We are looking for an experienced and adaptable Executive Assistant to support a high-profile executive in Dallas, Texas. This unique role combines personal assistant duties with office management responsibilities, requiring exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. The ideal candidate will provide seamless support while managing dynamic schedules, travel arrangements, and internal corporate events.<br><br>Responsibilities:<br>• Manage complex calendars, appointments, and reservations, ensuring seamless coordination for both personal and work-related commitments.<br>• Arrange and oversee travel logistics, meetings, and social engagements for the executive.<br>• Draft, proofread, and distribute correspondence, invitations, and other communications with attention to detail.<br>• Handle season tickets and passes for cultural, sports, and arts events, ensuring timely distribution.<br>• Respond promptly to calls, texts, and requests, offering real-time support with a high level of discretion.<br>• Plan and organize social engagements, community appearances, and special events with meticulous attention to detail.<br>• Execute errands, purchases, and personal logistics to support the executive's needs.<br>• Coordinate internal lunches, dinners, staff events, and celebrations, ensuring smooth execution.<br>• Manage office supplies procurement, employee appreciation gifts, and vendor relationships.<br>• Maintain a welcoming and organized office environment while partnering on special projects and initiatives.
We are looking for an experienced and proactive Executive Assistant to provide high-level administrative support to our executive team. This Contract-to-Permanent position is based in Dallas, Texas, and requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with discretion. The ideal candidate will excel in a fast-paced environment, ensuring smooth office operations while maintaining confidentiality.<br><br>Responsibilities:<br>• Manage complex calendars for executives, including scheduling appointments and coordinating meetings.<br>• Organize and book travel arrangements, including itineraries, accommodations, and transportation.<br>• Prepare and edit detailed documents, such as reports, presentations, and correspondence.<br>• Support board meetings by coordinating agendas, preparing materials, and following up on action items.<br>• Oversee daily office operations, including supplies management, vendor coordination, and workspace organization.<br>• Act as the primary point of contact for IT, Facilities, HR, and service providers.<br>• Assist with employee onboarding and offboarding processes, ensuring smooth transitions.<br>• Plan and manage office events and meetings, including catering, setup, and travel arrangements for attendees.<br>• Run errands and provide transportation for executives or board members as needed.<br>• Track deadlines, priorities, and tasks to ensure timely completion of executive objectives.
We are looking for an experienced Executive Assistant to provide high-level support to C-suite executives in a dynamic and fast-paced environment. This role requires exceptional organizational skills, technical proficiency, and a proactive approach to managing executive operations. Based in Dallas, Texas, you will play a pivotal role in ensuring seamless communication and workflow between executives, investors, and stakeholders.<br><br>Responsibilities:<br>• Manage day-to-day executive operations, including scheduling, travel arrangements, inbox organization, and meeting preparation.<br>• Act as the primary point of contact for prioritizing and triaging communications with discretion and efficiency.<br>• Collaborate with the Chief of Staff to coordinate stakeholder communications, monitor project timelines, and facilitate follow-ups.<br>• Track action items and deadlines related to executive initiatives to ensure timely completion.<br>• Develop and refine workflows, leveraging AI tools to streamline scheduling and information flow.<br>• Document and optimize operational processes to support scalability and enhance efficiency.<br>• Analyze financing trends and market activities to provide insights and identify opportunities.<br>• Prepare materials and assist with investor communications, board meetings, and high-level stakeholder engagements.<br>• Organize strategic events such as leadership retreats, investor gatherings, and executive-led sessions.<br>• Support research, drafting, and cross-functional collaboration on special projects to drive organizational alignment.
<p>LITIGATION LEGAL ASSISTANT URGENTLY NEEDED!</p><p> </p><p>Calling all Litigation Legal Assistants. Fantastic opportunity at a well known downtown Dallas firm to support extremely nice attorneys! Ideal candidate will have a minimum of 5 years of progressive experience supporting a complex litigation desk. Previous experience providing document preparation and revision, including styling and formatting legal documents; managing busy calendars, mediations and depositions is required. Heavy client interaction, both written and verbal is a big part of this desk. Must have experience with e-filing in state and federal courts and know how to format briefs. Bring your happy back to your days. Confidentially email your resume directly to</p><p>Rosemarie.jones< at > roberthalf.< com ></p>
We are looking for a skilled Administrative Assistant to join our team in Dallas, Texas. This is a Contract to permanent position, offering an excellent opportunity to showcase your organizational abilities and support essential office functions. The ideal candidate will play a critical role in ensuring smooth daily operations and maintaining a detail-oriented work environment.<br><br>Responsibilities:<br>• Manage incoming calls and direct them appropriately, ensuring prompt and detail-oriented communication.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Provide receptionist duties, including welcoming visitors and addressing inquiries.<br>• Assist with general administrative office tasks such as filing, scheduling, and correspondence.<br>• Coordinate meetings and appointments, ensuring efficient use of time and resources.<br>• Maintain office supplies and inventory, placing orders as needed.<br>• Support team members with ad hoc administrative requests and projects.<br>• Ensure compliance with office policies and procedures while maintaining confidentiality.
We are looking for an experienced Human Resources (HR) Manager to lead and oversee key HR functions, including recruitment, employee relations, and payroll management. This role involves fostering a positive workplace culture, ensuring compliance with policies, and driving employee engagement initiatives. Based in Irving, Texas, this position requires an independent and strategic leader with exceptional communication skills.<br><br>Responsibilities:<br>• Manage the full recruitment cycle, from sourcing candidates to onboarding new hires, ensuring a seamless hiring process.<br>• Oversee payroll operations for both hourly and salaried employees, maintaining accuracy and timeliness for a workforce of nearly 300 employees.<br>• Develop and implement HR policies and procedures to align with organizational goals and compliance standards.<br>• Lead efforts to enhance employee engagement and workplace culture, fostering a positive and productive environment.<br>• Provide guidance and support on employee relations issues, addressing concerns and resolving conflicts effectively.<br>• Supervise and mentor a team of three direct reports, including payroll, HR assistant, and administrative staff.<br>• Collaborate on strategic HR initiatives and offer insights to support long-term organizational growth.<br>• Ensure compliance with local, state, and federal labor laws and regulations.<br>• Manage and optimize HR information systems, including implementation and upgrades as needed.<br>• Act as a key advisor to leadership, delivering strategic recommendations and fostering open communication.
We are looking for a motivated Office Assistant to join our team on a contract basis in Irving, Texas. In this role, you will support daily office operations and provide exceptional service to ensure smooth workflows. This position requires strong organizational skills, excellent communication, and the ability to build positive relationships with team members and clients.<br><br>Responsibilities:<br>• Manage and organize office documentation, ensuring accurate filing and record-keeping.<br>• Assist with scheduling and coordinating meetings, appointments, and events.<br>• Serve as the first point of contact for visitors and provide attentive assistance.<br>• Respond to emails, phone calls, and other correspondence promptly and efficiently.<br>• Maintain office supplies inventory and place orders as needed to ensure availability.<br>• Support team members with administrative tasks and special projects.<br>• Collaborate with colleagues to address any operational challenges and find solutions.<br>• Uphold a welcoming and organized office environment for both staff and guests.<br>• Monitor and handle incoming and outgoing mail and deliveries.
<p>Robert Half is seeking a proactive <strong>HR Assistant</strong> to support daily HR functions including onboarding, benefits administration, and employee records. This is a great opportunity for someone looking to grow within human resources.</p>
<p>Robert Half is seeking an experienced <strong>Litigation Legal Secretary</strong> to provide comprehensive administrative support for multiple attorneys in the Litigation Section of a well-established firm. We are looking for a proactive and detail-oriented professional with strong organizational skills and the ability to maintain confidentiality in all matters.</p><p>Responsibilities:</p><ul><li>Draft legal documents, including briefs, complaints, motions, discovery requests/responses, subpoenas, and summonses, based on templates and attorney guidance.</li><li>Maintain case information on Court Alert, including important dates and reminders.</li><li>Prepare and organize hearing materials such as binders, exhibits, notebooks, or thumb drives, ensuring timely delivery to courtrooms.</li><li>Run conflict checks, open client/matter files with the New Business Intake team, and assist with task codes as necessary.</li><li>Organize and efficiently store documentation in NetDocs or appropriate file management systems.</li><li>Proofread documents with a high degree of accuracy for grammar, punctuation, and formatting consistency.</li><li>Assist attorneys in managing deadlines, calendar schedules, conferences, and meetings, including video conferencing and catering arrangements.</li><li>Handle billing tasks such as time entry, billing memos, and expense reports in coordination with attorneys.</li><li>Interface with clients professionally, ensuring confidentiality and excellent customer service.</li><li>Manage incoming/outgoing correspondence, mail, and administrative requests.</li></ul><p><br></p>
We are looking for a highly organized and proactive Project Assistant to join our team in Plano, Texas. This Contract-to-permanent position offers an exciting opportunity to work closely with clients and sales teams, ensuring smooth operations and effective communication. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional problem-solving skills.<br><br>Responsibilities:<br>• Coordinate the onboarding process for new customers, ensuring a seamless experience.<br>• Manage client-facing activities, addressing workflow inquiries and troubleshooting issues as needed.<br>• Provide comprehensive support to the sales team, including weekly check-ins and updates.<br>• Administer and maintain multiple systems, including resetting passwords and managing profiles.<br>• Oversee updates to prospect activities and platforms, ensuring accurate reporting and dashboards.<br>• Perform pricing analysis and assist with sales data, supporting both East and West Coast teams.<br>• Collaborate with stakeholders to enhance reporting tools and dashboards for improved data visibility.<br>• Troubleshoot system-related questions and act as an administrator for various platforms.<br>• Adapt to evolving responsibilities and contribute to the growth of the team.<br>• Handle number-crunching tasks related to sales figures and performance metrics.
<p>Robert Half is working with a Law Firm that is dedicated to supporting their clients with efficiency, professionalism, and expertise. Their team thrives in a fast-paced, high-volume environment where attention to detail and commitment to delivering excellent client service are key. If you’re eager to contribute to a highly reputable and collaborative legal team, we’d love to hear from you!</p><p><strong>Position Summary:</strong></p><p>We are seeking a motivated, detail-oriented <strong>Legal Assistant</strong> with excellent organizational skills to join our growing team. In this role, you will primarily support attorneys with case management, document preparation, and administrative tasks in a high-volume environment. Your ability to multitask, prioritize, and proactively manage deadlines will ensure the smooth operation of our legal processes and client services.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist attorneys by managing and organizing cases, including preparing and filing legal documents.</li><li>Draft routine pleadings, correspondence, and other legal documents as directed.</li><li>Maintain and manage a high volume of client files, ensuring accurate and up-to-date information.</li><li>Communicate professionally with clients, court staff, and other parties involved in cases.</li><li>Coordinate calendars, schedule client meetings, hearings, and court deadlines.</li><li>Conduct legal research and prepare summaries for attorney review (if needed).</li><li>Perform administrative tasks, including data entry, file management, and office organization.</li><li>Manage incoming and outgoing correspondence in a timely and efficient manner.</li></ul>
<p>An urgent search is on!!! An exceptional Litigation Legal Assistant is needed immediately for 3 Partners at one of the finest firms in Uptown! This role is ideal for someone with significant experience in litigation support and a strong understanding of legal procedures. If you excel in managing complex tasks, thrive under deadlines, and are passionate about supporting attorneys and clients, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to attorneys specializing in Business Litigation cases.</p><p>• Prepare, format, and manage legal documents to ensure accuracy and compliance with court requirements.</p><p>• Handle electronic filing systems for submitting court documents efficiently and in a timely manner.</p><p>• Coordinate schedules and manage calendars to track court dates, deadlines, and appointments.</p><p>• Maintain confidentiality of sensitive client and case information while adhering to high standards of professionalism.</p><p>• Utilize case management software and tools like Adobe Acrobat to organize and track case details.</p><p>• Communicate effectively with clients, attorneys, and team members to facilitate smooth operations.</p><p>• Prioritize and manage multiple tasks simultaneously while meeting strict deadlines.</p><p>• Stay updated on litigation procedures and assist in keeping the team informed of any changes or updates.</p><p>Things will be so much better than ok if you look into this open position. Confidentially send your resume to rosemarie.jones< at >roberthalf.< com ></p>
Proposal Coordinator - 3+ Months, Potential for permanent, On-Site, 40 hours a week in North Dallas! Robert Half, Marketing & Creative is looking for a Proposal Coordinator to bring on for the next 3+ months, on-site in the North Dallas area, long-term is probable. Proposal Coordinator will be overseeing proposal and grant assets and elements, routing internal approvals and gathering content from multiple departments and managers. Proposal Coordinator will act as the liaison and home base for gathering, organizing, and delivering proposal-related requirements, Proposal Coordinator will be reading and interpreting technical and legal documents, to ensure details align with requirements supporting the compliance and risk assessment processes. Proposal Coordinator will work with all levels in the organization, ensuring communication and smooth transition throughout the proposal and grant process.
