filing, and data entry</p><p>• Follow established SOPs with strong confidentiality</p><p>• Support administrative needs and take on expanded responsibilities as performance allows</p>
We are looking for a detail-oriented Receptionist to join our team in San Francisco, California. In this contract position, you will serve as the first point of contact in a dynamic, open-concept office environment. Your role will involve managing office spaces, coordinating conference room bookings, and delivering exceptional customer service to both internal and external guests.<br><br>Responsibilities:<br>• Oversee office space reservations using scheduling systems such as Manhattan One, ensuring seamless coordination for approximately 25 office spaces, including executive-level bookings.<br>• Greet clients, partners, and visitors upon arrival, maintaining a welcoming and detail-oriented demeanor.<br>• Set up conference rooms for meetings and events, including organizing catering arrangements and ensuring proper configurations.<br>• Place food orders using company resources, manage receipts, and maintain accurate records.<br>• Monitor and update office calendars and schedules to ensure efficient operations.<br>• Collaborate closely with the Hospitality Associate to maintain smooth workflows and build strong relationships.<br>• Provide consistent coverage at the reception desk during business hours, arranging backup during breaks and lunch.<br>• Anticipate guest needs, resolve issues proactively, and deliver outstanding service to a diverse range of personalities.<br>• Handle sensitive and confidential documents with discretion.<br>• Assist with additional administrative projects as assigned, demonstrating flexibility and adaptability.
<p>We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in San Francisco, California. In this role, you will be the first point of contact for visitors and employees, ensuring seamless daily operations in a dynamic and fast-paced environment. This long-term contract position is ideal for someone with corporate experience who excels at multitasking and providing exceptional support.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming and outgoing shipments, including monitoring and coordinating virtual mailbox activities.</p><p>• Utilize Freshservice to prioritize and address internal ticketing requests efficiently.</p><p>• Collaborate with vendors to organize food and beverage logistics and maintain smooth daily operations.</p><p>• Provide support for in-office events and assist the Executive Assistant team with planning offsite activities.</p><p>• Respond to employee inquiries and offer general office assistance.</p><p>• Supervise logistics related to an upcoming office move scheduled for next year.</p><p>• Maintain communication channels through tools like Slack, Envoy, Freshservice, and Notion to ensure operational efficiency.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013349651 **</p>
<p>A San Francisco–based law firm is seeking a professional and reliable Receptionist to provide short-term front desk coverage on Thursday, 12/11 from 1:00 PM–4:30 PM (training/shadowing) and Friday, 12/12 from 9:00 AM–4:30 PM (full-day coverage). This role is responsible for ensuring smooth day-to-day operations at the reception area, including greeting visitors, managing incoming calls, retrieving and distributing mail, and supporting basic administrative tasks. The ideal candidate has strong communication skills, a polished demeanor, and previous experience in a receptionist or administrative support role within a professional office setting.</p><p> </p><p><strong>Key Responsibilities</strong></p><p>• Provide front-desk coverage, greet visitors, and maintain a professional reception environment</p><p>• Answer and route incoming calls promptly and courteously</p><p>• Retrieve, scan, and distribute daily mail</p><p>• Assist with basic administrative and clerical tasks as needed</p><p>• Support attorneys and staff with general office needs</p><p>• Maintain confidentiality and uphold professional standards at all times</p>
We are looking for a dedicated and detail-oriented Medical Receptionist to join our team in Santa Cruz, California. In this contract position, you will play a vital role in ensuring smooth operations at the front desk by managing administrative tasks and providing exceptional service to patients and staff. This opportunity requires strong organizational skills, multitasking abilities, and bilingual communication.<br><br>Responsibilities:<br>• Greet patients and visitors warmly, ensuring a welcoming and detail-oriented environment.<br>• Manage appointment scheduling and maintain accurate records in the office system.<br>• Handle telephone inquiries and direct calls to the appropriate departments.<br>• Process patient paperwork and ensure all documentation is completed correctly.<br>• Coordinate with medical staff to support efficient workflow and communication.<br>• Maintain the reception area to uphold cleanliness and organization standards.<br>• Utilize software tools such as Microsoft Office, Outlook, Excel, and Word for daily tasks.<br>• Assist with billing inquiries and payment processing as needed.<br>• Ensure compliance with office policies, including dress code and vaccination requirements.<br>• Support other administrative tasks as assigned by the management team.
<p>We are looking for a detail-oriented and personable Receptionist to join our team in Fremont, California. In this long-term contract position, you will be responsible for ensuring smooth day-to-day operations at the front desk while providing exceptional service to visitors and team members. This role is perfect for someone who thrives in a dynamic environment and takes pride in creating a welcoming atmosphere.</p><p><br></p><p>Responsibilities:</p><p>• Receive and log incoming mail and packages, ensuring proper distribution to team members.</p><p>• Provide hospitality support by preparing and delivering beverages and other refreshments throughout the day.</p><p>• Monitor the front desk area and office environment, promptly reporting any facility or maintenance issues to vendors and coordinating solutions.</p><p>• Maintain an organized and welcoming reception space that reflects the standards of the company.</p><p>• Serve as the first point of contact for visitors, greeting them warmly and addressing their needs.</p><p>• Support team operations by performing clerical and administrative tasks as needed.</p><p>• Uphold high standards of customer service and conduct in all interactions.</p>
<p>Robert Half is looking for an Administrative Assistant to join our client in Castro Valley. The hours for this role will be 32-40 hours per week.</p><p><br></p><p>Administrative Assistant duties include:</p><p>• Preparing correspondence and informational materials, graphic designs and specialized contents from drafts, notes, brief instructions or corrected copy; proofread materials for accuracy, completeness, and compliance with departmental policies, format and English usage, including grammar punctuation, and spelling.</p><p>• Creating and coordinating purchase orders</p><p>• Serving as a back-up to the front-desk coordinator as needed, receiving and screening visitors, answering phone calls</p><p>• Heavy meeting coordination and preparing of agendas for multiple departments</p><p>• Must have advanced MS Word experience, including knowledge of headers and footers</p><p>• Proofreading and editing memos, reports, internal documents for accuracy, completeness, and correctness</p><p>• Final reviewer of documents prior to being sent out to the public and stakeholders</p><p><br></p><p>If you are interested in this Administrative Assistant position, submit your resume today!</p>
We are looking for a Front Desk Coordinator to join our team on a contract basis in Palo Alto, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring attentive and efficient interactions. This part-time position requires excellent communication skills and the ability to handle multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Greet and assist visitors and clients in a friendly and attentive manner.<br>• Manage a multi-line phone system, including answering inbound calls and directing them appropriately.<br>• Provide concierge services to meet the needs of guests and staff.<br>• Handle switchboard operations efficiently, managing phone lines ranging from 1 to 10.<br>• Maintain an organized and welcoming reception area.<br>• Coordinate scheduling and appointments as needed.<br>• Respond promptly to inquiries and provide accurate information.<br>• Support administrative tasks and collaborate with team members to ensure smooth daily operations.<br>• Uphold company standards and maintain confidentiality in all interactions.
<p>We are looking for a dedicated Case Manager / Administrative Assistant to join our team in South San Francisco, California. In this long-term contract position, you will play a crucial role in supporting clients through intake coordination, case management, and administrative tasks. This position is ideal for a bilingual, detail oriented individual with strong organizational skills and a passion for assisting underserved populations. The estimated duration is around 4-6 months and requires onsite work in office.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate client intake processes, conduct thorough assessments, and create tailored case plans to address individual needs.</p><p>• Provide guidance and support to clients in achieving their goals, resolving urgent issues such as housing, health, and transportation, and delivering crisis intervention when required.</p><p>• Monitor client progress, advocate on their behalf, and assist with administrative tasks like completing forms, translating documents, and drafting letters.</p><p>• Maintain well-organized client records in both paper and digital formats, ensuring accurate data entry into relevant databases.</p><p>• Assist with front desk operations, compile statistical reports, and analyze case plan effectiveness to improve outcomes.</p><p>• Address client concerns promptly, provide support to staff and volunteers, and suggest enhancements to case management procedures.</p><p>• Represent the organization with integrity and uphold agency values while participating in case debriefing sessions as needed.</p><p>• Adapt to flexible work schedules, including evenings, weekends, and holidays, while adhering to incident reporting protocols.</p><p>• Attend relevant training sessions and meetings to stay informed and enhance detail oriented development.</p><p>• Perform additional duties as assigned to support the mission of the organization.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Berkeley, California. This long-term contract position offers the opportunity to work in a dynamic environment with room for growth. Initially part-time at 24 hours per week, the role has the potential to evolve into a permanent position, particularly during busy tax seasons.<br><br>Responsibilities:<br>• Schedule and coordinate appointments, primarily for conference calls, ensuring seamless communication between clients and the team.<br>• Greet clients in the lobby and facilitate document drop-offs with professionalism and efficiency.<br>• Maintain and oversee team calendars to optimize scheduling and time management.<br>• Organize and update client folders using Drake Software, ensuring all data is securely stored and easily accessible.<br>• Manage sensitive and confidential client information with discretion and accuracy.<br>• Perform under pressure in high-demand periods, particularly during tax season, while maintaining attention to detail.<br>• Verify and ensure the accuracy and organization of client data to support effective operations.
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
