We are looking for a skilled Administrative Assistant to join our team on a contract basis in Jacksonville, Florida. This role is perfect for someone who thrives in a fast-paced environment and is eager to provide essential support to both accounting and production teams. If you are highly organized, detail-focused, and enjoy collaborating across departments, we encourage you to apply.<br><br>Responsibilities:<br>• Provide accounts payable support, including matching invoices with purchase orders and reconciling discrepancies.<br>• Assist with vendor file creation and maintenance, ensuring accurate record-keeping.<br>• Monitor and resolve daily exceptions within the accounts payable system.<br>• Generate purchase orders in advance of material acquisitions to support the production team.<br>• Prepare billings, process lien waivers, and assist with project adjustments.<br>• Manage permit applications and compile submittal packages for projects.<br>• Update project details in the system and organize job files.<br>• Collaborate with the production department to handle administrative tasks effectively.<br>• Assist the Accounting Manager as needed with various financial and organizational tasks.

• At least 1 year of experience in accounts payable or a similar role.<br>• Strong organizational skills and the ability to manage multiple tasks simultaneously.<br>• Familiarity with office environments; experience in roofing or construction is a plus.<br>• Proficiency in Microsoft Office and other relevant systems.<br>• High attention to detail and a proactive approach to problem-solving.<br>• Ability to work independently and as part of a collaborative team.<br>• Comfortable learning new processes and taking initiative.<br>• Positive attitude and adaptability in a dynamic workplace.

<h3 class="rh-display-3--rich-text">TalentMatch^®</h3> <p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information.</p> <p>© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.</p>