We are looking for a meticulous and organized Billing Specialist to join our team in Austin, Texas. In this role, you will oversee various billing functions, ensuring invoices are processed accurately and customer accounts are up-to-date. This position requires strong attention to detail, excellent communication skills, and proficiency in managing financial transactions and records.<br><br>Responsibilities:<br>• Input and update customer information, including rate changes, in the system.<br>• Prepare and distribute invoices on a weekly, semi-monthly, and monthly basis.<br>• Contact customers with courtesy reminders regarding overdue payments.<br>• Monitor and track deadlines for rate adjustments and changes.<br>• Maintain and manage customer contracts efficiently.<br>• Investigate and resolve disputes related to credit card chargebacks.<br>• Process manual credit card transactions promptly and accurately.<br>• Generate journal entries for invoices and ensure proper posting.<br>• Review and finalize daily journal entries to maintain accurate records.<br>• Support the front desk with reservation corrections and other administrative tasks as needed.
We are looking for an experienced Payroll Specialist to join our team on a contract basis in Liberty Hill, Texas. In this role, you will handle payroll processing, accounts payable, and benefits reconciliation, ensuring accuracy and compliance with company standards. This position is ideal for someone who is detail-oriented, thrives in a fast-paced environment, and is dedicated to delivering exceptional service.<br><br>Responsibilities:<br>• Process biweekly payroll, including updating employee records, setting up new hires, entering rate changes, and reviewing time entry hours.<br>• Manage vacation payouts for terminated employees and ensure timely and accurate payroll submissions.<br>• Handle accounts payable by reviewing coded invoices, processing payment packets, printing checks, and maintaining vendor files.<br>• Perform cash collections, verifying deposit amounts, posting payments, and ensuring accurate bank deposits.<br>• Reconcile insurance invoices and coordinate with the Benefits Coordinator on necessary adjustments.<br>• Prepare and submit contributions for retirement plans and unemployment taxes, ensuring compliance with applicable regulations.<br>• Compile and analyze routine reports, verifying accuracy and assisting the Staff Accountant as needed.<br>• Provide exceptional customer service to clients, staff, and the general public, addressing inquiries professionally.<br>• Maintain confidentiality and adhere to company policies and procedures in all payroll and accounting tasks.<br>• Communicate effectively with internal teams and external vendors to ensure smooth operations.
<p>We are looking for an experienced Accounts Payable Specialist to join our team on a long-term contract to hire basis. This position is based in Austin, Texas, and offers an exciting opportunity to contribute to a dynamic and fast-paced environment. The ideal candidate will play a critical role in ensuring accurate and efficient processing of invoices, managing vendor relationships, and supporting financial operations across multiple entities.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices with precision, ensuring compliance with two-way matching procedures.</p><p>• Accurately code invoices to the appropriate accounts while maintaining attention to detail.</p><p>• Manage accounts payable operations across multiple entities and locations to ensure consistency.</p><p>• Oversee vendor account management, including addressing inquiries and maintaining positive relationships.</p><p>• Handle year-end processes, including preparation and submission of Form 1099 documentation.</p><p>• Process payments using various methods, such as ACH and check runs, while adhering to deadlines.</p><p>• Utilize accounting software like Sage Intacct to streamline financial operations and reporting.</p><p>• Support acquisition-related financial activities, ensuring seamless integration of accounts payable functions.</p><p>• Monitor and manage the accounts payable inbox to address and resolve issues promptly.</p><p>• Collaborate with internal teams to maintain accurate records and support organizational goals.</p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Burnet, Texas. In this Contract to permanent role, you will handle financial transactions, maintain accurate records, and ensure compliance with accounting standards. This position is ideal for someone with experience in Sage 50 and construction accounting, looking for an opportunity to transition into a permanent role.<br><br>Responsibilities:<br>• Process and code invoices accurately, ensuring compliance with company policies and procedures.<br>• Perform 3-way matching to verify purchase orders, receipts, and invoices.<br>• Manage check runs and Automated Clearing House (ACH) payments efficiently.<br>• Maintain organized filing systems for financial documents and records.<br>• Utilize Sage 50 software for accounting tasks and reporting.<br>• Collaborate with vendors and internal teams to resolve discrepancies or payment issues.<br>• Ensure adherence to construction accounting practices and guidelines.<br>• Prepare and reconcile accounts payable reports for management review.<br>• Support the Controller with additional accounting tasks as needed.
Assist Accounts Payable Manager/Lead with any month-end or closing tasks<br>Perform analysis and reconcile vendor statements<br>Create/Process weekly check runs, installer payments and online payments<br>Ensure Timely payments of bills and assisting with expedited issues<br>Meet crucial daily, weekly, and monthly deadlines as needed<br>Assisting with account set-up<br>Establish and develop vendor relations<br>Process high volume transaction with high accuracy<br>End of month audits of P& L reports and other assigned tasks as needed<br>Process employee reimbursements<br>Weekly per diems for new hires<br>Review and audit transactions<br>Properly store and save company documents
