Are you someone who loves numbers, thrives in a high-volume environment, and enjoys process-driven work? Do you take pride in making sure everything adds up? If so, we’re looking for you to join our team as an Accounts Payable Specialist, where you’ll help keep things running smoothly in a dynamic and growing workplace! What You’ll Be Doing:Invoice Processing:<ul><li>Review and enter vendor invoices into the system with accuracy.</li><li>Match invoices with purchase orders and receiving documents (we’ll teach you 3-way matching if you’re not familiar—that’s easy to learn).</li><li>Begin with freight AP—matching quotes to invoices, reconciling discrepancies, and entering them into the system and spreadsheets.</li></ul>Payments Processing:<ul><li>Assist with preparing and completing check runs, ACH, and wire payments.</li><li>Contribute to daily check runs due to the high volume of transactions.</li></ul>Issue Resolution:<ul><li>Collaborate with teams like purchasing, operations, and receiving to resolve discrepancies efficiently.</li><li>Help reconcile vendor statements and respond to inquiries.</li></ul>Month-End Support:<ul><li>Assist with month-end close by creating invoices in AP for commission payouts by the 4th–5th business day of the month.</li><li>Handle other month-end activities as needed.</li></ul>Administrative Duties:<ul><li>Maintain organized and accurate AP records.</li><li>Perform general administrative support for the AP team and assist with expense reports and operational expenses.</li></ul>

What You’ll Bring to the Table:<ul><li>Proficiency in Microsoft Office (Excel, Word, Outlook) and basic accounting principles.</li><li>Excellent communication skills (verbal and written).</li><li>Experience working in a high-volume environment (e.g., ~800 invoices a month, with ~200/week in freight transactions).</li><li>Detail-oriented and organized with an ability to manage time and meet deadlines.</li><li>Problem-solving mindset with the ability to adapt to changing priorities.</li><li>A team-oriented attitude and professionalism in all business interactions.</li></ul>Why This Role Is ExcitingYou’ll be part of a company that is up 40% this year already, managing operations across 10,000 SKUs and over $200M in sales! You’ll start with freight transactions (our largest volume), with the opportunity to grow into more complex inventory-related responsibilities over time. Work Environment & Growth:This is a collaborative team environment that encourages learning and professional development. We’re committed to helping you grow in your career and support your success. Ready to Join the Team?If you’re organized, driven, and looking to grow your skills in a fast-paced AP environment, we’d love to hear from you! Apply now and take the next step in your accounts payable career!For a confidential career conversation, please reach out to leasha.carpenter@roberthalf com today with your resume!

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Milan, IL
onsite
Permanent
23.00 - 25.00 USD / Hourly
Are you someone who loves numbers, thrives in a high-volume environment, and enjoys process-driven work? Do you take pride in making sure everything adds up? If so, we’re looking for you to join our team as an Accounts Payable Specialist, where you’ll help keep things running smoothly in a dynamic and growing workplace! What You’ll Be Doing:Invoice Processing:<ul><li>Review and enter vendor invoices into the system with accuracy.</li><li>Match invoices with purchase orders and receiving documents (we’ll teach you 3-way matching if you’re not familiar—that’s easy to learn).</li><li>Begin with freight AP—matching quotes to invoices, reconciling discrepancies, and entering them into the system and spreadsheets.</li></ul>Payments Processing:<ul><li>Assist with preparing and completing check runs, ACH, and wire payments.</li><li>Contribute to daily check runs due to the high volume of transactions.</li></ul>Issue Resolution:<ul><li>Collaborate with teams like purchasing, operations, and receiving to resolve discrepancies efficiently.</li><li>Help reconcile vendor statements and respond to inquiries.</li></ul>Month-End Support:<ul><li>Assist with month-end close by creating invoices in AP for commission payouts by the 4th–5th business day of the month.</li><li>Handle other month-end activities as needed.</li></ul>Administrative Duties:<ul><li>Maintain organized and accurate AP records.</li><li>Perform general administrative support for the AP team and assist with expense reports and operational expenses.</li></ul>
2025-09-04T14:14:22Z