<p>We are in search of an <strong><em>Administrative Assistant</em></strong> to join our team in Honolulu, Hawaii. In this role, you will be instrumental in managing daily property operations, maintaining comprehensive records, and delivering exceptional customer service. This role offers a contract to permanent employment opportunity, ideal for someone keen on facilitating property viewings, handling leasing inquiries, and managing financial tasks. If interested in this role, <strong><u>please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Facilitate communication with tenants, addressing their inquiries promptly and professionally</p><p>• Organize property viewings and coordinate move-ins for potential tenants</p><p>• Process and monitor maintenance requests to ensure tenant satisfaction</p><p>• Maintain thorough records of transactions, contracts, bills, tenant requests, and maintenance works</p><p>• Conduct initial screening of potential tenants and handle application processes</p><p>• Assist in managing financial tasks such as tracking rent payments, paying bills, and reconciling budgets</p><p>• Ensure compliance of all properties with relevant regulations and property laws</p><p>• Perform routine administrative functions including drafting correspondence, scheduling appointments, and organizing both paper and electronic files</p><p>• Provide excellent customer service through answering inbound calls, handling email correspondence, and responding to inquiries promptly</p><p>• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for data entry and other administrative tasks.</p>
<p>We are offering an opportunity for an <strong><em>Administrative Assistant </em></strong>in the Construction/Contractor industry, situated in KAPOLEI, Hawaii. This role offers a contract to permanent employment opportunity and involves a range of responsibilities from handling front office reception duties to providing administrative support to various departments and maintaining administrative workflow. If interested in this role, <strong><u>please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities</p><p>• Handle front office reception duties including greeting visitors, answering phones, and managing mail distribution.</p><p>• Offer administrative assistance to Marketing, Sales, and Project Management departments.</p><p>• Organize and coordinate various events such as trainings, workshops, and marketing and community events.</p><p>• Maintain administrative workflow and act as an interdepartmental liaison.</p><p>• Enter and maintain Sales and Project Management data in company information systems.</p><p>• Assist with project and contract administration.</p><p>• Generate various reports as requested by Management.</p><p>• Offer support to President, Sales Manager, and Administration Manager as needed.</p><p>• Promote awareness of and follow Company and general safety policies.</p><p>• Exhibit a core understanding of mutual respect and good customer service orientation in interactions within the workplace.</p>
<p>We are looking for an organized and detail-oriented Office Assistant to join a logistics team on a contract basis in Honolulu, Hawaii. This role requires proficiency in clerical tasks and document management, along with the ability to operate scanning machines and software effectively. The ideal candidate will have strong attention to detail and a reliable work ethic. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate data entry tasks to ensure records are properly maintained.</p><p>• Organize and manage filing systems to keep documents accessible and secure.</p><p>• Operate scanning equipment and software to digitize physical documents.</p><p>• Handle faxing responsibilities with precision and timeliness.</p><p>• Assist with general clerical duties such as photocopying and scheduling.</p><p>• Utilize Microsoft Office Suite tools to support administrative tasks.</p><p>• Convert documents into PDFs and ensure proper formatting.</p><p>• Collaborate with team members to streamline office operations.</p><p>• Maintain confidentiality of sensitive information while performing duties.</p>
<p>We are in search of an <strong><em>Administrative Assistant</em></strong> to join the team in the real estate company, located in Honolulu, Hawaii. As an <strong><em>Administrative Assistant,</em></strong> your primary responsibilities will include handling customer queries, processing applications, maintaining accurate records, and conducting customer service duties. This role offers a contract to permanent employment opportunity. </p><p><br></p><p>Responsibilities:</p><p>• Manage inbound and outbound calls with professionalism and courtesy</p><p>• Ensure the accurate and efficient processing of customer applications</p><p>• Keep up-to-date and precise customer credit records</p><p>• Handle email correspondence with clients in a timely and effective manner</p><p>• Provide exceptional customer service to clients, responding to inquiries and resolving issues</p><p>• Enter data accurately into the company database</p><p>• Use Microsoft Excel, Outlook, and Word to organize and manage data</p><p>• Schedule appointments as needed, ensuring efficient use of time and resources.</p>
<p><strong>About the Role:</strong></p><p>Are you an organized, proactive, and detail-oriented individual looking to take your career to the next level? Our client is seeking a highly skilled and adaptable <strong><em>Executive Assistant</em></strong> to join their dynamic team. This role is for someone who excels in providing seamless administrative support while thriving in a fast-paced, technology-driven environment. As an <strong><em>Executive Assistant</em></strong>, you will play a pivotal role in optimizing organizational efficiency and acting as a critical support system to the executive leadership.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the main point of contact between executives and internal/external stakeholders.</li><li>Manage schedules, coordinate meetings, and oversee travel arrangements.</li><li>Prepare and process expense reports, spreadsheets, and presentations.</li><li>Support workflow automation and cross-functional process improvements.</li><li>Handle confidential information with discretion.</li><li>Provide digital and technical support, including CRM management and basic data analytics.</li><li>Collaborate across departments to ensure smooth operations and timely responses to shifting priorities.</li><li>Assist with special projects and administrative initiatives as needed.</li></ul>
<p><strong>Administrative Assistant</strong></p><p>We are currently seeking a talented individual for a key opportunity with one of our partner companies. If you thrive in a fast-paced environment, enjoy engaging with both internal and external stakeholders, and posses outstanding organizational skills, this role might be ideal for you! Below are the primary responsibilities for the administrative assistant:</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Reception and Communication</strong>: Answer phones and warmly greet customers, technicians, and vendors, ensuring a professional and pleasant interaction.</p><p><strong>Scheduling Support</strong>: Log and process trouble calls while providing detailed information to the operations department for efficient scheduling.</p><p><strong>Technician Coordination</strong>: Proactively relay work assignments to technicians throughout the day to maintain seamless operational flow.</p><p><strong>File and Document Management</strong>: Assist in the creation and maintenance of both electronic and hard copy filing systems. This includes scanning documents and organizing them into electronic filing systems.</p><p><strong>Data Entry</strong>: Accurately input data into various internal computer systems to uphold information integrity.</p><p><strong>Office Administration</strong>: Manage front office duties such as ordering supplies, liaising between departments, and identifying support needs across various teams.</p><p><strong>Document Writing and Editing</strong>: Draft and edit a range of materials, including letters, memos, emails, reports, and other correspondence.</p><p><strong>Desired Skills and Attributes: </strong>Strong organizational capabilities and attention to detail.</p>
<p>We are looking for a detail-oriented General Office Clerk to join our team on a contract basis in Kapolei, Hawaii. In this role, you will handle a variety of administrative and customer service tasks to support our organization's daily operations. This position requires exceptional communication skills, a welcoming demeanor, and the ability to manage multiple responsibilities effectively. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly and professionally, ensuring they feel welcomed and attended to.</p><p>• Respond to homeowner inquiries about organizational rules, dues, and processes, providing clear and accurate information.</p><p>• Process incoming and outgoing mail, including payments and official correspondence.</p><p>• Prepare and distribute meeting notices, maintenance schedules, and policy updates as required.</p><p>• Schedule and coordinate appointments for management and the Board of Directors, ensuring smooth calendar management.</p><p>• Organize office supplies by placing orders and maintaining appropriate inventory levels.</p><p>• Assist with event and meeting logistics, including setup, agenda preparation, and follow-up tasks.</p><p>• Provide information and documentation to homeowners regarding community guidelines to help enforce policies.</p><p>• Maintain confidentiality of sensitive organizational and member information.</p>
<p>Do you want to gain experience or begin a career in the legal industry or do you already have the experience? If so, this may be the ideal opportunity for you!</p><p><br></p><p>We are looking for an experienced<strong><em> Legal Assistant </em></strong>to join an established law firm in Honolulu, Hawaii. In this Permanent position, you will play a vital role in supporting attorneys and ensuring the smooth operation of legal processes. This opportunity is ideal for a detail-oriented individual with a strong background in legal support.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and manage high volumes of legal documentation with accuracy and attention to detail.</p><p>• Coordinate and schedule appointments, meetings, and deadlines for attorneys.</p><p>• Maintain and update calendars to ensure efficient time management.</p><p>• Assist attorneys by entering and tracking billable hours.</p><p>• Organize and manage physical and electronic filing systems.</p><p>• Handle court e-filing processes and ensure compliance with legal procedures.</p><p>• Support trial preparation by gathering and organizing necessary materials.</p><p>• Communicate effectively with clients, court representatives, and colleagues to facilitate legal operations.</p>
<p>We are looking for a meticulous and organized Human Resources (HR) Assistant to join our team in Wahiawa, Hawaii. This position is a long-term contract opportunity, offering the chance to support essential HR functions in a collaborative and dynamic environment. The ideal candidate will have a solid foundation in HR operations and a strong commitment to maintaining organizational standards. <strong>To apply, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</strong></p><p><br></p><p>Responsibilities:</p><p>• Assist with the distribution of paychecks and ensure all necessary documentation is properly managed and filed.</p><p>• Support the onboarding process by preparing new employee packets and coordinating orientation sessions.</p><p>• Organize materials for open enrollment, including collating handouts, registering employees, and tracking attendance.</p><p>• Perform administrative tasks such as filing, scanning, and uploading documents into the HR system.</p><p>• Create and maintain employee folders, ensuring all records are accurate and updated.</p><p>• Help coordinate and organize company events, ensuring smooth logistics and communication with staff.</p><p>• Collaborate with staff to address employee inquiries and provide support in a culturally sensitive manner.</p><p>• Adhere to established policies and procedures, seeking clarification when necessary and respecting the unique organizational culture.</p><p>• Utilize basic Microsoft Office tools and office equipment to complete daily tasks efficiently.</p><p>• Maintain an organized and adaptable approach to support various HR functions as needed.</p>
<p>We are looking for a detail-oriented <strong><em>General Office Clerk</em></strong> to support a financial services company on a contract basis in Honolulu, Hawaii (Salt Lake, Stadium Mall). In this role, you will provide essential administrative and clerical support to ensure smooth operations. This position requires strong organizational skills and the ability to handle multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Run errands as needed to support office operations.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Organize and file documents to ensure easy access and retrieval.</p><p>• Scan and digitize documents for electronic storage.</p><p>• Provide back-office support to assist with administrative processes.</p><p>• Ensure timely and accurate completion of assigned tasks.</p><p>• Handle other general office tasks as assigned by management.</p>
