We are looking for a detail-oriented Office Coordinator to join our team in Indianapolis, Indiana, on a Contract to permanent basis. This position plays a vital role in ensuring the smooth operation of administrative processes, supporting multiple departments, and maintaining an organized office environment. Ideal candidates will be proactive, efficient, and capable of managing a variety of tasks with precision. Responsibilities: • Process incoming payments, including checks and debit transactions, using provided equipment. • Handle and distribute incoming mail, ensuring it is properly categorized and assigned to General Ledger accounts. • Provide administrative support across departments, including scanning documents for the billing team. • Collaborate with vendors and coordinate building maintenance as needed. • Record and distribute meeting minutes for scheduled staff gatherings. • Assist the billing department and HR Manager with various office tasks, including bookkeeping. • Manage office supply inventory and place orders to ensure adequate stock. • Maintain a structured workflow by dedicating time to accounting-related responsibilities. • Ensure all tasks are completed accurately and in alignment with organizational values.

• Proven experience in office administration or coordination roles. • Proficiency in managing incoming mail and payments, including using check and debit machines. • Strong organizational skills and the ability to support multiple departments efficiently. • Familiarity with bookkeeping and accounting practices. • Ability to take clear and concise meeting minutes. • Competence in working with vendors and handling building maintenance requests. • Experience in ordering and maintaining office supplies. • All candidates are required to complete pre-employment assessments prior to starting.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Indianapolis, IN
onsite
Contract / Temporary to Hire
21.85 - 25.30 USD / Hourly
We are looking for a detail-oriented Office Coordinator to join our team in Indianapolis, Indiana, on a Contract to permanent basis. This position plays a vital role in ensuring the smooth operation of administrative processes, supporting multiple departments, and maintaining an organized office environment. Ideal candidates will be proactive, efficient, and capable of managing a variety of tasks with precision. Responsibilities: • Process incoming payments, including checks and debit transactions, using provided equipment. • Handle and distribute incoming mail, ensuring it is properly categorized and assigned to General Ledger accounts. • Provide administrative support across departments, including scanning documents for the billing team. • Collaborate with vendors and coordinate building maintenance as needed. • Record and distribute meeting minutes for scheduled staff gatherings. • Assist the billing department and HR Manager with various office tasks, including bookkeeping. • Manage office supply inventory and place orders to ensure adequate stock. • Maintain a structured workflow by dedicating time to accounting-related responsibilities. • Ensure all tasks are completed accurately and in alignment with organizational values.
2025-09-03T13:58:41Z