We are looking for a Workplace Experience Coordinator to oversee front desk operations and ensure smooth day-to-day activities in a well-organized office environment. This role is based in Indianapolis, IN, and offers the opportunity to work in-person, providing excellent service to employees and visitors alike. As part of a long-term contract, you will play a key role in maintaining a welcoming atmosphere while managing administrative and operational tasks. Responsibilities:• Welcome employees and visitors with a courteous and attentive demeanor, issue visitor and parking passes, and adhere to security protocols.• Coordinate and confirm arrangements for dining, recreational, and business activities as requested.• Oversee janitorial and maintenance work orders while ensuring workplace services such as mail delivery, office supplies, and onboarding are efficiently managed.• Address inquiries or complaints from employees, guests, and coworkers, providing solutions with a customer-focused approach.• Plan and manage on-site events, including securing event spaces, setting up and tearing down rooms, and organizing delivery of supplies.• Ensure compliance with property-specific security and emergency procedures, and promptly notify relevant parties when necessary.• Collaborate with vendors to secure services or goods required for the workplace.• Deliver presentations and communicate detailed information effectively to groups of varying sizes.• Follow established procedures to solve straightforward problems, using clear instructions and guidelines provided by management.• Maintain accurate records and documentation related to workplace operations and activities.

• High school diploma or equivalent with up to 2 years of relevant experience. • Proficiency in Microsoft Office applications, including Word, Excel, and Outlook. • Strong organizational skills and the ability to manage multiple tasks efficiently. • Excellent communication skills to exchange information clearly and with attention to detail. • Ability to follow established routines and standards for workplace operations. • Experience in providing exceptional customer service with a focus on accuracy and thoroughness. • Familiarity with security protocols and emergency procedures. • Problem-solving skills to address straightforward challenges using existing procedures.

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Indianapolis, IN
onsite
Temporary
21.65 - 21.65 USD / Hourly
We are looking for a Workplace Experience Coordinator to oversee front desk operations and ensure smooth day-to-day activities in a well-organized office environment. This role is based in Indianapolis, IN, and offers the opportunity to work in-person, providing excellent service to employees and visitors alike. As part of a long-term contract, you will play a key role in maintaining a welcoming atmosphere while managing administrative and operational tasks. Responsibilities:• Welcome employees and visitors with a courteous and attentive demeanor, issue visitor and parking passes, and adhere to security protocols.• Coordinate and confirm arrangements for dining, recreational, and business activities as requested.• Oversee janitorial and maintenance work orders while ensuring workplace services such as mail delivery, office supplies, and onboarding are efficiently managed.• Address inquiries or complaints from employees, guests, and coworkers, providing solutions with a customer-focused approach.• Plan and manage on-site events, including securing event spaces, setting up and tearing down rooms, and organizing delivery of supplies.• Ensure compliance with property-specific security and emergency procedures, and promptly notify relevant parties when necessary.• Collaborate with vendors to secure services or goods required for the workplace.• Deliver presentations and communicate detailed information effectively to groups of varying sizes.• Follow established procedures to solve straightforward problems, using clear instructions and guidelines provided by management.• Maintain accurate records and documentation related to workplace operations and activities.
2026-01-22T15:48:40Z

Workplace Exp Coordinator Job in Indianapolis, IN | Robert Half