We are looking for a dedicated and highly organized Executive Assistant to join our team in New York, New York. In this Contract to permanent position, you will play a pivotal role in supporting senior leadership by managing daily operations, coordinating schedules, and ensuring seamless communication across departments. The ideal candidate will thrive in a fast-paced environment and possess exceptional time management and organizational skills. Responsibilities: • Coordinate and manage executive schedules, ensuring all meetings, appointments, and travel arrangements are efficiently planned. • Serve as the primary point of contact for correspondence and communication on behalf of executives. • Organize and facilitate conference calls, meetings, and presentations using platforms such as Cisco Webex. • Maintain accurate records and documentation, including timekeeping using systems like Kronos. • Handle expense reporting and financial tasks through tools such as Concur. • Assist with CRM data entry and updates to streamline business operations. • Ensure timely and detail-oriented correspondence, including drafting and editing emails, memos, and other documentation. • Support event planning and logistics for executive and team gatherings. • Monitor and manage deadlines, ensuring priorities are met across multiple tasks. • Collaborate with internal and external stakeholders to address inquiries and resolve issues promptly.

• Proven experience as an Executive Assistant or in a similar role, preferably within the financial services industry. • Proficiency in tools such as Cisco Webex Meetings, Concur, Kronos Timekeeping System, and CRM platforms. • Strong command of calendar management and scheduling for senior executives. • Excellent written and verbal communication skills, with attention to detail. • Ability to handle confidential information with discretion and professionalism. • Exceptional organizational and multitasking abilities to manage competing priorities. • Familiarity with ADP and financial reporting processes is a plus. • Demonstrated ability to work independently while also collaborating effectively in a team environment.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.

New York, NY
onsite
Contract / Temporary to Hire
33.25 - 38.50 USD / Hourly
We are looking for a dedicated and highly organized Executive Assistant to join our team in New York, New York. In this Contract to permanent position, you will play a pivotal role in supporting senior leadership by managing daily operations, coordinating schedules, and ensuring seamless communication across departments. The ideal candidate will thrive in a fast-paced environment and possess exceptional time management and organizational skills. Responsibilities: • Coordinate and manage executive schedules, ensuring all meetings, appointments, and travel arrangements are efficiently planned. • Serve as the primary point of contact for correspondence and communication on behalf of executives. • Organize and facilitate conference calls, meetings, and presentations using platforms such as Cisco Webex. • Maintain accurate records and documentation, including timekeeping using systems like Kronos. • Handle expense reporting and financial tasks through tools such as Concur. • Assist with CRM data entry and updates to streamline business operations. • Ensure timely and detail-oriented correspondence, including drafting and editing emails, memos, and other documentation. • Support event planning and logistics for executive and team gatherings. • Monitor and manage deadlines, ensuring priorities are met across multiple tasks. • Collaborate with internal and external stakeholders to address inquiries and resolve issues promptly.
2026-02-11T19:28:39Z