We are looking for a detail-oriented Facilities Assistant to join our team on a contract basis in New York, New York. In this role, you will assist with the day-to-day management of facilities operations, ensuring smooth functionality across various systems and spaces. The ideal candidate will have experience in maintenance coordination, conference room management, and proficiency with computerized systems. Responsibilities: • Coordinate and oversee the scheduling and maintenance of conference rooms to ensure functionality and cleanliness. • Utilize Computerized Maintenance Management Systems (CMMS) to track, prioritize, and complete facility-related tasks. • Collaborate with the Facilities Coordinator to address operational needs and resolve issues promptly. • Monitor and manage inventory levels for supplies and equipment, ensuring availability for daily operations. • Assist with timekeeping and scheduling using systems such as Kronos. • Conduct routine inspections of facilities to identify maintenance needs and ensure compliance with safety standards. • Respond to service requests and emergencies to maintain uninterrupted operations. • Communicate effectively with vendors and contractors to facilitate repairs and maintenance projects. • Provide general support to the facilities team to enhance operational efficiency. • Maintain accurate records and documentation related to facility operations.

• Previous experience in facilities management or a related field. • Proficiency with Computerized Maintenance Management Systems (CMMS). • Familiarity with conference room scheduling and management. • Knowledge of Kronos or similar timekeeping systems. • Strong organizational and multitasking abilities. • Excellent communication skills for interacting with team members and external vendors. • Ability to perform routine inspections and identify maintenance needs. • Understanding of safety standards and protocols in facilities operations.

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New York, NY
onsite
Temporary
19.79 - 22.91 USD / Hourly
We are looking for a detail-oriented Facilities Assistant to join our team on a contract basis in New York, New York. In this role, you will assist with the day-to-day management of facilities operations, ensuring smooth functionality across various systems and spaces. The ideal candidate will have experience in maintenance coordination, conference room management, and proficiency with computerized systems. Responsibilities: • Coordinate and oversee the scheduling and maintenance of conference rooms to ensure functionality and cleanliness. • Utilize Computerized Maintenance Management Systems (CMMS) to track, prioritize, and complete facility-related tasks. • Collaborate with the Facilities Coordinator to address operational needs and resolve issues promptly. • Monitor and manage inventory levels for supplies and equipment, ensuring availability for daily operations. • Assist with timekeeping and scheduling using systems such as Kronos. • Conduct routine inspections of facilities to identify maintenance needs and ensure compliance with safety standards. • Respond to service requests and emergencies to maintain uninterrupted operations. • Communicate effectively with vendors and contractors to facilitate repairs and maintenance projects. • Provide general support to the facilities team to enhance operational efficiency. • Maintain accurate records and documentation related to facility operations.
2025-12-02T20:18:38Z

Facilities Assistant Job in New York | Robert Half