We are looking for a highly organized and proactive Executive Assistant to join our team in Chesterfield, Missouri. This role is crucial in supporting leadership with administrative tasks, scheduling, and coordination while ensuring smooth day-to-day office operations. As a Contract to permanent position, it offers the opportunity for long-term growth within the organization. Responsibilities: • Manage and maintain complex calendars, including scheduling appointments, meetings, and travel arrangements. • Facilitate business licensing processes in collaboration with the legal department. • Oversee record retention efforts and manage the Iron Mountain account. • Coordinate office operations, including supply management, vendor enrollment, purchase orders, and meal ordering. • Prepare expense reports, track invoices, and resolve issues related to financial systems. • Plan and organize meetings, working closely with corporate resources to ensure seamless execution. • Conduct routine analysis to compile data for reports and projects as requested. • Create and edit correspondence, presentations, spreadsheets, and reports with attention to detail. • Handle confidential requests and inquiries, ensuring accurate communication and timely responses. • Develop and streamline tracking systems to improve workflow and manage ad hoc tasks efficiently.

• Proven experience in managing complex calendars and scheduling. • Skilled in organizing travel arrangements and itineraries. • Ability to coordinate office supplies, vendors, and daily operations effectively. • Proficiency in preparing expense reports and handling purchase orders. • Strong communication skills to manage correspondence and build relationships with corporate resources. • Experience in conducting routine analysis and preparing technical reports. • Highly adaptable with a proactive approach to problem-solving. • Familiarity with record retention processes and account management.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Chesterfield, MO
onsite
Contract / Temporary to Hire
25.65 - 29.70 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to join our team in Chesterfield, Missouri. This role is crucial in supporting leadership with administrative tasks, scheduling, and coordination while ensuring smooth day-to-day office operations. As a Contract to permanent position, it offers the opportunity for long-term growth within the organization. Responsibilities: • Manage and maintain complex calendars, including scheduling appointments, meetings, and travel arrangements. • Facilitate business licensing processes in collaboration with the legal department. • Oversee record retention efforts and manage the Iron Mountain account. • Coordinate office operations, including supply management, vendor enrollment, purchase orders, and meal ordering. • Prepare expense reports, track invoices, and resolve issues related to financial systems. • Plan and organize meetings, working closely with corporate resources to ensure seamless execution. • Conduct routine analysis to compile data for reports and projects as requested. • Create and edit correspondence, presentations, spreadsheets, and reports with attention to detail. • Handle confidential requests and inquiries, ensuring accurate communication and timely responses. • Develop and streamline tracking systems to improve workflow and manage ad hoc tasks efficiently.
2025-12-17T15:08:52Z