We are looking for a proactive and detail-oriented Executive Assistant to join our team in Irvine, California. This is a Contract to permanent position, offering an excellent opportunity to support high-level executives while contributing to the organization’s efficiency and success. The ideal candidate will have outstanding organizational skills, a strong ability to manage multiple priorities, and proficiency with modern tools and software. Responsibilities: • Manage executive calendars, including scheduling meetings and appointments. • Coordinate and arrange travel plans, including booking flights and accommodations. • Organize and prepare materials for executive meetings, ensuring all documentation is accurate and complete. • Oversee email communications, responding promptly and professionally on behalf of the executives. • Plan and execute corporate events, ensuring seamless logistics and attention to detail. • Maintain and update records in Salesforce, ensuring data accuracy and consistency. • Utilize Canva to create visually appealing presentations and materials. • Leverage Apple applications and other Mac OS tools to streamline daily operations. • Facilitate team communication using platforms like Slack and Click-Up to enhance collaboration. • Take initiative to improve internal processes and enhance team experiences.

• Proven experience as an Executive Assistant or in a similar support role. • Proficiency in calendar management and scheduling. • Strong ability to coordinate travel arrangements and organize events. • Familiarity with Salesforce and other CRM tools. • Skilled in using Canva for creating presentations and visual content. • Advanced knowledge of Mac computers and Mac OS applications. • Excellent communication skills, both written and verbal. • Ability to work onsite in Irvine, California, with a detail-oriented approach and business casual appearance.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.

Irvine, CA
onsite
Contract / Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for a proactive and detail-oriented Executive Assistant to join our team in Irvine, California. This is a Contract to permanent position, offering an excellent opportunity to support high-level executives while contributing to the organization’s efficiency and success. The ideal candidate will have outstanding organizational skills, a strong ability to manage multiple priorities, and proficiency with modern tools and software. Responsibilities: • Manage executive calendars, including scheduling meetings and appointments. • Coordinate and arrange travel plans, including booking flights and accommodations. • Organize and prepare materials for executive meetings, ensuring all documentation is accurate and complete. • Oversee email communications, responding promptly and professionally on behalf of the executives. • Plan and execute corporate events, ensuring seamless logistics and attention to detail. • Maintain and update records in Salesforce, ensuring data accuracy and consistency. • Utilize Canva to create visually appealing presentations and materials. • Leverage Apple applications and other Mac OS tools to streamline daily operations. • Facilitate team communication using platforms like Slack and Click-Up to enhance collaboration. • Take initiative to improve internal processes and enhance team experiences.
2026-03-24T00:00:00Z